HomeMy WebLinkAbout6.e. Budget AmendmentsAGENDA ITEM: Budget Amendments
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO. (D. e
ATTACHMENTS: Council Memo, Resolution, Donation
Worksheets Supporting Documents
APPROVED BY:
the Amendment of
the attached memo.
p„ i
RECOMMENDED ACTION: Motion to adopt A Resolution Approving
Certain 2009 Budget Items for the General Fund as outlined in
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting Date: July 7, 2009
EXECUTIVE SUMMARY
ISSUE
Amend the General Fund budget to reflect donations expended during the 2" quarter of 2009.
BACKGROUND
This item is on the agenda for Council to formally amend the 2009 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the second
quarter of 2009.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY
Recommend the above motion to approve the budget amendments for the 2 quarter of 2009.
Detail for Revenues:
101 36230.00 (Donations)
Total Revenues
Detail for Expenditures:
4 ROSEMOUNT
MINNESOTA
M E M O R A N D U M
To: Mayor Droste
Council Members Bills, DeBettignies, Shoe Corrigan Weisensel
From: Jeff May, Finance Director
Date: June 19, 2009
Subject: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General Fund for
expenditures of donations previously received. This memo is to show the line by line detail of the
actual changes to be made to the budgets, of which the totals are summarized in the Resolution
before you.
Total Expenditures
GENERAL FUND DETAIL
101 41910 -01- 433.10 (Other Dues Subscriptions)
101 42110 -01- 208.01 (Miscellaneous Supplies D.A.R.E.)
101- 45100 -01- 439.00 (Other Miscellaneous Charges)
5,224.66
5,224.66
254.00
2,050.21
2,920.45
5,224.66
WHEREAS, the City Council recognizes the need to amend certain items from the 2009 General
Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $5,224.66;
(2) General operating expenditures, the total which reflects an increase of $5,224.66;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2009 General Fund
Operating Budget.
ADOPTED this 7th day of July, 2009.
ATTEST:
Amy Domeier, City Clerk
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2009
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2009 BUDGET ITEMS
William H. Droste, Mayor
Motion by: Seconded by:
Voted in favor:
Voted Against:
Members Absent:
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Account for Donation:
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
EXPENDITURE OF DONATION
$254.00
(Must be Expenditure corresponding to individual Department.)
IAMC Brochure
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $254.00
Amend Expenditure Acct #101 41910 -01- 433.10 $254.00
(The two- dollar amounts should be the same.)
GENIAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 -22225 (Donation Liability $254.00
101- 41910 -01- 433.10
$254.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on April 21, 2009
AGENDA ITEM: Expenditure of Donation from Dakota
Electric
AGENDA SECTION:
Consent Agenda
PREPARED BY: Kim Lindquist, Community Development
Director
AGENDA NO. k
•1/
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY: DIV
RECOMMENDED ACTION: Motion to approve an expenditure of $254 from the donation
received from Dakota Electric to be used for marketing opportunities associated with the
IAMC Conference.
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: April 21, 2009
EXECUTIVE SUMMARY
DISCUSSION
A donation in the amount of $5000 was received from Dakota Electric to be used in conjunction
with the City's economic development efforts. Dakota Electric annually contributes to City
economic development efforts including past expenditures for technology upgrades, Downtown
Redevelopment planning, City marketing, and payment to consultants for work on the St. Joseph's
Task Force work. This year, the donation will allow the City to participate in the IAMC Conference
marketing opportunity being made available by Positively MN, which will be held in August, 2009.
The City of Rosemount is partnering with the cities of Burnsville and Apple Valley to create a joint
participation in the IAMC Conference. A marketing brochure was prepared to display at the
conference. The design and printing of the brochure came to an expense of $760.00 which will be
shared equally by the three cities giving the City of Rosemount an expenditure amount of $254.00
towards the donation received from Dakota Electric.
RECOMMENDATION
Motion to approve the expenditure of $254.00 from the donation funds received from Dakota
Electric.
