HomeMy WebLinkAbout9.b. St. Joseph's Facilities Task Force Report Fy 4 ROSEI\4cLINT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: January 15, 2008
AGENDA ITEM: St. Joseph's Facilities Task Force Report AGENDA SECTION:
New Business
PREPARED BY: Dan Schultz, Parks Recreation Director
Kim Lindquist, Community Development AGENDA NO. gob.
Director
ATTACHMENTS: St. Joseph's Facilities Task Force Report APPROVED BY: e
RECOMMENDED ACTION: Motion to adopt a resolution approving the 2007 St. Joseph's
Facilities Task Force Report.
ISSUE
In January of 2007, the St. Joseph's Facility Task Foice held their first meeting to discuss the future of the
historic St. Joseph's Campus along Highway 3 in downtown Rosemount. The task force met monthly and
discussed at length a number of important issues related to the future use of the St. Joseph's Campus. On
December 26, 2007 the Task Force held their last meeting and unanimously recommended approval of the
attached St. Joseph's Facilities Task Force Report.
The Task Force has ten recommendations that are provided in the final report. Their recommendations
are all based around a common goal that the St. Joseph's Campus should serve the community as an Arts
and Cultural Center.
BACKGROUND
In fall 2004, the City of Rosemount acquired the St. Joseph campus; a combination of a church and school
with supporting facilities such as parking and a playground. The church had relocated to its new building
on Biscayne Avenue in 2002, but continued to operate the school at the South Robert Trail site. The
agreement between the parish and the City was that the school could continue to occupy the school
premises until 2011. The City's intentions were to use a portion of the property to house a new branch of
the Dakota County Library System. The City Council also felt the campus had strong potential for reuse by
the local community to enhance opportunities to visit Rosemount's downtown.
On December 5, 2006 the City Council appointed a 23- member task force to assist in planning for the
short-term and long -term uses at the St. Joseph's complex. The 23 members are:
Neighborhood Representatives Planning Commissioner
Michael Ryan Jeanne Schwartz
Matt McDonald
Maureen Geraghty Bouchard Port Authority Commissioner
Jay Tentinger
At -Large Citizen Representatives
Beth Adams Dakota County Representative
David Whiteman Roseanne Byrne
Martha Sherman
Randy Komorouski Rosemount School Representative
Jo Anne Cope Kim Budde (RHS)
Tracey Dougherty
Korey M. Behlxner St. Joseph's Representatives
John Loch
Stephanie Molstre -Kotz Jim Ahern
City Council Members
Mike Baxter Business Representatives
Mark Debettignies
Phil Tobey Northwest Karate
Alternate Phil Sterner Rita Dupre Prim Rose
Parks and Recreation Commissioner
Maureen Bartz (replaced Kelly
Sampo)
The representation included city commissions, business community, St. Joseph Church and School,
Dakota County, Rosemount Schools, the immediate neighborhood and the community at- large.
The Task Force met 12 times over the course of the year. Representatives from arts, senior, and teen
centers from Eagan, Lakeville, and Apple Valley assisted in providing background information about their
community's experiences. The Task Force also conducted a facilities tour where they viewed an art center,
art museum, indoor park, and a housing redevelopment.
SUMMARY
On behalf of the Task Force, staff is pleased to present the St. Joseph's Facilities Task Force Report. The
document will be used to provide further guidance to the City regarding the future reuse of the entire St.
Joseph's complex in the short- and long -term.
Consistent with discussions by the City Council and Task Force members, the next step in the process is
to bring the site into compliance with building code standards so that the City can use available space on
the site for public activities.
2
c CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2008
RESOLUTION APPROVING THE ST. JOSEPH "S
FACILITIES TASK FORCE REPORT
WHEREAS, it has been a goal of the City Council of the City of Rosemount (the "City that
the City reuse the facilities on the St. Joseph's Campus purchased in 2004; and
WHEREAS, the City Council formed a 23- member Task Force to review and make
recommendations on short and long term uses of the facilities; and
WHEREAS, The Task Force has met over a 12 month period; and
WHEREAS, the Task Force unanimously approved the St. Joseph's Facilities Task Force
Final Report on December 26, 2007.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Rosemount hereby approves the St. Joseph's Facilities Task Force Report
ADOPTED by the Rosemount City Council this 15 day of Jan 2008.
William H. Droste, Mayor
AT I EST:
Amy Domeier, City Clerk
Motion by: Second by:
Voted in favor:
Voted against:
Member absent:
.w i
2007
ST. J FACILITIES
TASK FORCE REPORT
d
A was asp' s 4 z�zr'`F i m,
i ti- .'77-J.:'. ',',5" 'i,..."( ift: i",°° 47 014.:.°
7 F� r .i °L� K R+fFe iT qw 4 d
1 f. ::"°14' 4:;.;afittiltigrielgtgi4tItgle, 4.4',Y7::1
v;,,, a �i
4 ROSEMOUNT
MINNESOTA
c
TASK FORCE REPORT
PLANNING FOR THE FUTURE
INTRODUCTION
This report reflects the work that was completed by those who served on the St. Joseph's Facility Task Force.
The purpose of the document is to provide guidance for future decision making and expenditures associated
with the St. Joseph's site. The site consists of the existing church and school buildings and also former
residential properties acquired by the City after the initial purchase.
BACKGROUND
In 2004, the City of Rosemount acquired the St. Joseph complex; a combination of a church and school with
ancillary uses such as parking and a playground. Th church relocated to its new building on Biscayne Avenue
in 2002, but continues to operate the school at the South Robert Trail site. A lease agreement between the
parish and the City allows the school to continue occupying the school premises until 2011. The southern
po rtion of the property is being used for a new branch of the Dakota County Library System. The City
Council also feels the campus has strong potential for reuse by the local c and can enhance
opportunities to visit Ros downtown.
Also in 2004 the City Council l approved the Development g
Framework for Downtown Rosemount, a design fr for,
revitalization of Dow n t o wn created by a citizen task force. The
task force include the property w the Framework,
although there was little discussion about ithin the reuse of the .i.
property with the exception of the fu Dakota County ii i
Library. One of the recommendations was p g t� o "create a plan for
x
the reuse or replacement of existing on the site."
�;z �a t
During discussions with the City Council and staff, it was
determined that additional land should be added to the complex .,E
to provide more options for the community. The City and Porg
Authority purchased six residential properties along Cameo k- 6
Avenue to expand the site.
i .1 +mow
Tnnct+adiix
f '11 wo i
5 i
2
...:R, ate_._
LOCATION AND EXISTING CONDITIONS
The church is approximately 9,000 square feet and was constructed in 1924. The school was built in 1954,
with an addition built on in 1957. The total square footage of the school is 21,600. In 1996, the "Gathering
Area" was built to serve as a central entrance point for the church and the school's gymnasium.
n�
In the winter of 2004 -05, the City hired CNH Architects to conduct a feasibility study of the facilities to
examine the existing conditions and future options related to reuse and development of the property. The
scope of the review looked only at larger scale issues and basic concepts due to the breadth of options
available for use of the facilities. The study reviewed the site systems and conditions, any significant near term
maintenance needs and the basic accessibility levels. The report also reviewed the potential remodeling for
future uses and the potential costs for upgrading the facilities. CNH determined that upgrades would be
needed such as fresh air circulation, accessibility, air conditioning and bringing the building up to current
building code standards. CNH indicated the structures of the church, gathering area, and school were sound.
CNH's evaluation also reviewed some possible reuse options and the minimum cost estimated to bring the
buildings to an operative state.
INVOLVING THE COMMUNITY
Discussions relating to the future reuse of the St. Joseph's Campus led the City Council to recommend that a
task force be formed to investigate possible reuse opportunities for the property that would be of value to the
community.
The City Council felt it would be best to include a variety of people with diverse backgrounds to assist with
the process of looking into the reuse ideas. The City Council approved a 19- member task force representing
St. Joseph's Church /School, neighborhood residents, citizens at- large, local businesses, Dakota County,
Rosemount Schools, Parks and Recreation Commission, Planning Commission, Port Authority, and the City
Council.
Staff published press releases in local papers, contacted stakeholder groups, and mailed information about the
task force to local business owners and neighborhood residents in hopes of gaining applicants for the task
force. The City received interest from 23 people who were eligible to serve on the task force. The City
Council chose not to interview those who applied but instead appointed all of the applicants.
3
APPOINTED MEMBERS
On December 5, 2006, the City Council appointed 23 people to the Community Facilities Task Force. The
appointees included:
Neighborhood Representatives Planning Commissioner
Michael Ryan Jeanne Schwartz
Matt McDonald
Maureen Geraghty Bouchard Port Authority Commissioner
Jay Tentinger
At -Large Citizen Representatives Dakota County Representative
Beth Adams
David Whiteman
Rosanne Byrne
Martha Sherman
Rosemount School Representative
Randy Komorouski
Jo Anne Cope Kim Budde (RHS)
Tracey Dougherty St. Joseph's Representatives
Korey M. Behlmer John Loch
Stephanie Molstre -Kotz Jim Ahern
City Council Members Business Representatives
Mike Baxter Phil Tobey Northwest Karate
Mark Debettignies Rita Dupre Prim Rose
Alternate Phil Sterner
Parks and Recreation Commissioner
Maureen Bartz
Staff liaisons to the Facilities Task Force included Parks and Recreation Director Dan Schultz, Community
Development Director Kim Lindquist, and City Administrator Jamie Verbrugge.
DEFINING THE MISSION
The mission of the Task Force was to evaluate and recommend the appropriate reuse of the St. Joseph
complex in the short and long term future and ensure that the use complements the Downtown
Redevelopment Plan and becomes an asset to the adjoining neighborhood and the greater Rosemount
community.
The City Council stated that the church building will remain
on the site. The City Council also indicated that the school
may also stay, depending in part on the recommendation of
the Task Force and what the long term use would be for the
111 property.
c
i
i
Alhr Interior 3D View 2
J
4
GUIDING PRINCIPLES
The Task Force discussed and created a list of guiding principles
that were used to assist in decision making for the reuse of the St.
Joseph's property. The guiding principles were identified as being 4
important to both short and long term uses, and how the reuse 1
options will benefit Rosemount now, and in 20 30 years. The t t
guiding principles are the following: tip r e
Maintain the church structure in any reuse strategy. 7
Ensure the St. Joseph Complex is consistent with the
hometown vision for the community.
Link the St. Joseph Complex with the new Dakota County Library through physical and
programming opportunities.
The complex is a City asset and any reuse opportunity should benefit all Rosemount citizens.
The complex should support the goals of the Downtown redevelopment by fostering Downtown as
a gathering place.
The reuse of the complex will be a staging process with short term and long term goals.
The reuse of the site must consider the adjoining residential neighborhood and not infringe on
neighbors' enjoyment and use of their property.
