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HomeMy WebLinkAbout2.b. Vet's Memorial Walk-MOU / OrdinanceAGENDA ITEM: Rosemount Veteran's Memorial Walk Project AGENDA SECTION: Discussion PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO. v. ATTACHMENTS: Concept Plan, Draft MOU, State Statute and Draft Ordinance APPROVED BY RECOMMENDED ACTION: Discussion and provide direction to staff. �C ROSEMOUNT CITY COUNCIL City Council Work Session Meeting Date: July 15, 2009 EXECUTIVE SUMMARY ISSUE On November 24, 2008, the Parks and Recreation Commission reviewed a plan that was submitted by the Rosemount Veterans Memorial Walk (RVMW) group. The plan includes a statue, sign, flags, engraved pavers, rest and reflection areas and monuments to be placed along the west side of the Flint Hills Trail (Koch Trail) in Central Park (see attached concept plan). The pavers would be engraved with the name of a veteran, the branch of service they represented, and the conflict (or peace time) during which they served. Staff has discussed this project with the group for several months and discussed a number of options for a project honoring those who have served. A draft Memorandum of Understanding Standing was developed that identifies the responsibilities of the City and the Veterans group. The Veterans group has an estimated project cost of $963,000. The funds will be raised through the sale of pavers and private donations. They anticipate building the walk in phases and as funds allow. They have indicated that they would include the sign and pavers for the first phase. Should the City Council support moving forward with the project and approving an MOU with the Veteran's group, the City must also pass an ordinance that is required by state statute to allow for the construction of the project. Included in the packet are the state statute and a proposed ordinance that has been drafted by the City Attorney. BACKGROUND A group of veterans have asked for support and help to find a place to create a memorial walk to honor those who have served in the military. The group provided a plan for a memorial to be built in Biscayne Park, which the Parks and Recreation Commission did not support. Several Commissioners stated that they would possibly support the memorial walk being constructed in Central Park near the existing memorial. The Commission did support moving forward with developing a Memorandum of Understanding with the RVMW group to place a sign and pavers along the existing sidewalks in Central Park near the existing Veteran's Memorial. Prior to developing an MOU, the group asked for a change in location for the memorial walk from the sidewalks near the existing memorial to the north side of Central Park along the Koch Trail. Central Park has also been identified as the trailhead for the Interpretive Trail Corridor which will connect downtown Rosemount to Spring Lake Park and the Mississippi River. The Interpretive Trail Corridor has been identified as a future regional trail, with the Flint Hills (Koch Trail west side of trail loop) being its first leg. The Interpretive Trail Corridor /Wetland Improvement project near Erickson Pond was completed in the spring of the 2009. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ROSEMOUNT and the ROSEMOUNT VETERANS MEMORIAL WALK This Memorandum of Understanding (MOU) between the City of Rosemount (the City) and the Rosemount Veterans Memorial Walk (RVMW) outlines the details involved with the City allowing the RVMW to use and develop a portion of the Koch Trail through Central /Erickson Park as a memorial to military veterans. The memorial will be in the form of signs /monuments, engraved pavers, statuary, flag poles, benches, and various landscape enhancements per the approved concept plan as shown on Exhibit A, attached. The City will continue to own and have priority use of the trail th e area around it. The trail is intended for the pleasure and use of park visitors. Any enhancement to the trail or installation of any elements of the Memorial Walk along the trail mustbe done in amanner that does not prohibit, alter, or in any way interfere with the use and maintenance of the trail. However, the trail may need to be closed temporarily for construction Furthermore, the trait ca as a feature of Central /Erickson Park. The development of the Walk along Koch Trail will not hinder or limit the redevelopment of these parks and /or the relocation of trails that service them, should this redevelopment become necessary. Wh lv -the redevelopment of the area in question is not anticipated at the time of the original signing of this MOU, if it should occur, the removal and relocation of those elementsot_the Memorial. Walk already installed will be negotiated with the RVMW and will be included with the cost of the redevelopment project. The most prominent component of the Memorial Walk wilt be t engraved pavers that will be installed so as to line the existing Koch Trail. For maintenance reasons, primarily snow removal, there will need to be some separation o €the pavers and the edge of the asphalt trail. The RVMW will market, sell, and orderthe engraving of the pavers. The RVMW will contract with a professional landscape firm to install the engraved pavers along the trail. It is expected that installation of the, pavers will