HomeMy WebLinkAbout2.a. Budget Discussion: Public Works, Parks and Recreation 4 ROSEt\4O EX ECUTIVE SUMMARY
CITY COUNCIL
Special City Council Meeting Date: July 22, 2008
AGENDA ITEM: Budget Discussion: Public Works, Parks AGENDA SECTION:
and Recreation Discussion
PREPARED BY: Kim Lindquist, Acting City Administrator AGENDA NO. 2.A.
ATTACHMENTS: 2009 Public Works Operating Budget
and CIP, Parks and Recreation 2009 APPROVED B Y:�
Budget Memo
RECOMMENDED ACTION: Discussion Only
DISCUSSION
At the July 9, 2008 City Council worksession, the 2009 draft budget was discussed. It was decided that
individual departments would meet with the Council to review specifics about their budgets and also
discuss Council priorities and allocation of department resources. The departments scheduled for the 22nd
are Public Works and Parks and Recreation.
Other
At the worksession there was discussion about the tax rate and the total levy. It was requested that
adjustments be made to the tax rate so it is projected to be the same as the 2008 levy. This change,
reduction of the tax rate by .00168 would require a $40,000 budget cut and would bring the proposed
general levy increase to 5.21 While this modification can be accommodated within the budget,
discussions to this level of specificity are somewhat premature since staff has not received the final
numbers from Dakota County relating to fiscal disparities and the TIF contribution. Nevertheless, staff is
prepared to remove $40,000 from the draft budget along with other adjustments requested by the Council.
RECOMMENDATION
Staff is requesting further direction on the budget.
4 ROSEMOUNT
PUBLIC WORKS DEPARTMENT
MEMORANDUM
To: Honorable Mayor and City Council Members
Kim Lindquist, Interim City Administrator
From: Andrew J. Brotzler, City Engineer
Rick Cook, Operations Superintenden
Date: July 17, 2008
Subject: 2009 Public Works Operating Budget and CIP
2009 PUBLIC WORKS OPERATING BUDGET
For the 2009 Public Works Operating Budget and CIP, staff has worked to develop a proposed
budget to meet the goals of Council and maintain service levels. Following is an overview of the
individual general fund operating budgets.
Government Buildings Budget
2008 Adopted Budget $526,500
2009 Proposed Budget $492,000
Decrease of 6.55%
The 2008 budget included $142,000 for building maintenance activities. For 2009, a 5-
year program has been developed with an average annual estimated cost of $85,000
(Attachment 1). The decrease in this line item offsets minor increases in the remainder
of the budget, for a total budget decrease of $34,500.
Fleet Maintenance Budget
2008 Adopted Budget $504,600
2009 Proposed Budget $578,500
Increase of 14.65%
The primary increase for the fleet maintenance budget is for motor fuels, which has been
increased from $160,000 to $230,000. The attached graphs illustrate the City's historical
fuel consumption and trending price increases (Attachment 2).
1 G:\Budget 2009\Memo to Council 7- 17 -O8.doc
SPIRIT OF PRIDE AND PROGRESS
2875 145th Street West Rosemount, MN 55068 -4997 •651- 423 -4411 TDD/TTY 651- 423 -6219 Fax 651- 322 -2694
www.ci.rosemount.mn.us
As the price of fuel is such a volatile item for Rosemount as well as other communities,
staff has attended a meeting with other metro communities to consider the development
of a consortium to purchase fuel in bulk to realize a savings greater than what cities can
realize on their own. This is something that staff will continue to investigate for
implementation in 2009.
Street Maintenance Budget
2008 Adopted Budget $1,206,100
2009 Proposed Budget $1,301,400
Increase of 7.90%
In addition to salaries and benefits increases, the following line items have been
increased due to price increases and /or additional need:
101 43121 01 216.00 Chemical Chemical Products
Increase cost for road salt.
101 43121 01 231.00 Bituminous Patching Materials
Increased cost for bituminous and need for additional patching.