REVIEW OF REUSE CONCEPTS
j` 1 The Task Force members were asked to brainstorm to come up
with a number of reuse options that would be consistent with the
guiding principles. Following the initial discussion of the reuse
4 ideas, the Task Force took a tour of various facilities that either
t °t were reconditioned churches or multi purpose facilities. The
k
facilities that were toured included:
'A *ate.
Lakeville Arts Center
Museum of Russian Art Minneapolis
Woodbury Central Park (indoor park)
Guardian Angels Campus Hastings
After the tour and further discussion regarding the guiding principles, the Task Force created a list of reuse
ideas to be considered for both short and long term reuse. The list included the following ideas. (listed in the
order they were discussed)
Short Term Reuse
Senior Center*
Teen Center
Multiple Use Facility (youth, seniors, meeting rooms, display art, parties, teen night, small plays)*
Wedding Chapel*
5
Nursery /Low Cost Daycare r
Social Services rap
r
Nondenominational Center
Art Studio*
-st
Cultural Center /Performing Arts /Historical Society
Private School* /Charter School*
tiA
Small Business Incubator*
Lease to Existing Church
Long Term Reuse
YMCA
Multiple Use Facility (youth, seniors, meeting rooms, display art, parties, teen night, small plays)*
Wedding Chapel /Banquet Hall /Bed Breakfast
Community /Ecological Garden (outdoor)
Health Wellness Center
Museum
Cultural Center /Art /Gathering Place
Art Studio /Artists in Residence Working with Schools Living in Building
Dakota County Technical College Partnership for Specific Programs
Private School /Charter School*
Small Business Incubator*
Restaurant /Retail
Mixed Use Retail with Residential in School
Senior Housing *Senior Center in Church
City Transit Access (trolley)
These items were listed as both short and long term reuse options.
The Task Force also invited in speakers who were knowledgeable about the various reuse options. City staff
from Apple Valley, Eagan, and Lakeville attended various task force meetings to discuss their communities'
real experience with a particular community use. The presentations provided information on senior and teen
centers, a performing arts center and constructive art. Information relating to capital and operating costs and
level of community participation was also provided. This information, coupled with internal discussion by the
task force, led members to narrow their focus to the following five options:
Arts and Cultural Center mos
Multi- Purpose Facility (seniors, teens, banquets, x
public exhibits and meetings) p"1 Art Studio (with living quarters for artists) and
classrooms
Private or Quasi -public Museum, open to the public
Private Bed and Breakfast and Chapel Rental
6
PRIORITIZING THE REUSE OPTIONS
Once the Task Force had narrowed the reuse les that had been discussed previously by the Task Force.
The final reuse options were evaluated on a scale of 1 to 100 for their viability based on the items listed on
the spreadsheet attached to the report as Appendix 1.
Following the completion of the evaluation spreadsheet, the Task Force started discussions regarding the
creation of recommendations that would be provided toe the City Council.
3
�a4 Esc r, a g ass �f�� r-
7
d kd s <a, k
i t v ��i A air
i g S F ,.S i of
1i tea; v
§om r�. i -T& a
=T 4,--;'''''•_;—,--"• v, r
7
t I
TASK FORCE RECOMMENDATIONS
The Task Force agreed on a series of recommendations for future decision making regarding the St.
Joseph's complex. Members recognize that portions of the buildings may have a private use until 2011,
hampering full development of the site in the short term. The scarcity of resources coupled with the need
to generate community demand may elongate the time period in which the complex will be transformed
to its permanent use. In the short- and mid -term, the Task Force wants to lay the foundation for the
future long -term use while allowing each building to be used and useful for the community.
1. The church structure will remain and will be used for a public purpose that allows the community to
benefit from the public ownership.
2. The Task Force recommends that the school building remain. The Task Force feels the decision of
whether to keep or remove the school facility should be based upon the ultimate use of the entire site
and the economics and suitability of keeping the building, replacing it, or other alternatives.
3. The Task Force supports the long term use of the property as an arts and cultural facility. The Task
Force believes there is currently a need for arts and cultural related activities which will continue to
grow as Rosemount grows. The Task Force supports an Arts and Cultural Center as the long -term
use of the church and the school.
4. Private users may rent or lease the church for an interim period but in the long term the City should
look toward uses that provide public access and serve a community need.
5. Programming for the property should include the community as a whole; targeting all age groups and
diverse interests to ensure that it truly is a public asset.
6. Current opportunities for using the church building should be reviewed and implemented to make
use of the space while the private school leases the site. By changing the use of the church, funding
should be allocated to provide short term facility improvements such as adding public restrooms and
ADA required access routes to and inside the building. These improvements would allow for multi-
purpose or flex space use of the building in the short term.
7. The Task Force supports the short term use of the property as a multi use space. As arts
programming and demand increase, the use of the facility will be more focused toward artistic
pursuits.
8. Exterior modifications to the school building should be considered so that it is aesthetically pleasing.
9. The Task Force recommends that the surrounding residential properties owned by the City be used
in a manner that compliments the St. Joseph's campus and provides for the best transition for the
homes adjacent to the campus.
10. To ensure success of the property, collaboration with private businesses, other agencies and
governmental entities is encouraged. Joint programs with the new Dakota County Library, Dakota
County Technical College, the Rosemount Area Arts Council, Independent School District 196,
other public agencies, quasi -public agencies and the private sector are strongly encouraged.
8
CHRONOLOGY OF PROCESS
January 25, 2007
Introductory meeting discussed:
History
Goals
Site plan
Use agreements
Downtown redevelopment
February 22, 2007
Focus on Facilities
Presentation by CNH Architects
Tour of church and school
Review of potential reuse ideas
Discuss future tour of facilities
March 24, 2007
Facilities Tour
Lakeville Art Center
Museum of Russian Art Minneapolis
Woodbury's Central Park Indoor Park
Hastings Guardian Angels Campus
April 26, 2007
Discuss Facilities and Review Guiding Principles
Tour Rosemount Community Center
Review Facilities Tour
Review Guiding Principles
Categorize Reuse Strategies
May 24, 2007
Discuss Reuse of Facilities
Review Mission and Guiding Principles
Discuss Reuse Strategies
June 28, 2007
Discuss Reuse Ideas and Facility Presentation
Discuss Reuse Ideas
Presentation Tom Barnard Lakeville Arts Center
July 26, 2007
Facility Presentation
Presentation Julie Anderson Eagan Art House
9
August 23, 2007
Facility Presentations and Review of Facilities Information
Presentation Paula Nowariak Eagan Parks and Recreation
Presentation Susan Muelken Apple Valley Parks and Recreation
Discuss Reuse Criteria Evaluation Form
Review 2004 Facilities Task Force Report
September 27, 2007
Discuss Reuse Criteria Evaluation Form
Review and fill out the form
October 25, 2007
Review Results of Evaluation Form
Discussion Recommendations for Facilities
Discuss Final Report
November 29, 2007
Review Final Report
Discuss Presentation to the City Council
December 26, 2007
Review and Approve the Final Report
Discuss Presentation to the City Council
The meeting notes from the list of meetings above are attached to the report as Appendix 2.
10
APPENDIX 1
Reuse Evaluation Spreadsheet
V' 0 c0 N O O i 1-
I t 0f N a N
b O O 10 O
M Z C cm co N b
N
E g
a" 281'
d `r a
J O
b f0 O O 0
co m b a M
C
r
a
2 m m 8
y a u 8
w dS
17, i
c R O co
OD t0 10 N
9 3A
t aa
p
p w
7 pp e� go
E p 01 r O r V M
,g m b
v! m
r
11 8111 11 E E 1 111
S 4 E EEE E EEE
rm E u 1�m �m'2 �r
ad rC t ai r:� 1p 40,-
N b V CD b
/,',4,4; T I 1r act" N
t 1s
K to
t e O co M AO b
ax 414 r it o
w W 1242
O m
O E W g 2
LL W W o b o b
N W F r 2 C 1 3 N W b N N
0 M ...1 m�r �b
g) O W ,4:41 j
as
a
W i cg n 0 0 0 O to
U) Q llliii... t' 5 w I N Of co t0 f+f
O C9 g e e.a.
—2 W a aEc
6 4 4 r
p b b b b
iF a9 N a N
IA 8 0p
r C1 O A N O N Ai mm M g
h N h N m N N M
re p N N N 43 p N y Y.
v
O
m C
6
O C g C C C
I C 6 C w
C C
5 a° oa g' S s o �a g il
mV D. 1- co b a
Q b b b b o e. O cto N
g
Eg g gg S g g g g i i
g g Fg g ag a- $g a mg a- I"
r Iq M N H M y N N h h N H N
U g
9 I
n
U cw c cw g
C1 N a U f y F 5.1 m 1- 8$ W H U f 0
302 2.0
w vwal .,ig d! OSa 1
A 49 'W a sst e Y$ 'C mV
i -4� a8 �'am 'q as a
4
APPENDIX 2
Meeting Notes
St. Joseph's Facility Task Force
Meeting Notes
January 25, 2007
Members Present: Mike Baxter, Mark Debettignies, Kelly Sampo, Jeanne Schwartz, Jay Tentinger, Rosanne
Byrne, Kim Budde (RHS), John Loch, Jim Ahern, Michael Ryan, Matt McDonald, Maureen Geraghty- Bouchard,
Beth Adams, David Whiteman, Martha Sherman, Randy Komorouski, Tracy Dougherty, Korey Behlmer,
Stephanie Molstre -Kotz, Phil Tobey and Rita Dupre.
Members Not Present: Jo Anne Cope
Staff Present: Kim Lindquist, Community Development Director, Dan Schultz, Parks and Recreation
Director, and Jamie Verbrugge, City Administrator
Others Present: Mayor Droste, Phil Sterner and Pastor Bill Goodwin
1. Call to order: Schultz called the meeting to order at 7:05 p.m.
2. Introductions: Schultz introduced himself and asked the group to introduced themselves and share a
word or two about how they felt about the opportunity before the group. The responses included:
anticipation, positive, bright future, preservation, nostalgic, fiscally responsible, community, passionate,
partnership, interesting, creative, challenging, happy, historic, privileged, nebulous /uncertain and about
time. Staff were also introduced. Schultz explained to the group that the City Council asked staff to try
and recruit a very diverse group of people to serve on the task force.
3. Why are we here? City Council Goals for the Task Force. Schultz again introduced City
Administrator Jamie Verbrugge. Verbrugge discussed with the group the opportunity that the City
Council has placed before them and that they have an opportunity to be as creative as possible. He
compared the church and school facilities to that of being a blank slate where an artist was going to
create a masterpiece. He encouraged them to aim high and dream big.
4. History of old St. Joseph's Church and School Facilities: Schultz gave a brief overview of
the history of the church which was built in 1924 and the school which was built in 1954, with an
addition in 1957. Schultz mentioned that staff was planning to have the next meeting at the old St
Joseph's church and school and that a tour would be given.
