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HomeMy WebLinkAbout6.f. Minutes of the January 15, 2008 City Council Proceedings f ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 15, 2008 CALL TO ORDER Pursuant to due call and notice thereof, a regular meeting of the Rosemount City Council was duly held on Tuesday, January 15, 2008, at 7:30 p.m. in the Council Chambers at City Hall, 2875 145 Street West. Mayor Droste called the meeting to order with Council Members Baxter, DeBettignies Shoe Corrigan and Sterner attending. Staff members present included City Administrator Verbrugge, Director of Parks and Recreation Schultz, Community Development Director Lindquist, Assistant City Administrator Foster, City Engineer Brotzler, City Attorney LeFevere and City Clerk Domeier. The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Verbrugge stated there was additional information for items 6.b. and 9.a. The add -ons to the agenda included items 6.1. Designation of Polling Places for 2008 Elections and 6.m. Minnesota Valley Transit Authority. Motion by Droste. Second by Sterner. Motion to adopt the agenda with additional information for items 6.b. and 9.a. and the addition of items 6.1. and 6.m. Ayes: 5 Nays: 0. Motion carried. DEPARTMENTAL REPORTS /BUSINESS 5.a. Recognition of Joe Werden, Employee of the Year City Administrator Verbrugge provided background on the selection of Employee of the Year. Joe Werden, a member of the Public Works Department since 1999, was recognized for his excellent customer service, achieving savings and efficiency in government, and exemplifying safe work habits. Mayor Droste thanked Mr. Werden on behalf of the City Council and Rosemount citizens for his hard work. CONSENT AGENDA Council Member Baxter pulled item 6.j Irish Sports Dome Conditional Use Permit Annual Review and Mayor Droste pulled item 6.e. Proposed Vehicle and Equipment Purchases for further discussion. Motion by Baxter. Second by Sterner. Motion to Approve the Consent Agenda items a. -d., f. -i. k., L, m. Council Member DeBettignies offered a friendly amendment to include the information added to 9.b. The amendment was accepted. a. Bills Listing b. Amendment to 2008 Schedule of Rates and Fees (Resolution 2008 -08) c. Approve Expenditure of Funds From the Police Equipment Fund d. Change Order #1, 2 3 Connemara Tower Painting, City Project #411 c. Proposed Vehicle and Equipment Purcha3ca ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 15, 2008 f. Receive Donation Parks Recreation Dept. g. Letter Of Understanding with DCTC h. Community Center /Armory Maintenance Agreement i. Receipt of Donation k. 2008 Solid Waster Haulers Licenses 1. Designation of Polling Places for 2008 Elections (Resolution 2008 -09) m. Minnesota Valley Transit Authority (Resolution 2008 -10) Ayes: DeBettignies, Shoe Corrigan, Droste, Sterner, Baxter Nays: None. Motion carried. 6.e. Proposed Vehicle and Equipment Purchases Mayor Droste stated his concerns about purchasing another generator. He stated that emergency generators were already available at the fire stations and lift stations. He was most concerned about the cost of the generator and the limited amount of time it would be needed. City Engineer Brotzler stated the maintenance garage includes two mechanic bays and houses 12 to 14 trucks, skid loaders and other miscellaneous items. In a power outage situation the equipment would be needed to assist in an emergency response. He was not sure why the generator was not included in the construction of the building and noted that in today's standards a generator would have been proposed with construction. Mayor Droste questioned how many mobile generators were owned by the City. Mr. Brotzler replied that there were two portable generators for the sanitary and storm sewer lift stations and three standby permanent fixed generators for the wells. Mayor Droste stated there was talk about building a new maintenance facility in 3 to 5 years and he did not want to invest in a new generator if it was not needed. Council Member DeBettignies questioned if a new maintenance facility were built if the generator could be retrofitted in the new building. Mr. Brotzler stated that if authorized staff could consult with an electrical engineer to review the feasibility of salvaging and reinstalling the generator to a new location. Council Member Shoe Corrigan questioned the life of a generator. Mr. Brotzler stated that a portable generator should last 15 20 years. Council Member DeBettignies questioned releasing the string on the garage door opener. Mr. Brotzler explained the challenge and safety concerns of the maintenance workers with all the equipment in the drive aisles and the difficulty getting to the openers. Police Chief Kalstabakken stated that the Public Works Department plays an integral part in responding to emergencies. He talked abut different disasters that occurred in the past 10 years and noted the importance of having Public Works out in the field and the mechanics available to work. He stated that Public Works employees are first responders and often ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 15, 2008 times are more involved in emergency situations than the police or fire department in the long run. Council Member Sterner questioned if there was a market for used generators. City Administrator Verbrugge stated that staff could investigate that opinion if authorized by the City Council. Mayor Droste stated that he thought the generator was going to be added to the shop next to City Hall instead of the larger maintenance facility. He supported the purchase of the generator. Motion by Droste. Second by DeBettignies. Motion to Authorize the Purchase of Equipment, and the Procurement of Financing with Equipment Certificates. Ayes: Shoe Corrigan, Droste, Sterner, Baxter, DeBettignies Nays: None. Motion carried. 