HomeMy WebLinkAbout6.v. Resolution of Approval for CDBG ApplicationAGENDA ITEM: Resolution of Approval for CDBG
Application
AGENDA SECTION:
Consent
PREPARED BY: Kim Lindquist, Community Development
Director
AGENDA NO. b. V.
ATTACHMENTS: Resolution
APPROVED BY:
RECOMMENDED ACTION: Motion to Approve Draft Resolution.
ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: December 16, 2008
EXECUTIVE SUMMARY
BACKGROUND
Every year the City is required to apply for CDBG funds. The allocation is set by a formula that was
adopted by the County and is subject to the funding allocation at the Federal level. Last year the City
allocation was designated for special assessment assistance relating to the 2008 pavement
management project. There is money left over from the 2008 allocation to provide assistance for the
2009 pavement management program for those residents who qualify under the income eligibility
rules.
DISCUSSION
As has been mentioned in previous discussions about CDBG funds, there are many limitations
associated with use of the funds. One of the limitations is the amount of money that must be
allocated to low /moderate income benefit. In previous conversations with the CAC, they have
indicated a desire to upgrade portions of the City -owned building they lease. Additionally, the park
surrounding the building is used by the CAC for their programming and also heavily used by the
residents of the adjoining housing development projects. Enhancements to the park, including play
equipment, are an eligible expense, so long as the City can prove low /mod income benefit. In
discussions with the CDA it appears that the area would qualify and the CDA staff will be assisting
the City to document meeting the income eligibility requirements.
At this time staff would like the City Council to approve the resolution for the use of the funds in
this manner. There has not been an approved allocation for the City but the estimate is
approximately $64,000.
CONCLUSION
Motion to approve the attached resolution.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2008-
A RESOLUTION APPROVING THE APPLICATION OF THE
CITY OF ROSEMOUNT FOR FISCAL YEAR 2009
DAKOTA COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDING
WHEREAS, the City of Rosemount is a participating jurisdiction with the Dakota County
CDBG Entitlement Program for Fiscal Year 2009 (ending June 30, 2010); and
WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of
Dakota County for the administration of the CDBG Program; and
WHEREAS, the Dakota County CDA has requested fiscal year 2009 CDBG applications to
be submitted by December 15, 2008, based on a district formula allocation of funds approved
in the 1984 Community Development Implementation Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Rosemount hereby approves the following:
1. The Fiscal Year 2009 CDBG application is approved for submission to the Dakota
County CDA.
2. The Mayor for the City of Rosemount is authorized to execute the application and all
agreements and documents related to receiving and using the awarded CDBG funds.
3. The Dakota County CDA is designated as the administrative entity to carry out the
CDBG program on behalf of the City of Rosemount, subject to future Subrecipient
Agreements that may be required for specific CDBG- funded activities.
ADOPTED this 16th day of December, 2008, by the City Council of the City of
Rosemount.
ATTEST:
Amy Domeier, City Clerk
William H. Droste, Mayor
RESOLUTION 2008
Motion by: Second by:
Voted in favor:
Voted against:
Member absent:
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Applicant Name: City of Rosemount
CD District:
Contact Name: Kim Lindquist
Applicant Address: 2875 145 Street
City, State, Zip: Rosemount, MN 55068
Phone: 651- 322 -2020
Fax: 651 -423 -4424
Email: kim .lindquist @ci.rosemount.mn.us
#1 Title: low /mod
CDBG Request: $64,000
#2 Title:
CDBG Request:
#3 Title:
CDBG Request:
#4 Title:
CDBG Request:
#5 Title:
CDBG Request:
PLEASE NOTE: AT LEAST 50% of the proposed
Total Request:
fundina must aualifv as a LOW /MOD benefit and
APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Application must be received by the Dakota County Community Development Agency
NO LATER THAN DECEMBER 15, 2008 (for Program Year 2009, 7/01/09- 6/30/10)
General Information
►Di p rojects /►cti
NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services
may not account for more than 15% of the County's total funding, public service requests may need
to be decreased once all applications are submitted and reviewed by CDA staff.
I certify that the information contained in this application is true and correct and that it contains no
misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further
certify that no contracts have been awarded, funds committed, or construction begun on the proposed
project(s), and that none will be made prior to notification from the Dakota County CDA based on
HUD's issuance of a Release of Funds Notice.
Signature of Authorized Official
Title of Authorized Official
Date
PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL
OF THE REQUEST FOR CDBG FUNDS
Project/Activity Title
Please complete the following Sections 1 -VI for EACH proposed project/activity.
(For example, if 3 projects /activities are being proposed, there will be 3 sets of the following pages.)