5. Review Site Plan and Use Agreements with St. Joseph's and County: Schultz reviewed
the site plan for the facility and spoke about the lease the City has with St. Joseph's church and school
to use the facilities. Schultz also explained that the City was currently in the process of splitting the
property now owned by the City, and that the southern half would be deeded to Dakota County for the
new library and the northern half would be kept by the City.
6. Review Dakota County Library Plan: Kim Lindquist, Community Development Director, spoke
about the site plan and the design for the future Dakota County Library. Roseanne Byrne, Library
Deputy Director, also provided a few details of the library planning efforts. Lindquist mentioned to the
group that the details would be further discussed at a library open house that would take place at the
Rosemount Community Center on Monday, January 29th from 6:00 8:00 p.m.
7. Review Downtown Redevelopment Plan: Lindquist provided an overview of the planning
efforts that have taken place to create a framework for the City's Downtown Redevelopment Plan.
She reviewed the information about the St. Joseph block found within the Development Framework.
She noted that the plan did not address whether residential on the east side of Cameo should be
included in redevelopment of the block. It was suggested that the committee could look at the campus
both with and without the additional residential land.
8. Potential Uses for Site/Small Group Brainstorming: Schultz and Lindquist explained that
the Council has indicated that the church will remain on the site. They have indicated that the school
may stay or go, it depends in part on the recommendation of this committee and what the long term
plans are for the property. They asked that the group look into uses that could be implemented in the
St. Joseph's Facility Task Force
Meeting Notes
January 25, 2007
near term with others more in the future, when demand or finances were available. Schultz asked the
group to break into small groups of three or four people and brainstorm ideas of potential future uses
of the church and school facilities. The small groups listed their top three ideas on a white board and
then shared them everyone. The items included:
Wedding Chapel
Banquet Hall/Bed and Breakfast/Wedding Chapel
Crisis Nursery/Low Cost Daycare
Library Extension Building /Senior Activity Center
Nondenominational Spiritual Resource Center
Indoor Park
Museum
"Knock your sock off" experience/Wow /this is Rosemount
Cultural Center /art/gathering space (e.g. museum of Russian Art)
Mixed use community center
Teens
Seniors
Diverse groups
Meeting space /catering from restaurant
Potential for park area in current residential area
Partnership with DCTC /schools (working with specific programs)
School becomes small business incubator
Conununity/Ecological gardens
Social Services Center /One stop shop for variety of services
Art Studios in school
Teen Center
Private school or charter school
Cultural Center/Performing Arts Center/Rosemount Area Historical Society
Restaurant/Retail
Mixed Use /Retail with residential to replace school
Artists in residence work with schools
St. Joseph's Facility Task Force
Meeting Notes
January 25, 2007
9. Discuss future meeting dates: Schultz proposed to the group that the Task Force meet on the
fourth Thursday of each month at 6:30 pm. The group had no objections to the proposed day and
time.
10. Selection of a Task Force Chairperson: Schultz recommended that the Task Force have a
person to help lead meetings. It was mentioned that Mike Baxter had done a nice job chairing the
Downtown Development Committee. Mark Debettignies recommended Mike Baxter be the chair. The
group agreed that Baxter would be the chairperson for the task force.
11. Meeting Wrap Up: Schultz thanked everyone for attending the meeting and mentioned again that
the next meeting would most likely be held at the old church. Phil Tobey asked staff if they could share
their ideas on what the facility could be used for. Staff said they would send some of their ideas out
with the meeting notes.
12. ADJOURNMENT The meeting adjourned at 9:02 p.m.
St. Joseph's Facility Task Force
Meeting Notes
February 22, 2007
APPROVED
Members Present: Beth Adams, Jim Ahern, Mike Baxter, Kim Budde (RHS), Roseanne Byrne, JoAnne
Cope, Mark Debettignies, Tracy Dougherty, Rita Dupre, Maureen Geraghty Bouchard, Randy Komorouski,
John Loch, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz, Martha Sherman, Jay Tentinger, David
Whiteman.
Members Not Present: Korey Behlmer, Matt McDonald, Kelly Sampo, Phil Tobey
Staff Present: Dan Schultz, Parks and Recreation Director, Jamie Verbrugge, City Administrator, Sonja Honl,
Parks and Recreation Secretary
Others Present: Quinn Hudson of CNH Architects, Robert McKinney, resident.
1. Cali to order: Baxter called the meeting to order at 6:48 p.m.
2. Overview of notes from first meeting: Schultz briefly reviewed the notes from the first meeting.
3. Presentation by CNH Architects: Schultz introduced Quinn Hudson, Principal, CNH
Architects. Hudson provided the group with some background information about himself and about
CNH Architects' experience and familiarity with this type of project. They have worked on similar
renovation projects in Apple Valley, Eagan and Stillwater. They are also currently working on a new
retail site, Red Pine Crossing, on Highway 3 just north of Rosemount More information is available
on their website: cnharch.com. In their initial evaluation /master planning, they looked at how much
they could fit on the entire site, including things such as how much parking would be available, etc.
Then they looked at the physical condition of the church, gathering area, and school, and the aesthetics,
structure, mechanical and electrical systems, (their condition and life expectancy), and the upgrades that
are needed such as fresh air circulation, accessibility, and bringing the building up to current code. Per
Hudson, the structure of the church, gathering area and school is sound. CNH's evaluation also
included a review of some possible uses and the minimum cost to bring the buildings to an ope>tative
state.
4. Tour of Church and School: Schultz began the tour of the facilities in the church building, which
was built in 1924. There was a question about whether the church was originally painted as it is now.
Maureen Bouchard informed the group that the arches in the church were not originally painted.
There are examples of the original arches in the smaller rooms in the front of the church and the
Historical Society has photos of how the inside of the church used to look. Bouchard will bring these
to the next meeting. The front of the church is a good sized area with extra space on both sides,
making it a very useful size that lends itself to many uses. There is also a working sound system. Mass
is currently being held in the church several times a week. Some of the pews are being stored in the
church and a number of them were sent to Granada for use in a church there. There is an agreement
that when they leave, the church may take certain items with them. If they remove any of the stained
glass windows, they would need to replace them with like -type windows. Two large stained glass
windows at the front of the church have already been replaced. We have not gotten into too much
detail so far regarding other items such as the light fixtures that may be taken.
The tour continued in the gathering area between the church and school. This area was added in 1996
and is currently used as a kindergarten room. There are two bathrooms and a sink with a water
fountain. The original agreement between the church and the City called for a wall to be built to block
access between the gathering area and the church. Instead of doing this, file cabinets have been used to
block access. The only true handicapped access to the building is through the gathering area entrance.
The church entry does not meet code.
St. Joseph's Facility Task Force
Meeting Notes
February 22, 2007
The gym and the lunchroom were visited next. The gym is the lowest part of the building, and
accessibility is an issue. The lunchroom is also below grade and would need work to be accessible.
The kitchen /food prep area was generally o.k. as far as code per Hudson. The question of asbestos
was brought up. Hudson told the group that it is likely that there is asbestos around piping and in floor
tiles. CNH Architects is not qualified to test for asbestos and this was noted in their report This issue
should be addressed in the beginning of the renovation process.
The tour continued in the school classrooms. The school was built in 1953 and the second story was
added in 1957. It has been well- maintained, and the classrooms are good -sized and would allow
flexibility in reuse. There are six levels in the school, some with access from the outside. Other areas
are not accessible, and would not be used for public function. Hudson mentioned that there is no air
exchange in the building and fire suppression would also need to be brought up to code. Per Schultz,
bathroom accessibility, narrow doorways, etc., would also have to be addressed. There were also
several offices and storage areas tucked between floors. There are steps up and down to access the
gym and the lunchroom, and also to access the various levels throughout the school.
At 7:30 p.m. the offidal tour broke up and task force members were free to tour the building on their own.
The task force resumed their meeting at 7:52 in the church. Schultz told the task force that if anyone
was interesting in touring the building at another time, he would provide access for them.
5. Review of Potential Reuse Ideas: Schultz provided the task force with a list of the potential
new use ideas generated at the last meeting. The various ideas have been grouped into six categories:
Recreation /Social /Gathering; Health /Wellness /Social Service; Spiritual; Arts /Culture /Museum;
Educational; Commercial /Residential
6. Discuss Tour of Facilities: Saturday, March 24, 2007 was set as the date for the tour of some
facilities that have been renovated. The task force will meet at the Community Center and depart at
10:00 a.m. Schultz will provide the task force with more details in the near future. There was
discussion on whether the regularly scheduled Thursday meeting will be held as well. Schultz will
discuss this with Kim Lindquist, Community Development Director, and let the task force know if the
regular meeting will be held. Schultz asked for suggestions on places to visit. The facility in Lakeville
and the Russian Museum were suggested. Schultz has contacted Bonnie McDonald to get a list of sites.
Other suggestions included sites in Owatonna, Rochester, Red Wing, Stillwater, St. Paul Park, Anoka
and Hopkins. Schultz asked the task force members to e-mail any other ideas or questions to him.
7. Meeting Wrap Up Discuss Next Meeting: Molstre -Kotz asked if someone could look at the
six categories of potential use ideas and their possible placement in the building. Loch mentioned that
there is interest in some type of art center. Schultz mentioned that the Robert McKinney, who was at
the meeting earlier, was interested in using the church for church services. Baxter asked if there were
any additional suggestions for use. Schwartz suggested some type of cooperative with the McPhail
Center /Orchestra Hall. Baxter emphasized that whatever use was decided on, the City Council wants
the church portion of the building to stay and the basic structure is not to be changed. The City would
not necessarily have to own it Bouchard mentioned PAM and making sure the church building stays,
writing a covenant, and getting ideas for reuse from Bonnie McDonald. Tentinger asked if the school
could be razed and that space used for another purpose. Per Schultz, that could be done. We would
have to look at the cost effectiveness and economics of other uses. Baxter told the task force that the
finanring for development of the campus would be a cooperative between government, businesses,
foundations and individuals, and if the plan for reuse is good enough we will find the money for it.
Bonding might be a possibility.
8. ADJOURNMENT The meeting adjourned at 8:15 p.m.
St. Joseph's Facility Task Force
Meeting Notes
April 26, 2007
APPROVED
Members Present: Beth Adams, Mike Baxter, Kim Budde, Roseanne Byrne, JoAnne Cope, Mark
Debettignies, Tracy Dougherty, Maureen Geraghty Bouchard, Matt McDonald, Stephanie Molstre -Kotz, Michael
Ryan, Jeanne Schwartz, Jay Tentinger.
Members Not Present: Jim Ahern, Korey Behlmer, Rita Dupre, Randy Komorouski, John Loch, Kelly
Sampo, Martha Sherman, Phil Tobey, David Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director; Jamie Verbrugge, City Administrator; Sonja }Joni,
Parks and Recreation Secretary.
Others Present: None.
1. Cali to order: Baxter called the meeting to order at 6:37 p.m.
2. Approval of notes from February 22, 2007 meeting: The task force approved the notes from
the February 22, 2007 meeting.
