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HomeMy WebLinkAbout3.a. Update - Federal Funding ApplicationsAGENDA ITEM: Update Federal Funding Applications A EN A SE TION: PREPARED BY: Andrew J. Brotzler, PE, City Engineer AGENDA NO. it: ATTACHMENTS: Map, Exhibits, Solicitation Schedule APPROVED BY: RECOMMENDED ACTION: Discussion 4 ROSEMOUNT City Council Work Session: February 11, 2009 BACKGROUND: The Metropolitan Council is beginning the 2009 Regional Solicitation of Federal Transportation Projects for federal funding in 2011 and 2012. In preparation for this solicitation, staff has met and identified that following list of potential candidate projects which applications may be submitted for. 1. Pedestrian Underpass Application(s): Surface Transportation Program (STP) Transportation Enhancement (l'E) Description: 2. Downtown Park and Ride Application: Congestion Mitigation Air Quality (CMAQ) Description: CITY COUNCIL EXECUTIVE SUMMARY The city's Park Master Plan identifies the future construction of a grade separated crossing of TH 3. In 2007, the Park and Recreation Commission reviewed a feasibility report which addressed the proposed construction of a pedestrian overpass of TH 3 at Connemara Trail and a pedestrian underpass south of the Community Center at the Glen Rose development. The preferred alternative was identified to be the future construction of a pedestrian underpass. The estimated cost is approximately $1,000,000 and will be updated as part of the application process. A local share of 20% of the project cost will need to be identified at later date and time for this project. Potential funding sources might include park dedication funds, uncommitted SKB funds, or other available grant monies. In 2007, Minnesota Valley Transit Authority (MVTA) submitted a CMAQ funding application for the construction of a park and ride in the downtown area. Based on the projects submitted that year, the project did not score high enough to receive funding. Staff is intending to prepare an application for the construction of a park and ride in the downtown area, C: \Documents and Settings \ddj\ Desktop \FederalFundingCWS2- 11- 09.doc Description: Description: located on city owned property between Burnley Avenue and the railroad tracks, south of 145t Street. The minimum project cost for consideration of CMAQ funding is $500,000. Through development of the application an updated cost estimate will be prepared for a park and ride and associated facilities. Again, the required local share would be 20% of the project cost. Potential grant funding sources will be investigated for the 20% local share. Typically, the Met Council will provide the matching funds for park and ride facilities if they generally approve of the planned location and function of the facility. They have a pre approval process to determine this before we would need to commit to a funding this project. 3. TH 3 Landscaping Enhancements (145 Street to Community Center) Application: Transportation Enhancement (1E) Connected with the downtown redevelopment, library and former St. Joseph's Church site, staff is proposing to develop an application for Transportation Enhancement funding to landscape the TH 3 corridor from 145 Street to the Community Center. No specific plans have been developed at this time and will need to be identified as part of the application process. If successful, the city will need to identify a funding source for a local share of 20% of the project cost. Future SKB funds may be a possible source of funds for this. 4. Pedestrian Railroad Crossing Upgrades (145 Street and Biscayne Avenue) Application: Highway Safety Improvement Program (HSIP) City staff has investigated the replacement and extension of railroad track crossing surfaces on 145 Street and Biscayne Avenue to address the deteriorated condition of the track crossing surfaces and to accommodate the extension of trails and sidewalks across the railroad tracks. Through discussions with the Union Pacific Rail, the railroad will participate in 50% of the cost for replacement of the existing track crossing surface; the extension of the track crossing surface to accommodate trail and sidewalk crossings of the railroad tracks will be 100% local cost. The attached sketches depict the proposed improvements and cost estimates. Based on the proposed improvements, the total estimated local cost is $459,600. It should be noted that the estimated railroad costs are based on verbal estimates from the railroad and my change upon final railroad estimate preparation. This cost includes the replacement and extension of the railroad track crossing surfaces, extension of trails and sidewalks, acquisition of necessary easements and relocation of power poles. For the project cost to be eligible for state and /or federal funding, the extension and connection of trails and sidewalks is necessary for the project to qualify. Due to the deteriorated condition of the railroad track crossing surface at Biscayne Avenue which staff has reviewed and received calls on, staff is planning to move forward with the railroad to replace only the existing railroad track crossing surface on Biscayne Avenue immediately ahead of 2 any future federal funding The estimated city cost for this is $39,000. For the remainder of the proposed improvements, staff is proposing to submit an application for Highway Safety Improvement Program funding to replace the railroad track crossing surfaces at 145` Street and extend the railroad track crossing surfaces at 145 Street and Biscayne Avenue along with the extension of trails and sidewalks, necessary utility relocation and easements. Again, the city will be responsible for a local share of 20% of the project cost. Potential funding sources might include park dedication funds, Municipal State Aid funds, other grants, or a portion of the annual $125,000 allocation in the General Fund Street Maintenance budget for "Pedestrian Improvements. Attached for Council information is a map of the proposed project areas and a schedule for the solicitation process. At this time based on the draft schedule, final applications are due June 15, 2009. Staff will be available at the meeting to review the above -noted projects with Council and address questions and comments. 