HomeMy WebLinkAbout6.i. Expenditure Approval from the Donation Account - Parks & Recreation Dept. 4RcSEN4JLIN JTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: July 15, 2008
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account Parks Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 49. j
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $1,100 for
Safety Camp; and $148.11 for the Fishing Derby event.
EXPENDITURE DONATION
AMOUNT USE /ITEM PURCHASED FROM
$1,100.00 Pilgrim Promotions Safety Camp t- shirts Dakota Electric, 1
State Bank of Rsmt,
Toombs Ins
$148.11 WalMart Fishing Derby supplies CF Industries
$1,248.11 TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: Dakota Electric, 1 State Bank of Rsmt, Toombs Ins
Receipt for Donation: N/A
Purpose of Donation:
Safety Camp
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $1,100
To be Spent from Acct 101 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure: Safety Camp
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $1,100
Amend Expenditure Acct #101 45100 -01- 439.00 $1,100
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $1,100
Credit: 101- 36230.00 $1,100
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 15, 2008.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: CF Industries
Receipt for Donation: N/A
Purpose of Donation:
Fishing Derby Supplies
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $148.11
To be Spent from Acct 101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Purpose of Expenditure: Fishing Derby Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $148.11
Amend Expenditure Acct #101 45100 -01- 439.00 $148.11
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $148.11
Credit: 101- 36230.00 $148.11
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 15, 2008.
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