RECEIPT OF DONATION
Donation Received On: June 2, 2009
Amount Received:
Purpose of Donation:
Account for Donation: 101 22221
(Must be Liability Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $2050.21
To be Spent from Account #:101 42110 01 208.01
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure:
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230.00: $2050.21
Amend Expenditure Account #101 -22221 $2050.21
(The Two Dollar mounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: #101 -22221
Cred it:101- 36230.00
DONATION REVENUE WORKSHEET
(Donation Liability 2050.21
2050.21
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: June 2, 2009
4 RosEMOL
City Council Meeting: June 2, 2009
AGENDA ITEM: Donation Account Expenditure DARE
PREPARED BY: Gary Kalstabakken, Chief of Poll t
ATTACHMENTS: Worksheet
AGENDA SECTION:
Consent
AGENDA NO. l.Y
APPROVED BY:
RECOMMENDED ACTION: Motion to approve an expenditure from the DARE Donation
Account in the amount of $2050.21
BACKGROUND
The DARE Fund was set up to accept donations designated for the Police Department's DARE program.
SUMMARY
The DARE program has been taught to all 5 graders at Rosemount Elementary, Shannon Park
Elementary and Saint Joseph's Catholic School this school year. Council is asked to approve the
expenditure of designated donated funds to purchase supplies for this school year's graduation ceremony
for the students. This includes tee shirts for each student, certificates, and various award items for selected
students in each classroom.
Council is asked to approve an expenditure of $2050.21 from the DARE accountl.
CITY COUNCIL
EXECUTIVE SUMMARY
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
DONATION REVENUE WORKSHEET
04 -07 -09
$180.00 from Rosemount Youth Hockey Boosters
N/A
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
Baby Changing Station for Community Ctr Arena
EXPENDITURE OF DONATION
$180.00
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Baby Changing Station for Community Ctr Arena
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $180.00
Amend Expenditure Acct #101 45100 -01- 439.00 $180.00
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $180.00
Credit: 101- 36230.00 $180.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on April 7, 2009.
3
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (ii,e,
ATTACHMENTS: Donation Revenue Worksheets
APPROVED BY: DI 2i
RECOMMENDED ACTION: Motion to approve the donation expenditure of $1139.95 for
supplies for the Spring Egg Hunt event and $180.00 to be used for a baby changing station
at the Community Center as detailed on the attached donation revenue worksheets.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$1139.95
Sam's Club Egg Hunt Supplies
Lions Club of
Rosemount
$180.00
Allied Hand Dryer Baby Changing Station for
Community Center Arena
Rosemount Youth
Hockey Boosters
4 ROSEMOUVT
City Council Special Meeting: April 7, 2009
BACKGROUND
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
CITY COUNCIL
EXECUTIVE SUMMARY
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Account for Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
02 -24 -09
$2000.00
N/A
(Must be Liability assigned for each individual Department.)
Egg Hunt Supplies
101- 22223.00
EXPENDITURE OF DONATION
$1139.95
(Must be Expenditure corresponding to individual Department.)
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $1139.95
Amend Expenditure Acct #101 45100 -01- 439.00 $1139.95
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $1139.95
101- 45100 -01- 439.00
Egg Hunt Supplies
$1139.95
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on April 7, 2009.
ROSEMOUNT
City Council Special Meeting: April 7, 2009
BACKGROUND
EXPENDITURE
AMOUNT
$1139.95
$180.00
USE /ITEM PURCHASED
Sam's Club Egg Hunt Supplies
Allied Hand Dryer Baby Changing Station for
Community Center Arena
DONATION
FROM
Lions Club of
Rosemount
Rosemount Youth
Hockey Boosters
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
CITY COUNCIL
EXECUTIVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. 4),e
ATTACHMENTS: Donation Revenue Worksheets
APPROVED BY: D Di
RECOMMENDED ACTION: Motion to approve the donation expenditure of $1139,95 for
supplies for the Spring Egg Hunt event and $180.00 to be used for a baby changing station
at the Community Center as detailed on the attached donation revenue worksheets.