101 43121 01 233.00 Dust Control Materials
Increased price and quantity for gravel road maintenance
101 43121 01 381.00 Street Lights
Increased electric rates for street lights.
101 43121 01 408.00 Street Crack Sealing
Increased quantity for street maintenance.
101 43121 01 411.00 Contracted Snow Removal
Increase cost and addition of maintenance responsibility for
Dakota County Library.
Parks Grounds Maintenance Budget
2008 Adopted Budget $769,400
2009 Proposed Budget $728,100
Decrease 5.37%
The 2008 budget included $124,500 for park maintenance activities. For 2009, a 5 -year
program has been developed with an average annual estimated cost of $50,000
(Attachment 1). The draft budget for this line item inadvertently shows $90,000 and
may be reduced to $50,000 based on the 5 -year program. The decrease in this line item,
along with a decrease for shelter /shed repairs, offsets minor increases in the remainder
of the budget for a total budget decrease of $41,300.
2 G:\Budget 2009\Memo to Council 7- 17- 08.doc
2009 PUBLIC WORKS CIP
For the 2009 Public Works CIP, significant modifications have been made to reduce the
proposed 2009 Public Works CIP amount. As noted on the red -lined 10 -year CIP previously
provided, the replacement and addition of equipment as previously proposed has been delayed
or deleted. Some of the equipment deleted was anticipated for the development of the ORC to
come online in 2009.
Equipment that has been delayed for replacement is based on inspections that have been
completed. Based on these inspections and the conditions of the equipment, staff is proposing
to delay the replacement of the equipment as noted in the 10 -year CIP.
In addition, based on the delay of the County Road 73 project, funding requirements for this
project have been moved back to 2013.
Pavement Management Program
The City initiated the development of a comprehensive pavement management program in 2003.
The goal of this program is the efficient and cost effective maintenance of the City's street
system through the investment of monies at appropriate times to maximize the return on
investment and extend the life of streets. Based on the initial street condition parameters
established by Council to maintain an average PCI of 75 for all streets, an annual funding need
of $1,500,000 through 2019 was identified. The program was initially funded at $1,050,000 and
$1,225,000 in 2004 and 2005 respectively.
In 2005, the target PCI parameters were modified by Council to establish an average PCI of 60
for local streets and 75 for collector streets. Based on these new parameters, the funding level
for the program was reduced to $900,000 ($700,000 Street CIP Levy; $200,000 SKB funds) and
has been maintained at this level through the 2008 budget.
For the 2009 budget, based on Council discussion at the July 9, 2008 work session, two
scenarios for a 5 -year street capital improvement plan have been developed. The first scenario is
based on a continued funding level of $900,000. The second scenario is based on a funding level
of $700,000. Attachment 3 shows the proposed reconstruction and overlay projects for the next
5 years based on a street CIP funding level of $700,000 and the current $900,000.
The attached memorandum and spreadsheet (Attachment 4) prepared for Jamie Verbrugge,
former City Administrator, provides a summary of the project street costs and funding sources
for 2000 2007. As shown, the project costs are grouped by the following project types: 1)
Developer /Growth projects; 2) Safety projects; and 3) Pavement Management projects. The
spreadsheet summarizes the project costs and funding by project type and funding source.
As we continue to move forward with the Pavement Management Program, after 2010 the
pavement management projects are primarily comprised of bituminous overlays and seal coats.
3 G:\Budget 2009\Memo to Council 7- 17- 08.doc
As shown on Attachment 3 for pavement life cycle, on average, streets become candidates for
bituminous overlay between 16 and 20 years of age. In looking at the City's development
pattern, there are a number of streets that are at or nearing this age in the next several years and
are beginning to exhibit distress that will be corrected by a bituminous overlay.
GENERAL GOALS AND OBJECTIVES
The Public Works Department has worked hard to meet the goals and objectives of the Council
with efficient use of resources to cost effectively maintain service levels. The implementation of
the department's asset management and work director program is allowing the department to
better track work requests, activities and costs to assist with the development of cost effective
budgets into the future.
