HomeMy WebLinkAbout3.a. Update - Federal Funding ApplicationsAGENDA ITEM: Update Federal Funding Applications
A EN A SE TION:
PREPARED BY: Andrew J. Brotzler, PE, City Engineer
AGENDA NO. it:
ATTACHMENTS: Map, Exhibits, Solicitation Schedule
APPROVED BY:
RECOMMENDED ACTION: Discussion
4 ROSEMOUNT
City Council Work Session: February 11, 2009
BACKGROUND:
The Metropolitan Council is beginning the 2009 Regional Solicitation of Federal Transportation Projects
for federal funding in 2011 and 2012. In preparation for this solicitation, staff has met and identified that
following list of potential candidate projects which applications may be submitted for.
1. Pedestrian Underpass
Application(s): Surface Transportation Program (STP)
Transportation Enhancement (l'E)
Description:
2. Downtown Park and Ride
Application: Congestion Mitigation Air Quality (CMAQ)
Description:
CITY COUNCIL
EXECUTIVE SUMMARY
The city's Park Master Plan identifies the future construction of a grade
separated crossing of TH 3. In 2007, the Park and Recreation Commission
reviewed a feasibility report which addressed the proposed construction of
a pedestrian overpass of TH 3 at Connemara Trail and a pedestrian
underpass south of the Community Center at the Glen Rose development.
The preferred alternative was identified to be the future construction of a
pedestrian underpass. The estimated cost is approximately $1,000,000 and
will be updated as part of the application process. A local share of 20% of
the project cost will need to be identified at later date and time for this
project. Potential funding sources might include park dedication funds,
uncommitted SKB funds, or other available grant monies.
In 2007, Minnesota Valley Transit Authority (MVTA) submitted a CMAQ
funding application for the construction of a park and ride in the
downtown area. Based on the projects submitted that year, the project did
not score high enough to receive funding. Staff is intending to prepare an
application for the construction of a park and ride in the downtown area,
C: \Documents and Settings \ddj\ Desktop \FederalFundingCWS2- 11- 09.doc
Description:
Description:
located on city owned property between Burnley Avenue and the railroad
tracks, south of 145t Street. The minimum project cost for consideration
of CMAQ funding is $500,000. Through development of the application
an updated cost estimate will be prepared for a park and ride and associated
facilities. Again, the required local share would be 20% of the project cost.
Potential grant funding sources will be investigated for the 20% local share.
Typically, the Met Council will provide the matching funds for park and
ride facilities if they generally approve of the planned location and function
of the facility. They have a pre approval process to determine this before
we would need to commit to a funding this project.
3. TH 3 Landscaping Enhancements (145 Street to Community Center)
Application: Transportation Enhancement (1E)
Connected with the downtown redevelopment, library and former St.
Joseph's Church site, staff is proposing to develop an application for
Transportation Enhancement funding to landscape the TH 3 corridor from
145 Street to the Community Center. No specific plans have been
developed at this time and will need to be identified as part of the
application process. If successful, the city will need to identify a funding
source for a local share of 20% of the project cost. Future SKB funds may
be a possible source of funds for this.
4. Pedestrian Railroad Crossing Upgrades (145 Street and Biscayne Avenue)
Application: Highway Safety Improvement Program (HSIP)
City staff has investigated the replacement and extension of railroad track
crossing surfaces on 145 Street and Biscayne Avenue to address the
deteriorated condition of the track crossing surfaces and to accommodate
the extension of trails and sidewalks across the railroad tracks. Through
discussions with the Union Pacific Rail, the railroad will participate in 50%
of the cost for replacement of the existing track crossing surface; the
extension of the track crossing surface to accommodate trail and sidewalk
crossings of the railroad tracks will be 100% local cost.
