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Home My WebLink About2.c. St. Joe's ProjectAGENDA ITEM: Discussion Regarding Former St. Joseph's Church Facility AGENDA SECTION: Discussion PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO. C ATTACHMENTS: Letter of Intent Spreadsheet and Church Bid Package APPROVED BY 04) RECOMMENDED ACTION: Discussion and provide direction to staff. 4 ROSEMOUNT CITY COUNCIL City Council Work Session Meeting Date: July 15, 2009 EXECUTIVE SUMMARY ISSUE At the April 15, 2009 City Council work session, the City Council directed staff to solicit letters of intent from potential facility users, gather further information regarding the necessary (minimal) improvements that would be needed in order for public use. The City Council also requested that there be further discussion about the possible reuse of the former school facility at a work session in the fall of 2009. Should the City Council decide to move forward with allowing for public use of the former church, staff is recommending that the City contract with CNH Architects to prepare the necessary plans, specifications and construction documents to construct the project and include the recommended operating funds in the 2010 Parks and Recreation Department operating budget and identify funds in the 2010 and 2011 CIP for further facility improvements. SUMMARY Letters of Intent On May 4, 2009 staff sent out a request for letters of intent to forty groups /organizations regarding the future use of the former church building. A press release was also sent to local newspapers in hopes of connecting with groups or organization that we have yet to be acquainted with. Staff asked that the letters of intent be sent to the Parks and Recreation Department prior to May 29, 2009. Staff received three letters of intent from the original forty letters sent out as of the requested deadline. We also received seven inquiries from the press release that was in the local papers, which resulted in receiving four additional letters of intent. In total we received seven letters of intent from our first attempt at soliciting the letters. On June 29, 2009 staff sent a follow up letter to all of those who had not yet responded. Staff has not received any additional letters of intent following the second mailing. Included in the packet is a spreadsheet listing the groups that were contacted and if they provided a letter of intent. Estimated Costs for Necessary (minimal) Improvement CNH Architects has provided updated cost estimates, that are included in the packet, for minimal improvements in six general areas of the former church building. The improvements include: 1. Interior Ramp and Stage Extension 20,250 2. Church HC Accessibility 18,250 3. Church Fire Suppression $119,500 4. Steeple Waterproofing and Repair 29,000 5. Roof Repair and Flashing 19,750 6. Plaster Repair and Interior painting 21.750 Total $228,500 Architect and Engineering (9.5 21,707 Construction Contingency (5 12,510 Total 34,217 Total Project cost $262,717 Should the City Council choose not to move forward with opening the former church building for public use, staff still recommends that improvement items 4 and 5 be made to the facility. Not making these improvements will cause continued water damage to the facility. Staff also expects that in the next year or two that the City will need to consider spending approximately $175,000 from the CIP budget for new chairs, tables, carpet, telephone and data system, facility security improvements and sound system. Hiring of an Architect Should the City Council decide to move forward with the proposed improvements to the former church, staff is recommending the City contract with CNH Architects to prepare the plans, specifications and construction documents that are necessary to complete the project. Staff is recommending the use of CNH Architects because of their knowledge of the project and the high quality of their past work for the City. It is proposed that they would work on a percentage basis (9.5 of the project cost. 2 ST. JOSEPH'S CHURCH LETTERS OF INTENT RESULTS June 2009 Letters of Intent were sent to (5- 4 -09): Responded Did Not Respond Dakota Valley Symphony X Prairie Fire Children's Theatre X Applause Community Theatre X South Metro Choral X The Chameleon Theatre Circle X MinneHaHa Comedy Club X South of the River Band X ISD #196 Facilities, Kim Craven X Giant Step Theatre Group X Prior Lake Players X In the Company of Kids Creative Arts Center X CLIMB Community Theatre X Rosemount Elementary X Red Pine Elementary X Rosemount High School X RAAC X Rosemount Middle School X Shannon Park Elementary X Metropolitan Regional Arts Council X Yarn Garage X Diamond Path Elementary X RAAA X RAHA X First Baptist Church X St. Joseph School X Lighthouse