Specifically, the implementation of these tools and technologies has allowed Public Works utility
staff to receive and send information real -time in the field, resulting in fewer miles driven and a
more efficient delivery of day to day services. Public Work staff continues to expand the use of
these technologies for inspections and maintenance activities.
Also attached for Council information are exhibits highlighting the mowing locations and
schedules for City properties (Attachment 5). Earlier this year, Public Works and Parks
Recreation staff reviewed the mowing schedules established in the Public Works Quality
Standards to determine the appropriateness based on current service levels. In addition to the
areas converted to "no -mow" last year along Brazil Avenue and in Schwarz Pond Park,
additional "no -mow" areas have been identified as shown on the attached exhibits.
In the past, Council has expressed an interest to consider contracting snow plowing services.
Currently, the City utilizes contracted services for snow removal at the Community Center, St.
Joseph's, Genz -Ryan and now the Dakota County Library. In reviewing the City's current
operations, there was no identified cost savings with additional contracted snow removal at this
time.
As the City continues to develop in the future and additional personnel and equipment are
required to maintain service levels for snow removal, the use of additional contract snow
removal services is proposed to be considered. Attached for Council information is a summary
of a survey of cities regarding contracted snow removal that was conducted earlier this year
(Attachment 6).
As noted earlier in the memorandum, a significant impact to the Public Works budget is the
increased cost of fuel. While staff has always worked towards the efficient use of vehicles and
equipment as part of daily operations, with the increased cost of fuel and a heightened awareness
for a "Green and Sustainable" operation, Public Works staff have discussed and raised the
awareness level for the efficient and effective use of vehicles and equipment. This includes
limiting the amount of time vehicles are allowed to idle, using the most appropriate equipment
and vehicle for the job at hand, and coordinating activities to reduce trips. In addition to this,
4 c:\Budget 2009VNemo to Council 7- 17- 08.doo
Public Works staff is working to update the City's vehicle use policy for the entire organization
to formalize these goals and practices.
Staff has developed the proposed Public Works budget to maintain the current service levels in
an efficient and cost effective manner. We look forward to the opportunity to review this
budget with Council and to ensure that the goals and objectives of the department are aligned
with Council goals.
5 c:\Budget 2009\Memo to Council 7- 17-08.doc
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Attachment 2
Department Share of Total
Gallons of Fuel Pumped in 2007
Other Fire
3% 4%
Police
32%
Public Works
61% Totals for 2007
PublicWorks 39,801 gal
Police 20,176 gal
Fire Department 2,391 gal
Other Departments 1,640 gal
Gallons of Fuel Pumped in City Vehicles
40,000 0
EE cry M� M ry may03 O ■EI ,a
rt II
5,000 1 s III 0
2003 2004 2005 2006 2007
Diesel Ea Unleaded
Attachment 2
Fuel Expenditures From 2002 to Present
(projected through 2009)
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Attachment 4
4 ROSEMOUNT
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
To: Jamie Verbrugge, City Administrator
From: Andy Brotzler, PE, City Engineer
Date: February 14, 2008
Subject: Road Project Funding Overview: 2000 2007
The purpose of this memorandum is to provide an overview of the City's investment in road
projects from the year 2000 to 2007. The projects have been grouped in one of three
categories that consist of 1) Development /Growth related projects; 2) Safety related projects;
and 3) Pavement Management related projects. As shown below in Figure 1,
Development /Growth projects accounted for 65% of the total amount, Safety projects
accounted for 10 and Pavement Management projects accounted for 25% of the total
project amount.
Figure 1
City Projects from 2000 2007
(Total investment: $33,897,403)
Pavement
Management
$8,516,497
25%
Safety
$3,334,159
10% D evelopment/Growth
$22,046,747
65%
H: \2008 Budget and Related Doc's \Project Funding Summary Memo.doc
Following are the projects listed by category, along with the total project costs.
