HomeMy WebLinkAbout6.d. Approve Expenditure of Funds From the Police Equipment Fimd and DARE Fund 4ROSEMOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: August 19, 2008
AGENDA ITEM: Approve Expenditure of Funds From the AGENDA SECTION:
Police Equipment Fund and DARE Fund Consent
PREPARED BY: Gary Kalstabakken, Chief of Police_ _ - AGENDA NO.
ATTACHMENTS: Worksheets APPROVED
RECOMMENDED ACTION: Motion to authorize expenditure of funds in the amount of
$1249.25 from the Police Equipment Fund for the purpose of purchasing badges for police
reserve officers and $2252.59 from the DARE Fund.
Council is asked to approve the expenditure of funds from the Police Equipment Fund for the purpose of
purchasing badges for the reserve officers. The reserves requested this expenditure to allow each reserve
to have two (2) badges, one to be worn on the uniform shirt and one on the jacket when worn. Funds for
this expenditure are available in the Equipment Fund from donations and fund raising efforts done by the
reserve officers. The total amount requested is $1249.25.
Council is asked to approve the expenditure of funds from the DARE Fund to pay for the supplies used in
the 2007 -2008 DARE program. Approval of $2252.59 is sought to pay for the items used primarily for
the graduation events at the three schools. This includes T- shirts, medallions, balloons and miscellaneous
other items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On:
Amount Received:
Purpose of Donation: Undesignated
Account # for Donation: 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $2252.59
To be Spent from Account #: 42110 01 208.01
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: DARE graduation supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $2252.59
Amend Expenditure Account # 101 -22222 $2252.59
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: # 101 -22222 (Donation Liability #) $ 2252.59
Credit: 101 -36230.00 $ 2252.59
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: August 19, 2008
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On:
Amount Received:
Purpose of Donation: Undesignated
Account # for Donation: 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $1249.25
To be Spent from Account #: 42110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Police reserve officer badges
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $1249.25
Amend Expenditure Account # 101 -22222 $1249.25
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: # 101 -22222 (Donation Liability #) $1249.25
Credit: 101-36230.00 $1249.25
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: August 19, 2008