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HomeMy WebLinkAbout6.b. Minutes of the March 18, 2008 City Council Special Work Session Proceedings 1049. ROSEMOUNT CITY COUNCIL REGULAR PROCEEDINGS MARCH 18, 2008 CALL TO ORDER Pursuant to due call and notice thereof, a regular meeting of the Rosemount City Council was duly held on Tuesday, March 18, 2008, at 7:30 p.m. in the Council Chambers at City Hall, 2875 145 Street West, Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Shoe Corrigan, Sterner and Baxter attending. Staff members present included City Administrator Verbrugge, Community Development Director Lindquist, Senior Planner Zweber, Assistant City Administrator Foster, City Engineer Brotzler, Director of Parks and Recreation Schultz, Communication Coordinator Cox, City Attorney LeFevere and City Clerk Domeier. The Eagle Scouts led in the Pledge of Allegiance. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Verbrugge stated there was additional information for Consent Agenda item 6.h. and New Business items 9.a., 9.b. and 9.d. Motion by Droste. Second by Sterner. Motion to adopt the Agenda with the four additional items. Ayes: 5 Nays: 0. Motion carried. DEPARTMENTAL REPORTS /BUSINESS 5.a. Commendations for Attainment of Eagle Scout Rank The City Council commended Greg Mason and Matt Udermann for recently achieving the Eagle Scout rank. 5.b. Commendation for Art Achievement The City Council commended Grace Erickson for receiving a Future Art Educator Spotlight Award. Consent Agenda Motion by Baxter. Second by DeBettignies. Motion to approve the Consent Agenda. a. Minutes of the March 5, 2008 City Council Proceedings b. Bills Listing c. Receive Donation Administration Dept. d. Receive Donation Parks Recreation Dept. e. Expenditure Approval from the Donation Account Parks Recreation Dept. f. Resolution Authorizing Small Issuer Rebate Exception to Port Authority (Resolution 2008 -24) g. Commissioner Appointments h. Appointment of Election Judges for April 22, 2008 Special Election (Resolution 2008 -25) i. Appointment of SKB Class I Trustee (Resolution 2008 -26) ROSEMOUNT CITY COUNCIL REGULAR PROCEEDINGS MARCH 18, 2008 j. Fire Secretary Reappointment k. Right -of Way and Boulevard Maintenance Policy 1. Receive Plans Spec's /Authorize Ad for Bid 2008 Street Improvement Project, City Project 418 (Resolution 2008 -27) m. Declare Surplus Items n. Danner Mineral Extraction Permit Renewal Ayes: DeBettignies, Shoe Corrigan, Droste, Sterner, Baxter Nays: None. Motion carried. NEW BUSINESS 9.a. Town Centre (Core Block East) Preliminary Plat, Final Plat, Planned Unit Development Master Development with Rezoning, and Planned Unit Development Final Development Plan, Case 08- 05 -PP; 08 -06 -FDP; 08- 07 -PUD; 08 -08 -FP Community Development Director Lindquist summarized the information provided in the staff report. Council Member Sterner questioned if trees could be proposed in the landscape plan that would last longer than 15 -20 years. Ms. Lindquist stated that when trees grow in grates they become restricted and need repositioning. She stated that over time the root systems start to push against the sidewalks. While it would be possible to find trees that last longer, given the City's experiences Downtown, it doesn't seem prudent to keep the trees too long in the sidewalk grates. Council Member DeBettignies questioned the street naming within the resolutions. Senior Planner Zweber explained that the street names were from the original plat. Council Member Shoe Corrigan questioned if staff discussed planting smaller trees in containers along Highway 3. Ms. Lindquist stated that along Highway 3 the trees would not be in grates. Instead, the trees would be located in the slope between the two sidewalks. Council Member Shoe Corrigan also questioned the lighting. Ms. Lindquist indicated on the plan where the lights would be located. Council Member Shoe Corrigan questioned if awnings would be included. Mr. Zweber stated that once a commercial tenant is in place that Stonebridge would provide a signage and awning plan. Council Member Shoe Corrigan questioned the roof support for the rounded comer. She did not think that the cables would be a traditional aspect to the project. Mr. Johnson stated he would talk to his architect about using a more traditional material for roof support if the support was still needed. Council Member Shoe Corrigan questioned the different types of crosswalks that could be installed. City Engineer Brotzler explained the aesthetics, design and location of the proposed crosswalks. Council Member Shoe Corrigan requested that the plan define and enhance pedestrian crossings. ROSEMOUNT CITY COUNCIL