The URL can be used to link to this page

Home My WebLink About6.e. Proposed Vehicle and Equipment Purchases 4ROSEMOLINT SUMMARY CITY COUNCIL City Council Meeting: January 15, 2008 AGENDA ITEM: Proposed Vehicle and Equipment AGENDA SECTION: Purchases Consent PREPARED BY: Rick Cook, Operations Superintendent AGENDA NO. (0• e. Andrew J. Brotzler, PE, City Engineer ATTACHMENTS: Asset Evaluation Forms, 2008 CIP APPROVED BY: RECOMMENDED ACTION: Motion to Authorize the Purchase of Equipment, a the Procurement of Financing with Equipment Certificates. ISSUE: Consider scheduled equipment replacement for 2008. BACKGROUND: Staff is requesting Council authorization to purchase equipment scheduled in the 2008 Capital Improvement Plan (CIP) that is identified to be purchased with equipment certificates. As shown on the attached 2008 CIP, five items are scheduled to be purchased with equipment certificates. 1. Bobcat (replace #8418) This bobcat is 10 years old with 1,600 hours of use. Staff recommends replacing this Bobcat with a new one that will be on a one -year lease replacement schedule, which minimizes future maintenance costs. 2. Emergency Generator for the Public Works Mechanics Garage An emergency generator is needed in this building to supply power during power outages. Without power to this building, all garage doors are inoperable. Most of the shop equipment needs electrical power to operate as well. 3. Groundsmaster Mower (replace #8068) Asset 8068 is a 6 -year old Groundsmaster mower with 2,240 hours of use. Based on the City's replacement schedule and the attached evaluation of the item, Staff is recommending the replacement of this item. 4. Backhoe with Jackhammer Attachment (replace #8407 and #0179) Asset 8407 is a 20 -year old backhoe with 2,625 hours of use. Based on the City's replacement schedule and the attached evaluation, Staff is recommending the replacement of these items. G: \Public Worl;s\ Equipment ProposedVehideEquipPurchaseCC1- 15- 08.doc 5. Single Axle Dump Asset 8431 is a 10 -year old single axle dump with 76,750 miles. Based on the City's replacement schedule and the attached evaluation, Staff is recommending the replacement of asset 8431 with a new single axle dump. Asset 8431 would be rotated in the fleet to become the new water truck, replacing asset 8430 which would be sent to auction. SUMMARY: Staff recommends Council authorization for the purchase of this equipment and the procurement of financing. 2 ASSET EVALUATION FORM Asset number /description: 8407 Backhoe Purchase date: 6/30/1988 Purchase price: $46,260 Current value: $10,000 Average annual maintenance cost to -date: $1,145 Average annual maintenance cost as a of current value: 11.5% Current hours: 2,603 Current overall condition: (poor i��.,$ 2 3 4 5 6 7 8 9 10 (excellent) Describe any major repairs or maintenance due in the next six (6) months: Replace all pins and bushings, re -seal hydraulic cylinders. Machine is very rusty. Replace quick coupler for backhoe bucket. Recommendation: X replace immediately replace in six (6) months replace in twelve (12) months do not replace (evaluate again in one year) Estimated replacement cost: $90,000 a 1 t Evaluation performed by: Rick Cook Bill Murphy Evaluation date: 5/29/07 ASSET EVALUATION FORM Asset number /description: 8418 Bobcat Purchase date: 7/15/1998 Purchase price: $33,185 Current value Average annual maintenance cost to -date: $1,206 Average annual maintenance cost as a of current value Current hours: 1,481 Current overall condition: (poor) 1 2 E:j„14 4 5 6 7 8 9 10 (excellent) Recommendation: replace immediately X replace in six (6) months replace in twelve (12) months do not replace (evaluate again in one year) Estimated replacement cost: $35,000 jackhammer