PROJECT PROJECT PROJECT COST
NUMBER
Development/Growth
CSAH 46 (160th Street) Improvements 284 $1,129,968.00
TH3 Park Ride Improvements 314 $570,600.00
TH3 Str Utl Improvements (CSAH 42 to 145th Street) 318 $3,800,000.00
Connemara Trail Phase II 343A $3,389,000.00
Biscayne Avenue Improvements 343C $497,300.00
Connemara Trail Overpass 379 $1,887,895.69
CR 38 (TH 3 to Blaine) 387 $10,771,983.53
Development/Growth Sub -Total $22,046,747.22
Safety
CSAH 42 (Diamond Path to Shannon Parkway) 327 $839,835.00
Chippendale /CSAH42 Improvements 344 $1,320,178.00
TH3 Signal System and Intersection Improvements 385 $1,174,146.17
Safety Sub -Total $3,334,159.17
Pavement Management
2000 Bituminous Overlay 315 $49,946.00
2000 Street Utility Reconstruction 316 $1,018,263.00
South Rose Park Area Improvements 325 $550,847.00
2001 Street Utility Reconstruction (Dodd, PH2) 326 $1,335,308.00
2004 Street Utility Reconstruction 376 $1,192,071.00
2005 Street Utility Reconstruction 392 $1,639,111.00
2006 Pavement Management 396 $1,171,174.00
2007 Street Improvement Project 410 $1,559,777.09
Pavement Management Sub -Total $8,516,497.09
TOTAL $33,897,403.48
Figure 2 illustrates the breakdown of funding sources for the road projects completed between
2000 and 2007. As noted, the Other Sources category includes City core funds, City utility funds,
Municipal State Aid funds, County and State funds, developer funds, and Port Authority funds
associated with the TH3 Street Enhancement improvements completed in 2000 and 2002. It
should be noted that a majority of the highlighted road projects included utility improvements and
replacements which represent a significant portion of the total project cost.
H: \2008 Budget and Related Doc's \Project Funding Summary Memo.doc
Figure 2
Funding Sources for Road Projects from 2000 2007
(Total investment: $33,897,403)
Special
Assessments
$7,639,063
23%
Street CIP
$5,564,051
16%
All Other Sources
$20,694,289
61%
Other Sources include core funds, utility funds, MSA funds, County and State funds, developer funds, and Port Authority funds.
Looking at Street CIP fund expenditures from 2000 to 2007, Figure 3 below shows the percentage
of Street CIP fund expenditures for Development/Growth projects, Safety projects, and Pavement
Management projects.
Figure 3
Street CIP Fund Expenditures from 2000 2007
(Total Investment: $5,564,051)
Development/Growth
$1,272,320
23%
Safety
$730,390
13%
Pavement
Management
$3,561,341
64%
H: \2008 Budget and Related Doc's \Project Funding Summary Memo.doc
As can be expected, Pavement Management projects represented the largest percentage of Street
CIP expenditures. This is a factor of the City's limited ability to recover project costs with special
assessments for Pavement Management projects compared to Development/Growth projects
where a higher benefit can be demonstrated with the improvements. For the Safety projects, all of
which were on County or State highways, the City was able to utilize Municipal State Aid funds
along with County and State funds.
Figures 4 and 5 illustrate the impact to the City's Street CIP and Municipal State Aid funds,
respectively, of the cost of participating with local funds in County and State highway project
costs.
