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HomeMy WebLinkAbout6.q. Skylink Antenna Lease Agreement 4ROSEMOUI EXECUTIVE SUMMARY UTILITY COMMISSION City Council Meeting: July 15, 2008 AGENDA ITEM: Skylink Antenna Lease Agreement AGENDA SECTION: Consent PREPARED BY: Andrew J. Brotzler, PE, City Engineerily AGENDA NO. 10. Cb- ATTACHMENTS: Lease Agreement, Utility Commission Executive Summary, KLM Engineering, APPROVED BY: Inc. Comment Letter, Summary of \w Existing Lease Agreements and Rates RECOMMENDED ACTION: Motion to Approve the Skylink Antenna Lease Agreement and Authorize Necessary Signatures. ISSUE: Consider request for tower lease agreement by Skylink Antenna. BACKGROUND: Skylink Antenna has submitted an application for the installation of ten (10) antennas on the Chippendale Tower. This application went to the City Attorney, the Consulting firm of KLM Engineering and the Utility Commission. A copy of the lease agreement with changes recommended from the City Attorney, KLM Engineering, Inc. and Utility Commission are attached for Council review. Also attached is a summary of existing tower leases and rates. Based on the application and existing lease rates, the following terms are recommended: 1. Initial annual rate of $19,000 2. Annual increase according to CPI or 4 whichever is greater The proposed initial rate of $19,000 is based on a review of the City's existing antenna lease rates and the rates of neighboring communities. SUMMARY: Staff is recommending Council approve the attached lease agreement and authorize the necessary signatures per the Utility Commission recommendation upon receipt and review of the final construction plans. G: \Utilities \Utility Commission Info\ Sk-ylinkAntennaLease- CC7- 15- 08.doc TOWER LEASE AGREEMENT This Lease Agreement "Agreement is made and entered into as of 2008, by and between CITY OF ROSEMOUNT, 2875 145th Street West, Rosemount, Minnesota, 55068- 0510 "Lessor and SKYLINK WIRELESS, a Minnesota LLC "Lessee its successor and assigns, for the leasing of certain property interest at the Chippendale Water Tower site (Tower No. 1, at 14950 Chippendale Avenue, Rosemount, Minnesota pursuant to the following terms: A) Lessor is the owner of certain real property located in the County of Dakota, State of Minnesota, described in Exhibit "A attached hereto and made a part hereof by this reference (the "Property'). B) Lessee desires to obtain a lease on a portion of the Property consisting of tower space for an antenna system and ground space (approximately 6.5 square feet) for an equipment compound (the "Premises as well as right of ways for ingress and egress and utilities thereto. The Premises are described in Exhibit "A attached hereto and made a part hereof by this reference. The Premises may be more specifically described following a survey which may be obtained at a later time. For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Lessor and Lessee agree as follows: ARTICLE 1 In addition to the terms that are defined elsewhere in this Agreement, the following terms are used in this Agreement: A) Tower: The Tower located at 14950 Chippendale Avenue on which a portion of the Premises are located. B) Lessor: City of Rosemount C) Lessor's Address: 2875 145th Street West Rosemount, Minnesota 55068 -0510 Telephone: (651) 423 -4411 D) Lessor's Rent Payee: City of Rosemount 2875 145th Street West Rosemount, Minnesota 55068 -0510 Telephone: (651) 423 -4411 E) Lessee: Skylink Wireless F) Lessee's Address: P. O. Box 2011 Burnsville, MN 55337 Telephone: (952) 435 -0500 G) Commencement Date: The initial term of this Agreement shall begin on the "Commencement Date" (as hereafter defined) and subject to the terms of Paragraph 3.07 following, shall end on December 31, 2013 (the Expiration Date). The G:Wntenna Leases\Skylink Tower Lease 2008.doc 1 Commencement Date shall be the date on which all conditions precedent detailed in Exhibit "C" have been met, but in no event later than August 1, 2008. H) Rent: Nineteen Thousand Dollars ($19,000) annually in the first year and as a minimum, further described in Section 3.02. Lessee shall pay the Owner rent annually in advance beginning ten (10) days after the Commencement Date for the first year and thereafter on the First (1st) day of January. Any initial partial year will be prorated. I) Extension Periods: Two (2) automatic renewal periods of five (5) years, beginning at midnight on the Expiration Date of the initial term. J) The antenna system will include mounting of up to ten (10) antennas, mounting supports and appurtenances on the Tower as described on attached Exhibit "A and the site drawings. ARTICLE 2 2.01 RIGHT OF ENTRY. Lessor shall permit Lessee, prior to the Commencement Date, free access to the Property and the Premises, at Lessee's cost, to conduct surveys, subsurface boring tests, feasibility and final configuration assessments, environmental assessments, and other inspections of the Property and Premises, at Lessee's cost, as Lessee may deem necessary. 