HomeMy WebLinkAbout6.e. Budget EncumbrancesAGENDA ITEM: Budget Encumbrances
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO. 0.e.
ATTACHMENTS: Resolution and 2008 Encumbrance
Journal Entries
APPROVED BY:
0 ni
RECOMMENDED ACTION: Motion to adopt a Resolution Approving the Encumbrance of
Certain 2008 Budget Items to 2009.
4 ROSEMOLINT
CITY COUNCIL
City Council Meeting Date: February 3, 2009
EXECUTIVE SUMMARY
ISSUE
The issue before the City Council is the annual encumbrance of General Fund and CIP Funds items
forward from the prior year to the current year.
BACKGROUND
This item is on the agenda for consideration of the approval of the proposed encumbrance items for the
General Fund, the Building CIP Fund, the Street CIP Fund and the Equipment CIP Fund. The attached
journal entry worksheet summarizes the reasons for the encumbrance requests.
SUMMARY
Staff is recommending that the City Council adopt the attached resolution encumbering the listed items
from 2008 forward to 2009.
ATTEST:
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2009
A RESOLUTION APPROVING THE ENCUMBRANCE OF
CERTAIN 2008 BUDGET ITEMS TO 2009
WHEREAS, the City Council recognizes the need to carry forward to 2009 certain
balances from the 2008 General Fund Operating Budget, the 2008 Building CIP
Budget, the 2008 Street CIP Budget and the 2008 Equipment CIP Budget, which are
summarized as follows:
General Fund items that total an amount of $89,997.44;
Building CIP items that total an amount of $100,000.00;
Street CIP items that total an amount of $65,000.00;
Equipment CIP items that total an amount of $52,000.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the encumbrance of the above listed account items from the 2008
budgets to 2009.
ADOPTED this 3rd day of February, 2009.
William H. Droste, Mayor
Amy Domeier, City Clerk
Motion by: Seconded by:
Voted in favor:
Voted Against:
Members Absent:
2008 Encumbrance General Journal Entries
101 41110 -01- 225.00 7,500.00 SKB Landscape Program
101 -24420 7,500.00
To encumber 2008 SKB funds received and not expended for the $25,000 annual payment
101 41320 -01- 313.00 6,497.44 City Administrator Moving Expenses
101 -24421 6,497.44
To encumber excess 2008 funds for Administration Department items not spent
101 41910 -01- 202.00 5,000.00 Comp Guide Plan Costs
101 -24427 5,000.00
To encumber excess 2008 funds for final Comp Plan costs
101 42110 -01- 217.02 1,000.00 Police Reserves Clothing Allowance
101 -24428 1,000.00
To encumber excess 2008 funds not spent
101 41940 -01- 530.01 40,000.00 Government Buildings R M
101 41940 -01- 530.02 23,000.00 Government Buildings R M
101 -24429 63,000.00
To encumber excess 2008 funds not spent
101- 45202 -01- 530.01 7,000.00 Parks Maintenance R M
101 -24430 7,000.00
To encumber excess 2008 funds not spent
202 4900201- 522.00 100,000.00 St. Joseph's Library Improvements
202 -24434 100,000.00
To encumber excess 2008 funds not spent
203 49003 -01- 530.00 65,000.00 CR 42/Hwy 52 Design Costs
203 -24431 65,000.00
To encumber 2008 Street CIP funds not spent for CR 42/Hwy 52 design costs
207 49007 -01- 582.00 10,000.00 Police Audio Video Equipment
207 -24486 10,000.00
207 49007 -01- 586.00 11,000.00 Security Cameras S/W for City Hall
207 -24482 11,000.00
207- 49007 -01- 588.00 31,000.00 City Wide Software
207 -24489 31,000.00
To encumber 2008 Equipment CIP funds forward to 2009 for delayed purchases /projects