3. Tour of Community Center: Schultz took the group on a tour of the Rosemount Community
Center. He explained that the National Guard has offices in the north section of the building, that the
gym, auditorium and classrooms are shared use areas that are leased by the City from the National
Guard. The Banquet Room and Arena are owned by the City and are not part of the lease. We have a
rental coordinator who schedules use of the rooms. The group toured the auditorium, the meeting
rooms used by the seniors, the banquet room and the area overlooking the arena. Use of the shared
use areas, including the auditorium and gym, is limited to times when these rooms are not being used
by the National Guard. They sometimes require use of these rooms on short notice.
4. Discussion of Facilities Tour: Schultz gave a power point presentation of the sites visited by the
task force on March 24. The presentation included interior and exterior views of the sites, as well as
history and background information. Tentinger asked if we could get photos of the other facilities that
were mentioned as possible sites to visit Per Schultz, we did not have time to visit all of the sites that
were suggested, and most of the other sites were converted to horsing. The tour focus was on other
types of reuse.
Site Map Review Verbrugge handed out a site map of the properties that the City is in the process
of acquiring on Cameo Avenue, on the east side of the St Joseph's site. He explained that the City
Council set aside $500,000 for St. Joseph's reuse and the Council decided to use those funds to
purchase property adjacent to the site for future expansion and additional green space. Two properties
have been acquired this year, and the City is in the process of acquiring additional properties. Homes
that have already been removed or are to be removed for the library were also noted on the map.
There was concern by several task force members about the removal of homes and how this would
change the neighborhood, alienating the homes remaining on the other side of Cameo Avenue and
making the street less safe for children walking to school. Per Verbrugge, the City has approached the
owners and the acquisitions are voluntary. Baxter explained that access to the library is an issue, and
that the additional property allows for more flexibility in the use of the site. Byrne informed the task
force that the current site is small for a library location, and we can use more space for possible
expansion and creating a park -like setting around the library. Required storm water ponding takes up a
good portion of the southern portion of the current site.
5. Discussion of Task Force Mission and Guiding Principles: The task force was provided
with a copy of the mission statement and a list of guiding principals. Per Baxter, these are working
principles that can change as the task force proceeds. Baxter asked that the task force review the
principles and see how they line up with the reuse ideas, looking at both short and long term uses, and
St. Joseph's Facility Task Force
Meeting Notes
April 26, 2007
how the reuse options will benefit Rosemount now, and in 20 -30 years. Baxter asked if anyone had
issues they would like discussed. Ryan stated that he has talked to people who would like to see both
the church and the school preserved. He would like to see something in writing regarding what is
going to stay. Per DeBettignies, it is the City Council's wish that the church remain, and the task force
will decide what else stays. Schultz stated that while we don't want to rule out keeping the school, we
need to consider whether it should be kept if the appropriate reuse for it isn't there and the cost to
update the space is too high. The possibility of leasing the space to the high school when they need
extra classrooms was mentioned. The cost of bringing the school up to code, with the addition of air
conditioning, heating, an air exchange system, fire suppression, meeting ADA accessibility for
bathrooms, etc. was also mentioned. The report from CNH Architects gave an estimate of $1.5 million
for updates, and this did not include the cost for any asbestos removal. Per Byrne, $1.5 million may be
a conservative estimate for the updates. Cope asked if the task force could get population
demographics, with age -based population breakdowns for Rosemount, and the projected change in 10
20 years, as this will make a difference in how the site is reused. The possibility of access to the site
from the public parking lot on the east side of Hwy. 3 via a bridge was discussed. This would provide
safe access across the busy highway. Per Schultz, the City recently conducted a feasibility study on
access across Hwy. 3. The study addressed two options, an underpass between the high school
property on the west side of Hwy. 3 and the Glen Rose development on the east side of Hwy. 3, and an
overpass at the intersection of Hwy. 3 and Connemara Trl. The estimated cost was $900,000 for the
underpass and over $1.3 million for the overpass. The Parks and Recreation Commission is also in the
process of revising the parks master plan, and part of the process includes looking at ways to make
Rosemount a well connected community.
There was further discussion on whether the cost of renovating the school justified keeping it, the
possibility of converting it to a senior center, not keeping it and using that area for parking, and how
many parking spaces would actually be needed at the site. Per Verbrugge, the number of spaces
required will depend on the use the task force decides on. Per Schultz, the feasibility study conducted
by CNH Architects included information on parking. He will provide copies of the feasibility report to
the task force. Dougherty asked about the possibility of having shuttle buses from satellite parking lots
to the library to provide safe access to the site. There was more discussion on Hwy. 3 and what to do
about the high volume of traffic. The possibility of rerouting some of the traffic on Hwy. 3 was
discussed. Adding a stop light at the intersection of 142nd Street and Hwy. 3 was also mentioned.
6. Categorization of Reuse Strategies: Schultz asked the task force to review the list of reuse
ideas for the next meeting, and categorize them into short and long term uses. Once that is done, we
could bring in speakers to discuss the uses. He asked that the task force use the guiding principles and
mission statement to eliminate some of the options and narrow the list down.
7. Meeting Wrap Up Discuss Next Meeting: Schultz will bring copies of the facility report on
the school, and demographic information to next month's meeting.
8. Adjournment: The meeting adjourned at 8:35 p.m.
St. Joseph's Facility Task Force
Meeting Notes
May 24, 2007
APPROVED
Members Present: Jim Ahern, Beth Adams, Mike Baxter, Roseanne Byrne, JoAnne Cope, Mark
Debettignies, Tracy Dougherty, Rita Dupre, Maureen Geraghty Bouchard, Randy Komorouski, Matt McDonald,
Michael Ryan, Martha Sherman, Jay Tentinger.
Members Not Present: Korey Behlmer, Kim Budde, John Loch, Stephanie Molstre -Kotz, Kelly Sampo,
Jeanne Schwartz, David Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director; Kim Lindquist, Community Development
Director, Sonja Honl, Parks and Recreation Secretary.
Others Present: None.
1. Call to order: Baxter called the meeting to order at 6:35 p.m.
2. Review of notes from April 26, 2007 meeting: Motion by Geraghty Bouchard to approve the
notes from the April 26, 2007 meeting. Ayes: 14 Nays: 0 Motion passed
3. Discuss Task Force Mission and Guiding Principles: Baxter asked if there were any
comments on the mission or guiding principles. Cope asked what the goals were that were mentioned
in the following guiding principle: "The complex should support the goals of downtown
redevelopment by fostering the downtown as a gather place." Per Lindquist, the main goal of the
downtown redevelopment is to bring people together in a gathering place, and this is consistent with
what the task force has been discussing. It was agreed that the "s" should be removed from "goals" in
this item. There was discussion regarding the homes adjacent to the St. Joseph's site that the City is
acquiring. The Baxter, Debettignies and Linguist all explained that the City has spoken with all of the
home owners and their decision to sell their property is voluntary. Two of the home owners have
expressed interest, but are not interested in selling at this time. The City will continue to talk with these
homeowners. The homes that have been acquired so far will be demolished later this summer. Traffic
that will be generated by the new library was also discussed. The traffic is estimated to be 500 -600
people per day. We do not yet know how traffic will impact the neighborhood. Dupre stated that even
now, on certain nights there is a lot of traffic and residents along Cameo Ave. have a hard time getting
out of their driveways. Tentinger asked about the completion date for the library. Per Lindquist and
Byrne, it should be completed in January of 2009. Per Lindquist, construction should begin this
summer.
Lindquist asked if the task force had any other changes or additions to the guiding principles. There
were none. The task force then focused on dividing the reuse ideas into short term and long term
options. Short term would be five to seven years and long term would be seven years or more.
Finding the best, most feasible use is what the task force needs to work on. Once the task force has
narrowed down the reuse ideas that best fit the guiding principles and are of highest need to the
community, staff will bring in representatives to discuss these reuse options.
The task force went through the list of potential reuse ideas and divided them into short and long term
categories. Some of the uses were considered both short and long term. The breakdown of these ideas
is attached. After all of the items from the original list had been categorized, Dougherty asked about
creating a more green community by providing some type of transportation, such as a trolley that
would stop at a variety of locations including the library. The task force agreed that this was an
excellent idea and worth looking into, and it was added to the long term reuse list and listed as a high
need for the community. Bouchard asked how much parking would be needed at the site if we look at
the high end use for any of the options. Per staff, the number of parking spots will be determined by
the use of the site. The library will have its own parking.
4. Adjournment: The meeting adjourned at 8:35 p.m.
St. Joseph's Facility Task Force
Meeting Notes
May 24, 2007
St. Joseph's Reuse Ideas: (listed in the order they were discussed)
Short Term Reuse Need
*Senior Center high
Teen Center t� low
*Multiple Use Facility high (youth, seniors, mtg rooms, display art, parties, teen night, small plays)
*Wedding Chapel medium
Nursery /Low Cost Day Care low
Social Services low
Nondenominational Center low
*Art Studio high
Cultural Center /Perf Arts /Historical Soc high
*Private School /Charter School low
*Small Business Incubator high
Lease to Existing Church low
Long Term Reuse Need
YMCA low
*Multiple Use Facility high (youth, seniors, mtg rooms, display art, parties, teen night, small plays)
Banquet Hall /Bed Breakfast *Chapel low
Community /Ecological Garden (outdoor) medium
Health Wellness Center low
Museum medium
Cultural Center /Art /Gathering Place high
*Art Studio medium
Artists in Residence Working w/ Schools Living in Bldg low "Living in Building" was added at 5 24 meeting)
DCTC Partnership for Specific Programs low
*Private School /Charter School high
*Small Business Incubator high
Restaurant /Retail medium
Mixed Use Retail w/ Residential in School low
Senior Housing *Senior Center in Church medium
City Transit Access (trolley) high
These items were listed as both short and long term reuse options.
St. Joseph's Facility Task Force
Meeting Notes
May 24, 2007
St. Joseph's Reuse Ideas: (listed in the order by need)
Short Term Reuse Need
Art Studio hig
Cultural Center /Perf Arts /Historical Soc high
*Multiple Use Facility high (youth, seniors, mtg rooms, display art, parties, teen night, small plays)
*Senior Center high
Small Business Incubator high
*Wedding Chapel medium
Lease to Existing Church low
Nondenominational Center low
Nursery /Low Cost Day Care low
Private School /Charter School low
Social Services low
Teen Center low
Long Term Reuse Need
Cultural Center /Art /Gathering Place high
*Multiple Use Facility high (youth, seniors, mtg rooms, display art, parties, teen night, small plays)
Private School /Charter School high
Small Business Incubator high
Art Studio medium
Community /Ecological Garden (outdoor) medium
Museum medium
Restaurant/ Retail medium
Senior Housing/ *Senior Center in Church medium
Artists in Residence Working w/ Schools Living in Bldg. low ("Living in Building" was added at 5 24 meeting)
Banquet Hall /Bed Breakfast/ *Chapel low
DCTC Partnership for Specific Programs low
Health Wellness Center low
Mixed Use Retail w/ Residential in School low
YMCA low
These items were listed as both short and long term reuse options.