2.02 LEGAL DESCRIPTION. Lessor grants Lessee the right, but not the obligation, at any time during the term of this Agreement, to obtain a survey of the Premises at Lessee's expense. The legal description that may be derived from the survey will, upon approval thereof by Lessor, become part of Exhibit "A" which will be attached hereto and made a part hereof, and shall control in the event of any inconsistency between it and the original legal description included in Exhibit ARTICLE 3 3.01 LEASE TERM. The term of this Lease shall begin on the Commencement Date and shall expire on the Expiration Date. Beginning on the Commencement Date, Lessor shall deliver possession of the Premises to Lessee, together with nonexclusive right for ingress and egress, seven (7) days a week, twenty -four (24) hours a day, and for the installation and maintenance of utility wires, cables, conduits, and pipes under, or along a twenty -foot wide right -of -way and easement extending from the nearest public right -of -way, Connemara Trail, to the Premises, at a location to be approved by the Lessor's City Engineer. Lessor agrees to execute without delay any easement documents covering the then current lease term as may be required by any utility company in connection with Lessee's use of the Premises. 3.02 RENT. This Agreement shall be for an initial term of five (5) years (plus a partial first year), commencing on the Commencement Date, at an annual rental of Nineteen Thousand Dollars ($19,000), increased annually by an amount equal to the percent change in CPI or four percent (4 whichever is greater, as set forth herein. All rent shall be the responsibility of the Lessee to pay in equal quarterly installments on the first day of the month (April 1, July 1, September 1, January 1) following the Commencement Date of the initial term and any Renewal Terms of this Agreement, G:\Antenna Leases\Skylink Tower Lease 2008.doc 2 except that for the initial term, Lessee shall pay one (1) years rent, in advance, (partial year will be prorated) on the Commencement Date and resume payment of the rent on the second year of the initial term which will start on January 1st following the Commencement Date. The rent shall be increased on January 1st of each subsequent year, by an amount equal to the increase in the Consumer Price Index "CPI or four percent whichever is greater, as provided herein. The first year of the increase will be 2009. The CPI shall mean the "Consumer Price Index for all Urban Consumers, all Cities, all Items (1967= 100)" as published by the United States Department of Labor Statistics, or if such index shall be discontinued, the successor index thereto, or if there shall be no successor index, such comparable index as shall be mutually agreed upon by the parties hereto. Lessor shall be responsible for communicating all rental increases to the Lessee. Such rent shall be paid to the City of Rosemount or to such other person, firm, or place as the Lessor may, from time to time, designate in writing at least thirty (30) days in advance of any rental payment date. 3.03 RIGHT TO EXTEND. The Lease shall automatically renew for each additional five (5) year term unless Lessee provides written notice 60 days prior to the end of the current term. 3.04 RENEWAL RENTAL. The annual rental for each year of the five (5) year extension terms shall increase as described in Article 3.02. 3.05 LESSEE'S USE. Lessee shall use the Premises for the purpose of constructing, maintaining, and operating a wireless communication facility and uses incidental thereto (the "Facility"), consisting of a tower mounted antenna system and ground space for an equipment pad not to exceed 6.25 square feet (25' x 2.5'), a number of 10 antennas not to exceed 10, and all necessary connecting wave guide and appurtenances attached to Lessor's existing water tank. The antennas or their supports shall be mounted as described on Exhibit "A" and the site drawings, unless prior approval from the Lessor is obtained. The Facility consists of a tower mounted antenna system and ground space for an equipment pad as shown on Exhibit "A including all necessary connecting appurtenances sufficient to be a fully operable communications facility for its intended licensed communications coverage areas. This may include, radio transmission and computer equipment, batteries and generator equipment. All improvements shall be at Lessee's expense. Lessee shall maintain the Premises in reasonable condition. All private utilities such as electrical power, natural gas, telephone, or other cables required by the Lessee shall be installed underground at the Lessee's expense, and in locations approved by the City Engineer. In addition, in the event of a natural or man made disaster, in order to protect the health, welfare, and safety of the community, Lessee may erect additional telecommunications facilities and install additional equipment on a temporary basis on the Property to assure continuation of service. Such temporary operation shall not exceed ninety (90) days unless written approval is obtained from the Lessor. Lessee hereby consents to the use of Lessor's Property by one or more additional communication providers for the erection, operation, and maintenance of transmission facilities (including antenna structures) so long as, to each such additional provider; a) Lessor provides not less G:\Antenna Leases\Skylink Tower Lease 2008.doc 3 than thirty (30) days prior notice to Lessee of the erection of such facility, together with facility specifications, b) no changes shall be made to the antenna structure of such other provider without thirty (30) days prior written notice to Lessee. Lessor shall require that any agreement with such other provider shall include a provision requiring compliance by such other provider with the provisions of this section. 