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Home My WebLink About2.a. Plans and Specifications for the Former St. Joseph's Church Facility 4 ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Special Work Session Meeting Date: November 17, 2009 AGENDA ITEM: Plans and Specifications for the Former AGENDA SECTION: St. Joseph's Church Facility Discussion PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO. Z� Director ATTACHMENTS: Church Bid Package APPROVED BY: pa RECOMMENDED ACTION: Discussion and provide direction to staff. ISSUE Staff recently received a 95% completed set of plans and specifications for proposed improvements to the former St. Joseph's Church. Staff is currently reviewing the documents and providing feedback to the architect. The total project cost estimate that was shared with the City Council in August of 2009 was $262,717. During the creation of the plans and specifications, the architect did not encounter any issues that would have a major impact on the cost estimate. The only item that might increase the cost estimate is for running a water service to the church for the fire suppression system. The original idea assumed tapping into a water line off of Highway 3 and we are now planning to tap into a water line off of Cameo Avenue. The water line off of Highway 3 was too small and the traffic volume on Highway 3 would have made it a more difficult project. Due to the change in the water service connection, the architect expects we could see up to an additional $10,000 added to the total project cost which would make the new total estimate $272,717. BACKGROUND During the July 15, 2009 work session, the City Council directed staff to bring forward a professional services contract with CNH Architects for designing improvements to the former St. Joseph's Church. On August 3, 2009, the City Council approved a contract with CNH Architects to provide architectural and engineering services to design the necessary improvements to the former St. Joseph's Church to accommodate public assembly. The design work was based on the improvements outlined in the Cost Analysis Study Update dated July 8, 2009 (attached). The project components include a ramp and extension of the stage, the interior and exterior handicap accessibility upgrades, the installation of a fire protection system throughout the church, steeple waterproofing and structural repair, and roof repair. Estimated Costs for Necessary (minimal) Improvements The cost estimates for minimal improvements in six general areas of the former church building include: 1. Interior Ramp and Stage Extension 20,250 2. Church HC Accessibility 18,250 3. Church Fire Suppression $119,500 4. Steeple Waterproofing and Repair 29,000 5. Roof Repair and Flashing 19,750 6. Plaster Repair and Interior Painting 21.750 Total $228,500 Architect and Engineering (9.5 21,707 Construction Contingency (5 12.510 Total 34,217 Total Project Cost $262,717 Should the City Council decide to move forward with the improvements to the former church, staff would expect to open the facility in the spring of 2010. Operating funds for the facility are currently included in the 2010 budget. SUMMARY Staff would like for the City Council to discuss the project and provide direction to staff regarding putting the project out to bid. 2 3 JULY 8, 2009 FORMER ST. JOSEPH'S CHURCH QUIN1V HCITSO ROSEMOUNT, MN LEED AP COST ANALYSIS STUDY UPDATE CHURCH BID PACKAGES a, i sue, 4 4 c N■ 7300 WEST 147TH STREET, SUITE #504 APPLE VALLEY, MN 55124 -7580 PH: (952) 431 -4433 iiI r 09003 EC'rs The Former St. Joseph's Church Facility project renovates the former St. Joseph's Church with the primary goal to upgrade it to meet current building code requirements for a general multi- purpose assembly space. This study updates the previous reports provided in 2005 and 2007 with cost estimates updated to current construction cost levels. There are also breakouts of the church remodeling into several different bid packages focusing on specific upgrade elements. fl ti 1- The description of code, accessibility and basic comfort described in previous reports may be referenced to describe the work represented in this update. a 0 tt 1- z Y Former rch Faci St. Joseph 's�� Chu w accommodate a wide y variety of community 3 functions including #:4', 1� ,r z per arts, visual pita' arts, meeting space, .tang' ;Ns- T r,,,,„ .,.,Nm,t facility rental and r --.41„ si,1 :e.. vate events. ''.:7.7' ''''''4 ^S '1 s s ,,'i"I'' c NH 'CMi E JULY 8, 2009 Interior Ramp Stage Extension To make the stage accessible, a new ramp and handrails need to be installed in the southwest corner of v the assembly space that will also provide a connection to the existing chapel. The existing stage needs r to be extended to connect to the new accessible ramp. W t Additional Church HC Accessibility W To improve accessibility, some doors will require widening and new hardware. Handicap drinking fountains need to be installed as well as handicap signage. New handicap parking stalls are required 0 to meet code accessibility requirements. U Fire Suppression System A new sprinkler system needs to be installed throughout the existing building as well as water service sized for the new sprinklers. A new fire alarm and smoke detection system needs to be installed. Steeple Repair and Waterproofing This work includes replacing flashings around the steeple base to roof connections where gaps and old sealant result in water entering the building. In addition a waterproofing membrane would be added at the bell level and the level below this with a drain line that directs minor leak or wind driven water out of the building. The damaged steel crossbracing in the steeple would be repaired and finally, the plaster ceilings over the balcony would be repaired and painted. Slate Roof and Flashing Repair This work includes fixing the leaking valley on the northeast balcony section of roof and the north confessional roof area. The general slate roof would be repaired at locations of broken or missing slate tiles. Finally, the stone parapet caps will be repaired at locations where they have failing mortar joints. Plaster Repair and Painting This work includes patching any damaged plaster walls and ceilings within the church and painting the entire interior. B C ND JULY 8, 2009 2 Revised Schematic Design Budget Estimate for Former St. Joseph's Church Facility v The cost estimate below is the result ofa detailed material and labor take-off done by our cost consultant, X Professional Project Management (PPM) and updated to a 2009 construction start. The actual start v date selected for the project may impact the inflation rate calculation, up or down, and therefore the 1,1 final construction cost. 2 I recommend providing for a construction contingency of 5% after the final bids are received as included above to cover unknown conditions that might be encountered in remodeling of a building w of this age. 1- 0 U Revised Schematic Estimate for Former St. Joseph's Church Building Work Group Description Cost 1 Interior Ramp and Stage Extension $20,250.00 2 Church HC Accessibility 18,250.00 3 Church Fire Suppression System 119,500.00 4 Steeple Waterproofing and Repair 29,000.00 5 Roof and Flashing Repair 19,750.00 6 Plaster Repair and Interior Painting 21.750.00 Total $228,500.00 A &E Fee 9.5% 21,707.00 Construction Contingency 5% 12,510.00 Total Project Cost $262,717.00 cH 12C H 1 11C/5' JULY a, 2009 3