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Home My WebLink About2.a. Former St. Joseph's FacilitiesAGENDA ITEM: Former St. Joseph's Facilities AGENDA SECTION: Discussion PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO. 2.A. ATTACHMENTS: None APPROVED BY: VA RECOMMENDED ACTION: Discussion only 4 ROSEMOUNT CITY COUNCIL City Council Work Session: August 13, 2008 EXECUTIVE SUMMARY DISCUSSION At the City Council work session on July 15, 2008, a topic of discussion was the former St. Joseph's School and Church facilities. Staff shared with the Council a number of potential courses of action that should be considered with preparing the buildings for future use. The potential courses of action included: Make improvements to be compliant with handicapped accessibility requirements and use the church. Make improvements to be compliant with handicapped accessibility requirements and use the church and portions of school. Hold referendum in the fall of 2008 and make all improvements to upgrade church as proposed in spring 2008 referendum. Hold referendum in 2010 or later; make all improvements to upgrade church as proposed in spring 2008 referendum. Hold referendum in 2010 or later, make all improvements to upgrade church and increase referendum request to include improvements to school or demolition of school. Work with private developer for development on a portion of the site, while maintaining the church for public purpose. Staff also shared with the Council that the deadline to have a question on the General Election ballot this November was September 12. The City Council directed staff to obtain preliminary numbers on what it would cost to make the gym, cafeteria, kitchen and first floor classrooms accessible and available for public use. A request was also made to break down the estimate for improvements to the Church by individual project rather than by construction material, and to update the 2005 cost assumptions for the improvements to the entire schooL Quinn Hutson from CNH Architects will be at the meeting to discuss any technical questions regarding the possible improvements. At the time of copying the packets the cost estimates were not yet complete. Staff expects the estimates to be ready on August 11 or 12 Staff will forward the estimates to the City Council as soon as we receive them. AUGUST 1 3, 2008 FORMER ST. JOSEPH'S CHURCH AND SCHOOL FACILITY ROSEMOUNT, MN COST ANALYSIS STUDY UPDATE CHURCH BID PACKAGES SCHOOL UPGRADES 7300 WEST 147TH STREET, SUITE #504 APPLE VALLEY, MN 55124-7580 PH: (952) 431-4433 Former St. Joseph's Church Facility v\r ill accomodate a vide variety of community functions including performing arts. visual arts, meeting space, fa- cility rental and private events. The Former St. Joseph's Church Facility project renovates the former St. Joseph's Church and School buildings with the primary goal to upgrade it to meet current building code requirements for a general multi purpose assembly space. This study updates the previous reports provided in 2005 and 2007 with cost estimates updated to current construction cost levels. There are also breakouts of the church remodeling into several different bid packages focusing on specific upgrade elements. In addition, the study evaluates the minimum upgrades to the main floor of the school building that would be required before a change in occupancy from school to an assembly use would be al- lowed. The description of code, accessibility and basic comfort described in the previous two reports may be referenced to describe the work represented in this update. A new schematic design floor plan for the school is attached at the end of this study. AUGUST 1 3, 20 ❑8 Revised Schematic Design Budget Estimate for Former St. Joseph's Church Facility The cost estimate below is the result of a detailed material and labor take-off done by our cost consultant, Professional Project Management (PPM) and updated to a 2009 construction start. The cost estimate includes a design contingency of 10% in order to cover the additional information and possible fine