HomeMy WebLinkAbout6.a. Minutes of the March 18, 2009 City Council Special Meeting ProceedingsROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was
held on Wednesday, March 18, 2009, at 7:30 p.m. in the Council Chambers at City Hall,
2875 145 Street West, Rosemount.
Mayor Droste called the meeting to order with Council Members Shoe Corrigan,
DeBettignies, Weisensel and Bills attending. Staff members present included City Engineer
Brotzler, City Attorney LeFevere, Community Development Director Lindquist, Director of
Parks and Recreation Schultz, Assistant City Engineer Dawley, Assistant City Administrator
Foster, City Administrator Johnson, and Recording Secretary Hanson. The Pledge of
Allegiance was said.
ADDITIONS OR CORRECTIONS TO THE AGENDA
City Administrator Johnson stated there were no changes to the agenda.
Motion by Droste. Second by Weisensel.
Motion to adopt the agenda as it stands.
Ayes: 5
Nays: 0. Absent: None. Motion carried.
DEPARTMENT HEADS REPORTS /BUSINESS
Mayor Droste announced observation of National Volunteer Week during the week of April
19 through 25 and invited residents to nominate volunteers.
Motion by Droste. Second by Shoe Corrigan.
Motion to proclaim April 19 -25, 2009 as National Volunteer Week, in Rosemount,
Minnesota, and urge fellow citizens to volunteer in their communities.
Ayes: DeBettignies, Shoe Corrigan, Droste, Weisensel, Bills,
Nays: None. Absent: None. Motion carried.
CONSENT AGENDA
Council Member DeBettignies pulled item 6.i and 6.j. Council Member Shoe Corrigan also
pulled item 6.i. and item 6.m. Council member Bills pulled 6.g. for discussion.
Motion by DeBettignies. Second by Shoe Corrigan.
Motion to approve the Consent Agenda without items 6.g., i., j., and m.
a. Minutes of the March 3, 2008 Regular City Council Proceedings
b. Bills Listing
c. Set Public Hearing to Consider New Off -Sale Liquor License Application
FPW, LLC DBA MGM Liquors- Rosemount
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ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
d. Set Public Hearing to Amend Current Liquor Licenses Shenanigan's Pub Class
A On -Sale Liquor License and Special Sunday Liquor License
e. HiPP (High Performance Partnership) Memo of Understanding
f. Public Purpose Expenditure Policy
t---Fund Balance Tranafcr /Encumbrancc
h. 2009 Leprechaun Days Service Agreement
i. Receive Donation Parka Recreation Dept.
j. Appointment of Aasistant Fire Chicf
k. Public Safety Interoperable Communications System (PSIC) Grant Application
1. Vesterra, LLC and Stonex, LLC Annual Mineral Extraction Permit Review and
Renewal, 09 -02 -ME
Rottlund Homca already approved under the Harmony PUC, Ca3c 09 07 AMD
n. Approve Final Payment for Fire Station No. 2 Contractor Weather Proof
Systems
Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies
Nays: None. Absent None. Motion carried.
6.g. Fund Balance Transfer /Encumbrance
Council member Bills pulled Item 6.g. to ask what it would save in terms of interest
payments to use the excess General Fund balances to pay down the bonds. City
Administrator Johnson stated that using the excess General Fund balances to pay down the
debt will eliminate the need for future debt levies in an amount of approximately $592,000.
Motion by Bills. Second by Shoe Corrigan.
Motion to adopt a Resolution approving the transfer of excess General Funds to
three debt service funds and the Building CIP Fund and the Encumbrance of the
Building CIP Funds to be used for improvements to City buildings.
Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan
Nays: None. Absent: None. Motion carried. (Resolution 2009 -10)
6.i. Receive Donation Parks Recreation Dept.
Council member Debettignies recognized Dakota Electric for donating $500 for the Annual
Arbor Day Celebration and Tree Give -away, and $500 for the Safety Camp program.
