HomeMy WebLinkAbout6.h. Budget AmendmentsAGENDA ITEM: Budget Amendments
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO. 19.1%.
ATTACHMENTS: Council Memo, Resolution, Donation
Worksheets Supporting Documents
APPROVED BY:
�:,v
RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of
Certain 2008 Budget Items for the General Fund and the Equipment CIP Fund as outlined
in the attached memo.
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting Date: December 16, 2008
EXECUTIVE SUMMARY
ISSUE
Amend the General Fund budget to reflect donations expended during the 4 quarter of 2008 and for a
CDA grant received to help with the removal of houses on Cameo Avenue. Also, to amend the
Equipment CIP Fund budget to reflect the Police Department Buffer Zone grant program.
BACKGROUND
This item is on the agenda for Council to formally amend the 2008 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the fourth
quarter of 2008 and for the CDA grant received by the City. This item also addresses the grant revenues
and expenditures for the Police Department's Buffer Zone grant for the fourth quarter of 2008.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY
Recommend the above motion to approve the budget amendments for the 4 quarter of 2008.
Detail for Revenues:
101 36230.00 (Donations)
101 33620.00 (Other County Grants Aids)
Total Revenues
Detail for Expenditures:
Total Expenditures
4 ROSEMOUNT
MINNESOTA
M E M O R A N D U M
To: Mayor Droste
Council Members DeBettignies, Shoe Corrigan Sterner
From: Jeff May, Finance Director
Date: December 11, 2008
Subject: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General Fund for
expenditures of donations previously received and for a CDA grant received to help with the
removal of the houses on Cameo Avenue. This is also a request to amend both the revenue and
expenditure budgets for the Equipment CIP Fund for the Police Department Buffer Zone Grant
program. This memo is to show the line by line detail of the actual changes to be made to the
budgets, of which the totals are summarized in the Resolution before you.
GENERAL FUND DETAIL
101 41110 -01- 598.02 (Future Capital Expenditures)
101- 42110 -01- 208.02 (Miscellaneous Supplies Equipment)
101 42210 -01- 586.00 (Computer Equipment Purchases)
101 45100 -01- 439.00 (Other Miscellaneous Charges)
EQUIPMENT CIP FUND DETAIL
6,787.62
64,203.00
70,990.62
64,203.00
1,410.88
3,524.00
1,852.74
70,990.62
Detail for Revenues:
207 33100.00 (Federal Grants Aids) 244,718.83
Total Revenues 244,718.83
Detail for Expenditures:
207 49007 -01- 585.00 (Police Grant Equipment) 244,718.83
Total Expenditures 244,718.83
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2008
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2008 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2008
General Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $70,990.62;
(2) General operating expenditures, the total which reflects an increase of
$70,990.62;
WHEREAS, the City Council recognizes the need to amend certain items from the 2008
Equipment CIP Fund Budget, the totals which are as follows:
(1) Equipment CIP revenues, the total which reflects an increase of $244,718.83;
(2) Equipment CIP expenditures, the total which reflects an increase of
$244,718.83;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2008 General
Fund Operating Budget and the 2008 Equipment CIP Budget.
ADOPTED this 16 day of December, 2008.
ATTEST:
Amy Domeier, City Clerk
William H. Droste, Mayor
Motion by: Seconded by:
Voted in favor:
Voted Against:
Members Absent:
)AKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY
Description
Incentive grant 08 -St Joseph
Total
Lb 1-•:(4 0
i- .'20'
i N e ce I
7 fi t 11;
-I:; 5e
Vendor
11
Invoice
10/3/08
Amount
64,203.00
64,203.00
ORIGINAL CHECK PRINTED ON PAPER THAT HAS TRUE WATERMARK. GREEN AND RED VISIBLE FIBERS, AND IS CHEMICAL REACTIVE
O THE
)RDER
.cD Dakota County
Community Development Agency
For
Obligation
123276
1228 Town Centre Drive
Eagan, MN 55123
Phone: (651) 675 -4400
>AY Sixty Four Thousand Two Hundred Three Dollars and 00 Cents
CITY OF ROSEMOUNT Official Receipt
Received Of
City of Rosemount
2875 145th St. West
Rosemount MN 55068
Disbursing Accot d.