tun- ing that will occur between these schematic design level drawings and the final construction plans and specifications. The actual start date selected for the project may impact the inflation rate calculation, up or down, and therefore the final construction cost. I recommend providing for a construction contingency of 5% after the final bids are received as included above to cover unknown conditions that might be encountered in remodeling of a building of this age. CSI Division Description 02000 Sitework and Demolition 03000 Concrete 04000 Masonry 05000 Metals 06000 Wood Plastics 07000 Thermal 08000 Doors, Windows Glass 09000 Finishes 10000 Specialties 11000 Equipment 12000 Furnishings 13000 Special Construction 14000 Conveying Systems 15000 Mechanical 16000 Electrical Subtotal Direct Cost General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Alternates: Alt. 1 Recarpet Assembly Hall Alt. 2 Security System Alt. 3 Public Address/Intercom Alt. 4 Telephone and Data System Alt. 5 Cable Television System AUGUST 1 3, 2008 10% 6% 10% 6.75% 5% CSI Division Subtotal $70,134.11 $31,355.33 $75,014.08 $9,179.60 $9,684.16 $26,258.53 $22,609.80 $43,769.79 $10,197.20 $0.00 $0.00 $0.00 $0.00 $493,108.82 $91,039.98 $882,351.39 $88,235.14 $58,235.19 $1,028,821.72 $102,882.17 $76,320.00 $51441.09 $1,259,464.98 Total: $18,982.36 $17,836.14 $16,152.70 $29,925.06 $4,666.80 Exterior Front Entry Bid Package 1 Bid Package 1 includes a new entry ramp, stairs and landing to meet accessibility requirements. At the front entry doors, new handicap operators need to be installed to improve accessibility. New sidewalks are needed to connect to the new accessible ramp and stairs. Bid Package 1 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Bid Package 2 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost AUGUST 1 3, 2008 12% 10% 15% 8% 5% Interior Ramp Stage Extension Bid Package 2 To make the stage accessible, a new ramp and handrails need to be installed in the southwest corner of the assembly space that will also provide a connection to the existing chapel. The existing stage needs to be extended to connect to the new accessible ramp. 12% 10% 15% 8% 5% $52,210.30 $6,265.24 $5,847.55 $64,323.09 $9,648.46 $5,917.72 $3,216.15 $83,105.43 $10,218.40 $1,226.21 $1,144.46 $12,589.07 $1,888.36 $1,158.19 $629.45 $16,265.08 Restroom Addition Bid Package 3 A new building addition to provide new multi- fixture men's and women's restrooms is needed to fulfill code requirements. Remodeling of the sacristy is required to provide access to the new restrooms as well as creating a new lobby outside of the new restrooms. The north assembly room needs a few upgrades to allow access from the assembly room to the new restrooms. Bid Package 3 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Bid Package 4 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost AUGUST 13, 2006 12% 10% 15% 8% 5% Additional Church HC Accessibility Bid Package 4 To improve accessibility, some doors will require widening and new hardware. Handicap drinking foun- tains need to be installed as well as handicap signage. New handicap parking stalls are required to meet code accessibility requirements. 12% 10% 15% 8% 5% $89,385.40 $10,726.25 $10,011.16 $110,122.81 $16,518.42 $10,131.30 $5,506.14 $142,278.68 $12,698.80 $1,523.86 $1,422.27 $15,644.92 $2,346.74 $1,439.33 $782.25 $20,213.24 HVAC Mechanical Addition Bid Package 5 A new building addition to the west is required to house the new mechanical units. The existing boilers will need to be replaced. A new make -up air and air conditioning unit will need to be installed as well as supply and return ductwork. Bid Package 5 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost Fire Suppression System Bid Package 6 A new sprinkler system needs to be installed throughout the existing building as well as water service sized for the new sprinklers. A new fire alarm and smoke detection system needs to be installed. Bid Package 6 Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost AUGUST 13, 2008 12% 10% 15% 8% 5% 12% 10% 15% 