Motion by DeBettignies. Second by Shoe Corrigan.
Motion to approve the following donations: $500 from Dakota Electric for the
Annual Arbor Day Celebration and Tree Give -Away, and $500 from Dakota Electric
to be used for the Safety Camp Program.
Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste
Nays: None. Absent: None. Motion carried.
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
6.j. Appointment of Assistant Fire Chief
Council member DeBettignies recognized Jim Voelker as the new Assistant Fire Chief and
thanked Mike Haeg for his past service.
Motion by DeBettignies. Second by Shoe Corrigan.
Motion to appoint James Voelker as Assistant Fire Chief.
Jim Voelker approached the Council and described his responsibilities for the Council. Fire
Chief Aker was also present.
Ayes: Bills, DeBettignies, Shoe Corrigan, Droste Weisensel
Nays: None. Absent None. Motion carried.
6.m. Rottlund Homes Minor PUD Amendment allowing garage additions to the
Rottlund Homes already approved under the Harmony PUC, Case 09- 07 -AMD.
Council member Shoe Corrigan asked if the lot coverage will stay consistent whether the lot
will have a third garage stall or not. Community Development Director Lindquist replied
that the third garage stall will be allowed as long as they meet all other standards including
the minimum required lot coverage. City Administrator Johnson added that the map
included in the packets showed the lots and coverage allowances for the houses with or
without the third garage stall.
Motion by Shoe Corrigan. Second by DeBettignies.
Motion to adopt a resolution approving a minor amendment to the Harmony Area
Planned Unit Development (PUD) Agreement allowing garage additions to the
Hamilton, LaCrosse, Liberty Lodge, Revere Lodge, Woodward Lodge, and Wyatt
Lodge Homes.
Ayes: DeBettignies, Shoe Corrigan, Droste Weisensel Bills
Nays: None. Absent: None. Motion carried. (Resolution 2009 -11)
Motion by Shoe Corrigan. Second by DeBettignies.
Motion to authorize the Mayor and City Clerk to execute a minor amendment to the
Harmony Area Planned Unit Development Agreement allowing garage additions to
the Hamilton, LaCrosse, Liberty Lodge, Revere Lodge, Woodward Lodge, and Wyatt
Lodge Homes.
Ayes: DeBettignies, Shoe Corrigan, Droste Weisensel Bills
Nays: None. Absent: None. Motion carried.
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
9.a. Request by Kraus Anderson for a Planned Unit Development Master
Development Plan, Rezoning and Final Site and Building Plan; Preliminary and
Final Plat to construct a 17,027 square foot Professional Office Building named
South Robert Commons
Kraus Anderson is proposing to build a 17,027 square foot professional office building
named South Robert Commons on the southwest corner of Lower 147 Street and South
Robert Trail. Community Development Director Lindquist reviewed the staff report and
plans of the development.
Council member Weisensel asked the reason for the parking area being located behind the
building rather than next to Highway 3. Ms. Lindquist replied that pursuant to discussions
during downtown redevelopment and the Downtown Framework, buildings are to face the
street and act as a screen for the parking.
Council member DeBettignies stated that the building material ratios stated in the staff
report total 110 Ms. Lindquist stated she was unsure which material was overstated and
would have to check into that.
Council member Shoe Corrigan stated that the redevelopment standards for downtown
discourages the use of EIFS and that other historic downtowns have used other types of
materials to create a separation such as changing the color of the brick. She further stated
she realizes the difficulty with the site but wondered if there were options other than EIFS
to use on the face of the building.
Architect on the project, Scott Wiestling, of Finn Daniels Architects, 2145 Ford Parkway,
Suite 301, St. Paul, Minnesota, approached the Council. Mr. Wiestling stated that he has had
discussions with staff about using different colors of brick. The developer wants to try to
differentiate the entrance points of the building from the primary materials of the building
using a change in material and color. He stated he feels EIFS accomplishes this better than
brick, but they can look for a different material. Council member Shoe Corrigan stated that
in trying to create a consistent treatment of sites in the downtown area and in fairness of the
people serving on the downtown redevelopment committee, she feels the need to implement
the plan as closely as possible and requested that a material other than EIFS be used on the
streetscape side of the building.