ROSEMOUNT
City Council Special Meeting: April 7, 2009
BACKGROUND
EXPENDITURE
AMOUNT
$1139.95
$180.00
USE /ITEM PURCHASED
Sam's Club Egg Hunt Supplies
Allied Hand Dryer Baby Changing Station for
Community Center Arena
DONATION
FROM
Lions Club of
Rosemount
Rosemount Youth
Hockey Boosters
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
CITY COUNCIL
EXECUTIVE SUMMARY
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
DONATION REVENUE WORKSHEET
04 -13 -09
$800.50
N/A
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Misc Community Ctr Ice Arena Sound System
EXPENDITURE OF DONATION
$800.50
(Must be Expenditure corresponding to individual Department.)
Misc Community Ctr Ice Arena Sound System
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $800.50
Amend Expenditure Acct #10145100 -01- 439.00 $800.50
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $800.50
Credit: 101- 36230.00 $800.50
10145100 -01- 439.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on April 21, 2009.
2
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting: April 21, 2009
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
PREPARED BY: Dan Schultz, Parks Recreation Director
ATTACHMENTS: Donation Revenue Worksheets
AGENDA SECTION:
Consent
AGENDA NO. (9
APPROVED BY:
co)
RECOMMENDED ACTION: Motion to approve the donation expenditure of $800.50 to be
used toward a new sound system in the Community Center Ice Arena.
BACKGROUND
EXPENDITURE
AMOUNT
$800.50
USE /ITEM PURCHASED
Innovative Presentations Sound System
DONATION
FROM
Rosemount Youth
Hockey Boosters
SUMMARY
Please consider the expenditure from the Donation Account for the above item.
EXECUTIVE SUMMARY
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Purpose of Expenditure:
Credit: 101- 36230.00
DONATION REVENUE WORKSHEET
03 -20 -09
(Must be Liability assigned for each individual Department.)
$500 from Dakota Electric
N/A
Arbor Day —Cross Nursery
Account for Donation: 101- 22223.00
EXPENDITURE OF DONATION
Amount to be Spent: $500
To be Spent from Acct 101 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $500
Amend Expenditure Acct #101 45100 -01- 439.00 $500
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $500
Arbor Day —Cross Nursery
$500
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on May 19, 2009.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY. D an Schultz, Parks Recreation Director
AG ENDA NO. (0.e.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RAJ
RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for Arbor
Day as detailed on the attached donation revenue worksheet.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$500.00
Cross Nursery Arbor Day
Dakota Electric
4ROSEMOUNT
SUMMARY
CITY COUNCIL
City Council Regular Meeting: May 19, 2009
Please consider the expenditure of funds from the Donation Account for the above item.
EXECUTIVE SUMMARY
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET
Various
Various
N/A
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent: $300
To be Spent from Acct 101 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure:
Credit: 101 36230.00 $300
Amend Donation Revenue Acct #101 36230.00: $300
Amend Expenditure Acct #101- 45100 -01- 439.00 $300
(The two- dollar amounts should be the same.)
EXPENDITURE OF DONATION
Debit: 101 22223.00 (Donation Liability $300
Safety Camp MN Zoo Presentation
Safety Camp MN Zoo Presentation
AMENDMENT OF BUDGETS
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 2, 2009.
2
4 ROSEMOUNT
City Council Regular Meeting: June 2, 2009
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
PREPARED BY: Dan Schultz, Parks Recreation Director
ATTACHMENTS: Donation Revenue Worksheet
AGENDA SECTION:
Consent
AGENDA NO. Le q,
APPROVED BY:
vaJ
L
RECOMMENDED ACTION: Motion to approve the donation expenditure of $300 for Safety
Camp programming as detailed on the attached donation revenue worksheet.
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
CITY COUNCIL
EXECUTIVE SUMMARY
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$300.00
MN Zoo Presentation Safety Camp
Various
4 ROSEMOUNT
City Council Regular Meeting: June 2, 2009
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
PREPARED BY: Dan Schultz, Parks Recreation Director
ATTACHMENTS: Donation Revenue Worksheet
AGENDA SECTION:
Consent
AGENDA NO. Le q,
APPROVED BY:
vaJ
L
RECOMMENDED ACTION: Motion to approve the donation expenditure of $300 for Safety
Camp programming as detailed on the attached donation revenue worksheet.
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
CITY COUNCIL
EXECUTIVE SUMMARY