6.j. Irish Sports Dome Conditional Use Permit Annual Review Council Member Baxter stated that during the annual review last year many issues were raised. He stated that City staff and the sport dome representatives worked through the issues successfully. He was delighted that everything going well now but stated he was hesitant to hold off the next review until 2011. He stated he could support the first motion but was opposed to delaying further review until 2011. Council Member DeBettignies supported Council Member Baxter's recommendation. Motion by Baxter. Second by Sterner. Motion to continue the rental of Schwarz Pond Park during large events to provide overflow parking and to continue annual review of the CUP. Ayes: Droste, Sterner, Baxter, DeBettignies, Shoe Corrigan Nays: None. Motion carried. PUBLIC HEARING 7.a. 2008 Street Improvements Project, City Project #418 Project Engineer Aderhold provided a presentation explaining the Feasibility Report for the 2008 Street Improvements Project. He gave information regarding the proposed improvements, funding and the schedule. Mayor Droste asked for the audience benefit that staff explain the purpose of a quiet zone. Mr. Aderhold stated that a lot of cities were trying to eliminate the train horns sounding through residential areas. He stated that as long as the City met the safety requirement at each crossing it could be designated a quiet zone. City Engineer Brotzler added that for many years it was a goal of the City Council to have quiet zones. In moving forward and at City Council direction, the quiet zones were added to the feasibility report to determine the necessary upgrades at the crossings. He anticipated that the required improvements would occur at 145 Street, Biscayne Avenue and County Road 73. Council Member Shoe- ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 15, 2008 Corrigan stated that funding for the quiet zones was not part of the street improvement project cost and assessment calculations. Mr. Brotzler replied that funding for the quiet zones would come from the City's Street CIP. Mayor Droste opened the public hearing. Kathy Klonecky, 15621 Cornell Trail, Rosemount, stated that two years ago at an open house she questioned why Cornell Trail needed to be reconstructed. She stated she was told it was because there was not enough Class 5 put down at construction. She did not want to pick up the tab and stated the City should have noticed that not enough Class 5 was used. Ms. Klonecky also questioned the placement of the sidewalk on Cornell Trail. Mr. Aderhold stated that the sidewalk was proposed to be on the south side of Cornell Trail. Mr. Aderhold stated they found approximately three- inches of existing bituminous pavement and at least three feet of granular material to the depth of the test holes. Mayor Droste noted that was quite normal because the 20 year old engineering standards are not the same as today's standards. Mr. Brotzler added that the granular material found was fairly consistent with the materials that have been found in the streets being replaced in the past. He added that with the current engineering standards streets are being built to better standards. Ms. Klonecky wanted to see the standards that were in place when the street was built. She could not believe that an inspector passed a street built with sand. She found it pathetic that the City did not know enough to use Class 5 when she knew 40 years ago that Class 5 should have been used. Joe Gergen, 17531 Cicerone Path, Rosemount, was concerned about the placement of the proposed sidewalk. He stated when looking at his survey it appeared the sidewalk would only be 18 feet away from the front of his home. He stated there were trees and electrical boxes that would need to be removed. He also felt the work to his road was redundant since it was replaced when Cicerone Path changed from a cul -de -sac to connect the street to the new addition. Mr. Brotzler clarified the proposed sidewalk location. The sidewalk would be built within the street right -of way. He estimated that the sidewalk would be 31.5 feet from Mr. Gergen's home. Mayor Droste questioned if the City would work with each property owner in determining the location of the sidewalks. Mr. Brotzler replied that once the survey was completed the City would assess the impacts and meet individually with property owners as necessary to review issues and impacts. He noted that lights and trees are in the City's right of -way by permit and could be removed or relocated. Council Member DeBettignies was curious about when the Geronime Pond Addition was added and Cicerone Path was continued into it. He questioned if those streets were redone to current standards at that time. Mr. Brotzler stated that section may have been replaced by current standards. He stated it wouldn't make sense to tear up a perfectly good road but noted it could become very challenging to make that distinction. He stated that typically they go from development to development but he would check into it. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 15, 2008 Council Member Shoe Corrigan questioned if Mr. Gergen was assessed when the road connection was made. Mr. Brotzler stated he did not think he was and will verify. Motion by Droste. Second by Baxter. Motion to close the Public Hearing. Ayes: 5 Nays: 0. Motion closed. Mr. Brotzler talked about the methodology used for determining the proposed assessments. He anticipated that the assessment hearing would be held in November. He stated the assessments would be levied over a 10 year period and added to the property owner's taxes after they are certified with the County. As part of that process, the property owners have 30 days to prepay their assessment without interest. He added that if the assessment is certified, interest is added at two percent over the prime rate. Council Member Shoe Corrigan clarified that the sidewalks would be placed within the public right -of -way. If not, the City would go through the process of obtaining easements. Mr. Brotzler stated that on private property there is a 10 foot drainage and utility easement. He added the sidewalk would be located in the public right -of -way. Motion by DeBettignies. Second by Baxter. Council Member Sterner stated he would abstain from voting since he lives in the neighborhood and could receive a benefit from the vote. Motion to Adopt a Resolution Ordering the Project and Authorizing the Preparation of Plans and Specifications for the 2008 Street Improvements Project, City Project #418.. Ayes: Baxter, DeBettignies, Shoe Corrigan, Droste Nays: None. Abstain: Sterner. Motion carried. (Resolution 2008 -11) Motion by DeBettignies. Second by Sterner. Motion to Authorize the Preparation and Submittal of a Quiet Zone Application to the Federal Rail Authority. Ayes: DeBettignies, Shoe Corrigan, Droste, Sterner, Baxter Nays: None. Motion carried. Mr. Brotzler stated the process moving forward with the final design. Staff would be contacting individual property owners to talk about impacts on private property. He added ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 15, 2008 that regular updates on the construction projects would be sent out by mail and available on the City's website. 9.a. Resolution Supporting U.S. Conference of Mayors Climate Protection Agreement City Administrator Verbrugge stated that the U.S. Conference of Mayors developed a Climate Protection Agreement. Over 700 mayors nation -wide have signed the agreement, including 30 in Minnesota. He explained the areas at City staff level where greening standards have been utilized. He read the draft resolution language. Council Member DeBettignies thanked Mayor Droste for moving forward with the agreement. Mayor Droste listed the different projects in which the City has move towards being more sustainable, energy efficient, and an environmentally conscious community. Motion by Droste. Second by Shoe Corrigan. Motion to support Mayor Droste in signing the U.S. Conference of Mayors Climate Protection Agreement. Ayes: Shoe Corrigan, Droste, Sterner, Baxter, DeBettignies Nays: None. Motion carried. (Resolution 2008 -12) 9.b. St. Joseph's Facilities Task Force Report Director of Parks and Recreation Schultz provided a recap of the process and summarized the final report. He acknowledged the members in the audience and stated that some would be sharing their experiences from serving on the task force. John Loch stated it was a very interesting procedure and that the group consisted of broad spectrum of citizens. He talked about the brainstorming activities and about the tour of neighboring facilities. He added that the end result really incorporated most of what the group envisioned. He thanked the City Council for allowing him to serve on the task force. Stephanie Molstre -Kotz stated it was a pleasure to serve on the task force. She stated the recommendations of the task force. She added that the Rosemount Area Arts Council already had three events planned for 2008. Mike Ryan supported the task force's recommendation to keep the school building. He was thankful for the opportunity to serve on the task force. Mr. Schultz thanked the Council Members and all who served on the task force. He added that the final recommendation was a unanimous vote by 15 members. Council Member Baxter thanked all City staff that was involved especially Kim Lindquist, Dan Schultz and Sonja Honl. He stated it was a fascinating process and the citizens that served did a great job. He was grateful to be part of the process for the reuse of one of the greatest resources in Rosemount. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 15, 2008 Council Member Sterner commented on the great report and stated he attended 1/3 of the meetings. He enjoyed working all those volunteers that served. Council Member DeBettignies stated he enjoyed serving on the task force. He stated that the City Council asked a lot of City staff and that he appreciated everything they did during the process. He stated the campus would serve as a northern gateway into the Downtown. He thanked everybody that served on the task force for their diligence and ideas. Council Member Shoe Corrigan thanked the task force for doing so much work on behalf of the citizens. She was excited to hear about the art council that was started. She added that she has heard from many residents about their excitement for the reuse of the campus. Mayor Droste stated his appreciation for Council Members Baxter and DeBettignies and the City staff that served on the task force. He stated the City was fortunate to have an engaged volunteer citizenry to step forward and help with the project. Motion by DeBettignies. Second by Shoe Corrigan. Motion to adopt a resolution approving the 2007 St. Joseph's Facilities Task Force Report. Ayes: Sterner, Baxter, DeBettignies, Shoe Corrigan, Verbrugge Nays: None. Motion carried. (Resolution 2008 -13) ANNOUNCEMENTS Mayor Droste stated that the City would be advertising for the vacancies in the various voluntary advisory committees. Mayor Droste also announced the upcoming City meetings. The next regularly scheduled City Council meeting will be held on Wednesday, February 6, 2008. ADJOURNMENT There being no further business to come before the City Council and upon Motion by Droste and Second by Sterner the meeting was adjourned at 9:22 p.m. Respectfully Submitted, Amy Domeier, City Clerk