Council member Shoe Corrigan asked Mr. Wiestling if they are proposing a monument sign
of any type. Mr. Wiestling replied that the site does not really allow a monument sign and
they are not usually used in downtowns.
Council member Shoe Corrigan asked about the type of landscaping on the streetscape side
since there were no colored renderings available and specifically asked if some type of
planters, hanging baskets or window boxes would be used to enhance the appearance of the
building. Ms. Lindquist replied that this site is difficult due to the property line being so
close to the building and plantings are not allowed within the MnDOT right -of -way.
However, she stated that the front area will have the Highway 3 sidewalk, the light poles will
be the same type as the downtown lamps and the light poles used in the Waterford
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
Commons project, and new benches and materials will be implemented as part of the 145
Streetscape project.
Mr. Wiestling added that the plan includes perennial plantings next to the doorways, but he
would not recommend window boxes or anything on the building that required watering.
He stated the Council could make a recommendation of additional plantings if they desire.
Council member Shoe Corrigan asked if there will be an area in the parking lot specially
stamped for pedestrian crossing between the currently proposed building and the Phase 2
building planned for in the future. Ms. Lindquist replied that the area would not be large
enough to designate a separate crossing area without removing a parking space.
Council member DeBettignies stated he is happy with the development and asked where sod
would be placed around the building. Mr. Wiestling replied that there will not be any sod
between the sidewalk and building on the west side but on the street side, there will be four
feet of sod before the sidewalk.
Mayor Droste asked about the timing of the lights shutting off at 9:OOp.m. and whether or
not that included the building lights. Ms. Lindquist replied yes. Mayor Droste further stated
that he understood Council member Shoe- Corrigan's opposition to EIFS but did not oppose
its use due to the overall length of the building and it being only one story.
It was decided that an additional condition would be imposed requiring planters to be
installed along the sidewalks leading to the doors on the east (South Robert Trail) fac
An additional condition will be added requiring the EIFS on the east (South Robert Trail)
fac be replaced with brick or higher quality building material. Staff shall approve of the
building material before it is installed pursuant to the Downtown Design Guidelines.
Council member Bills asked of an estimated construction start date. Ms. Lindquist replied
that closing on the property will take place next month, followed by demolition and then
shortly thereafter, by construction.
Motion by Shoe Corrigan. Second by DeBettignies.
Motion to approve a Resolution approving the Preliminary Plat and Final Plat for
South Robert Commons.
Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies
Nays: None. Absent None. Motion carried. (Resolution 2009 -12)
Motion by Shoe Corrigan. Second by Weisensel.
Motion to approve a Resolution approving the Planned Unit Development Master
Development Plan with Rezoning and the Planned Unit Development Final Site and
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
Building Plan for South Robert Commons, with the ten stated conditions and the addition
of the following conditions:
11. The EIFS on the east (South Robert Trail) facade shall be replaced with a higher
quality building material. Staff shall approve of the building material before it is installed
pursuant to the Downtown Design Guidelines.
12. Planters shall be installed along the sidewalks leading to the doors on the east (South
Robert Trail) facade.
Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan
Nays: None. Absent None. Motion carried. (Resolution 2009 -13)
Motion by Shoe Corrigan. Second by Weisensel.
Motion to approve the Planned Unit Development agreement for South Robert
Commons (Phase 1) and authorize the Mayor and City Clerk to enter into the
Agreement.
Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste
Nays: None. Absent None. Motion carried.