3.06 INTERFERENCE. Lessor will require all occupants at this location to adhere to the same technical standards as set forth herein. In its use of the Premises, Lessee will not interfere with the operations of Lessor, the communications of public safety or service agencies including public schools, fire departments, police departments, sheriff departments, or the communications conducted by public services provided by Lessor such as water and sewer services. In the event of any such interference, Lessee shall take all actions necessary to eliminate such interference in accordance with reasonable technical standards. If any such interference inhibits Lessor's operations on the Property, and Lessee does not correct or commence to correct such interference within 24 hours, or if there are intermediate levels of interference and Lessee does not correct or commence to correct such interference within thirty (30) days, Lessee shall discontinue operating such equipment, on Lessor's demand, unless and until it can be operated without interference, or shall replace the interfering equipment with alternative equipment that does not cause such interference. All efforts to commence to correct interference shall proceed to completion with reasonable diligence. Lessee shall additionally have the option to terminate this Agreement, without termination fee described in Article 3.07. Upon written notice by Lessor that Lessor has a bona fide request from any other party to lease or otherwise occupy the Premises, Lessee agrees to provide the Lessor within sixty (60) days the radio frequencies currently in operation or to be operated in the future of each transmitter and receiver installed and operational on the Premise, which shall not exceed 180 frequencies at the time of such request. Lessor may then have a registered professional engineer of Lessor's choice perform the necessary interference studies to insure that Lessee's frequencies will not cause harmful radio interference to other tenants. For the puose of this Agreement, harmful interference shall be defined as transmitters that produce receiver desensing because of inadequate frequeng spacing between new transmitters and existing receivers, or transmitters that produce second, third orfifth order intermodulation products within twenty (20) KHz of existing receivers on the Premises. Lessee shall pay to Lessor a charge for the portion of such studies reasonably related to Lessee's frequencies in an amount not to exceed five hundred dollars ($500) per study. Should subsequent occupants cause any interference with the operations of Lessee, and if such interference is not eliminated, Lessee shall have the right to terminate this Agreement without any penalty or further liability or seek injunctive relief enjoining such interfering use generated by any other subsequent occupant of the Property. 3.07 TERMINATION. This Agreement may be terminated, without any penalty or further liability unless described herein, on sixty (60) day written notice as follows: a) by either party on default of any covenant or term hereof by the other party, which default is not cured within sixty (60) days following receipt of notice of default (without, however, limiting any other rights available to the parties pursuant to any other provisions hereof) except in the case of Lessor default, Lessee may exercise termination rights without fee or charge; or b) by Lessee if it is unable to obtain or maintain any license, permit or other governmental approval necessary to the construction or operations of the Facility or Lessee's business; or c) by Lessee if the Premises are or become unacceptable to Lessee under the G:\Antenna Leases \Skylink Tower Lease 2008.doc 4 Lessee's design or engineering specifications for its Facility or for the communications systems to which the Facility belongs. No later than sixty (60) days after the termination of this Agreement, by expiration of the term or otherwise, Lessee will remove its personal property and fixtures and restore the Premises to their condition on the Effective Date, reasonable wear and tear and casualty loss excepted. Notice of the Lessee's exercise of its right to terminate shall be given to Lessor in writing by certified mail, return receipt requested, and shall be effective upon receipt of such notice by the Lessor as evidenced by the return receipt. All rentals paid for the lease of the Property prior to said termination date shall be retained by Lessor. Upon such termination, this Agreement shall become null and void and all the parties shall have no further obligations, including the payment of money, to each other, except established rental payments to the Lessor shall be continued for the remainder or the current five (5) year lease period at a reduced rate of 50% of the then current rate at the time of the Agreement termination, which amount shall not exceed 100% of the annual rent. This clause shall not be effective if a government agency cancels a permit or license which prevents Lessee form using the property for its intended purpose. ARTICLE 4 4.01 LESSEE'S INSURANCE. At all times during the term, Lessee, at its own expense, shall maintain: I) "All Risk" property insurance for its property's replacement cost; (ii) commercial general liability insurance for bodily injury or death /property damage arising out of any occurrence. The minimum limit of liability, combined single limit coverage, shall continuously be maintained at the then current limit of Lessor's liability under Minnesota Statutes, Section 466.04 for any number of claims arising out of the same occurrence; and (iii) worker's compensation insurance as required by law. Lessee will name the Lessor as an additional insured under its commercial general liability policy. Lessee will require its insurance company to give at least thirty (30) days prior written notice of termination or cancellation of the policy to the additional insured. 