HomeMy WebLinkAbout6.c. Donation Account Expenditure - Police Equipment FundAGENDA ITEM: Donation Account Expenditure Police
Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Gary Kalstabakken, Chief of Police
ENDA NO. 6 f
ATTACHMENTS: Worksheet
APPROVED BY:
Del
RECOMMENDED ACTION: Motion to approve expenditure from the Police Equipment
Fund in the amount of $5120.38.
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting: October 20, 2009
EXECUTIVE SUMMARY
BACKGROUND
On August 3, 2009 the City Council accepted a donation of $7000 from AAA Auto Parts. The donation
was designated for use to convert the Police Department's three (3) radio alarms to 800 MHz.
ISSUE
The expenses related to the conversion of the alarms have been incurred and Council is asked to approve
the expenditures of funds from the Donation Account to pay for the conversion. Total cost of the
conversion is $5120.38 and is broken down as follows:
Purchase three (3) 800 MHz radios
Shipping Costs to Vendor for Conversion
Conversion Kits and Installation
$4080.75
$94.01
$945.62
Council is asked to approve the expenditure of the donated funds to pay for the expenses for which the
funds were donated.
Account for Donation: 101 22222
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: August 3, 2009
Amount Received: $7000
Purpose of Donation: 800 MHz Conversion for Portable Alarms
(Must be Liability Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $5120.38
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure: Conversion of Radio Alarms
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230.00: $5120.38
Amend Expenditure Account #101 -22222 $5120.38
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: #101 -22221 (Donation Liability $5120.38
Credit:101- 36230.00 $5120.38
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: October 20, 2009