9.b. Shannon Parkway 145 Street to Connemara Trail
Assistant City Engineer Dawley reviewed the staff report regarding recent discussions to
change Shannon Parkway from 4 -lanes to 2 -lanes with a turn lane between 145 Street and
Connemara Trail. Based on prior Council discussions and a memorandum from WSB
Associates, staff is recommending Council to authorize the reconfiguration of Shannon
Parkway accordingly.
Council member Weisensel thanked staff for reacting to citizens' concerns on this matter.
He stated he was approached with this issue while campaigning in that neighborhood.
Mr. Dawley noted there is enough room for a bike path. He also noted that bike routes as a
whole within the City should be considered before completing only one segment at a time.
He stated his concern with providing the residents with a partial bike route configuration
with no connections. City Engineer Brotzler approached the Council and added that the
City Council may want to consider revisiting the Pedestrian Trail and Bike Trail Plan that
was implemented several years ago to stay consistent with those goals and guidelines so
when the City constructs a new bike route, there is a plan that supports the action.
Council member Shoe Corrigan stated she would like to see some type of plan before the
next the time the road needs to be striped. Mr. Brotzler stated he would expect staff would
have some type of plan by the end of summer.
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
Motion by Shoe Corrigan. Second by DeBettignies.
Motion to authorize roadway striping reconfiguration of Shannon Parkway from
145 Street West to Connemara Trail.
Ayes: Bills, DeBettignies, Shoe Corrigan, Droste, Weisensel
Nays: None. Absent: None. Motion carried.
9.c. Brockway Park General Site Improvements Project
Parks and Recreation Director Schultz reviewed the staff report regarding the cost estimate
to construct Brockway Park. Staff is recommending the Council authorize advertising of
bids for the Brockway Park General Site Improvements Project.
Mayor Droste stated that the funds needed to construct the park will not come from
taxpayers but from park dedication fees from the developer. Director Schultz further
explained how park dedication fees are acquired.
Council member Shoe Corrigan asked if Eagle Scout Kyle Manley assisted with the
construction of the Frisbee Golf course. Director Schultz replied that Kyle Manley put in all
of the tee markers and that they are looking for another Eagle Scout to assist with installing
the baskets.
Council member Shoe Corrigan asked if the SKB tree and landscaping fund is used for the
construction of parks such as this. Director Schultz replied that the SKB fund has been
used for new parks and the purchase of new tress for existing parks. However, he stated
that those funds have currently been designated for landscaping improvements along
Highway 3 and 145 Street.
Council member Bills asked about the proposed stairs on the landscape plan. Director
Schultz replied that initially, because of the pipeline easement, they were very limited in how
much dirt could be removed and stairs were going to be used to provide pedestrian access
from the park to street level in the southeast quarter of the park. However, Director Schultz
stated that in working with the developer the trail can now be built and the stairs will no
longer be needed.
Mayor Droste asked whether or not there will be a grand opening of the park. Director
Schultz replied that they are looking to have a park meeting on that matter.
Motion by DeBettignies Second by Shoe Corrigan.
Motion to authorize advertising of bids for the Brockway Park General Site
Improvements Project.
Ayes: DeBettignies, Shoe Corrigan, Droste, Weisensel, Bills
Nays: None. Absent: None. Motion carried.
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
9.d. Authorization to submit a Comment Letter to Empire Township concerning
the Regional Energies Biomass Gasification Facility
Community Development Director Lindquist reviewed the staff report regarding the
proposed siting of a gasification facility within the Empire Township boundaries near
County Road 46 and State Highway 52. Staff is recommending a letter be submitted to
Empire Township opposing the Rational energies biomass gasification project.
Mayor Droste stated that many cities were approached by this company two months ago. If
this project would go through, it would be contiguous with the work being done with
UMore and Empire Township and it would create an excess of heavy traffic. He further
stated there is no place to view this type of facility except out on the east coast. Mayor
Droste stated his concern with the current level of emissions from the east side refineries
without adding an additional source from the gasification facility.