attachment Comments: Leasing this equipment is more cost effective since all maintenance and repairs are included in the lease price. kl` f 3, f ti 86 111 Evaluation performed by: Rick Cook Bill Murphy Evaluation date: 5/29/07 ASSET EVALUATION FORM Asset number /description: 8068 Toro Groundsmaster Mower Purchase date: 7/23/2002 Purchase price: $70,104 Current value: Average annual maintenance cost to -date: $2,650 Average annual maintenance cost as al)/0 of current value: Current hours: 2,041 Current overall condition: (poor) 1 2 A 4 5 6 7 8 9 10 (excellent) Describe any major repairs or maintenance due in the next six (6) months: Past trouble with transmission and hydraulic pump. Repairs needed for drive couplers. Recommendation: replace immediately X replace in six (6) months replace in twelve (12) months do not replace (evaluate again in one year) Estimated replacement cost: $70,000 A� ��,dAl'f, r a s Evaluation performed by: Rick Cook Bill Murphy Evaluation date: 5/29/07 ASSET EVALUATION FORM Asset number /description: 8430 Single Axle Dump (water truck) Purchase date: 6/21/1995 Purchase price: $51,100 Current value: Average annual maintenance cost to -date: $960 Average annual maintenance cost as a of current value: Current miles: 86,028 Current overall condition: (poor) 1 2 4 5 6 7 8 9 10 (excellent) Comments: Small engine not enough horsepower. Very rusty needs to be painted. Recommendation: X replace immediately replace in six (6) months replace in twelve (12) months do not replace (evaluate again in one year) Estimated replacement cost: $120,000 .gy Evaluation performed by: Rick Cook Bill Murphy Evaluation date: 5/29/07 ASSET EVALUATION FORM Asset number /description: 8431 Single Axle Dump Purchase date: 2/2/1998 Purchase price: $96,650 Current value: Average annual maintenance cost to -date: $1,100 Average annual maintenance cost as a of current value: Current miles: 74,831 Current overall condition: (poor) 1 2 3 4 5 6 7 8 9 10 (excellent) Comments: Faulty sander. Short wing. Not good for plowing rotate to water truck. Recommendation: replace immediately replace in six (6) months replace in twelve (12) months X do not replace (evaluate again in one year) Estimated replacement cost N/A 1 r.yiydpA C 1. 1 0 lam! g Evaluation performed by: Rick Cook Bill Murphy Evaluation date: 5/29/07 -p 111111111111111111111111111111111111111111111111;a, pN� w(�ZZ Oo ro�� ni a ``'i' 0 5 5 5 S S m 3 ad o o ri'I) g Z g f °0 i is 1 p c am i �t t ir R g; aamv am E" c c c cocQ m m m m y n f D 3 r a n 0 C 0 0> 0 0 0 m m X X 70 o m a 7 S• a m o o m y o aa aa°O m 3 m fm.md K• v u) m y OQC roo c %A k Vo-r".r 3 3 3 3 v, a y a m m a X 0 0 d o y m m k co co co fO, 3 7OC' N N Cl O 7 O O CFO d N n0 e k A.ivi n 5 CD m ao OD m in y a s 7 m -AI o c. 3 c 00-07:1 m x) 3 A C 3 7: XI •p •D at 3 m m N 0 O 0 0 0 m m m N O 3 c a huu 1 7 7 0 d a. O Cl m 0 •I O7 2 y F x 0 Qe W O G. �Q C y n N CO CO n2 pa Sc. t%? a m o cc 0 Om; CD n O cO s g. G.> F -4 0 CO CD 7 C m 3 O m rn '1 s Y m t. CIA 7 O O O CC K N N 3 r n p• 4, a X ro •0 N (0 N C 7 m _C O 7 W 7 7 ::%'1 N tt 3 C3 o�ic N 0i 0 p 0 H E ro D rn :07.: t CD CD 3 m m O_ IIIMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMII IS 9 a 3 m o 7= o c c m m x m CDD m mV R° x m t. 3 O m N o o CO O T u 0 x N c 7 0 0 0 '4 4,' O aN k S m 0 N w 0 W 3 m O y ,..,,..;40.14-1; p m o m c° D m 33 T ic'c c'o3: o 13 m 0 a o x m ro8 c c c c c c i 0 0 0 rororororororororororo afi k g 3 9 c, 17 c ccc vv °�'mdmwmmdmd„ 7c7 x�•l•7i72 -137 i� y c n s o m Q fpWS�fpfi�QoSpRofp n CD OD W 7c 7c7Z R- R- mmmmmmm mm C c C w 0 N N N N N m 00000000 3 o m C m o o a o w a.sa $m !11111111!11111111111111111111111111111111:"; oa itt cn O V1 O 3 0 0 e IIIIII 1IIIII1III!! IIII1 III. V' c m C C D N N N i. 0 0