REGULAR PROCEEDINGS MARCH 18, 2008 Mayor Droste questioned the parking. Ms. Lindquist stated that while most cities require two stalls per unit, Rosemount's downtown ordinance did not have any parking standards. She stated that the developer was comfortable setting the parking ratio at 1.5 per unit due to the mixed use of the building and the ability to have shared parking Council Member Baxter was delighted to see the project come to fruition. He thanked staff, Wally Johnson and the Planning Commission for their hard work. He looked forward to the groundbreaking this spring. Motion by DeBettignies. Second by Baxter. Motion to adopt a Resolution approving the Preliminary Plat and Final Plat for Town Centre Ayes: Shoe Corrigan, Droste, Sterner, Baxter, DeBettignies Nays: None. Motion carried. (Resolution 2008 -28) Motion by DeBettignies. Second by Shoe Corrigan Motion to adopt a Resolution approving the Planned Unit Development Master Development Plan with Rezoning and Planned Unit Development Final Development Plan for Town Centre. Ayes: Droste, Sterner, Baxter, DeBettignies, Shoe Corrigan Nays: None. Motion carried. (Resolution 2008 -29) Motion by DeBettignies. Second by Shoe Corrigan. Motion to adopt an Ordinance B -xxx, an Ordinance amending Ordinance B City of Rosemount Zoning Ordinance for Town Centre. Ayes: Sterner, Baxter, DeBettignies, Shoe Corrigan, Droste Nays: None. Motion carried. (Ordinance B -195) 9.b. Adopt City Council Goals 2008 -2009 City Administrator Verbrugge stated that the City Council held a goal setting session in January, 2008. The six goals for 2008 -2009 included 1) Maintaining the levels and quality of City Services; 2) Implementing reasonable tax management strategies; 3) Accomplishing downtown redevelopment; 4) Achieving balance growth; 5) Pursuing amenities appropriate to Rosemount; and 6) Enhancing relationships with educational institutions in Rosemount. Mayor Droste talked about the amount of time needed to accomplish some of the goals. He provided the time frames in completing the library, downtown redevelopment and outdoor recreational complex. Council Member Baxter stated the goals were very important and he also talked about the timeframe in completing downtown redevelopment. ROSEMOUNT CITY COUNCIL REGULAR PROCEEDINGS MARCH 18, 2008 Motion by DeBettignies. Second by Sterner. Motion to Adopt the City Council Goals for 2008 -2009. Ayes: Baxter, DeBettignies, Shoe Corrigan, Droste, Sterner Nays: None. Motion carried. 9.c. Authorization of RFP on Executive Search Consulting Services to Recruit and Assist in the Selection of a City Administrator City Administrator Verbrugge summarized the discussion from the special work session held prior to the regular meeting. The City Council had requested that the proposed services and rates be broken down. He stated that staff would make the modifications to the RFP before sending it out. Motion by Shoe Corrigan. Second by Baxter. Motion to Authorize Staff to Being the City Administrator Recruitment Process and Request Proposals from Executive Search Firms. Ayes: DeBettignies, Shoe Corrigan, Droste, Sterner, Baxter Nays: None. Motion carried. 9.d. Appointment of the Acting City Administrator City Administrator Verbrugge summarized the discussion from the special work session held prior to the regular meeting. The City Council decided to appoint Community Development Director Lindquist as Interim City Administrator. Mr. Verbrugge recommended that the City Council accept his formal letter of resignation and adopt a resolution appointing Ms. Lindquist as Interim City Administrator. Council Member Baxter stated he was sad to see Mr. Verbrugge move on but delighted for him to find an opportunity where he could expand his horizons. Mayor Droste added that it was a pleasure to work with Mr. Verbrugge the past five years and wished him nothing but the best going forward. Council Member DeBettignies concurred. Motion by Baxter. Second by DeBettignies. Motion that we accept the resignation of Mr. Verbrugge effective April 11 and appoint as Interim City Administrator Kim Lindquist commencing April 12 until a new administrator can be appointed. Ayes: Shoe Corrigan, Droste, Sterner, Baxter, DeBettignies Nays: None. Motion carried. (Resolution 2008 -30) ANNOUNCEMENTS Mayor Droste reviewed the upcoming meetings and events. The next regular City Council meeting is scheduled for April 1, 2008. ROSEMOUNT CITY COUNCIL REGULAR PROCEEDINGS MARCH 18, 2008 ADJOURNMENT There being no further business to come before the City Council and upon Motion by Droste and Second by Sterner the meeting was adjourned at 8:41 p.m. Respectfully Submitted, Amy Domeier, City Clerk