8% 5% $508,325.54 $60,999.07 $56,932.46 $626,257.07 $93,938.56 $57,615.65 $31,312.85 $809,124.13 $83,494.88 $10,019.39 $9,351.43 $102,865.69 $15,429.85 $9,463.64 $5,143.28 $132,902.47 Summary of Church Facility Bid Packages The previous six bid packages cover most of the planned remodeling but a few miscellaneous items are only included in the overall project cost estimate. These items include items such as new lighting in the entry, patching and painting former water leaks and similar miscellaneous improvements identified with the City staff on the previous study. As shown below these items represent $212,623.81 in additional costs. It is important also to point out that due to economies of scale and general conditions efficiencies, the church facility remodeling will cost up to $157,000 more if done in separate packages. This additional cost will likely be even more when calculating in inflation between the 2009 start date shown on the updated costs and the actual date when the remodeling is undertaken. While breaking the project into smaller steps provides flexibility, there are trade -offs to consider. Total Project All 6 Bid Packages Total Not Included Bid Packages Total Project Cost AUGUST 13, 2008 $1,203,889.02 $212,623.81 $1,416,512.84 Revised Schematic Design Budget Estimate for Former St. Joseph's School Facility The following table is the updated costs to remodel the entire school building based on the 2005 build- ing analysis work scopes but update for a 2009 construction start. These numbers represent preliminary budget costs and unlike the church cost estimates, are not unit cost take -offs. Consequently, this estimate is intended for ballpark comparisons only. ,School Building Overall Ouantity Unit Cost Total Cost Exterior Replace rusting steel lintels over windows 22 $1,823 $40,106 Tuckpoint and rebuild brick around NW corner of building 1 $6,078 $6,078 Replace BUR roofs, flashings upgrade insulation to meet code 13,500 $13.98 $188,730 Structure (No work lintels noted above) 0 $0 $0 HVAC New ventilation cooling system 1 $486,202 $486,202 Temperature control system 1 $42,543 $42,543 Boiler replacement (upgrade size of church boiler to serve both) 1 $36,465 $36,465 Plumbing Fire suppression system 21,600 $2.73 $58,968 (Bathrooms will be included below under accessibility) 0 $0 $0 Electrical Fire alarm, lighting, panel board upgrades 1 $182,326 $182,326 Interior Condition Codes Replace corridor doors with fire rated openings 25 $1,823 $45,575 Enclose and fire rate stairwell 2 $9,724 $19,448 Fire rate corridor wall penetrations 1 $4,862 $4,862 Accessibility Add three -stop elevator and enclosure 1 $109,396 $109,396 Add single -use HC restroom one per gender 2 $14,586 $29,172 Upgrade knob handles not already replaced above 20 $608 $12,160 Miscellaneous HC upgrades 1 $6,078 $6,078 Subtotal $1,268,109 Contingency 15% $190,216 Softcosts Equipment Design Fees (A/E) estimated 10% $145,832 FFE equipment Unknown Minimum Total Church Gathering Area Upgrade $1,604,157 AUGUST 1 3, 2008 St. Joseph's School First Floor Upgrade As an option instead of remodeling the entire school building, the main floor remodeling shown in this option only addresses the minimum handicap accessibility and code updates necessitated by the change in occupancy. This work is shown on the attached sheet SCO1 and provides upgrades to three class- rooms, cafeteria, gymnasium and restrooms only. These upgrades include the following items: Handicap access down to the cafeteria and gymnasium rooms Replacement and widening of all room entrance doors smaller than 3' -0" wide Addition of through -wall make -up air units in each occupied space Addition of fire suppression system in first floor only Upgrade of exit and emergency lighting systems First Floor Subtotal General Conditions Overhead Profit Total w/o Contingency Design Contingency A &E Fee Construction Contingency Total Project Cost AUGUST 1 3, 2008 12% 10% 15% 8% 5% $142,576.94 $17,109.23 $15,968.62 $175,654.79 $26,348.22 $16,160.24 $8,782.74 $226,945.99 I C 0 Z JD lil S... a a an a IF I i i i I. 5 