Figure 4
CIP Fund Expenditures from 2000 2007
(Total lnvestment: $5,564,051)
County /State
Roads
$786,084
14%
All Other Roads
$4,777,967
86%
Figure 5
MSA Fund Expenditures from 2000 2007
(Total Investment: $3,548,086)
County /State
Roads
$1,201,560
34%
All Other Roads
$2,346,526
66%
H: \2008 Budget and Related Doc's \Project Funding Summary Memo.doc
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Attachment 5
Mowing Summary
Location Finance Acres Park Acres Acres Mowed Frequency/Wk Acres/Wk
Birch 3.5 3.5 3.0 0.7 2.1
Biscayne 3.1 3.1 3.0 0.7 2.1
Bloomfield 13.7 13.7 11.5 2.5 28.8
Brockway 14.4 14.4 3.3 0.5 1.7
Camfield 3.1 3.1 2.7 0.7 1.9
Carrolls Woods 44.4 44.4 0.0 0 0.0
Central 9.9 4.2 3.5 1.5 5.3
Charlie's 2.1 1.3 1.0 0.7 0.7
Chippendale 2.1 2.1 1.8 0.7 1.3
Claret 2.6 4.4 2.3 0.7 1.6
Connemara 4.8 4.8 3.3 2.5 8.3
Dallara 1.0 1.0 0.6 0.7 0.4
Erickson 48.6 46.6 21.2 2.5 53.0
Innisfree 55.8 55.8 2.6 1.5 3.9
Jaycee 14.7 15.2 13.0 2.5 32.5
Kidder 2.1 2.1 1.8 0.7 1.3
Lions 1.9 1.9 1.8 0.7 1.3
Meadows 26.4 26.4 6.5 2.5 16.3
Schwarz 62.6 62.2 1.0 0.7 0.7
Shannon 24.8 24.8 15.0 2.5 37.5
Twin Puddles 5.4 5.4 4.0 0.7 2.8
Winds 7.1 7.1 4.3 2.5 10.8
City Hall Public Works 7.1 1.5 1.5 2.3
Community Center 14.8 5.2 1.5 7.8
Family Resource Center 1.2 0.7 0.7 0.5
Fire Station 1 3.2 1.5 1.5 2.3
Fire Station 2 2.5 1.2 1.5 1.8
Port Authority Lots 1.9 1.9 1.0 1.9
St. Joe's Cameo Library 3.8 i 1.6 1.0 1.6
Bacardi Tower 4.1 2.0 0.5 1.0
Chippendale Tower 1.0 0.6 0.5 0.3
Connemara Tower 1.7 1.5 0.5 0.8
East Side Tower 4.2 2.0 0.5 1.0
Total 393.0 126.9 235.0
Miles
Boulevards 15.8
Koch Brazil Trail 2.0
Meadows 0.7
Innisfree Trail 0.8
Glendalough Trail 1.7
Clare Downs Way Trail 1.5
Carrolls Woods Trails 2.9
Schwarz Trails 2.5
27.9
G: \Chris \PW Quality Standards\AcreagesMowing
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1=' D Public ROW E 1 irrigated
Private ROW r A ig proposed no mow
parcels 1 ditch maw
every other week
once per week
1 2 times per week
2- 3 times per week
Mowing Summary 4 ROSEMOLINT
Total acres mowed: 127
PUBLIC WORKS DEPARTMENT
Total miles of trail boulevard mowed: 28
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every other „y .'9 i once per week ek `i
1
ti 'F 1- 2times per week
tiiii.... 2 -3 ti mes per week ...1
Birch Park N 4 ROSEMOLINT
Total acres: 3.5
Total acres mowed: 3.O Not to scale PUBLIC WORKS DEPARTMENT
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n 0 aY 7 .�i t Private ROW proposed
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Bloomfield Park
Total acres: 13.E 4 ROSEMOUN
Total acres mowed: 11.5 to scale PUBLIC WORKS DEPARTMENT
Proposed no mow acres: 1.8
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t
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t' 2 3 times per week
Brockway Park (disc golfl N ROSE M OLIN T
Total acres: 14.4
Total acres mowed: 3.3 Not to scale PUBLIC WORKS DEPAR TMENT
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t 2
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Central Park City Hall PW ROSEMOLINT
Total acres: 11.3
Total acres mowed: 5.0 Not to scale PUBLIC WORKS DEPARTMENT
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e very e
o nce per oth week r
1 -2 tl -es per week
1
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mes pe week
I
Chippendale Park 4 ROSEMOLINT
Total acres: 2.