4.02 LESSOR'S INSURANCE. At all times during the term of this Agreement, Lessor will carry and maintain fire and extended coverage insurance covering the Tower, its equipment and common area furnishings in amounts not less than their full replacement costs. Lessor shall also carry commercial general liability insurance in amounts reasonably determined by Lessor. The minimum limit of liability coverage shall continuously be maintained at the then current limit of Lessor's liability under Minnesota Statutes, Section 466.04 for any number of claims arising out of the same occurrence. 4.03 WAIVER OF SUBROGATION. Lessor and Lessee each waive any and all rights to recover against the other, or against the officers, directors, shareholders, partners, joint ventures, employees, agents, customers, invitees or business visitors of such other party, for any loss or damage to such waiving party arising form any cause covered by any property insurance required to be carried pursuant to this section or any other property insurance actually carried by such party. Lessor and Lessee, from time to time, will cause their respective insurers to issue appropriate waiver of subrogation rights endorsements to all property insurance policies carried in connection with the Tower or the Premises or the contents of either. G:\Antenna Leases\Skylink Tower Lease 2008.doc 5 4.04 DAMAGE. If the Premises or a portion of the Tower necessary for Lessee's occupancy is damaged during the term of this Lease by any casualty which is insured under standard fire and extended coverage insurance policies, Lessor will repair or rebuild the Premises to substantially the condition in which the Premises were immediately prior to such destruction. The Rent or Renewal Rent, as applicable, will be abated proportionately during any period in which there is substantial interference with the operation of Lessee's business. If the Premises are damaged to the extent that it would take, in Lessor's and Lessee's reasonable judgment, more than thirty (30) days to repair, then either Lessor or Lessee may terminate this Lease. 4.05 CASUALTY. If any portion of the Owner's Property or Communications Facility is damaged by any casualty and such damage adversely affects Lessee's use of the Property, this Agreement shall terminate as of the date of the casualty if Lessee gives written notice of the same within thirty (30) days after Lessee receives notice of such casualty. ARTICLE 5 5.01 LESSOR COMPLIANCE. Lessor represents and warrants that, as of the date of this Lease, the Premises and the Property comply with all applicable laws, statutes, ordinances, rules, codes, regulations, orders, and interpretations of all Federal, State and other governmental or quasi governmental authorities having jurisdiction over the Property (collectively, "Laws At its sole cost and expense, Lessor will promptly comply with all Laws, and will cause the Premises and the Property to comply with all Laws, except to the extent that such compliance is required solely as a result of Lessee's use or occupancy of the Premises. If any modifications are required to be made to the Property after the date hereof as a result of any Laws, Lessee shall have no liability for any costs therefore, whether as a pass through of operating expenses or otherwise. 5.02 LESSEE COMPLIANCE. Lessee will promptly comply with all Laws relating to Lessee's use or occupancy of the Premises. At its sole cost and expense, Lessee will promptly cause the Premises to comply with all Laws to the extent that such compliance is required solely as a result of Lessee's use or occupancy of the Premises. 5.03 ENVIRONMENTAL MA'T'ERS. a) Lessee will be solely responsible for and will defend, indemnify, and hold Lessor, its agents, and employees harmless from and against any and all direct claims, costs, and liabilities, including attorney's fees and costs, arising out of or in connection with the cleanup or restoration of the Premises associated with the Lessee's use of Hazardous Materials; b) Lessor will be solely responsible for and will defend, indemnify, and hold Lessee, its agents, and employees harmless from and against any and all direct claims, costs, and liabilities, including attorney's fees and costs, arising out of or in connection with the clean -up or restoration of the Premises associated with the Lessor's use of Hazardous Materials. Nothing herein shall be deemed waiver by the Lessor of the limitations on liability set forth in Minnesota Statutes, Chapter 466. Lessor hereby states that, to the best of Lessor's knowledge, prior to Lessee's use of the property there are no "Hazardous Materials" present on the Property; c) "Hazardous Materials" means asbestos or any hazardous substance, waste, or materials as defined in any Federal, State, or local environmental or safety law or regulation including, but not limited to, CERCLA. Lessee shall state the nature of hazardous materials at the facility including, asbestos, batteries and fuel supply. The obligations of this section shall survive the expiration or other termination of this G:\Antenna Leases\Skylink Tower Lease 2008.doc 6 Agreement. ARTICLE 6 6.01 UTILITIES AND TAXES. Lessee will be responsible for all utilities required by its use of the Premises. Lessee will pay its proportionate share of utilities furnished by Lessor, or will arrange to have its utilities separately metered. Lessee will pay any increase in real estate taxes, or any governmental charge or assessment arising by reason of Lessee's occupancy, use or operations on the premises. In the event that the real estate tax assessment on Lessor's property reflects Lessee's improvements, Lessor agrees to provide to Lessee in a timely manner, a copy of the assessment. Lessee may contest, at its expense, any assessment imposed on the Premises or Lessee's activities. 