Motion by DeBettignies. Second by Shoe Corrigan.
Motion to authorize the Mayor to sign and submit a comment letter opposing the
Rational energies biomass gasification project.
Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies
Nays: None. Absent: None. Motion carried.
9.e. MNDOT Municipal Cooperative Agreement Funding for Trunk Highway 3
(143 to 145 Street and Signal Improvements, City Project 421
Assistant City Engineer Dawley reviewed the staff report regarding the funding the City will
receive from MNDOT to improve the intersections of Hwy 3 and 143r and 145 Streets.
Mr. Dawley explained the three options available for completing the project recommending
Option 1 as the most efficient, most cost- efficient, and least disruptive and inconvenient to
the public.
Council member Bills asked about the cost difference between the available options. Mr.
Dawley stated the city portion of the costs involved remains the same regardless of which
option is used.
Motion by Weisensel. Second by Bills.
Motion to adopt a resolution accepting a Municipal Cooperative Agreement
Funding for the Minnesota Department of Transportation for Trunk Highway 3
(143r to 145`'') Street and Signal Improvements, City Project #421.
Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan
Nays: None. Absent: None. Motion carried. (Resolution 2009- 14)
Motion by Weisensel. Second by Bills.
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
Motion to adopt a resolution authorizing the preparation of plans and specifications
for Trunk Highway 3 (143` to 145`' Street and Signal Improvements, City Project
#421.
Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste
Nays: None. Absent: None. Motion carried. (Resolution 2009 -15)
Motion by Weisensel. Second by Bills.
Motion to approve Option 1 to coordinate improvements with MnDOT in the most
efficient and least disruptive manner.
Ayes: Bills, DeBettignies, Shoe Corrigan, Droste, Weisensel
Nays: None. Absent None. Motion carried.
9.f. Commissioner Appointments
City Administrator Johnson stated that Commission vacancies for 2009 includes two 3 -year
terms on the Planning Commission; one 3 -year term on the Utilities Commission; and one
3 -year term on the Parks and Recreation Commission. He further stated that interviews
were conducted on March 12, 2009..
Motion by Bills. Second by DeBettignies.
Motion to fill Commission vacancies with the following appointments:
1. Kyle Irving for a 3 -year term on the Planning Commission;
2. Vanessa Demuth for a 3 -year term on the Planning Commission;
3. Shawn Mulhern for a 3 -year term on the Utilities Commission; and
4. Jason Pisold for a 3 -year term on the Parks and Recreation Commission.
Council member Shoe Corrigan stated that every year she is impressed and honored with the
people who are interested in serving the community. She further stated that there were
many interesting individuals committed to serving and she hopes they will apply again in the
future or seek other opportunities to serve the community.
Ayes: DeBettignies, Shoe Corrigan, Droste, Weisensel, Bills
Nays: None. Absent: None. Motion carried.
ANNOUNCEMENTS
Mayor Droste stated the Parks Commission will meet on March 23, 2009, beginning at
7:OOp.m. On Tuesday, March 24, 2009, at 5:30p.m., there will be an open house regarding
the sign ordinance changes, one hour before the Planning Commission meeting at 6:30p.m.
On Wednesday, March 25, 2009, there will be an open house on the Central Park expansion
project in the Council Chambers beginning at 4:OOp.m. Mayor Droste further stated the
next City Council meeting will be held on April 7, 2009.
ADJOURNMENT
a. Novacek Assessment Appeal Settlement
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
There being no further business to come before this Council, Mayor Droste made a motion
to adjourn. Council member Weisensel seconded. City Attorney LeFevere stated that the
Council needs to move to closed session to discuss the Novacek Assessment Appeal
Settlement. Mayor Droste then made a motion to move to closed session at 9:30p.m.
Council member DeBettignies seconded.
The meeting in Closed Session was adjourned at 10:28p.m.
Respectfully Submitted,
Kathie Hanson, Recording Secretary