3 ree Rugg NS11e4ar ?rllftL S /dfw *tk bid effSf in tit/ rs 4 /y uoo /OV PF cosr 7o *TeNa TOE 31Sc,� -yv AR x',59, DPP WM/ t £X /ST //t/ff 1 C CR ASS/ /YG- CV:W e- DATE PROCESS PUBLIC INPUT May through December, 2008 TAC Funding Programming Committee develops solicitation criteria based on direction from the TAB and discussion of issues raised during the 2007 solicitation. Scheduled meeting open to the public. December 18, 2008 TAC Funding and Programming Committee recommends approval of the draft 2009 solicitation package for TAC review. Scheduled meeting open to the public. January 7, 2009 TAC recommends approval of the draft 2009 solicitation package for TAB review. Scheduled meeting open to the public. January 21, 2009 TAB Programming and full TAB review the draft 2009 solicitation package and approves it for the purpose of holding a public meeting. Staff makes the 2009 solicitation package available on the Metropolitan Council's website and announces it to the mailing list of approximately 700 persons in 300 local govemments and other organizations. Scheduled meeting open to the public. February 4, 2009 TAC hosts public meeting with past and prospective applicants to discuss the solicitation criteria and process. Written or emailed comments are accepted until February 19. Special public meeting. February 19, 2009 February 26, 2009 if necessary TAC Funding and Programming Committee reviews the list of comments and staff responses, recommends changes to the solicitation criteria and process if necessary, and recommends adoption of the final 2009 regional solicitation package to the TAC. Scheduled meeting open to the public. March 4, 2009 TAC recommends approval of the 2009 regional solicitation package and forwards it to the TAB for adoption. Scheduled meeting open to the public. March 18, 2009 TAB Programming Committee and full TAB review the revised 2009 solicitation package and adopt it. The TAB forwards it to the Metropolitan Council for concurrence. Scheduled meeting open to the public. March 23, 2009 The Metropolitan Council's Transportation Committee considers the solicitation package, and then recommends it to the Metropolitan Council for concurrence. Scheduled meeting open to the public. April 8, 2009 The Metropolitan Council approves the 2009 regional solicitation package. Scheduled meeting open to the public. April 10, 2009 TAB solicits for STP, CMAQ and TE projects and MN /DOT solicits for Bridge Improvement and Replacement (BIR) projects. Letters are sent to the mailing list about 700 persons in 300 local governments and other organizations announcing the solicitation and directing interested applicants to the Met Council website where all the solicitation materials will be accessible. Copies will also be available from the Metropolitan Council Data Center. May 20, 2009 Met Council and TAB host an information forum or workshop on STP -UG, CMAQ and Transportation Enhancements. Staff describes each program, various requirements and criteria and answers questions. Special public meeting. May 21, 2009 The TAC Funding and Programming Committee staffs the project scoring groups and names chairs to each group. June 15, 2009 STP -UG, CMAQ and Transportation Enhancements applications are due. Applications must be received by 5:00 PM or postmarked on June 15. June 16 through July 16, 2009 Staff logs in all the applications and reviews the qualifying criteria responses of all STP -UG, CMAQ and TE applications. Staff meets with the chair of each scoring group to discuss the qualifying criteria review, and may also consult with the FHWA field office. Staff prepares a report for the TAC Funding and Programming Committee. Staff notifies the applicants if their project appears not to meet the qualifying criteria and invites them to the next TAC Funding and Programming Committee meeting to defend their application. July 23, 2009 (Fourth Thursday) Staff presents the list of project that may not meet the qualifying criteria and applicants may defend their applications. The TAC Funding and Programming Committee votes on each qualifying issue and reports their decisions to the TAC at their August meeting. Scheduled meeting open to the public. 2009 Regional Solicitation Schedule DATE PROCESS PUBLIC INPUT July 24 through September 10, 2009 Scoring groups meet, staff advises them on scoring methodology and they are assigned a criterion to score for all applications. The scoring groups score their criterion on their own time and meet again to report on their scores and discuss any questions with the group. The scoring group agrees on the scoring methodology and endorses a ranked list of projects based on total score. Staff prepares a report on all the project categories for the TAC Funding and Programming Committee. September 17, 2009 The TAC Funding and Programming Committee review and approve the ranked lists of projects and make them available to the public on the Met Council website. Staff notifies all applicants via email that the scores are available and that applicants may submit scoring challenges. Scheduled meeting open to the public. October 5, 2009 Scoring challenges are due. Applicants must submit scoring challenges in writing through the US Mail or email, and they must be specific. October 5 through October 22, 2009 Staff reviews all the scoring challenges, consults with the individual scorer and scoring group chair and prepares report for TAC Funding and Programming Committee. October 29, 2009 (Fifth Thursday) Staff reports on the analysis of all the scoring challenges to the TAC Funding and Programming Committee and applicants may address the committee. The TAC Funding and Programming Committee votes on all scoring appeals and adjusts the scores and project ranking if necessary. Final scores are forwarded to the TAC and TAB. Scheduled meeting open to the public. November 19, 2009 The TAC Funding and Programming Committee develops funding options for TAB consideration and forwards them to the TAC. The ranked lists of projects are also forwarded to the TAB. Scheduled meeting open to the public. December 2, 2009 The TAC reviews the funding options forwarded by the TAC Funding and Programming Committee. The TAC may adjust the options, eliminate or add funding options. Scheduled meeting open to the public. December 16, 2009 The TAB Programming Committee reviews the funding options forwarded by the TAC. The committee may adjust the funding options, eliminate or add funding options. The TAB Programming Committee reports their deliberations to the TAB at their December meeting, but does not recommend a funding option to the TAB. Scheduled meeting open to the public. January or February 2010 The TAB Programming Committee continues discussion of the funding options and recommends one to the TAB. The TAB award fund to STP- UG, CMAQ and Transportation Enhancement applications and directs staff to include them into the draft 2011 -2014 TIP. Scheduled meeting open to the public.