St. Joseph's Facility Task Force
Meeting Notes
June 28, 2007
APPROVED
Members Present: Jim Ahern, Beth Adams, Mike Baxter, Roseanne Byrne, JoAnne Cope, Maureen
Geraghty- Bouchard, Randy Komorouski, John Loch, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz,
Martha Sherman, Phillip Sterner, Jay Tentinger.
Members Not Present: Korey Behlmer, Kim Budde, Mark Debettignies, Tracy Dougherty, Rita Dupre,
Matt McDonald and David Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director, Kim Lindquist, Community Development
Director, Sonja Honl, Parks and Recreation Secretary.
Others Present: Tom Barnard, Director, Lakeville Area Arts Center.
1. Call to order: Baxter called the meeting to order at 6:35 p.m. Baxter suggested that the order of the
agenda be changed so that Mr. Barnard could give his presentation before the discussion of reuse ideas.
The task force agreed with this.
2. Review of notes from May 24, 2007 meeting: The notes from the May 24, 2007 were approved
following Mr. Bamard's presentation.
3. Presentation by Tom Barnard, Lakeville Arts Center: Mr. Barnard provided the task force
members with a variety of information on the art center including an informational brochure about the
art center, and art festival flyer and postcard, and the 2006 -07 Arts Center Season events brochure
which is mailed to 18,000 addresses in Lakeville. Mr. Barnard provided the task force with information
regarding the history of the Lakeville Art Center, the type of events, activities and classes that are
currently offered, and funding. He explained the process the City of Lakeville went through as far as
the acquisition of the former All Saints Catholic Church, the establishment of an Arts Center Board in
February of 2000, and the renovation of the property which began in December of 2000. There was
generous financial support from the City and from builders who were very active in Lakeville at that
time. There was support from local businesses, there were a variety of fund raising campaigns by the
Friends of the Art Center such as the Buy -A -Chair Campaign (Theater seating cost over $100,000. The
committee sold seats at $500 each, and the name of those who purchased seats are on a plaque in the
Lobby. Wensmann Homes matched up to $25,000 in donations for chairs. Donors like this, helped to
get the art center started.) and sales of brick pavers for the front of the church (Pavers were sold at
$100 each, and the purchaser's name was engraved on the brick.), and they received donations from
many businesses and individuals. They also received grants, the donation of a grand piano worth
$30,000, and the donation of hundreds of volunteer hours. A number of factors were instrumental in
the successful construction of the Art Center, including a city administrator who had a passion for this
project and had done something like this before in another city, a mayor who was a member of the All
Saints Catholic Church when they decided to build the art center, and in 2000, the economy was right
for the project because Lakeville was growing rapidly and developers /home builders were willing to
support the it.
The Art Center has a wide service range, drawing people from Lakeville as well'as surrounding
communities. In 2007, revenue from classes, performances, and rentals at the art center was
approximately $100,000, and the City's budget for operating the art center was $200,000. The art
center is staffed by a director, an administrative assistant and two part time building attendants. They
also have a number of volunteers who help out by serving as ushers for performances, etc. Art
instructors who teach classes are individual contractors and are paid from a portion of the fee charged
for their classes. The City receives a portion of the class fee, and a portion is used for materials. The
art center breaks even on the cost of the shows and classes, but revenue from these does not pay for
salaries, utilities, etc. Donors donated 100% of the $5,000 fee for the Late Night Catechism
performance so that all of the ticket sales for this event went to the art center. The cost of printing the
annual Arts Center Season events brochure is covered by advertising, and advertisers can claim the cost
as a contribution because the Friends of the Art Center is a 501C3 organization. The Friends of the
St. Joseph's Facility Task Force
Meeting Notes
June 28, 2007
Art Center was originally made up of individuals who were asked by the mayor and city administrator
to form the board. They have 13 members, and when members leave, other interested residents take
their place.
The task force had questions for Mr. Barnard on items such as caterers, space needs, and parking. Mr.
Barnard explained that they are open to any caterer but the caterer does need to serve food if liquor is
served and they must have the proper licensing. He stated that the art center could use more space, but
they are able to work well with what they have, and that they have enough parking for those attending
events. Mr. Barnard concluded his presentation and the task force thanked him for attending.
4. Review Categorization of Reuse Ideas: The reuse ideas that were divided into short term and
long term reuse at the June meeting were reviewed. The task force asked for clarification on what would
be considered short term and long term reuse. The task force felt that it was imperative that the long
term reuse be identified before the short term use, and they must decide what to use the church for and
whether to keep the school, and if the school is kept how it will be used. Lindquist stated that there are
some concerns about the school and that the cost of updating it to meet ADA requirements and current
building codes will need to be carefully considered. There was discussion about when the
church /school can even be used, when St. Joseph's School will be moving, and how the current access
(bathrooms, etc.) affects use. The task force asked to tour the buildings again after they have heard
from the speakers who will be attending future meetings.
It was agreed that each task force member would vote on their top three choices for long term reuse.
Schultz will bring in speakers to address the five long term uses that receive the most votes. Attached is
a list showing how the task force voted on each of the long term reuse ideas. The top five ideas were:
1) Cultural Center /Art /Gathering Place —12 votes; 2) Multiple Use Facility 8 votes; 3) Art Studio
7 votes; 4) Banquet Hall /Bed Breakfast /Chapel 3 votes; 5) Museum 2 votes.
The Commission will discuss the short term uses at a future meeting.
5. Adjournment: The meeting adjourned at 8:30 p.m.
St. Joseph's Facility Task Force
Meeting Notes
June 28, 2007
St. Joseph's Reuse Ideas: (listed in the order by need)
Short Term Reuse (3 -5 yrs) Need
Art Studio high
Cultural Center /Perf Arts /Historical Soc high
*Multiple Use Facility high (youth, seniors, mtg rooms, display art, parties, teen night, small plays)
S enior Center high
Small Business Incubator high
*Wedding Chapel medium
Lease to Existing Church low
Nondenominational Center low
Nursery /Low Cost Day Care low
Private School /Charter School low
Social Services low
Teen Center low
Vote by Task Force on
Long Terrn Reuse (5+ yrs) Need Importance of Item 6 -28 -07
Cultural Center/Art/Gathering Place high 12
*Multiple Use Facility high 8
(youth, seniors, mtg rooms, display art, parties, teen night, small plays) 0
Private School /Charter School high
Small Business Incubator high 1
Art Studio medium 7
Community /Ecological Garden (outdoor) medium 0
Museum medium 2
Restaurant /Retail medium 0
Senior Housing *Senior Center in Church medium 0
Artists in Residence Working w/ Schools Living in Bldg, low 0
"Living in Building" was added at 5 -24 meeting)
Banquet Hall /Bed Breakfast *Chapel ..low 3
DCTC Partnership for Specific Programs low 0
Health Wellness Center low 0
Mixed Use Retail w/ Residential in School low 0
YMCA low 0
These items were listed as both short and long term reuse options.
Task force members could vote on their top 3 choices, some members voted only twice.
St. Joseph's Facility Task Force
Meeting Notes
July 26, 2007
APPROVED
Members Present: Beth Adams, Jim Ahern, Maureen Bartz, Kim Budde, Roseanne Byrne, Mark
Debettignies, Tracy Dougherty, Maureen Geraghty Bouchard, John Loch, Matt McDonald, Stephanie Molstre
Kotz, Michael Ryan, Jeanne Schwartz, Martha Sherman, Jay Tentinger.
Members Not Present: Mike Baxter, Korey Behlmer, JoAnne Cope, Rita Dupre, Randy Komorouski, and
David Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director; Kim Lindquist, Community Development
Director, Sonja Honl, Parks and Recreation Secretary.
Others Present: Julie Andersen, Eagan Art House Coordinator; Terry Davis and Sue Brown, Dakota County
Center for the Arts.
1. Call to order: Schultz called the meeting to order at 6:43 p.m.
2. Review of notes from June 28, 2007 meeting: The notes from the June 28, 2007 were
approved.
3. Presentation by Julie Andersen, Eagan Art House: Schultz introduced guests speakers,
Julie Andersen, Eagan Art House Coordinator, and Terry Davis and Sue Brown, board members from
the non profit Dakota Center for the Arts and Humanities. He informed the task force that he had
also hoped to have the owner of Studio 61 (Hastings art facility) speak to the task force, but she was
unable to do so because she was planning to accept a position in Thief River Falls and dosing her
facility in mid August.
Andersen explained that in 1997, the non profit Eagan Arts and Humanities Council was formed and
the city had acquired land and a house between Wescott Road and Diffley Road. The Arts and
Humanities Council approached the city about using the house for an art center. The building was
renovated with the help of donations, volunteers and the City of Eagan. In 1997 they began offering
classes for children and adults at the Art House. In 1998, the Dakota Center for the Arts, which
started in a church basement in West St Paul, was facing the loss of their facility. They approached the
Eagan Arts and Humanities Council about the possibility of merging. The two groups agreed to merge
and became the Dakota Center for the Arts and Humanities.
Andersen handed out spring/summer Art House class information. Current classes include painting,
drawing, and basket making classes. She explained that they are also involved with the Eagan Arts
Festival, which features approximately 100 artists, and includes mini workshops and food vendors.
About a year ago, discussion began with the City of Eagan about incorporating the staff of the Eagan
Art House with the city. They had an excellent relationship with the city and the Parks and Recreation
Department was already advertising Art House programs in their activities brochure. All Art House
staff are now city employees and there are no contract employees. This offers the advantages of
clerical support and city maintenance staff to take care of their needs, and it is good for their teachers,
too. They still have a relationship with the Dakota Center for the Arts which allows them to apply for
grants, etc. Approximately 3,000 students a year participate in their programs, and they have had
students from ages 3 to 99. Andersen said that they are limited by having only two classrooms, but
they are able to offer classes at the library and through the school district They also offer classes to
boy and girl scout troops, and they have special needs and adapted programs. Schultz asked why the
partnership was created. Andersen explained that the Eagan Art House was audited by the IRS to see
whether their teachers were contracted or actually employees. Based on the findings of the audit, and
because of the strong relationship that already existed, the decision was made for the Eagan Art House
staff to become city employees.
Terry Davis, Dakota Center for the Arts board member, explained that the building that is now the Art
House was originally willed to the city. The Eagan Arts Council contacted the City of Eagan about
St. Joseph's Facility Task Force
Meeting Notes
July 26, 2007
using the house and it was leased to them for $1 a year. The city renovated the facility and the city paid
for a lot of the expense. The Dakota Center for the Arts originally hired the teachers and paid them,
and the city assisted in collecting money for classes. This worked until the IRS was asked to look into
the way the teachers were hired as independent contractors. It was determined that the teachers fit all
of the key elements of employees, and the Art House paid a fine and promised to pay the teachers as
employees as of January 2007. Because they had a good relationship with the city of Eagan, and
because there was a demand for the services being provided, the city agreed to hire the employees.