6.02 TITLE AND QUIET ENJOYMENT. Lessor represents and warrants to Lessee that a) Lessor has full right, power and authority to execute this Agreement, and will provide Lessee with evidence of such authority; b) Lessor has good and marketable title to the Premises free and clear of any liens or mortgages except those matters which are of public record as of the Effective Date; and c) there is direct legal ingress and egress to the Premises for Lessee's use for vehicles and pedestrians from a public right -of -way. Lessor further covenants that Lessee shall have quiet enjoyment of the Premises during the term of this Agreement and any renewal thereof. For any encumbrance which is a matter of public record, Lessor will promptly obtain from such encumbering entity a non disturbance agreement stating that so long as Lessee is not in default hereunder, this Agreement will continue in full force and effect. Lessor agrees to notify Lessee immediately if at any time during the term of this Agreement, Lessor decides to subdivide, sell or change the status of the Premises or the Property, or if Lessor learns of any pending or threatened or contemplated actions, litigation, claims, condemnations of other proceedings which would affect the Premises or any part of the Premises, or any land use or development proposals affecting property in the vicinity of the Property of which Lessor receives actual notice. 6.03 SUCCESSORS AND ASSIGNS. This Agreement shall run with the Property and shall be binding on and inure to the benefit of the parties, their respective successors, personal representatives and assigns. 6.04 COMPLETE AGREEMENT. It is hereby mutually agreed and understood that this Agreement contains all agreements, promises and understandings between Lessor and Lessee and that no other agreements, promises, or understandings shall or will be binding on either Lessor or Lessee in any dispute, controversy or proceeding at law and any addition, variation or modification to this Agreement shall be void and ineffective unless in writing and signed by parties hereto. 6.05 APPLICABLE LAW. This Agreement and the performance thereof shall be governed, interpreted, construed and regulated by the laws of the State in which the Premises are located. 6.06 NOTICES. All notices and other communications including changes in Lessor's Rent Payee, required or permitted under this Agreement shall be in writing and shall be given by United States first class mail, postage prepaid, registered or certified, return receipt requested, or by hand G:\Antenna Leases\Skylink Tower Lease 2008.doc 7 delivery (including by means of a professional messenger service) addressed to the party for whom it is intended at its address set forth in Article 1. Any such notice or other communication shall be deemed to be effective when actually received or refused. Either party may by similar notice given change of address to which future notices or other communications shall be sent. 6.07 AUTHORITY. Each of the individuals executing this Agreement on behalf of the Lessee or the Lessor represents to the other party that such individual is authorized to do so by requisite action of the other party to this Agreement by requisite action of the party to this Agreement on behalf of which it is executed. 6.08 DUTIES. This section intentionally left blank. 6.09 RECORDING. Lessor shall execute and Lessee shall be permitted to record, at any time, a memorandum of this Agreement. If this Lease Agreement is terminated prior to the expiration of its term, Lessee shall record an appropriate instrument to clear the memorandum from the title to the Property. 6.10 ADDITIONAL MAINTENANCE EXPENSES. All additional expenses of maintaining the Property, including painting or other maintenance of the water tower on which Lessee's antennas are to be mounted, which result from Lessee's occupancy of the Property, shall be paid promptly to Lessor by Lessee upon Lessor's notice to Lessee of such additional costs. Lessor will notify Lessee at least thirty (30) days in advance of the date the water tower is scheduled to be painted, repaired, rebuilt or rescheduled for general maintenance. The parties will cooperate to determine which of the two options will be used to address the impact of the Antenna Facility on the cost of painting or repairing the water tower: 1) Shortly before the painting date, Lessee will place a temporary antenna array on a crane parked near the site. Lessee will then remove the antennas from the water tower and the painting will proceed as it normally does. Once the painting or repair is finished, Lessee will then re- attach the antennas where they were and have them painted to match the newly repaired /painted water tower. All cost incurred in removing the antenna, placement of a temporary antenna array, reattaching and painting the antennas shall be the sole responsibility of the Lessee. 2) The contractor will bid on the cost of painting /repairing the tower without the Antenna Facility. The contractor will then bid on the cost of painting /repairing the tower with Lessee antennas left in place. The contractor will proceed to Paint /repair the tower with the Lessee antennas left in place. Lessee will reimburse Lessor for the difference between the two bids. 6.11 APPROVAL. Lessee may not erect the Facility or other improvements on the Property until Lessee receives all approvals from the Rosemount City Council pursuant to applicable city ordinances. 