The URL can be used to link to this page

Home My WebLink About6.o. Receive Feasibility Report/Set Public Hearing/Declare Costs/Set Assessment Hearing-2009 Street Improvements Project, City Project #426AGENDA ITEM: Receive Feasibility Report/Set Public Hearing /Declare Costs /Set Assessment Hearing -2009 Street Improvements Project, City Project #426 AGENDA SECTION: Consent PREPARED BY: Andrew J. Brotzler, PE, City Engineer AGENDA NO. O. O. ATTACHMENTS: Resolutions; Map; Project Cost and Funding Summary; Feasibility Report APPROVED BY: c. CU RECOMMENDED ACTION: 1) Motion to Adopt a Resolution Report and Setting a Public Hearing for the 2009 Street Improvements #426. And 2) Motion to Adopt a Resolution Declaring Costs to be Assessed of Proposed Assessment and Calling for Hearing on the Proposed 2009 Street Improvements Project, City Project #426 Receiving the Feasibility Project, City Project and Ordering Preparation Assessment for the ROSEMOUNT CITY COUNCIL City Council Meeting: December 16, 2007 BACKGROUND: On September 2, 2008 the Rosemount City Council authorized the preparation of a Feasibility Report for the 2009 Street Improvements Project. This project has been designated as City Project #426. A full presentation of the Feasibility Report and the proposed improvements contained within will be made at the Public Hearing. A brief review of the proposed 2009 improvements is as follows: 1. LOCATION EXECUTIVE SUMMARY The 2009 Street Improvement Program Project includes surface improvements to approximately 3,370 feet (0.64 miles) of 28 -foot wide urban streets including the following. Damask Avenue West (between Dodd Boulevard and Upper 150 Street West) Upper 150 Street West (from Dallara Avenue to the west end) Dallara Avenue West (from Dodd Boulevard to Upper 150 Street West) Damask Court (30 feet wide) The attached location map illustrates the proposed project area. 2. PROPOSED IMPROVEMENTS Initially addressed in the 2007 -2010 Street Improvement Program Feasibility Report, City Project 410, (received by Council February 6, 2007) the proposed surface improvements to the above streets and parking lot include full-depth roadway reconstruction including bituminous pavement, curb and gutter removal and replacement, concrete driveway aprons, and roadway subgrade corrections. G: \ENGPROJ\ 426\ ReceiveFR- Set PH- DeclareCostAssessmentCC12- 16- 08.doc Proposed utility improvements include both replacement of watermain and sanitary sewer. Additionally, lateral water and sewer utility services would be replaced to the right -of -way for each property. The streets included in the project currently do not contain storm sewer, the lack of which has contributed to the advanced state of deterioration of the roadway surface as well as localized minor flooding and erosion problems, and therefore the inclusion of lateral storm sewer is proposed throughout the project. Trunk storm sewer improvements are also included, providing a proposed outlet for the landlocked Twin Puddles pond to provide flood protection to surrounding properties. The Twin Puddles pond outlet is an identified capital improvement in the Comprehensive Surface Water Management Plan. Raingardens, to be privately maintained by residents, may be included in the project as alternative stormwater treatment measures if site conditions and public interest warrant. One such raingarden was included in the 2008 Street Improvement Project on Biscayne Way. Proposed park improvements to Twin Puddles Park were considered but have been found to be financially unfeasible at this time and are not recommended to be considered with this project. The final section of the report, the Pavement Management Program Maintenance Projects, contains identification of road segments comprised of approximately 1,060,000 square feet of roadway surface to be scheduled for seal coating in 2009 as apart of the Pavement Management Program's goal of extending the life of roadways through seal coating and crack sealing as a part of regularly scheduled maintenance. A seal coat of Shannon Parkway from 145 Street West to Connemara Trail is also detailed, which would allow for the restriping of that road segment to a 3 -lane section as previously discussed by City Council. 3. ESTIMATED COSTS AND FUNDING The total estimated project cost for the 2009 Street Improvement Project is $2,268,400. The project is proposed to be funded as follows: Street CIP Fund $583,600 Special Assessments $420,000 Sanitary Sewer Utility Fund $285,700 Water Utility Fund $422,000 Storm Utility Fund $191,100 Storm Core Fund $114.500 $2,016,900 The total estimated project cost for the 2009 Pavement Management Maintenance Project is $184,500 and is proposed to be funded by the Street Capital Improvement Fund (CIP). The total estimated project cost for the Shannon Parkway seal coat and restriping is $54,800 and is also proposed to be funded by the Street CIP. The combined estimated project costs proposed to be funded by the Street CIP for the 2009 Street Improvement Project, the Pavement Management Program Management Program Maintenance Projects, and Shannon Parkway improvements is $822,900. The attached tables also outline estimated project costs and funding. 4. PROJECT HEARING SCHEDULE It should be noted that this item includes two resolutions. The first resolution for Council consideration is for the receipt of the Feasibility Report and scheduling a public hearing for the project. The second resolution declares the project costs and orders the preparation of the assessment roll and scheduling the assessment hearing concurrently with the public hearing. 