The attached sketches depict the proposed improvements and cost
estimates. Based on the proposed improvements, the total estimated local
cost is $459,600. It should be noted that the estimated railroad costs are
based on verbal estimates from the railroad and my change upon final
railroad estimate preparation. This cost includes the replacement and
extension of the railroad track crossing surfaces, extension of trails and
sidewalks, acquisition of necessary easements and relocation of power
poles. For the project cost to be eligible for state and /or federal funding,
the extension and connection of trails and sidewalks is necessary for the
project to qualify.
Due to the deteriorated condition of the railroad track crossing surface at
Biscayne Avenue which staff has reviewed and received calls on, staff is
planning to move forward with the railroad to replace only the existing
railroad track crossing surface on Biscayne Avenue immediately ahead of
2
any future federal funding The estimated city cost for this is $39,000.
For the remainder of the proposed improvements, staff is proposing to
submit an application for Highway Safety Improvement Program funding
to replace the railroad track crossing surfaces at 145` Street and extend the
railroad track crossing surfaces at 145 Street and Biscayne Avenue along
with the extension of trails and sidewalks, necessary utility relocation and
easements. Again, the city will be responsible for a local share of 20% of
the project cost. Potential funding sources might include park dedication
funds, Municipal State Aid funds, other grants, or a portion of the annual
$125,000 allocation in the General Fund Street Maintenance budget for
"Pedestrian Improvements.
Attached for Council information is a map of the proposed project areas and a schedule for the solicitation
process. At this time based on the draft schedule, final applications are due June 15, 2009.
Staff will be available at the meeting to review the above -noted projects with Council and address
questions and comments.
3
ree
Rugg
NS11e4ar ?rllftL
S /dfw *tk bid
effSf in tit/ rs
4 /y uoo
/OV PF cosr
7o *TeNa TOE
31Sc,� -yv AR
x',59, DPP
WM/ t £X /ST //t/ff
1 C CR ASS/ /YG-
CV:W e-
DATE
PROCESS
PUBLIC INPUT
May through
December, 2008
TAC Funding Programming Committee develops solicitation criteria
based on direction from the TAB and discussion of issues raised during the
2007 solicitation.
Scheduled meeting
open to the public.
December 18, 2008
TAC Funding and Programming Committee recommends approval of the
draft 2009 solicitation package for TAC review.
Scheduled meeting
open to the public.
January 7, 2009
TAC recommends approval of the draft 2009 solicitation package for TAB
review.
Scheduled meeting
open to the public.
January 21, 2009
TAB Programming and full TAB review the draft 2009 solicitation package
and approves it for the purpose of holding a public meeting. Staff makes
the 2009 solicitation package available on the Metropolitan Council's
website and announces it to the mailing list of approximately 700 persons
in 300 local govemments and other organizations.
Scheduled meeting
open to the public.
February 4, 2009
TAC hosts public meeting with past and prospective applicants to discuss
the solicitation criteria and process. Written or emailed comments are
accepted until February 19.
Special public
meeting.
February 19, 2009
February 26, 2009 if
necessary
TAC Funding and Programming Committee reviews the list of comments
and staff responses, recommends changes to the solicitation criteria and
process if necessary, and recommends adoption of the final 2009 regional
solicitation package to the TAC.
Scheduled meeting
open to the public.
March 4, 2009
TAC recommends approval of the 2009 regional solicitation package and
forwards it to the TAB for adoption.
Scheduled meeting
open to the public.
March 18, 2009
TAB Programming Committee and full TAB review the revised 2009
solicitation package and adopt it. The TAB forwards it to the Metropolitan
Council for concurrence.
Scheduled meeting
open to the public.
March 23, 2009
The Metropolitan Council's Transportation Committee considers the
solicitation package, and then recommends it to the Metropolitan Council
for concurrence.
Scheduled meeting
open to the public.
April 8, 2009
The Metropolitan Council approves the 2009 regional solicitation package.
Scheduled meeting
open to the public.