6.12 PRIMARY USE. The primary purpose of the tower is to provide water service to residents of Rosemount. In the event that the use of the tower for water service is jeopardized because of antenna usage on the tower, the Lessor may require Lessee to make such adjustments to its facilities or operations as are necessary to ensure that Lessor's use is no longer jeopardized. 6.13 CONDEMNATION. If a condemning authority takes any portion of the Lessor's Property and such taking adversely affects Lessee's use of the Lessor's Property, this Agreement G:\Antenna Leases \Skylink Tower Lease 2008.doc 8 shall terminate as of the date of taking, if Lessee gives written notice of the same within thirty (30) days after Lessee receives notice of such taking. Lessee shall be entitled to no portion of any condemnation award except the value of its physical improvements on the Property. Upon termination of this Lease by reason of condemnation, Lessor shall return to Lessee any prepaid rent, prorated to the date of taking. Lessee may make claims against the condemning authority for any relocation benefits to which it may be entitled by law. Sale of all or part of the Property to a purchaser which has the power of eminent domain in the face of the exercise of the power shall be treated as a taking by condemnation, and the date of such conveyance shall be deemed the date of taking. 6.14 MISCELLANEOUS. A) This Agreement may be signed in counterparts by the parties hereto. B) Each party agrees to furnish to the other, within ten (10) days after request, such truthful estoppel information as the other may reasonably request. C) Lessee represents that they have not been represented by a real estate broker or other listing agent in this transaction for purposes of commission, fee or other payment to such broker or any other leasing agent claiming to have represented Lessee. If Lessor is represented by broker or listing agent, Lessor is responsible for all commission, fee or other payment to such agent. D) Accurate as -built or record drawings as approved by the City Engineer shall be provided to the City within 30 days after installation of Lessee's facilities. E) The rights of Lessee under this Agreement are subject and subordinate to the rights of lessee Sprint Spectrum LP, under that certain Tower Lease Agreement by and between the City of Rosemount and Sprint Spectrum LP dated February 1, 1997 and to the right of lessee AT T under that certain Tower Lease Agreement by and between the City of Rosemount and AT T dated April 18, 2000. Lessee acknowledges receipt of a copy of each said Tower Lease Agreements. F) Lessee shall place no advertising on the site or on any structure on the site. G) All antenna panels will be painted to match the water tower. H) All landscaping and turf which is damaged by Lessee shall be restored to a condition reasonably acceptable to Lessor. I) Lessee shall not use any process or method in the installation, maintenance or removal of any improvement on the water tower by means of welding, cutting tool, or other device, which could damage the water tower, including its interior and exterior paint or any equipment attached thereto, without the Lessor's prior written consent, which shall not be unreasonably withheld. J) Lessee must keep the property free of debris and anything of a dangerous, noxious or offensive nature or which would create a hazard, undue vibration, heat, noise, etc. K) Lessee shall remove its Antenna Facilities at Lessee's cost, upon reasonable notice to allow maintenance, repair, repainting, and restoration to other activity as reasonably required by Lessor. G:\Antenna Leases\Skylink Tower Lease 2008.doc 9 There may be scheduled interruptions in use of the Antenna Facilities. Except in the case of an emergency, Lessor shall give Lessee thirty (30) days' notice of repair, repainting or restoration. In case of an emergency, Lessor may remove Lessee's Antenna Facilities but shall notify Lessee by telephone within a reasonable time. An "emergency" shall be deemed to exist only in those situations which constitute an immediate threat to the health or safety of the public or immediate danger to the Property. In the event the use of Lessee's Antenna Facilities is interrupted, Lessee shall have the right to maintain mobile cellular sites on wheels on the Property or after approved by Lessor, on any land owned or controlled by Lessor in the immediate area of the Property. G:\Antenna Leases\Skylink Tower Lease 2008.doc 10 EXHIBIT "A" SKETCH AND DESCRIPTION OF PROPERTY: See attached Exhibit (site drawings) LEGAL DESCRIPTION OF OWNER'S PROPERTY: Address: 14950 Chippendale Avenue Rosemount, MN 55068 Legal: That part of Lot Twelve (12), Auditor's Subdivision No. 27 contained within the following description: the Southerly 200 feet of the Easterly 217 feet of the Westerly 250 feet of the Southwest Quarter of the Southwest Quarter of said Section 29, Township 1 15, Range 19, Rosemount, according to the plat thereof now on file of and of record in the Office of the Register of Deeds in and for said County and State. It is agreed by Owner and Lessee that the precise legal description for the Owners Property will be corrected, if necessary, and that the correct legal description may be placed on this Exhibit "A" by Lessee. G:\Antenna Leases\Skylink Tower Lease 2008.doc 11 2875 145 Street West l''.,,,,:,7' Rosemount, MN 55068 fin y M y 1 'u x I s e x z N a s t Gt y A 30" x 30" x 48" (max. height) equipment cabinet will be mounted �F-��' �RR next to the tower leg with the climbing ladder. The cabinet will be mounted on concrete blocks, and located to the inside (under the tower) 7y so as not to impede tower climbing. Our cables will follow the same path up the tower leg as the 1" cable and conduit already there 4:fu, ming