„BANK, N.A.
Paul, MN 55101
17 -2 -910
10 7 2 3 9 411■ 1:09L000022 LIL9L944204LH'
10116120013
10/16/2008
b y l 2
6948-72394-1U9
*64,203.00
VOID AFTER 90 DAYS
078397
Date I D p1
(91.- n
Separate Deposit
12 -08 -2008 3:59 PM
FUND 101 GENERAL FUND
DEPT 1110 COUNCIL
41110 -01- 598.00 COUNCIL DESIGNATED CONTINUED
10/16/08 10/16 A10426 CHK: 095499
11/13/08 11/13 A11911 CHK: 095861
11/19/08 11/25 Al2747 CHK: 000000
11/25/08 11/25 Al2885 CHK: 096042
11/25/08 11/25 Al2886 CHK: 096043
ACCOUNT TOTAL DB: 35,970.79 CR:
41110 -01- 598.01 LIBRARY SITE EXPENDITURES
B E G I N N I N G
1/31/08 1/31 A95978 CHK: 092048 01530 14330 CAMEO AVE -MOVE CLA 001913 200801286275
1/31/08 1/31 A95979 CHK: 092048 01530 14330 CAMEO AVE- CLOSING 001913 200801286276
1/31/08 1/31 A95980 CHK: 092048 01530 14330 CAMEO AVE -PROF INS 001913 200801286277
2/28/08 2/28 A.97584 CHK: 092457 01556 LIBRARY PROJECT 000224 21314
3/13/08 3/13 A98382 CHK: 092580 01568 14330 CAMEO AVE 110314 82001
3/27/08 3/27 A99162 CHK: 092714 01580 2008 -CA4E0 AVE CYCLE 3 W 030955 200803246505
4/10/08 4/10 A99846 CHK: 092886 01591 DUMPSTER FOR CAMEO HOUSE 001964 4904
4/30/08 4/30 A00991 CHK: 093152 01607 14350 CAMEO PURCHASE 110314 82528
4/30/08 4/30 A00991 CHK: 093152 01607 14330 CAMEO PURCHASE 110314 82528
5/19/08 5/21 A02168 CHK: 000000 01628 APRIL SALES USE TAX 000031 200805206714
5/29/08 5/29 A02434 CHK: 093506 01629 PURCHASE OF 14330 CAMEO 110314 83057
10/16/08 10/16 A10464 CHK: 095529 01756 WARRANTY OBSERVATION /MIS 231910 1005- 000 -78
11/13/08 11/13 Al2045 CHK: 095826 01770 LIBRARY SITE PLAT 110314 86246
ACCOUNT TOTAL DB: 8,248.23 CR: 0.00
41110 -01- 598.02 FUTURE CAPITAL EXPENDITURES
B E G I N N I N G
01756 FLOWER DELIVERY RISVOLD 181692 6986
01770 OPPORTUNITY CITY PILOT P 001176 200811107425
01791 OCTOBER SALES USE TAX 000031 200811207446
01791 MAYOR DROSTE'S PORTRAIT 181644 CK3259
01791 FLOWERS- DAHLSTROM WAGG 181692 7001
1/15/08 1/15 B12472 Misc 000028 00576 1/16 14330 CAMEO AVE. PURCHASE JE# 012462
01688 HAZARDOUS MAT SURVEY -CAM 001478 2008042
7708 7/31 A05583 CHK: 094256
7/31/08 7/31 A05762 CHK: 094343 01688 14320 CAMEO AVE 110314 84094 C 8/14/08 8/14 A06779 CHK: 094638 01696 HAZARDOUS MATERIAL REMOV 001409 071308
9/30/08 9/30 A09454 CHK: 095184 01735 DEMOLITION OF CAMEO AVE 002125 200809257216
9/30/08 9/30 A09456 CHK: 095190 01735 HYDRO MULCH -5 CAMEO LOTS 002127 1923
ACCOUNT TOTAL DB: 255,138.17 CR:
000 ERRORS IN THIS REPORT!
REPORT TOTALS
BEGINNING BALANCES:
REPORTED ACTIVITY:
ENDING BALANCES:
D E T A I L L I S T I N G
SUPPRESS ZEROS
DEBITS
0.00
299,357.19
299,357.19
PAGE: 2
PERIOD TO USE: Jan -2008 THRU Dec -2008
ACCOUNTS: 41110 -01- 598.00 THRU 41110 -01- 598.10
POST DATE TRAM REFERENCE PACKET DESCRIPTION VEND INV /JE NOTE AMOUNT =BALANCE
0.00
42.60
5,000.00
97.50
35.17
87.33
BALANCE 0.00
1,600.00 1,600.00
2,801.03 4,401.03
340.00 4,741.03
1,173.15 5,914.18
1,313.00 7,227.18
41.82 7,269.00
245.96 7,514.96
38.37 7,553.33
34.21 7,587.54
0.65 7,588.19
135.04 7,723.23
105.00 7,828.23
420.00 8,248.23
BALANCE 0.00
188,235.85 188,235.85
3/13/08 3/13 B12902 Deposit 076793 00596 14330 CAMEO AVE. CLEAN-UP JEft 012892 490.05CR 187 7 4
2,480.00 190,225.80
CREDITS
0.00
490.05CR
490.05CR
490.05CR
31.82 190,257.62
18,275.00
43,448.00
2,667.50
30,750.79
35,750.79
35,848.29
35,883.46
35,970.79
208,532.62
251,980.62
254,648.12
Donation Received On:
Amount Received:
Purpose of Donation:
Account for Donation: 101 22222
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
(Must be Liability Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $1410.88
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure: body Armor for Officer Waage
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 36230.00: $1410.88
Amend Expenditure Account #101 -22222 $1410.88
(The Two Dollar Amo ust be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: #101 -22222 (Donation Liability $1410.88
Credit:101- 36230.00 $1410.88
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: October 7, 2008
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting: October 7, 2008
EXECUTIVE SUMMARY
AGENDA ITEM: Approve Expenditure of Funds From the
Police Equipment Fund
PREPARED BY: Gary Kalstabakken, Chief of P
ATTACHMENTS: Worksheet
AGENDA SECTION:
onsent
A ENDA NO. 6.0
APPROVED BY: UnJ
RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount of
$1410.88 from the Police Equipment Fund for the purpose of purchasing body armor.
Council is asked to approve the expenditure of funds from the Police Equipment Fund for the purpose of
purchasing body armor for Officer Jason Waage. The total amount requested is $1410.88. Funds are
available in the Equipment Fund to cover this �d of thec os the Ci�and these funds will be�retumed
the Department of Justice will reimburse o
to the Equipment Fund when received.
RECEIPT OF DONATION
Donation Received On: �O C
ed
Amount Received: /3-
Purpose of Donation: 7/ 7 /X�1�=
Account for Donation: dZ 0 0
(Must be Liability Assigned for Each Individual Department)
Amount to be Spent$
EXPENDITURE OF DONATION
DONATION REVENUE WORKSHEET
To be Spent from Account /10/' Y OWO —eV" :J gl i
(Must be Expenditure Corresponding to Individual Department)
Purpose of Expenditure:
Credit:101- 36230 -00 -000
0
AMENDMENT OF BUDGETS
ft�G
Amend Donation Revenue Account #101 36230 -00 -000:$
....,_470 08
Amend Expenditure Account /e5F Xiovfi e,/
(The Two Ilar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: /al'" (Donation Liability
,F c
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: 11– 1 JY
AGENDA ITEM: Expenditure From Donation Account for
the Fire Department
AGENDA SECTION:
Consent
PREPARED BY: Scott Aker, Fire Chief
AGENDA NO. (p .9
ATTACHMENTS: Worksheet
APPROVED BY:
OW
RECOMMENDED ACTION: Motion to approve the expenditure of funds from the
Rosemount Fire Department donation account for a Blitz Nozzle.