Total acres mowed. 1.8 I N to scale PUBLIC WORKS DEPARTMENT
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c parcels ditch row
t
1 2 times per week
every other week
t z once per week
S �Y
4
t -3 Ones pe week
2
s.� i s t� ...s
C onnemara Park
Total acres: 4.8 4 ROSEMOLINT
Total acres mowed: 3.3 Not t o scale PUBL WORKS DEPARTMENT
Proposed no mow acres: .45
mow
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*r 4 t
parcels ditch mow
s
(t
j every we ek
a.
psp
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i
I it
k a te j e p
1 -2 times er week
ra
times per was
Erickson 9 ROSEM
Total acres: 4 I
Total acres m Park owed: 2 7.2 N ot to scale PUBLIC WORKS DEPART
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,rt l' 411 it
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1 Pr bhc ROW ��igated
1 r
Private ROW pr op os ed no mow
arcels adch mow
t pia _a.s.
is j every other week
3. `s �8 ipi, 8
r '+•`1 .F on Per week
i t
4_, g a y 1 2 tines per week
r y 2 -3tmes per week
�i
Innis Par and Trail
Total acr 55. j ROS EMOUNT
Acres mow l Not to scale PUBL I C WORKSDEPARTMENT
Proposed no mow acres: 14
gz
cs 4 1 3° 0
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/it
4 a 4a j
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Public ROW irrigeted
F Private ROW r� �AI proposed no mow s
arcels ditch mow
a every other week
E h once per week ir
2 times per week
.mo c F a' i 6 2- 3timesperweek
Kidder Park
4 ROSE_UIOLINT
Total acres: 2.1
I Not to scale
Total acres mowed: 1.8 PUBLIC WORKS DEPARTMENT
.a.
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Publlc ROW irrigated
Y Private ROW proposed no mow
parcels ditch mow
every other week
4 r 1 onc eperweek
Y
1 2 times per week
e
.i l 2 3 times per week
dt
Lions Park N or ROSEMOUNT
Total acres: 1.9 L
Total acres mowed: 1,8 Not to scale PUBLIC WORKS DEPARTMENT
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'ti► Public ROW irrigated
k Private ROW pm posed
no mow
;x t- Parcels ditch now 1'
T every other week
y r. once per week
r 1 2t5mes per wea
2 3 times per week
Shannon Park N 4 ROSEMOUNT
Total acres: 24.8
Total acres mowed: 15.O 1 Not to scale PUBLIC WORKS DEPARTMENT
a
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Public ROW Irngated
Prie ROW oposed AR
y 53 a parce dit mow
no mow
a
e every other week
i I once per week
r' L'.
1- 2times per week
4
r e s e k 2 3 times per week
I,rt, .7:-.,,,,m„,/,,,,.5.,
't
Winds Park N 4 ROSEMOUNT
Total acres: 7.1
Total acres mowed: 4.3 Not to scale PUBLIC WORKS DEPARTMENT
r ..it,v,„.,...,:,,,,,,
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gated
Public ROW irr
aBBx 11147 p Pr e 'wate ROW r z Proposed no mow
reels ditch mow
3 f every other week
once per week
d 1 -2 times per week
w t� 2 3 times per week
t aiiii..41
sir'
Community Center N 4 ROSEIVIOLINT
Total acres: 14.8
Acres mowed. 5.2 Not to scale PUBLIC WORKS DEPARTMENT
A<
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is
A
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e
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4 r a t
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a e. X �a.. ,t P ,k x 0 `Y t
x
o- Public ROW irrigated
t Private ROW proposed no mow
e
t i
41 parcels ditch mow
11,_ every other week
k
3 'I once per week
y Ii c 1 2 times per week
2 3 times per week 4
Fire Station 2 N 4 ROSEMOUNT
Total acres: 2.5
PUBLIC WORKS DEPARTMENT
Total acres mowed: 1.2 Not to scale
I
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r
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t.
oi
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IIIIIINIMPRAP/MIIP '1111 4, a i e r3 y
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e Se
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6
r
t
Viz Publlu ROW irrigated
,g Private ROW r��Am proposed no mow
fr parcels ditch mow
'p every other week
;7 a
m� f a once per week i i "4" fl 2 mes per week
pa
3 ti mes per week
'7 c ^n yam.