Project/Activity 1 upgrades to park and adjoining public building
Project/Activity Title: Low /Mod
Information
Describe the proposed project/activity. The City leases a public building to the Community
Action Council which provides services to the low and moderate income neighborhood
immediately adjacent to the building. Improvements are proposed to the building to enhance
the services provided in the structure. The park surrounding the building is used by the CAC
for their programming and also heavily used by the residents of the adjoining housing
development projects. Enhancements to the park, including play equipment will be made with
CDBG funds
Has this Project/Activity received CDBG funding before? Yes
Acquisition /Disposition:
Vacant or undeveloped property
Commercial property
Residential property
Demolition /Clearance
Economic Development
Rehabilitation
Owner occupied housing
Rental housing
Commercial
General Administration
Relocation
Describe the project/activity schedule:
Proposed Project/Activity Start Date: January 2008
Proposed Project/Activity Completion Date: June 2008
1
No
Check the eligible activity category of the proposed project/activity: (See attached definitions)
Public Facilities /Improvements:
X Buildings
Infrastructure
Assessment abatement
Public Services (Le. child care, recreation programs)
Planning
Homeownership Assistance:
Support services (i.e. counseling)
Downpayment assistance
Other types of purchase financing
Other (please describe):
III. CDBG National Objective
CDBG funded projects /activities must meet one of the program objectives. Check the
objective for which the CDBG funds will be used.
Low /Mod Area Benefit
Low /Mod Housing Benefit
Slum /Blight Area Benefit
Urgent Need (extremely rare; used only for emergencies):
Low /Mod Limited Clientele Benefit
Low /Mod Jobs Benefit
Slum /Blight Spot Benefit
If you checked the Low /Mod Area Benefit box, please answer the following:
In what Census Tract/Block Group(s) do beneficiaries of your Project/Activity live? (Please include map)
Census Tract 610.05
How many residents live in this area? 2,702 people lived in Census Tract 610.05 during the 2000
Census; 636 people lived in Blocks 1000, 1001, and 1002.
What is the percentage of low and moderate income beneficiaries? The Citv will work with Dakota
County CDA to conduct a survey of housing assistance vouchers for Blocks 1000, 1001, and 1002
of Census Tract 610.05
How was this documented? HUD Data
(See enclosed map)
X Survey
(Please include a copy of survey)
If you checked the Low /Mod Housing Benefit box, please answer the following:
How many Low /Mod Households will benefit? Households
(Income eligibility must be verified by written documentation)
Where will this project/activity be available? (Address of property, neighborhood, city -wide)
If you checked the Low /Mod Limited Clientele Benefit box, please answer the following:
How many Low /Mod People or Households will benefit? People /Households
(Please choose either people or households for each project.)
How will income be verified?
Income Verification Request Forms
Eligibility Status for other Governmental Assistance program
Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all
sources of income and assets must be included when calculating annual income)
Presumed benefit (HUD presumes the following to be low and moderate income: abused children, battered
2
Objective #1
Suitable Living
Environment
Outcome #1
Availability /Accessibility
Outcome #2
Affordability
Affordability for the
purpose of creating a
suitable living
environment
Outcome #3
Sustainability
Sustainability for the
purpose of creating a
suitable living
environment
.1 Accessibility for the
purpose of creating a
suitable living
environment
Objective #2
Decent Housing
Accessibility for the
purpose of providing
decent housing
Affordability for the
purpose of providing
decent housing
Sustainability for the
purpose of providing
decent housing
Objective #3
Economic
Opportunity
Accessibility for the
purpose of creating
economic opportunities
Affordability for the
purpose of creating
economic
opportunities
Sustainability for the
purpose of creating
economic
opportunities
spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers)
If you checked the Low /Mod Jobs Benefit box, please answer the following:
To meet the requirements of the `Jobs" National Objective, the business being assisted must enter into an agreement
showing commitment that at lease 51 of jobs created or retained will be available to low /mod income persons. The
business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained,
the selection and hiring process, and demographic information about the employees.
Will this project/activity create or retain full time equivalencies (FTEs)? Create Retain
For jobs) that are being retained, please provide evidence that the assisted business has issued a notice to affected
employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial
records that shows the business is likely to cut back on employment in the near future without planned intervention.
Will the job(s) created or retained require a special skill? Yes No
What percent of permanent FTEs will be held by or available to low /mod income persons?
If you checked the Slum /Blight Area or Slum /Blight Spot Benefit box, please answer the
following:
What are the boundaries of the slum/blight area or the address of the slum/blight spot?
(Please provide letter from building inspector or other documentation noting deficiencies and include photos)
If Slum /Blight Area, what percent of buildings are deteriorated?
What deficiency will be corrected or the public improvement be?
oe
Objectives an
com
Indicate the proposed objective and outcome of the activity /project.
Indicate how the project/activity outcome will be measured and projected number of
beneficiaries.