i. 1 DI I h a of f I i1 r ¶i V Mt 1.1 6 If 110 fill o f 1 it i !hill 11 I a. 1 i 51.731.0W HMO AD .11.10(J.00 0 4 g u �ooyog ydesor is 1.00S z 0 °U 1- N z Z 0 0 0 LL 0 z 4 T T N 7 129 -V •1 i 11 a 4 I 1 e aF i 1S 1 11 111 1 1 1 a 3A 1 9 1 l l f' 3 4 t d A 1 1i I s st s ti a Z. ii _s, 3 E}l pie Miff 2R V C# iliiiill n ng 1 Eg i 1, Ili =g II f 1. gt Pig uu O. i sa f i 1 I p i i n n II 1 1 N 1f -T 1' -012 ilial 11' -V 1e -1- 2T -11• 10-V 2d -10 C -1 12 e 189 -V N 4 _1 Z 0 0 u 0 0 cn Z 0 i 0 Z E Wtevil 2009 Prcrystla \08021 Al -SI Joaepf,.giied- IryaciAmnm Blll/20004D1',12 PM SC 21 a St. Joseph School RosemouM,Minnesde 7300WEST11211181REET 8111E 6012FPUE VNIEY,MI0I24.7910 (BIm4314131 00:11 MF SVONARCHITECIS.INC. i t Build It They Will Come! Rosemount Area Arts Council's Recommendations for "Old St. Joseph's Campus" 8/»/2008 4 Recommendations (Part 2) Begin programming as soon as possible MAC is eager to help with programming Build a ground -swell of demand for the arts in Rosemount Priming the Pump Citizens will first see what is presented; Then they will begin to have ideas of what they would like to experience; The arts community will hear about the facility and come knocking to exhibit or perform at our facility G -Proms I4,20U ./4 Recommendations (Part 1) Keep tab the church the school Make necessary, but modest improvements Church beginning in 2008 (lighting, sound, sealing, ADA compliance, exhibit web) School beginning in 2009 (To be determined) consult with people who real, understand arts and theatre facfities Make all improvements yea high quality to attract both patrons and artistsfperfonners Recommendations (Part 3) Wait for a referendum until: citizens have experienced quality arts programming; citizens are demanding more; A survey is done to show what people are willing to contribute Improvements in the economic news 4 Why an Arts Center? The arts serve all ages: Toddies children Teems aaby- boomers seniors Those with disabilities The arts bring people 1 across ages groups, income bradcets, ethnic cultural badcgrounds The arts are compatible with the library Why an Arts Center? The arts are compliment our schools Compliments already robust arts programs in K -12, Community Ed and DCTC Provides access to cultural experiences that may not otherwise be available to children A number of teachers have already expressed interest in becoming involved 4 Why an Arts Center? Volunteerism civic pride 1 1 What Can Be: Theatre Proscenium theatre Black Box theatre Dramas, musicals, dinner theatre, orchestra, jazz, recitals, dance, poetry slams, open mike comedy, rehearsal space Many groups are searching for a home Why an Arts Center? The arts are good for business: Helps attract more "creative class" citizens and knowledge, providing a better employment pool for future employers Helps attract more customers to the downtown area for retailers and restaurants Builds a sense of place and community in Rosemount; another source of civic pride .111Why an Arts Center? People Schools Business 4 What Can Be: Exhibit Arts Painting, sculpture, photography, needle arts, graphic arts, etc Artists' studios 2 1 1 What Can Be: Film Screenwriters workshops Directors workshops Short Film Festival Possible tie to sister city in Ireland? RAAC Wants to provide programming We believe that in 3 years, the Rosemount Arts Center can be pretty well booked each week Possible service contract Our relationship with the City? To be determined Message his is the home of the arts in Rosemount. Stop talking about it as a multi- purpose center. Multi- purpose center sends no dear message. People don't know what to expect. They dont know whether it will be good for them as individuals. No one can "get behind" a multi purpose center. What Can Be: Education Classes in an array of arts Children's Programming Disability Programming Senior's Programming Writer's workshops Dance studio Leaving a Legacy This center will be an organic, growing, exciting place for generations to come Please make this community a better, more enjoyable place to live for many years to come. 3