4 ROSEMOUNT
CITY COUNCIL
Special City Council Meeting: November 19, 2008
SUMMARY:
EXECUTIVE SUMMARY
The Council is asked to consider the expenditure of $3, 524.00 from the donation account for the
purchase of a Blitz Nozzle.
The money for this purchase is made possible from a donation by C. F. Industries.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Purpose of Expenditure:
DONATION REVENUE WORKSHEET
Debit: 101- 22223.00 (Donation Liability $97.50
Credit: 101- 36230.00 $97.50
Various Dates —1 State Bank of Rosemount
Various
N/A
Teen Night Pizza N Pasta Concessions
EXPENDITURE OF DONATION
Amount to be Spent: $97.50
To be Spent from Acct 101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Teen Night Pizza N Pasta Concessions
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $97.50
Amend Expenditure Acct #101 45100 -01- 439.00 $97.50
(The two dollar amounts should be the same.)
�5
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on November 5, 2008.
3
4 ROSEMOUNT
CITY COUNCIL
City Council Special Meeting: November 5, 2008
EXECUTIVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
PREPARED BY: Dan Schultz, Parks Recreation Director
ATTACHMENTS: Donation Revenue Worksheet
AGENDA SECTION:
Consent
AGENDA NO. (O•f
APPROVED BY: DLJ
RECOMMENDED ACTION: Motion to approve the donation expenditure of $447.50 for
October Teen Night Expenses.
EXPENDITURE
AMOUNT
$350.00
$97.50
$447.50
USE/ITEM PURCHASED
Ricki Miller /DJ services Teen Night 10 -10 -08
Pizza N Pasta Concessions for Teen Night 10 -10 -08
TOTAL
DONATION
FROM
1" State Bank of
Rosemount
1" State Bank of
Rosemount
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Purpose of Expenditure:
DONATION REVENUE WORKSHEET
(Must be Liability assigned for each individual Department.)
Various Dates 1s State Bank of Rosemount
Various
N/A
Amend Donation Revenue Acct #101- 36230.00: $350
Amend Expenditure Acct #101 45100-01 439.00 $350
(The two dollar amounts should be the same.)
Teen Night DJ Services
Account for Donation: 101- 22223.00
EXPENDITURE OF DONATION
Amount to be Spent: $350
To be Spent from Acct 101 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Teen Night DJ Services
AMENDMENT OF BUDGETS
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $350
Credit: 101 36230.00 $350
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on November 5. 2008.
2
4 ROSEMOUNT
CITY COUNCIL
City Council Special Meeting: November 5, 2008
AGENDA ITEM: Expenditure Approval from the Donation
EXECUTIVE SUMMARY
Account Parks Recreation Dept.
PREPARED BY: Dan Schultz, Parks Recreation Director
ATTACHMENTS: Donation Revenue Worksheet
AGENDA SECTION:
Consent
AGENDA NO. (pd.
APPROVED BY: va1
RECOMMENDED ACTION: Motion to approve the donation expenditure of $447.50 for
October Teen Night Expenses.
EXPENDITURE
AMOUNT
$350.00
$97.50
$447.50
USE/ITEM PURCHASED
Ricki Miller /DJ services Teen Night 10 -10 -08
Pizza N Pasta Concessions for Teen Night 10 -10 -08
TOTAL
DONATION
FROM
l State Bank of
Rosemount
1g State Bank of
Rosemount
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
DONATION REVENUE WORKSHEET
Various
N/A
EXPENDITURE OF DONATION
$185.50
(Must be Expenditure corresponding to individual Department.)