Lindquist asked if the Art House interacts with the Lakeville Art Center. Per Andersen, there is no
official collaboration and they do not compete with each other. Molstre Kotz asked if the art house
would expand since it has merged with the city. Per Andersen, nothing is being discussed at this time.
They do overflow into other city spaces and the city's view is that once they fill all of those spaces, they
will look into a new facility. Byrne asked if the Art Center if self sustaining or subsidized by the city.
Davis explained that funds for the Art Center are generated from fees charged for programs. The
board solicits sponsors, and collects fees from artists and vendors. Andersen stated that the Art House
now has the best of both worlds, city support and fundraising capabilities of a non -profit organization.
Tentinger asked if Davis and Andersen thought that Rosemount could sustain an art program
considering the Lakeville Art Center is nearby. Per Andersen it would have to be a unique use,
different from Lakeville and Eagan, possibly artist studio space. Her personal opinion was that every
city doesn't have to have an art center. She mentioned that Burnsville had a facility with artist studios
that was recently sold, and a facility in Rosemount could fill a need for those artists who have had to
move to other locations. DeBettignies asked about the possibility of Rosemount's facility having
drama, studios, musicians and choral groups. Andersen thought that there would be a great
opportunity for this, if there's a need. She said that Eagan has men's and women's choruses with
nowhere to meet Schultz asked if the city of Eagan has a long term plan looking at the arts. Per
Andersen, their master plan was completed a year ago and at this time it only includes offering art
programs. Tentinger asked how the fee structure was set up. Andersen stated that she uses a
spreadsheet and enters the numbers to get the fees needed to cover the programs. Molstre Kotz
mentioned that Eagan has one of the largest auditoriums in the area and smaller venues /performances
seem much more appropriate for us. Schultz mentioned that it is difficult to use the high school
auditorium because it is booked by the school most of the time. Budde agreed that there is not much
opportunity for other groups to use the school district's theater. Schultz asked about summer use. Per
Budde, it isn't as heavily used during the summer, but they do have performances and its availability is
unpredictable. Andersen stated that if a theater is built, we have to keep in mind how to support it
throughout the year. Dougherty asked what the Community Center auditorium is used for. Per
Schultz, the National Guard uses it two to three weekends a month, and it is available for rental
Monday through Thursday. There is more non -arts use of the auditorium, with some recitals and
performances during the year. There is no back stage area, and there is no storage space.
Andersen handed out information on Eagan's Market Fest, a farmer /artisan market that takes place
each week from June through August and includes free Eagan Art House activities, movies and live
entertainment She also handed out information about Art in Eagan and some upcoming events
including a Community Corn Feed and Art Sale, a Pottery Sale at the Eagan Art House featuring the
work of Eagan Art house instructors and students, and a Harvest of Art Community Art Exhibit which
is open to all south of the river artists. This event includes a silent auction with proceeds benefiting the
Dakota Center for the Arts. They partner with Rasmussen College for this event.
Schultz asked what the biggest challenges were when they were operating under the Dakota Center for
the Arts. Per Andersen, finding funds to sustain them and provide new programming was always a
challenge. They paid an 8% fee to the city from the fees they collected. Since becoming part of the
Parks and Recreation Department, they have increased their fees a bit Costs for things such as
printing, janitorial and clerical services, bookkeeping, etc., now come out of the city budget, not their
programming budget. DeBettignies asked about the Art House budget. Per Andersen, her salary
comes out of the Parks and Recreation budget, not the Art Center budget. She didn't have specific
budget information as this is their first year with the city. In 2006, their budget was $120,000, including
St. Joseph's Facility Task Force
Meeting Notes
July 26, 2007
her salary. It was also asked if their programs were self sustaining from program fees and what her
budget was. Andersen said she could get more information on this.
Schultz asked Davis to talk a little bit about his organization. Davis explained that he is a new board
member and coming out of the audit in 2006 has been a quick learning process. They were lucky to
have Andersen who had a three year history with the Art House, and they also had a strong person to
manage the Eagan Art Festival. Per Davis, the board would like to focus on fund raising and they
looked on the website for Minnesota non -profit organizations for information on this. There is a lot to
learn and they are still in the learning process. He said that partnering with the city of Eagan adds
credibility to their organization. Davis thought the key for the task force would be to look at
programming and ask where there is a nitch and whether they are duplicating what's already available in
nearby cities and competing for the same types of classes and for sponsors. It's also important to have
a strong partnership with the city and to have a strong group of people who are willing to work.
Loch asked about fundraisers. Per Davis, they have a silent auction as a fund raiser. Andersen
mentioned that they have a corn feed coming up this fall, and they have a bird house auction at this
event. They also raise funds through memberships. Davis stated that they are coming out of a major
change in their board members, and they currently have half the number they need. For 2008, they will
be focusing on who they are and what they want to do. They need board members to generate ideas
and carry them out Schultz asked if the Dakota Center for the Arts contributes to the city. Davis
stated that they do not have the funds for that, but that is where they want to be. Schultz asked if the
city has fundraising for programs. Per Andersen, that is not allowed. Dougherty asked if they go
outside of the city for funding. Davis said they are trying to work on this, but they haven't gone far
outside of the city. Most sponsors are linked to the city in some way. Schwarz asked if there was an art
center director. Per Davis, they cannot afford to hire one.
4. Meeting Wrap Up: Schultz reminded the task force that the next meeting will be held on
August 23. The meeting location has not been decided yet. He will invite a speaker on multipurpose
facilities to attend that meeting and we will have a panel discussion with a group of people
coming in. Schultz introduced Maureen Bartz, Parks and Recreation Commissioner, who is replacing
former commissioner and task force member Kelly Sampo.
5. Adjournment: The meeting adjourned at 7:55 p.m.
St. Joseph's Facility Task Force
Meeting Notes
August 23, 2007
APPROVED
Members Present: Beth Adams, Maureen Bartz, Mike Baxter, Roseanne Byrne, JoAnne Cope, Mark
Debettignies, Maureen Geraghty Bouchard, John Loch, Matt McDonald, Stephanie Molstre Kotz, Michael Ryan,
Jeanne Schwartz, Phillip Sterner, Jay Tentinger.
Members Not Present: Jim Ahern, Korey Behlmer, Kim Budde, Tracy Dougherty, Rita Dupre, Randy
Komorouski, Martha Sherman, and David Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director; Kim Lindquist, Community Development
Director, Sonja Honl, Parks and Recreation Secretary.
Others Present: Susan Muelken, Senior Coordinator, Apple Valley Seniors and Paula Nowariak, Recreation
Program Manager, Eagan Senior Center.
1. Call to order: Baxter called the meeting to order at 6:36 p.m.
2. Review of notes from July 26, 2007 meeting: The notes from the June 26, 2007 were approved.
3. Presentation by Susan Muelken, Senior Coordinator, Apple Valley Seniors and
Paula Nowariak, Recreation Program Manager, Eagan Senior Center: Schultz
introduced Muelken and Nowariak He had also invited Bill Bird, Apple Valley Teen Activities
Coordinator, to talk about the Apple Valley Teen Center. He may be arriving late. Tonight's
presenters are at the meeting to discuss one of the reuse ideas which is a multipurpose facility.
Muelken first provided information on the referendum coming up in Apple Valley for a new senior
center. The seniors currently meet in a building that was build in the 1960's and was added onto about
12 years ago. The seniors have an area set aside for them from 8:00 a.m. to 4:30 p.m. This area is
theirs alone. Other parts of the building are used by others. They have 600 paid members, but about
200 active members, and approximately 300 people attended their holiday party. Muelken was hired
seven years ago and works 20 hours per week, three days per week. They also have two part-time
building supervisors who work 15 hours a week and are responsible for answering phones, setting up
rooms, making coffee, etc. The Apple Valley Seniors started with Jan Stoven from ISD 196
Community Ed. They began meeting in Burger King, outgrew that space and moved to McDonalds,
and eventually ended up in their current spot. Their seniors are very self sufficient and are self starters.
They promote and run programs such as bridge, hand and foot, etc. They initiate and coordinate what
they want to do. Their dues are $10 per year and most activities are self supporting fees charged
cover the cost of the programs. They have an annual garage sale and also sell DMC cards as fund
raisers. The staff at the senior center is paid by the city and the maintenance is covered by the city.
The seniors have an executive committee with a president, secretary and treasurer, and they are a 501c3
organization. Muelken puts together the monthly newsletter, does mailings and marketing, maintains
the membership database and attends meetings as a liaison. The seniors come to her with ideas for
trips or programs. She stated that her supervisor has stressed that they are a Parks and Recreation
Department, not a social service organization. DeBettignies asked for budget information. Per
Muelken, the seniors pay for the printing and mailing of their newsletter and their budget for this for
2007 was $30,000. They have also purchased computers. The city pays for coffee, staff, copier, lights,
electricity, and maintenance. Muelken stated that if the referendum passes, they will tear down the
current building and rebuild on that spot Schultz asked how the Apple Valley seniors feel about
sharing their space. Muelken said they don't like it not being able to leave things out They do have
cupboards that lock for storage. Schultz asked if the new building would be only for seniors. Per
Muelken, they would have to share a couple of rooms. Loch asked what the new space would be used
for. Muelken stated that they while they have no design yet, they will have exercise rooms, a large
room for parties and luncheons, a bigger kitchen and more bathrooms. Geraghty Bouchard asked if
groups are charged for rooms. Per Muelken, non profit groups are free, but private groups pay $40 for
three hours. DeBettignies brought up that the current space is 2,200 sq. ft., and the proposed building
is more than ten times that size, 24,000 sq. ft. He asked if they would expand the hours for the new
St. Joseph's Facility Task Force
Meeting Notes
August 23, 2007
facility. Per Muelken, the seniors for the most part do not want to use the building at night or on
weekends. They do have some exercise classes after work and 55 Alive Driving classes in the early
evening. They are building for the future. She thought that if seniors know they have a dedicated
space that is theirs alone, more will join and participate. Lindquist asked for demographics for seniors
in Apple Valley. Muelken did not have that information. Nowariak said that 25% of Eagan's
population is seniors. DeBettignies said that Rosemount's senior population is approximately 7
There were questions on the how the residents' are reacting to the referendum. Muelken said the
seniors are getting the word out. The referendum is for $14.4 million, and the senior portion is $4.8
million.