2 As the prepared assessments are set based on the fee resolution and are independent of the final project cost, it is proposed to assess the project at the January 20, 2009 regular City Council meeting The proposed assessment of the project at this time will allow for the focus of the hearing to be on the assessment amounts and benefit and will allow for the identification of potential appeals prior to proceeding with the project. As before, the assessments will be certified with Dakota County in 2009 for payment with property taxes in 2010. Similar to past reconstruction projects, the proposed assessments comprise 42% of the proposed project funding for street improvements. For past reconstruction projects this percentage has ranged from 35 to 50 percent of the project funding. SUMMARY: Staff recommends Council adoption of a resolution receiving the feasibility report and setting the public hearing for the 2009 Street Improvements Program Project, City Project #426 for January 20, 2009. Additionally, Staff recommends as a second, separate action Council adoption of a resolution declaring the costs to be assessed and setting a public assessment hearing for City Project #426 for January 20, 2009. 3 WHEREAS, the City Council deemed it necessary and expedient that the City of Rosemount, Minnesota, construct certain improvements, to -wit: City Project #426, 2009 Street Improvements Project, in the City as described in and in accordance with the feasibility report prepared by the City Engineer; and WHEREAS, the City Council has been advised by the City Engineer that said utility and street improvements, City Project #426 is feasible, and should best be made as proposed, and the City Engineer's report to this effect has heretofore been received by Council, and filed with the City Clerk on December 16, 2008; and WHEREAS, the statute provided that no such improvements shall be made until the Council has held a public hearing on such improvements following mailed notice and two publications thereof in the official newspaper stating time and place of the hearing, the general nature of the improvement, the estimated costs thereof, and the area proposed to be assessed, in accordance with the law. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Rosemount accepts the feasibility report for City Project #426 and places it on file. NOW THEREFORE IT BE FURTHER RESOLVED, by the City Council of the City of Rosemount that the public hearing be scheduled to consider City Project #426, 2009 Street Improvements Project, to be held on Tuesday, January 20, 2009 at 7:30 o'clock p.m. or as soon thereafter as possible, in the Council Chambers of the City Hall. ADOPTED this 16th day of December, 2008. ATTEST: Amy Domeier, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2008- A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND SETTING THE PUBLIC HEARING FOR THE 2009 STREET IMPROVEMENTS PROJECT CITY PROJECT #426 William H. Droste, Mayor Motion by: Seconded by: Voted in favor: Voted against: CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2008 A RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR HEARING ON THE PROPOSED ASSESSMENT 2009 STREET IMPROVEMENTS PROJECT CITY PROJECT #420 WHEREAS, public improvements have been ordered for the 2009 Street Improvements Project and the estimated construction cost for such improvement is $1,744,900.00, and the estimated expenses to be incurred in the making of such improvements amount to $523,500.00, so that the total cost of the improvement will be $2,268,400. NOW, THEREFORE, BE IT RESOLVED by the City Council of Rosemount, Minnesota: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $1,848,400.00. The portion of the cost to be assessed against benefited property owners is declared to be $420,000.00. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable with general taxes for the year 2010, and shall bear interest at the rate of 2% points per annum above the interest rate paid by the City for its bonds from date of the adoption of the assessment resolution, or 2% over our financial consultant's estimated true interest cost (TIC) for a 10 -year bond transaction for the City of Rosemount issued in April /May of this year. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection; and BE IT FURTHER RESOLVED by the City Council of Rosemount, Minnesota: 1. A hearing shall be held on the 20th day of January, 2009 in the Council Chambers at 7:30 p.m. or as soon thereafter as possible, to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Resolution 2008 BE IT FURTHER RESOLVED by the City Council of Rosemount, Minnesota: The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may at any time thereafter, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. ADOPTED this 16 day of December, 2009. ATTEST: Amy Domeier, City Clerk William H. Droste, Mayor Motion by: Seconded by: Voted in favor: Voted against 4 2009 Street Improvements Project U. 148Th ST W U145THSTW DAVENPORT C W AVENP•R PATH AR11IOOR CT EE Cr DECEMBER 151ST ST W 155TH ST W U 145Th ST 1Y 52NDCTW 153RD ST 151ST RT 146TH ST W 41 W 1 7 VALLEY OAK POND 148TH ST W U. 148TH ST UPPER CORNELL TRL W I 156THSTW 148TH ST W WACHTER LAKE aL 1�•P'iN 0 480 960 1,920 A 'MIS/City/Maps/Departmental Maps/Engineering/Chris/2009 Recon Locate CO LL W 2,880 3,840 Feet 143R w re 144T 05TH ST 148TH 143RD IST W H I L. 147TH u a I 147TH ST W U. 147TH ST W I WE 142NDSTW 143RDSTW ST W LOWED W O W 2 1 September 2008 2009 Street Improvement Project C Project #426 W SB "_Project `14166g:6 Prepared By: PCO Date: 12/10/2008 2009 Street Improvement Project: Estimated Project Cost Estimated Construction Cost Estimated LEAF Estimated Total Surface Improvements 790,800.00 237,300.00 1,028,100.00 Sanitary Sewer Improvements 219,800.00 65,900.00 285,700.00 Watermain Improvements 324,600.00 97,400.00 422,000.00 Storm Sewer Improvements 216,200.00 64,900.00 281,100.00 Park Improvements 193,500.00 58,000.00 251,500.00 Total! 1,744,900.00 j 523,500.00 2,268,400.00 2009 Pavement Management Program: Estimated Project Cost Seal Coat Improvements 175,700.00 I 8,800.00 I 184,500.00 Shannon Parkway Improvements I 52,200.00 2,600.00 54,800.00 Total! 227,900.00 I 11,400.00 I 239,300.00 Proposed Funding 2009 Street Improvement( 2009 Pavement Project I Management Program Total Street CIP Fund 583,600.00 239,300.00 822,900.00 Special Assessments 420,000.00 420,000.00 Sanitary Sewer Utility Fund 285,700.00 285,700.00 Water Utility Fund 422,000.00 422,000.00 Storm Utility Fund 191,100.00 191,100.00 Storm Core Fund 114,500.00 114,500.00 Park Fund 251,500.00 251,500.00 Total 2,268,400.00 1 239,300.00 1 2,507,700.00