occur as they _are sold and engraved but that they will be installed in groups, once or twice -each year depending upon the number sold in the interim. The RVMW will also work with professional artists to produce all statuary and /or monuments and with landscape professionals to install the statuary, monuments, flag poles, benches, and any other landscape improvements that the RVMW will purchase with proceeds from the sale of the engraved p avers and from other sources including fundraising. While there is no deadline forthe completion of the Memorial Walk, it is expected that a representative of the RVMW periodically (annually) updates the Parks and Recreation Commission on the s of the memorial and the work anticipated in the coming year Furthermore, it is agr that the work will continue on the Memorial Walk until it is completed as shown on the concept plan. As elements of the plan such as the Memorial Groves or Rest and Reflection Places are constructed and installed, it is expected that each of these elements will be installed (when sufficient funding has been obtained) as a complete unit and not in a piecemeal manner. Should there come a time when there has been no activity toward the completion of the Memorial Walk within a 24 month time period, or if the memorial falls into a state of disrepair or unattractiveness, this agreement is terminable by either party upon 60 days written notice. ROSEMOUNT VETERANS MEMORIAL WALK Shall: 1. Market and sell the engraved pavers that will be placed along the asphalt trail. C:\Documents and Settings \ddj\Local Settings Temporary Internet Files \OLKS\MOU with RVMW Changes 6- 15- 09.doc 2. Use the profits from the sale of the engraved pavers to pay for their installation by a qualified landscape installation firm. The pavers are to be installed along but not abutting the asphalt trail. There shall be separation of the trail surface and the pavers so that snow removal equipment does not damage or move the pavers once they are installed. 3. Use the profits from the sale of the engraved pavers to purchase and have installed the remaining elements of the Memorial Walk. The placement of these elements must be approved by the City. 4. Supplement the funds generated by the sale of pavers with other funds generated by fundraising, donations, and investments. 5. Prepare detailed specifications and drawings for the various memorial elements and have these approved by the City before beginning construction or installation. 6. Coordinate the scheduling of any installations with the City so as to avoid park use conflicts. 7. Make yearly report to the Rosemount Parks and Recreation Commission, updating them on the number of pavers recently sold and describing the next elenent(s) to be constructed and the timing of its (their) anticipated completion. 8. Keep accurate records of all pavers sold, all income' donations, and any purchases or expenditures. 9. Work with City officials and other Veteran's organizations (VFW American Legion, etc.) to plan, promote and present programs for veterans and their fam ies. City of Rosemount Shall: 1. Approve the concept plan presented by RVMW of the M emoria W l alk 2. Allow the RVMW to develop a Memorial Walk along the Koch Trail that is consistent with and similar to the concept plan approved by 3. Provide parking for the Memorial Walk at Central Par 4. Provide access to the al Walk via trails try Central Park and Erickson Park. 5. After installation of the pavers statuary, signs /monuments, flag poles, benches and various landscape enhancements, theexpense of maintenance shall be borne by the City. The City shall remain in control of tie area siown on Exhibit A and have the right to make changes and /or improvements without the permission of the RVMW. C:\Documents and Settings \ddj\Local Settings \Temporary Internet Files \OLKB\MOU with RVMW Changes 6- 15- 09.doc 1 416.01 MEMORIALS FOR VETERANS. MINNESOTA STATUTES 2008 416.01 The governing body of any city of this state, however organized, may adopt an ordinance providing for the erection, equipment, and maintenance of a building or monument or parks in recognition of the services performed by soldiers, sailors, marines, and war veterans of the United States. The ordinance may also provide for the supervision and control of the building or monument or parks after its erection. The estimated cost, as determined by the governing body, of the monument or parks or building must be stated in the minutes of the meeting in which the ordinance is adopted and no sum shall be expended for the monument, park, or building in an amount more than ten percent in excess of the amount so stated in the minutes. The governing body of the city may acquire a site within the city upon which the monument or parks or building may be erected. History: (1933 -10) 1923 c 325 s 1; 1973 c 123 art S s 7; 2008 c 236 s 1 Copyright 2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. P FL$I/11 PLA 0I 1.1 —troy 4 kyea ow pm .�andavl :Piro n mod i loo' v to 4 Q r N 6 K F lbo. 4 .10 ®b Sheetl Pavers (5,112X $113.94) 582462 Benches (2) 4000 Entrance Sign 3162 Minute Man Statue 55000 12' Partitions (9X 4,000) 36000 Flagpoles 9 9000 Paver Installation Area 56525 2 Rest and Reflection nodes 2340 Memorial Monuments (9) 54000 Contingency 20% 160498 TOTAL $962,987.00 Page 1