Nowariak stated that much of what Muelken said is the same for Eagan. She a brief history of the
Eagan seniors' organization. The Eagan seniors began meeting at McDonalds, then moved to a room
at city hall. As the group grew, they needed more and more room. The Eagan Community Center
opened in the fall of 2003. They had two failed referendums in the late 1980's and early 1990's. The
referendum finally passed in 2001. There were teen and senior task forces that met to decided what
they wanted and put together a proposal which was given to the city. The Eagan Community Center
has a gym and fitness center, a running track above the gym, Lone Oak Room (the seniors use this
room), the Oaks banquet facility, the Oasis teen center, the Blast play center, and the Convention and
Visitor's Bureau, and the facility sits on 60+ acres. Beginning this summer, they have a 20 hour per
week manager on duty position, with benefits, for the seniors. They have a senior board and are a
501c3 organization. The seniors have a small budget and have a couple of fundraisers each year, but
don't make a lot of money. They advise on what goes on in the senior rooms as far as cards, flu shots,
trips, the senior expo, potlucks, etc., and partner on some community events. The seniors' operating
budgetis $43,346, and they take in $31,000 of revenue. They are subsidized by the city. Schultz asked
if the senior spay for the use of the rooms. Per Nowariak, when the first opened, the seniors and teens
used space for a designated period of time and there was no charge. The seniors designated time was
during the day, and they paid a reduced rate for any evening room use. This fall, they got a community
development block grant to expand the senior use hours into the evening. They are working to attract
seniors to the facility during the evening. They have a membership mailing list of 900. The seniors
have use of a kitchen facility with a sink, a sewing area, storage space and bathrooms. They do not
have an oven, but may use the catering kitchen if needed. There are restrictions on what could be
served in the Lone Oak Room based on state regulations. They have locking cupboards and their
room can be used as a meeting room for groups in the evening. The Lone Oak Room is connected to
the Oaks banquet room and is used when there are weddings. Nowariak briefly talked about their teen
center, the Oasis. It's a safe place for kids and their events are successful, but they are looking at being
more event based or having special classes during the open hours. It is currently open certain hours for
drop in use, but it's not working the kids need a reason to drop in. They have had comments that the
room is never full. Nowariak stated that you have to have a good staff person to lead, and a teen
advisory board, and the facility has to be accessible. The location is not close to schools, so
transportation is an issue. They have set rules for the Oasis and have had no problems. Tentinger
asked if their budget works similar to Apple Valley's. Per Nowariak, the city of Eagan pays for more
things, such as supplies, staff, the paper and supplies for the newsletter. The money the seniors raise is
kept by the seniors. Programs that are fee based must pay for themselves. Nowariak stated that while
they have a newsletter mailing of 900, not all of those are members. There is a $10 membership fee,
but you don't have to be a member to receive the newsletter. Tentinger asked about the Apple Valley
Senior Center budget. Per Muelken, it is $30,000, and staff supplies $70,000 $80,000. Nowariak
stated that staffing for Eagan seniors is covered under the general budget.
Other Discussion: Baxter addressed some concerns that have come up regarding the houses on
Cameo Ave. that were acquired by the City. There have been questions about the City's priorities and
that money spent on the purchase of these homes could have been spent differently. Baxter explained
that the Port Authority had discussed the fact that the library and the reuse of the St. Joseph's site
would have a huge impact on Cameo Ave. and it might be in the best interest of the City to purchase
some or all of the homes if the residents wanted to move. This would provide flexibility for the library
and St. Joseph's reuse. He said he did not recall any dissent regarding this on the Council and
4 St. Joseph's Facility Task Force
Meeting Notes
August 23, 2007
remembers what was discussed differently than Geraghty Bouchard. Baxter stressed that the sales have
all been voluntary. He explained that the City had sent a mailing to homeowners on Cameo Ave. in
late 2006 expressing interest in purchasing their property if they were interested in selling. City staff
then met with the residents, and asked them to consider the City first if they were ever interested in
selling their property. Some were interested in selling
them is time, others were not.
interested in sP11 ngin the future•
door open for the Cameo Ave. residents to contact
Geraghty Bouchard mentioned that she has talked to people who remember discussion about the
Cameo Ave. neighborhood along with the Genz -Ryan site and that they were going to leave the
neighborhood intact. Geraghty Bouchard has received calls from people who have expressed their
frustration with what has happened. She was disappointed to see a 50 60 year old neighborhood go.
Discussion moved on to what the St. Joseph's task force still needs to accomplish. For the September
meeting, we need to put numbers in a concrete format and have a decision by November or
December. There may be a referendum for the athletic complex in the spring, and we need to look at
what funds are needed for the St. Joseph's reuse project and include that in the referendum. The
original goal of the task force was to have a decision at the end of one year.
4. Reuse Criteria Evaluation Spr 00�Facilities i cluded with this month's meeting
Lindquist ask the task force review
information. Lindquist clarified several items, made some changes to the worksheet, and explained
how the worksheet should be filled in. She asked the task force to fill in the worksheets and bring
them back to the September meeting for refining. Sterner suggested that the scoring be from 1 to 100
and the members agreed with this. DeBettignies asked about the members who were not present.
Schultz said we will come up with an explanation sheet for them. Lindquist asked that the task force
let her know by next week if they have any ideas to add to the worksheet
Schultz asked that any task force rnembers.with questions about the 2004 Facilities Task Force Report
see him after the meeting.
Additional Item:
J eanne Schwartz announced that she, John Loch, and Stephanie Molstre -Kotz have decided he too form a
501c3 organization. Their mission is building and strengthening the community through
They have talked to citizens and there is learned ed a lot support and interest in the arts.
them. They would like to increase They
thmsizeof the
the NN Regional Arts Council and
organization and will be holding a meeting s d Schultz to send out m p.m.
ting the dates to the other task
give her information to Schultz. Loch
members. They will also be inviting constituents to a meeting on November 1 at 6:30 p.m. and
need a facility for that meeting
5. Meeting Wrap Up: Per Baxter, the next meeting will be on September 27, at 6:30 p.m.
6. Adjournment: The meeting adjourned at 8:55 p.m.
St. Joseph's Facility Task Force
Meeting Notes
September 27, 2007
APPROVED
Members Present: Beth Adams, Jim Ahern, Mike Baxter, Kim Budde, Roseanne Byrne, JoAnne Cope,
Tracy Dougherty, Mark Debettignies, Maureen Geraghty Bouchard, Matt McDonald, Stephanie Molstre Kotz,
Michael Ryan, Jeanne Schwartz, Martha Sherman, Jay Tentinger.
Members Not Present: Maureen Bartz, Korey Behlmer, Rita Dupre, Randy Komorouski, and David
Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director; Sonja Honl, Parks and Recreation Secretary.
Others Present: None.
1. Cali to order: Baxter called the meeting to order at 6:35 p.m.
2. Review of notes from August 23, 2007 meeting: The notes from the August 23, 2007 were
approved.
3. Explanation /Completion of St. Joseph's Task Force Evaluation Criteria Long Range
Future Use Worksheet: Schultz reviewed the worksheet and answered questions on individual
items. The task force members who hadn't already done so completed the worksheets and handed
them in for tabulation. Schultz also talked about the committee timeline as far as meetings. The task
force is to finish meeting in December and then Schultz will have a report for the City Council with the
recommendation from the task force. Geraghty Bouchard mentioned that the MN Preservation
Society does feasibility studies on historic buildings as part of the process for acquiring covenants so
they are protected. Doing this for the St. Joseph's Church building may be something the task force
would consider including in their recommendation.
The totals for each of the reuse ideas were roughly calculated and the results were as follows:
Score
Reuse Option 10,329
Sc c re
1. Arts Cultural Center (art classes, exhibits, performances)
2. Multi -Use Facility (seniors, teens, banquets, public exhibits, meetings) 8,090
3. Art Studios, with living quarters for artists and classes 4,595
4. Private or Quasi Public Museum open to the public 2,560
5. Private Bed Breakfast and Chapel Rental
There were general comments on the results. Combining the Arts Cultural Center with the Multi
Use facility was discussed. Reuse as an art center was also discussed, and whether our community
would be able to support it and fill the entire facility with art related activities. Using the space to serve
other community needs such as senior rooms, classrooms, etc. was mentioned. There was discussion
on the feasibility of keeping the schooL Cope asked what it would cost to tear down the school and
build a new building with 2-1/2 floors, a kitchen and a gymnasium. Byrne mentioned that we need to
keep in mind other factors, too, such as parking, rain water ponding, and the importance of the area
around the building. Kim Budde said that the school is a pieced together building. She suggested that
with the building of the new library, it would be nice to have something beautiful that would
compliment the library's architecture in the school location. In response to this, it was suggested that
the school's exterior could be remodeled to balance it with the modern library. Considering nonpublic
use such as leasing /commercial use was suggested as a way to off set operations costs for the reuse of
the facility. Schultz stated that this is a long term project and asked the task force to focus on reaching
a consensus on a recommendation focusing on the main use for the facility.
St. Joseph's Facility Task Force
Meeting Notes
September 27, 2007
5. Meeting Wrap Up: Baxter asked that for the next meeting the task force think about the following.
We have moved the reuse ideas to an Arts and Cultural Center and Multi Use Facility, and possibly
combining them. The task force should look at the long term use as an arts center, and remodeling to
be done with that in mind. He also asked them to think about the school issue, whether it should be
saved or not, considering a facelift for the building, and its future use. The task force should try to
reach a consensus on these issues. If a consensus can't be reached, that can be included in the report
for the City Council, explaining that some people feel strongly one way or the other.
6. Adjournment: The meeting adjourned at 8:20 p.m.
t 1-
St. Joseph's Facility Task Force
Meeting Notes
October 25, 2007
APPROVED
Members Present: Beth Adams, Jim Ahern, Maureen Bartz, Mike Baxter, Roseanne Byrne, JoAnne Cope,
Mark Debettignies, Matt McDonald, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz, Martha Sherman,
Jay Tentinger.
Members Not Present: Korey Behlmer, Kim Budde, Tracy Dougherty, Rita Dupre, Maureen Geraghty
Bouchard, Randy Komorouski, John Loch and David Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director; Kim Lindquist, Community Development
Director, Sonja Honl, Parks and Recreation Secretary.
Others Present: None.
1. Call to order: Baxter called the meeting to order at 6:45 p.m.
2. Review of notes from September 27, 2007 meeting: Motion by Cope to approve the notes
from the September 27, 2007 meeting. Second by Schwartz. The meeting notes were approved.
3. Review of the Evaluation Criteria Spreadsheet: Schultz handed out two spreadsheets with
the final results of the evaluation criteria and told the task force that this information will also be
forwarded to the City Council Arts /Cultural and Multi-Use Facility were the two top reuse ideas. The
results had been re- totaled and although they varied slightly from the roughly totaled results from last
month's meeting, the Arts /Cultural and Multi -Use Facility were still the top two options.
4. Discussion of Recommendations to the City Council: Based on information from past task
force meetings, Schultz and Lindquist developed a list of draft recommendations for the City Council.