Teen Night Pop Water for Concessions
Purpose of Expenditure:
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $185.50
Amend Expenditure Acct #101-45100-01-439.00 $185.50
(The two- dollar amounts should be the same.)
E 0 c 1
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101- 22223.00 (Donation Liability $185.50
Credit: 101- 36230.00 $185.50
Various (1s State Bank of Rosemount)
Teen Night Pop Water for Concessions
101- 45100 -01- 439.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on November 19, 2008.
3
ROSE MOUNT
'1 J
BACKGROUND
CITY COUNCIL
City Council Special Meeting: November 19, 2008
EXECUTIVE SUMMARY
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
PREPARED BY: Dan Schultz, Parks Recreation Director
ATTACHMENTS: Donation Revenue Worksheet
AGENDA SECTION:
Consent
AGENDA NO. (9 6 b
APPROVED BY:
ODJ
RECOMMENDED ACTION: Motion to approve the donation expenditure of $266.62 for
flag poles and flags to replace those missing or damaged and $185.50 for Teen Night
concessions.
EXPENDITURE
AMOUNT
$196.75
$69.87
$185.50
$452.12
USE /ITEM PURCHASED
Office of Representative John Kline flags
Menards flagpoles
Midwest Coca Cola pop and water for Teen Night
concessions
TOTAL
DONATION
FROM
Various
Various
1 State Bank of
Rosemount
SUMMARY
Please consider the expenditure of the adjusted amount from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET
Various
Various
N/A
Account for Donation: 101- 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Vets' Memorial Flags and Flagpoles
EXPENDITURE OF DONATION
$266.62
Debit: 101 22223.00 (Donation Liability $266.62
Credit: 101- 36230.00 $266.62
101- 45100 -01- 439.00.
(Must be Expenditure corresponding to individual Department.)
Vets' Memorial Flags and Flagpoles
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $266.62
Amend Expenditure Acct #10145100 -01- 439.00 $266.62
(The two- dollar amounts should be the same.)
1
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on November 19, 2008.
2
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$196.75
Office of Representative John Kline flags
Various
$69.87
Menards flagpoles
Various
$185.50
Midwest Coca Cola pop and water for Teen Night
concessions
1" State Bank of
Rosemount
$452.12
TOTAL
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
U
RECOMMENDED ACTION: Motion to approve the donation expenditure of $266.62 for
flag poles and flags to replace those missing or damaged and $185.50 for Teen Night
concessions.
°4> ROSEMOUNT
CITY COUNCIL
City Council Special Meeting: November 19, 2008
EXECUTIVE SUMMARY
BACKGROUND
SUMMARY
Please consider the expenditure of the adjusted amount from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
DONATION REVENUE WORKSHEET
Various 1st State Bank of Rosemount
Various
N/A
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Teen Night Concessions /Pizza/Security
EXPENDITURE OF DONATION
$603.12
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Teen Night Concessions /Pizza/Security
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 36230.00: $603.12
Amend Expenditure Acct #101 45100 -01- 439.00 $603.12
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $603.12
Credit: 101- 36230.00 $603.12
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on December 2. 2008.
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting: December 2, 2008
EXECUTIVE SUMMARY
BACKGROUND
SUMMARY
Please consider the expenditures from the Donation Account for the above items
EXPENDITURE
AMOUNT
USE/ITEM PURCHASED
DONATION
FROM
145.62
Sam's Club Teen Night Concessions Supplies
1" State Bank of
Rosemount
97.50
Pizza N Pasta Pizza for Teen Night Concessions
1" State Bank of
Rosemount
360.00
Rosemount Police Department Security for Teen Night
1 State Bank of
Rosemount
603.12
TOTAL
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting: December 2, 2008
EXECUTIVE SUMMARY
BACKGROUND
SUMMARY
Please consider the expenditures from the Donation Account for the above items
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO. (eV.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY: 010
RECOMMENDED ACTION: Motion to approve the donation expenditure of $603.12 from
the Donation Account for Teen Night expenses.