aim at.7
,''M
Port Authority Lots 4 ROSEMOUNT
Total acres: 1.9
Acres mowed: 1.9 Not to scale PUBLIC WORKS DEPARTMENT
q ,::.'-,'"t t- 4 ::'71:,k;C: .4::k -,4 ,r -7- ‘1. :4? -F." 7 k' 4,"
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rr v f `4 every other week t4- once per week
1 2 times per week
y k 2 3 times per week
w t#
rt
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Bacardi Tower
4 ROSEm0U_N T'
Total acres: 4.1
Not to scale PUBLIC WORKS DEPARTMENT
Total acres mowed: 2.0
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Chippendale Tower N ROSEMO
Total acres: 1.0
Not to scale PUBLIC WOR KS DEPARTMENT
Total acres mowed: 0.6
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every other week
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1 L I L e a. I I o ce pe week
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1 ir t "irm 1 'mu
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Trail Mowing
1
PUBLIC WORKS DEPARTMENT
Total miles: 3.3 4 ROSEMOUNT
Miles mowed: 6.5 (both sides) 1 Not to scale
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N j 'e d t q k ...,r. parcels d itch mow Ammese
4 "2 11
r C 5 f aS every other week t F
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Glendalough Trail N 4 ROSEMOUNT
Total miles: 1.0
1 Not to scale PUBLIC WORKS DEPARTMENT
Miles mowed: 2.0 (both sides)
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ROSEMO
PARKS AND RECREATION
MEMORANDUM
DATE: July 17, 2008
TO: Kim Lindquist, Acting City Administrator
FROM: Dan Schultz, Director of Parks and Recreation
RE: 2009 Budget Memo
In preparation for the 2009 budget, staff looked at the different segments of the department and has
detailed some information on each for the City Council to review.
Recreation The department offers Rosemount residents a variety of recreational programs and
special events to serve all ages. The programs are developed based on community needs, interests
and opportunities, as well as the unique characteristics of our city. The programs and activities
offered are evaluated after their conclusion. One of our goals is to make sure that the costs of
operating the programs are covered by the fees the participants pay. We often seek partnerships
with local service providers to ensure we offer comprehensive services in an efficient manner.
Revenue Enhancements— As in past years, staff have worked with community businesses
and other organizations to secure sponsorships to help lower the cost of operating many of
our programs.
Budget and Service Volatility— This year's budget includes small increases to only a few
line items in the department's operating budget.
Efficiencies and Operational Changes With the elimination of the Community Center
Manager position, staff is preparing to present a plan to implement a reorganization of the
department to achieve better efficiencies with the current staff. With the reorganization, it
can be expected that some staff will take on new and /or change some job duties, and that
the department might discontinue some programs and possibly add some new activities.
New Initiatives Staff will continue to work with local service providers to partner on
programs and services as we have in past years. Some of our past partners have included the
cities of Inver Grove Heights, Farmington and Apple Valley. We have also partnered with a
local martial arts instructor and others.
Future Forecasts The Parks and Recreation Department expects that the Rosemount
Area Arts Council will continue to grow, and with that growth we expect partnership
opportunities to arise. Many metro cities have parks and recreation departments that are
involved with their local arts groups and have formed strong partnerships and programs.
Parks Rosemount residents have a variety of recreational opportunities offered through a
developing park system that currently encompasses over 350 acres. Staff works closely with the
Parks and Recreation Commission to evaluate and determine the proper level of development
needed to meet the needs of Rosemount residents. Joint use facilities, development partnerships
and coordinated planning are ways we find efficiencies in developing a quality park system.
Revenue Enhancements Staff is looking further into grants provided by the USTA for
the development of tennis courts in our community.
Grants that are available through other resources such as the DNR, private foundations, etc.,
will also be sought for future park improvements.
Budget and Services Volatility— Staff will be encouraging RAAA to look closely at their
scheduling practices for youth sports. Because of the failed referendum, staff expects that
RAAA will need to consider scheduling some in -house sports on weekends and /or playing
doubleheaders on fields where there is enough parking available.