Church X New Direction Church X United Methodist Church X St. Joseph's Church X St. John's Rich Valley X Community Of Hope X Our Savior's Church X Robert Trail Library X Community Action Council X Girl Scouts (4 Troops) X American Legion Post 65 X CAC /Family Resource Center X Irish Gymnastics (Interested in Gymnasium only) X Rosemount Historical Society X Cub Scout (2 Packs) X Inquiries from Press Release in Newspapers: (Thisweek, Rosemount Town Pages, Sun Current, Dakota County Tribune, Pioneer Press) Jill Otto Art Classes X Ed Finley Producer X Ira Livingston (RAAC Contact 48 Film Project) X Justin Kristen Schaack (RAAC Contact Above the Line Entertainment) X Joanna McCabe (RAAC Contact Writers Group) X Highland Church Eagan X Fun Food Catering Chateau Lamothe X Other Inquiries: Paul Elbie DC Curling Club Wants the facility to be a permanent location for their Curling Club, i.e. Ice Arena LEED AP 111 "1 7300 WEST 147TH STREET, SUITE #504 APPLE VALLEY, MN 55124 4580 PH: (952) 431 -4433 09003 JULY 8, 2009 FORMER ST. JOSEPH'S CHURCH ROSEMOUNT, MN COST ANALYSIS STUDY UPDATE CHURCH BID PACKAGES Former St. Joseph's Church Facility will accommodate a wide variety of community functions including. performing arts visual arts, :,:;meeting sp fa'ilit rents b:'and vents The Former St. Joseph's Church Facility project renovates the former St. Joseph's Church with the primary goal to upgrade it to meet current building code requirements for a general multi- purpose assembly space. This study updates the previous reports provided in 2005 and 2007 with cost estimates updated to current construction cost levels. There are also breakouts of the church remodeling into several different bid packages focusing on specific upgrade elements. The description of code, accessibility and basic comfort described in previous reports may be referenced to describe the work represented in this update. JULY S, 2009 Interior Ramp Stage Extension To make the stage accessible, a new ramp and handrails need to be installed in the southwest corner of the assembly space that will also provide a connection to the existing chapel. The existing stage needs to be extended to connect to the new accessible ramp. Additional Church HC Accessibility To improve accessibility, some doors will require widening and new hardware. Handicap drinking fountains need to be installed as well as handicap signage. New handicap parking stalls are required to meet code accessibility requirements. Fire Suppression System A new sprinkler system needs to be installed throughout the existing building as well as water service sized for the new sprinklers. A new fire alarm and smoke detection system needs to be installed. Steeple Repair and Waterproofing This work includes replacing fleshings around the steeple base to roof connections where gaps and old sealant result in water entering the building. In addition a waterproofing membrane would be added at the bell level and the level below this with a drain line that directs minor leak or wind driven water out of the building. The damaged steel crossbracing in the steeple would be repaired and finally, the plaster ceilings over the balcony would be repaired and painted. Slate Roof and Flashing Repair This work includes fixing the leaking valley on the northeast balcony section of roof and the north confessional roof area. The general slate roof would be repaired at locations of broken or missing slate tiles. Finally, the stone parapet caps will be repaired at locations where they have failing mortar joints. Plaster Repair and Painting This work includes patching any damaged plaster walls and ceilings within the church and painting the entire interior. JULY 8, 2009 Revised Schematic Design Budget Estimate for Former St. Joseph's Church Facility The cost estimate below is the result of a detailed material and labor take -off done by our cost consultant, Professional Project Management (PPM) and updated to a 2009 construction start. The actual start date selected for the project may impact the inflation rate calculation, up or down, and therefore the final construction cost. I recommend providing for a construction contingency of 5% after the final bids are received as included above to cover unknown conditions that might be encountered in remodeling of a building of this age. Revised Schematic Estimate for Former St. Joseph's Church Building Work Group Description Cost 1 Interior Ramp and Stage Extension $20,250.00 2 Church HC Accessibility 18,250.00 3 Church Fire Suppression System 119,500.00 4 Steeple Waterproofing and Repair 29,000.00 5 Roof and Flashing Repair 19,750.00 6 Plaster Repair and Interior Painting 21,750.00 Total $228,500.00 A &E Fee 9.5% 21,707.00 Construction Contingency 5% 12.510.00 Total Project Cost $262,717.00 JULY 8, 2009