assu the city designates the conduit for this purpose. t, We will bolt antenna masts directly to the hand rail similar to the masts that are already on the tower. We will use heavy duty clamps and hardware to fasten the lasts so no welding to the tower will be necessary. Alt ernate l y, there appear to be. some mounts that may 1, ha been abandoned by previous tower leasers. I €the t -'s, -...i, r city knows of and approves the use of abandoned mast n f�w' r mounts we are willing to use them where ever possible to keep equipment on the railing to a minimum. We will need 3 masts the Access Point (AP) b l equipment, each approxmately 120 degrees apart on 411-;'?' the hand railing. We will need 1 mast facing north, however we could be within plus or minus about 15 -"447 l':'''.7-"Z :1 a degrees from true north. We will 1 mast facing south west (2 25 degrees), but again we can be flexible within about 15 degrees. We will have an 11 GH.z link (Trango -Link Giga) with 3ft. dish antenna, and 5.8GHz link(1'rango- Link45) with up to a 3ft. dish antenna facing north. We will have a 5.3GHz- 5.5GHz link with 2ft. dish antenna facing west. We will have a 5.3GHz- 5.5GHz link with 2ft. dish facing south to south -east (the remote tower location for this link is still being determined). Lastly, we will have a total of 6 flat panel antennas no more than 36" in height each. These antennas, along with their connected 5.8GHz radios (Trango MMS or Alvarion VL) will be mounted on 3 masts located around the tower at approximately 120 degree intervals. Each antenna will be focused 60 degrees apart, and combined will cover a full 360 degrees around the tower. \ll,n'umt -,u and settings \()alter \Lanai] settings \T-- mporary lnts:mrt vilc-c \()1.KF,-A \5t+htnitt ,1 Rosrmnunt _1NTENN, .til'l'l APP1,IcATION EXHIBIT "B" TO SITE AGREEMENT MEMORANDUM OF AGREEMENT THIS MEMORANDUM evidences that a Site Agreement was made and is hereby entered into by written Site Agreement effective the 15th day of July, 2008, between the City of Rosemount "Owner whose address is as set forth below and Skylink Wireless whose address is P.O. Box 2011, Burnsville, MN 55337, the terms and conditions of which are incorporated herein by reference. Such Site Agreement provides, in part, that Owner, for valuable consideration, leases to Skylink Wireless a part of that certain property owned by Owner which is described in Exhibit "A" attached hereto and incorporated herein for a term of five (5 years commencing on July 15, 2008, which term is subject to two (2) additional five (5) year extension terms. G:\Antenna Leases\Skylink Tower Lease 2008.doc 12 EXHIBIT "C" TO SITE AGREEMENT CONDITIONS PRECEDENT 1) All permits from all local or federal land use jurisdictions for the intended use. 2) All local airspace authorities and FAA determination of no hazard to airspace. 3) FCC authorization to utilize this location for the intended use. 4) Review and approval of site plan and landscape (plantings) plan by the City, paid for by Lessee. 5) Lessee will pay for a review of the proposed structural addition to the Tower by a registered professional Engineer of the City's choosing. 6) Lessee's technical reports must establish to its exclusive satisfaction that the property is capable of being suitably engineered to accomplish Lessee's intended use of the property. G:\Antenna Leases\Skylink Tower Lease 2008.doc 13 IN WITNESS WHEREOF, the parties hereto have set their hand and affixed their respective seals the day and year first above written. LESSOR: CITY OF ROSEMOUNT By: William H. Droste, Mayor By: Amy Domeier, City Clerk LESSEE: By: Its: Date G:\Antenna Leases\Skylink Tower Lease 2008.doc 14 MUNICIPAL CORPORATE ACKNOWLEDGMENT STATE OF MINNESOTA SS COUNTY OF DAKOTA The foregoing instiument was acknowledged before me this day of 2008, by William H. Droste, as Mayor, and Amy Domeier, as City Clerk, both of the City of Rosemount, a Minnesota municipal corporation, on behalf of the corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Minnesota residing at My appointment expires G:\Antenna Leases \Skylink Tower Lease 2008.doc 15 PARTNERSHIP ACKNOWLEDGMENT STATE OF SS COUNTY OF The foregoing instrument was acknowledged before me this day of 200_, by as as of IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Minnesota residing at My appointment expires G:\Antenna Leases\Skylink Tower Lease 2008.doc 16 RJSE1 vtOUN F EXECUTIVE SUMMARY UTILITY COMMISSION Utility Commission Meeting: July 7, 2008 AGENDA ITEM: Skylink Antenna Lease Agreement AGENDA SECTION: New Business PREPARED BY: Andrew J. Brotzler, PE, City Engineer AGENDA NO. 7c. ATTACHMENTS: Application, Draft Agreement, KLM Engineering, Inc. comment Letter, APPROVED BY: Summary of Existing Lease Agreements and Rates RECOMMENDED ACTION: Motion to Recommend City Council Approval of a Tower Lease Agreement with Skylink Antenna. ISSUE: Consider request for tower lease agreement by Skylink Antenna. BACKGROUND: Skylink Antenna has submitted an application for the installation of ten (10) antennas on the Chippendale Tower. Based on this application, Staff has developed a draft tower lease agreement and submitted the application and plans to the City's consultant for review and comment. A copy of the application, draft agreement and initial review comments are attached for Commission information. Also attached is a summary of existing tower leases and rates. Based on the application and existing lease rates, the following terms are recommended: 1. Initial annual rate of $17,000 2. Annual increase according to CPI or 4 whichever is greater SUMMARY: Staff is recommending Commission approval of the