April 10, 2009
TAB solicits for STP, CMAQ and TE projects and MN /DOT solicits for
Bridge Improvement and Replacement (BIR) projects. Letters are sent to
the mailing list about 700 persons in 300 local governments and other
organizations announcing the solicitation and directing interested
applicants to the Met Council website where all the solicitation materials
will be accessible. Copies will also be available from the Metropolitan
Council Data Center.
May 20, 2009
Met Council and TAB host an information forum or workshop on STP -UG,
CMAQ and Transportation Enhancements. Staff describes each program,
various requirements and criteria and answers questions.
Special public
meeting.
May 21, 2009
The TAC Funding and Programming Committee staffs the project scoring
groups and names chairs to each group.
June 15, 2009
STP -UG, CMAQ and Transportation Enhancements applications are due.
Applications must be received by 5:00 PM or postmarked on June 15.
June 16 through
July 16, 2009
Staff logs in all the applications and reviews the qualifying criteria
responses of all STP -UG, CMAQ and TE applications. Staff meets with the
chair of each scoring group to discuss the qualifying criteria review, and
may also consult with the FHWA field office. Staff prepares a report for the
TAC Funding and Programming Committee. Staff notifies the applicants if
their project appears not to meet the qualifying criteria and invites them to
the next TAC Funding and Programming Committee meeting to defend
their application.
July 23, 2009
(Fourth Thursday)
Staff presents the list of project that may not meet the qualifying criteria
and applicants may defend their applications. The TAC Funding and
Programming Committee votes on each qualifying issue and reports their
decisions to the TAC at their August meeting.
Scheduled meeting
open to the public.
2009 Regional Solicitation Schedule
DATE
PROCESS
PUBLIC INPUT
July 24 through
September 10, 2009
Scoring groups meet, staff advises them on scoring methodology and they
are assigned a criterion to score for all applications. The scoring groups
score their criterion on their own time and meet again to report on their
scores and discuss any questions with the group. The scoring group
agrees on the scoring methodology and endorses a ranked list of projects
based on total score. Staff prepares a report on all the project categories
for the TAC Funding and Programming Committee.
September 17, 2009
The TAC Funding and Programming Committee review and approve the
ranked lists of projects and make them available to the public on the Met
Council website. Staff notifies all applicants via email that the scores are
available and that applicants may submit scoring challenges.
Scheduled meeting
open to the public.
October 5, 2009
Scoring challenges are due. Applicants must submit scoring challenges in
writing through the US Mail or email, and they must be specific.
October 5 through
October 22, 2009
Staff reviews all the scoring challenges, consults with the individual scorer
and scoring group chair and prepares report for TAC Funding and
Programming Committee.
October 29, 2009
(Fifth Thursday)
Staff reports on the analysis of all the scoring challenges to the TAC
Funding and Programming Committee and applicants may address the
committee. The TAC Funding and Programming Committee votes on all
scoring appeals and adjusts the scores and project ranking if necessary.
Final scores are forwarded to the TAC and TAB.
Scheduled meeting
open to the public.
November 19, 2009
The TAC Funding and Programming Committee develops funding options
for TAB consideration and forwards them to the TAC. The ranked lists of
projects are also forwarded to the TAB.
Scheduled meeting
open to the public.
December 2, 2009
The TAC reviews the funding options forwarded by the TAC Funding and
Programming Committee. The TAC may adjust the options, eliminate or
add funding options.
Scheduled meeting
open to the public.
December 16, 2009
The TAB Programming Committee reviews the funding options forwarded
by the TAC. The committee may adjust the funding options, eliminate or
add funding options. The TAB Programming Committee reports their
deliberations to the TAB at their December meeting, but does not
recommend a funding option to the TAB.
Scheduled meeting
open to the public.
January or February
2010
The TAB Programming Committee continues discussion of the funding
options and recommends one to the TAB. The TAB award fund to STP-
UG, CMAQ and Transportation Enhancement applications and directs staff
to include them into the draft 2011 -2014 TIP.
Scheduled meeting
open to the public.