Efficiencies and Operational Changes Staff plans to continue to work with non profits
such as Friends of the Mississippi River (FMR) to secure grants that can help to preserve and
restore our open space and natural areas in Rosemount. Last year we worked on two tree
planting projects with FMR that took place on the Wiklund Preserve. Students from
Rosemount High School and other volunteers planted over 600 plants on the property.
Staff will also continue to work on forming partnerships in the development of our park
system with the goal of saving on capital and maintenance costs to the City.
New Initiatives Future partnerships that are being considered include recreation facility
projects with St. Joseph's Church, ISD #196, ISD #197 and possibly Community of Hope
Church.
Forecasts The Parks and Recreation Department will soon be finalizing the Parks, Trails
and Open Space Plan and will use that plan as a guide to continue working to meet the goals
of our City Council and needs of our residents.
Administrative Services Administrative services that are provided by the Parks and
Recreation Department include the overall planning, coordination, management of personnel and
work direction of activities and operations within the department. The long range planning,
development and budget preparation of parks and coordination with other service agencies are also
ongoing activities. Administrative services also provide the residents of Rosemount an opportunity
to reserve facilities and register for programs.
Revenue Enhancements N/A
Budget and Services Volatility— N/A
Efficiencies and Operational Changes With the elimination of the Community Center
Manager position, staff is preparing to present a plan to implement a reorganization of the
department to achieve better efficiencies with the current staff. With the reorganization, it
can be expected that some staff will take on or change duties and that the department might
discontinue some programs and possibly add some new activities.
Staff plans to work with our IT Coordinator to purchase new on -line registration software
that will allow our staff to be much more efficient and effective than we are with our current
software. Currently, approximately 85% of our customers register for our programs on -line.
New Initiatives Partnerships are currently being developed with a number of service
providers who are concerned that our youth need more programming and positive
opportunities available during their free time.
Future Forecasts The Parks and Recreation Department will continue to strategically
plan so that we meet and surpass the goals of our City Council and needs of our residents.
Facilities The Parks and Recreation Department provides overall planning, coordination and
management of personnel, administration and operations of the Community Center /Ice Arena. The
Community Center offers facilities for recreational programs, banquets, meetings, events, theatrical
productions, seminars and exercise. Scheduling and invoicing for the use of the Community
Center's many facilities are two of the main administrative duties of the facility. The Parks and
Recreation Department also provides daily and preventive maintenance, along with janitorial
services for the Community Center and National Guard facilities.
The Parks and Recreation Department is also responsible for the administration and operations of
the Ice Arena. Scheduling and invoicing of ice are two of the main administrative duties of the ice
arena operations. The scheduling of prime time ice is coordinated with Independent School District
#196 and the Rosemount Area Hockey Association for practices, games and tournament play. The
department also provides ongoing and preventive maintenance of the ice arena building structure
and its mechanical components, and ensures ice is maintained at optimal efficiency.
Parks Shelter operations are also the responsibility of staff in the Parks and Recreation Department.
The two main responsibilities include scheduling the use of the buildings and providing
cleaning /janitorial services.
Revenue Enhancements Staff will continue to monitor the market rates and budgetary
needs relating to the rates we charge for renting our facilities. In the arena and at some
other park facilities, staff will be reviewing the possibility of selling sponsorships or space for
advertising to increase revenues.
Budget and Service Volatility— Utilities (natural gas and electricity) are always an area of
concern when discussing budgets. Natural gas and electricity rates at times can increase at
unexpected rates, causing budgeted amounts to be spent much earlier than anticipated.
Efficiencies and Operational Changes In 2007, the lights in the ice rink were with new
more energy efficient lights. Staff plans to continue trying and to more energy efficient ways
to operate our facilities.
New Initiatives Staff will be working with Johnson Controls to review the mechanical
systems and operations of all city buildings to find ways for the City to operate as efficiently
as possible.
Future Forecasts Staff expects that we will be taking on a more active role in the
operations of the former St. Joseph's Church and School. Over the next month, staff will be
working with the City Council to better define what the expectations will be for the
community use of the buildings.