application subject to review and approval by the City Attorney and submittal and approval of final construction plans. G: \Utilities \Utility Commission Info\ SkylinkAntennaLease- UC7- 7- 08.doc y ENGINEERING INC P.O. Box 89 3394 Lae Elmo Ave. N. Lake Elmo, MN 55042 (651) 773 -5111 Fax (6511773 -5222 June 27, 2008 By Email Only Andy Brotzler City Engineer City of Rosemount 2875 145th Street West Rosemount, MN 55068 -4941 RE: KLM review of Skylink Wireless Antenna Application to City of Rosemount Mr. Brotzler: KLM has completed a review of the application by Skylink Wireless to install antennas on the Chippendale Water Tower in Rosemount, MN. There are a number of questions unanswered by their application and attachments, which we believe should be clarified prior to the City of Rosemount granting approval to continue. In addition, KLM has some comments and recommendations regarding Skylink's proposed installation methods. 1. As Skylink Wireless proposes to install ten (10) antennas, including four (4) dish antennas and six (6) panel antennas, this should be considered a major installation, and Skylink should provide professional drawings that clearly show the proposed installation. The drawings should include: precise locations (including elevation and azimuths) of each antenna and radio and their proposed installation/attachment technique, routing and attachment methods of cables at each level cabinet to support column, on support column, and around balcony to antennas, precise location of equipment cabinet(s), plan and elevation views of the tower showing the previous items, details of attachment methods, electrical and grounding, and all other associated items. These drawings will enable the City and KLM to evaluate the proposed installation in an effective manner; it will also provide the City a permanent record of the installation, enabling the City to track every piece of non -city owned equipment on the site and tower. KLM can recommend some firms that can assist Skylink with the drawings upon their request. 2. With the addition of ten new antennas, including apparently three locations supporting four dish antennas and apparently three locations supporting six panel antennas, KLM is concerned that the structural integrity of the tower in general, and handrail in particular, has not been evaluated by Skylink. KLM recommends that the City of Rosemount require a structural analysis to show that all regulatory, design, and anticipated loadings have been considered and the existing structure can support those additional loadings. Skylink Wireless needs to understand that the balcony girder is a structural component of the tower, not merely a wallcway. As KLM is working for the City of Rosemount on this project, we hesitate to perform this action PARTNERSHIP ACKNOWLEDGMENT STATE OF SS COUNTY OF The foregoing instrument acknowledged befo e me this day of 200, by as as of IN WITNESS WHEREOF, I have he to set my hand and affixed my official seal the day and year first above written. tary Public in and for the State of si esota residing at My appo iAtment expires C:\Documents and Settings\ajb\Local Settings \Temporary Internet Files \OLKE\Skylink Tower Lease 2008.doc 15 to avoid the perception of a conflict of interest; however, KLM can recommend to Skylink some engineering firms that can perform such an analysis. 3. The submittal states that the equipment would be mounted on concrete blocks. KLM recommends a concrete pad be used to support the equipment cabinets. 4. Skylink states that they would utilize bolting to attach the antennas. KLM recommends against bolting. Acceptable methods of attachment are: a. Seal welding b. Angle adapters, beam clamps and pipe mounts, if rubber or neoprene is placed beneath the clamps. Exceptions may be made if existing (abandoned) mounts can be used by Skylink. 5. KLM anticipates that additional items will emerge, that may require modification, once drawings are prepared and provided for our review. These recommendations should be incorporated into construction drawings and a copy provided for both your and our review. Following final review and approval, a preconstruction conference with Skylink Wireless representatives, their contractor(s), the City of Rosemount and KLM should be scheduled to discuss the construction. Prior to construction, the contractor should provide welder's qualification certificates for our review. If the owner requests inspection, it should be relayed to the contractor that KLM will be performing inspections of the installation, and the contractor will need to contact KLM to schedule both field and shop inspections. Kelly Mulhern will be in charge of KLM's scheduling for this project. If you have any questions, feel free to contact Kelly Mulhem at 651- 773 -5111 or myself at 218 849 -1505. Sincerely, KLM Engineering, Inc. Matt Erickson, PE Manager of Engineering CC: Shawn Mulhern Kelly Mulhern, KLM Engineering John Huddock, Skylink Wireless e:\mce\KL.M\antenna\reports 2008\MN 2521 Rosemount Skylink Preliminary Review.doc u J N y G1 0 .fir r !U O as cl a) io N 8 8 ca y bA 0 4) a� bp 3 .a C O p O 0 N O S�cn I o ag o� `n I CL) 0� w a) CU id N N cd c O c N cd c-0 N o cd 0 cd M y cd -0 e� W W 3� Ww�c d W -1 Ica +a O C z cd o o o d C p� N om' v) ON 0 O E cu a O 0� U o i 0 0) 0) za a 4 cn Y 0 H y a p O"' a 1/o U Q y a, 41 .1 cd C p N M j y O 0 cs al o oi C9 ti 1 00 x w E axz 1 oU b� a 45 or r, N O r+ y U y it' c d �a v cd b� �H t' z O' 0 1:4 15 c Ij m O to 0 a N r"' a p M co d 0 A-' U W n N V) o 0 o y- H 0 H 0 H a) O u 0 a A. ca A b.y o 0 U a� R O A. O A c o 0 M A.� J :a -1`t. 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