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting: December 2, 2008
EXECUTIVE SUMMARY
BACKGROUND
SUMMARY
Please consider the expenditures from the Donation Account for the above items
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET
Various
N/A
Account for Donation: 101 22223.00
(Must be Liability assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct
Purpose of Expenditure:
Various Dates 1s State Bank of Rosemount
Teen Night DJ Services
EXPENDITURE OF DONATION
$350
Amend Donation Revenue Acct #101 36230.00: $350
Amend Expenditure Acct #101 45100 -01- 439.00 $350
(The two- dollar amounts should be the same.)
101- 45100 -01- 439.00
(Must be Expenditure corresponding to individual Department.)
Teen Night DJ Services
AMENDMENT OF BUDGETS
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY
Debit: 101 22223.00 (Donation Liability $350
Credit: 101- 36230.00 $350
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on December 16. 2008.
2
AGENDA ITEM: Expenditure Approval from the Donation
Account Parks Recreation Dept.
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $350 for Teen
Night Expenses.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$350.00
Ricki Miller /DJ services Teen Night 01 -11 -08
1' State Bank of
Rosemount
4 ROSEMOUNT
CITY COUNCIL
City Council Regular Meeting: December 16, 2008
SUMMARY
EXECUTIVE SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
Department of Finance Vendor Payments PaymentDetail
Payment Detail For Vendor:
ROSEMOUNT CITY OF T
No. 04406000100
If you have any questions regarding this payment, call the Contact Phone Number listed next to the Agency Code /Description. This is
the state agency that made the payment to you and will be able to answer any questions.
Payment Number
Payment Amount
Payment Date
Agency Code/
Description
P01 MILITARY AFFAIRS
P01 MILITARY AFFAIRS
P07 EMER MGMT
VICKY
Contact Phone
Number
651/282 -4633
651/282 -4633
651/201 -7026
EF00003601387
39,985.43
2008/10/02
Voucher
Number
*8438520 A
*8438531 A
20000000984
Return to Payment Summary Page
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400 Centennial Building
658 Cedar Street
Saint Paul, MN 55155
Phone 651 201 -8000
Fax 651- 296 -8685
Minnesota Relay Service
800 627 -3529
Vendor Payment
Invoice Number We Amount
500054.00 10 Ile) r ig" 42.35
500054.00 10 2,137.57
2008 -13ZPP -00253 CFDA 97.078 37 ,805.51
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CITY OF ROSE OUNT Official Receipt
Received Of
For 6,1c n�' G1 Cl'[1
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Department of Finance Vendor Payments PaymentDetail
Payment Detail For Vendor:
ROSEMOUNT CITY OF T
No. 04406000100
If you have any questions regarding this payment, call the Contact Phone Number liste
the state agency that made the payment to you and will be able to answer any questions.
Payment Number
Payment Amount
Payment Date
Agency Code/
Description
P07 EMER MGMT
VICKY
CITY OF ROSEMOUNT
Received Of or) n
For 91..1.q
Contact Phone
Number
651/201 -7026
EF00003670584
182,875.00
2008/11/12
Voucher
Number
20000001113
Return to Payment Summary Page
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Vendor
Invoice Number
2009 -BZPP -00193 CFDA 97.078
Select a Different Location
Official Receipt
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Separate Deposit
by
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Payment
Amount
182,875.00
078555
Date k1 -∎3
httns: /www2.mainserver. state. mn .us /potty /servlet/PaymentDetail jsp ?PaymentNo= EF00003670584 11/13/2008
May, Jeff
From: Kalstabakken, Gary
Sent: Wednesday, December 03, 2008 2:16 PM
To: Miller, Judy; May, Jeff
Subject: Grant Fund REquest
I submitted a request today to the State Homeland Security and Emergency Management
Department of Public Safety for the Buffer Zone Grant. The amount requested is $24,038.32.
Unsure how long it will take to process, but I believe it should be processed and received by year
end.
Gary Kalstabakken
Chief of Police
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
651.322.2010