People
Households
Housing Units
Public Facilities
Jobs
Businesses
Organizations
Check the priority need from the Consolidated Plan for which the CDBG funds will be used:
High Priority Needs Housing
Renter, elderly, 0 -50% of median income
Renter, small related, 0 -80% of median income
Renter, all other, 0 -50% of median income
Owner, 0 -80% of median income
High Priority Needs Community Development
Acquisition of Real Property
Disposition of Real Property
X Parks, Recreational Facilities
Water /Sewer Improvements
Street Improvements
Sidewalks
Clearance and Demolition
Clean -up of Contaminated Site
Senior Services
X Youth Services
Rental Housing Subsidies
Relocation
Construction of Housing
Direct Homeownership Assistance
Rehabilitation of Single Unit Residential
Rehabilitation of Multi -Unit Residential
Rehabilitation of Commercial /Industrial
Code Enforcement
Commercial /Industrial Land Acq. /Disposition
Commercial /Industrial Infrastructure Development
Commercial /Industrial Building Acq., Rehab
Planning
Medium Priority Needs Housing
Renter, elderly, 51 -80% of median income
Renter, large related, 0 -80% of median income
Medium Priority Needs Community Development
Senior Centers
Homeless Facilities
X Youth Centers
Solid Waste Disposal Improvements
Flood Plain Improvements
Handicapped Services
Transportation Services
X Battered and Abused Spouses Services
Crime Awareness
Fair Housing Activities
Public Housing Modernization
Rehabilitation of Other Publicly Owned Residential
Residential Historic Preservation
Non Residential Historic Preservation
Other Commercial /Industrial Improvements
Economic Development Non Profit Assistance
Economic Development Technical Assistance
Micro Enterprise Assistance
Low Priority Needs Community Development
These activities should be funded with sources other than CDBG.
Privately Owned Utilities
Handicapped Centers
Neighborhood Facilities
Child Care Centers
Substance Abuse Services
Employment Training
Child Care Services
Abused and Neglected Child Services
Tenant/Landlord Counseling
4
Itemized Use of Funds /Expenses
Costs
Requested
Rosemount Family Resource Center Building Improvements
$5,000
$5,000
City Park Improvements
$59,000
$59,000
Total:
$64,000
$64,000
Source of Funds
Amount
Committed
Pending
CDBG
$64,000
X
VI. Project Budget
Provide the total project cost and CDBG request.
Total Project Cost: $64,000
Total CDBG Request: $64 „000
Describe all other funding sources.
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CDBG Percent of Total Cost: 100%
Please itemize project expenses, using the following guidance as applicable:
Acquisition Improvement Costs Include purchase price, closing costs, site improvements,
clearance of toxic contaminants, and other acquisition and improvement costs
Construction /Rehabilitation Costs Include site improvements, construction (labor, materials,
supplies), installation, permits and other construction /rehabilitation costs
Professional Fees and Personnel Costs Include architectural, engineering and code inspection
fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and
other professional /personnel fees
Other Development Costs Include relocation, financing costs, environmental reviews,
environmental studies, and other development costs
Eligible Costs for Planning Projects Include professional services, project management costs,
and other planning costs
Please review each section for completeness,
Each project /activity should have separate Sections I through VI,
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The following are summary definitions of Community Development Block Grant Eligible Activities:
Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community
Development Needs for the CDBG Program in the Comprehensive Plan sets forth the priority of needs and as such, dictates which
types of eligible activities may be funded in a given year.
CDBG funds may NOT be used for costs attributable to a building used for the general conduct of govemment or used for political
activities.
Acquisition /Disposition: The use of CDBG funds to acquire real property, in whole or in part, by purchase, long -term lease, donation,
or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right -of -ways,
buildings and other property improvements, or other interests in real property.
Demolition /Clearance: Clearance, demolition, and removal of buildings and improvements including movement of structures to other
sites.
Economic Development Activities: Economic development activities may include, but are not limited to: (1) Construction by the
grantee or subrecipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them
become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed
by persons on welfare to enable them to qualify for jobs created by CDBG- assisted special economic development activities. The level
of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance.
Rehabilitation: Rehabilitation related activities may include single family rehabilitation, multi- family rehabilitation, energy efficiency
improvements, public housing modemization, and rehabilitation of commercial properties.
General Administration: CDBG funds may be used for the general administration costs incurred by a Subrecipient to administer their
CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration.
Relocation: CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families,
businesses, non- profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act).
Public Facilities /Improvements: CDBG funds may be used by the grantee or other public or private nonprofit entities for the
acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of
architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of
govemment cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and
libraries, as well as water and /or sewer treatment plants. The regulations further specify that facilities that are designed for use in
providing shelter for persons having special needs are considered to be public facilities.
Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of
the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2)
The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed
40% of the City's allocation and the total public services of all Subrecipients may not exceed 15% of the total grant awarded to Dakota
County for that year.
Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The
types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Individual project plans;
Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic
preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development).
Homeownership Assistance: Homeownership assistance activities may include financial assistance for downpayments,
closing costs or other part of the purchase process and counseling for pre purchase, post- purchase or foreclosure
prevention.
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