Schultz addressed the issue of the cost to take down the schooL He had spoken with an engineer
regarding demolition cost. A parish center on Cameo Ave. was recently demolished and the original
demo bid was $24,000. There were additional costs for asbestos removal, etc., and the final cost was
$50,000 for the 7,000 sq. ft. masonry building. Looking at the square footage of the school, the demo
estimate would be $150,000 $180,000 depending on what they find when they begin demolition. The
cost for a new building was based on a 21,000 square foot building at $115 $132 /sq. ft This comes
to approximately $2.8 million. This would not include site improvements such as the parking lot,
landscaping, etc., and it is only a rough estimate. Cope asked if the $1.3 million listed on the
spreadsheet under Capital Cost was the cost to upgrade the school building. Baxter and Lindquist
confirmed that it was. There was discussion about the cost to improve the school building. Per
Schultz, improvements to bring the school up to ADA standards, as well as improvements to the air
conditioning/circulation system, bathrooms, mechanicals, elevators, etc. would be needed to make the
school useable. Tentinger asked if the $1.3 million figure included asbestos removal Per Schultz, it
does not. Lindquist explained that if the asbestos is not disturbed, it would not have to be removed.
Tentinger thought that some would probably have to be removed. Debettignies asked whether there
was consensus on removing the out buildings. Byrne brought up the concern with cosmetic work on
the school and asked how it would benefit the city if the space is not desirable to users. She has been
involved in other renovations and thought that the $1.3 million estimate was low, and that there would
be asbestos removal as part of the renovation. She asked if a consultant could be hired to look into
what opportunities exist for use of the school
Schultz informed the task force that he recently met with the Rosemount Area Seniors looking for
feedback on their needs. They weren't able to provide him with any information.
St. Joseph's Facility Task Force
Meeting Notes
October 25, 2007
Schultz stated that the City will hire architects to study the building functions and conduct market
studies. There are firms that do this for a reasonable fee. We need to carefully look at the niche that
needs to be filled. This could be one of our recommendations to the City Council. Per Lindquist, she
and Schultz are working on a report for the City Council. It will include the background on acquisition
of the building and the task force efforts. The report will be e- mailed to the task force members in two
or three weeks so they can review it and provide their feedback for the final report. The report will be
completed for the November meeting and then it will be forwarded to the City Council for review.
The following nine draft recommendations were discussed.
1. The church structure will remain and will be used for a public purpose that allows the
community to benefit from the public ownership. Baxter asked for clarification on whether the
gathering space should be included as part of the church. The task force agreed that it should be
included.
2. Private users may rent or lease the church for an interim period but in the long term, the
City should look toward uses that provide public access and serve a community need. Byrne
asked if this should say "church and school There was discussion on whether we are talking about
using the space now or after the school moves out Per Lindquist, we want to start using it as public
space. Schultz thought that the school should be included. Lindquist stated that there is no ADA
access to bathrooms at this time and this will have to be brought to the City Council if they want to
start leasing the space now or if that is in the future. Byrne asked if the City's attorney could look
into the laws regarding safety as far as getting to the bathrooms. Per Lindquist, new restrooms
would have to be added if needed and this would not interfere with future building. Byrne
expressed concern with spending funds now for this. She asked if there was someone in the city
who could work with an architect to develop this. Per Schultz, we have staff who take on new
projects and we could also hire a consultant
3. Programming for the property should include the community as a whole, targeting all age
groups and differing interests to ensure that it truly is a public asset. The task force agreed
with this.
4. Current opportunities for using the church building should be reviewed and implemented
to make use of the space while the private school remains on the site. By changing the use
of the church, funding should be allocated to provide short term facility improvements such
as adding public restrooms and ADA required access routes to and inside the building.
These improvements would allow for multi- purpose or flex space use of the building in the
short term. Schultz asked if the task force thought the City should invest in the building now.
Debettignies said that the gathering area will be upgraded for public use, with renovations to bring it
up to code. Lindquist asked the task force if they thought there was a use that would justify doing
this now. Per Debettignies, it has to be done, so now would be a good time, and the cost for
renovation will only increase in the future. Tentinger asked if we needed to know the ultimate use
before spending money on upgrading. He thought this should be considered because it will impact
whether we keep the school. Are we spending money now that could be better utilized later?
Tentinger thought a consultant could help with this decision. Per Schultz, at this time we may not
be able to answer what the ultimate use will be and how it will be designed. Lindquist asked if the
consensus of the task force was to ask the City Council to consider making the necessary changes so
the church can be used now. Byrne was not in favor of this. Making improvements such as those
to the bathroom now could be very expensive and in five years, with a new architect, the bathroom
St. Joseph's Facility Task Force
Meeting Notes
October 25, 2007
may be in the wrong space and more money will need to be spent to re -do it. She suggested having
a consultant to help with this. Schultz said that we want the public buildings to be used and we
need to make sure the new space created doesn't compete with other space in the community, such
as the Community Center. Lindquist asked if it was the consensus of the task force to use the
building sooner than later. The consensus of the task force was yes.
5. The Task Force supports use of the property as an arts and cultural facility. It is unclear at
this time what niche the center can play given existing art centers in Dakota County, but
the Task Force believes there is currently a need for arts and cultural related activities
which will continue to grow as Rosemount grows. The Task Force supports an arts and
cultural center as the long -term use of the church and the site. Schultz explained that they
didn't include the multipurpose use here, but there could be senior use somewhere on the site.
6. The Task Force advocates using the public spaces to the greatest extent possible and
looking for programming to transition from a multi-use space to an arts and cultural center.
As arts programming, use, and demand increase, the use of the facility will be more focused
toward artistic pursuits. It was asked if this conflicts with item 5. if senior, etc. use is added.
Lindquist said that there may not be immediate arts use of the space, and this is worded to include
multiuse that would become more arts and cultural as part of the evolutionary process of the space,
and part of the use would be preserved for seniors. Lindquist will re -word this so it is not
inconsistent with item 5. Bartz thought the task force should look at trying to find a teen use at the
site. She has interviewed senior directors from several of Rosemount's housing complexes, and they
already offer a lot of activities for their residents. The three complexes she visited have multiple
pages of activities for seniors each week. Schultz explained that area teen centers typically have very
low participation and that one reason for this is that teens don't want to be managed by adults. He
also noted that the student representatives on the Facilities Task Force that was created a couple of
years ago to look into the facility needs for Rosemount said they are too busy to use a teen center.
Tentinger thought that while we may eventually evolve into an arts and cultural center, he didn't
want to state that other groups are restricted from using the space. He asked for wording that it is
not strictly going to evolve into an arts and cultural center to keep our options open.
7. The Task Force feels the decision of whether to keep or remove the school facility should be
made based upon the ultimate use of the site and the economics and suitability of keeping
the building and converting it into part of the arts and cultural center versus removal to
allow better and more economical opportunities for development of the arts and cultural
center. Ryan would like to see this item reflect the positive attitude of the first item that the
school stays. It was also suggested that this item be made into two sentences. McDonald did not
agree with the part that states "removal to allow better and more economical opportunities for
development of the arts and cultural center." It was agreed that the wording of this item would be
revised as follows: The Task Foxe feels the decision of whether to keep or remove the school fadlity .should be
made based upon the ultimate use of the site, and the economics and suitability of keeping the building or repladng it.
Tentinger also mentioned that use as a small business incubator to help businesses start up and
expand was suggested at one time.
8. Should the school remain, exterior modifications must be made so the building will
complement the quality and aesthetics of the church and new library. The task force
discussed the possibility of an exterior facelift for the school building so it would fit better with the
other buildings. Tentinger mentioned that Byrne had brought up a good point earlier in asking how
we do this cost effectively, and that we would need to have an architect work on this. Byrne
suggested putting the two items about the school (7 and 8) together and possibly wording it "the
future of the school is uncertain; should the school remain..."
.n.w .�m+....n .....v mot.... NL...- f' \.lw.1Lr... In C m.L...
4 a
St. Joseph's Facility Task Force
Meeting Notes
October 25, 2007
9. To ensure success of the multi-use facility and later the Arts and Cultural Center,
collaboration with other agencies and governmental entities is encouraged. Joint programs
with the new Dakota County Library, DCTC, the Rosemount Area Arts Council, District 196
and other public and quasi -public agencies is strongly encouraged. Byrne asked that "private
sector" be added. It was also requested that the wording of this item be revised, removing "multi-
use", and "later the Arts and Cultural Center, Debettignies expressed interest in what Tentinger
said about the business incubator use. This would be included under "Multiuse Tentinger asked
about the public transportation connector (having a transit hub at the site) that was suggested earlier
this year by Dougherty and asked if this should be included. Per Schultz, we want to bring people
downtown, but this is outside of our current focus. Debettignies mentioned that he had spoken to
Dougherty about this, and it isn't feasible at this time as there is no state funding. The wording of
this item was revised to remove "multi use" and "later the Arts and Cultural Center,
5. Meeting Wrap Up: Schultz informed the task force that next month's meeting falls on
Thanksgiving. He asked if the task force members would be able to meet on the following Thursday,
November 29. Schultz and Lindquist will have a draft report completed before that meeting. It will be
e- mailed to the task force members so they can review it and e-mail back their comments so that a final
report will be ready for the November 29 meeting. This will be the final task force meeting.
6. Adjournment: The meeting adjourned at 8:10 p.m.
St. Joseph's Facility Task Force
Meeting Notes
November 29, 2007
Approved
Members Present: Beth Adams, Jim Ahem, Maureen Bartz, Mike Baxter, Roseanne Byrne, Mark
Debettignies, Maureen Geraghty Bouchard, John Loch, Stephanie Molstre -Kotz, Michael Ryan, Jeanne Schwartz,
Jay Tentinger.
Members Not Present: JoAnne Cope, Korey Behlmer, Kim Budde, Tracy Dougherty, Rita Dupre, Randy
Komorouski, Matt McDonald, Martha Sherman and David Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director, Sonja Honl, Parks and Recreation Secretary.
Others Present: None.
1. Call to order: Baxter called the meeting to order at 6:35 p.m.
2. Review of notes from October 25, 2007 meeting: Motion by Tentinger to approve the notes
from the October 25, 2007 meeting. Second by Schwartz. The meeting notes were approved.
3. Review of the Final Report: Schultz informed the task force that the city council had approved
funds to hire an architect to identify any changes needed the church building and a detailed cost
estimate. They will also be providing drawing for bathrooms and a ramp into the church. We should
have the report in approximately five weeks.
Tentinger referred to the second paragraph of the Location and Existing Conditions section of the
Task Force Report that states that "CNH indicated the structures of the church, gathering area, and
school were sound." He asked what the report actually said. Per Schultz, this information was included
in information given to the task force at one of the earlier meetings. He will get this information for
the task force.
The issue of keeping the school was brought up. Loch asked that the task force vote on this and asked
for wording to be included in the report that the task force would like to have the school saved, as it is
an integral part of the church complex. Several task force members agreed with this, but others asked
for a more flexible wording because we don't know what the future holds, how the building will be
used, or the feasibility of using. They wanted to make sure the school building was useful to future
users and keep in mind what will happen if they don't want to use it. They were also concerned about
the possibility that it could cost millions of dollars to renovate the school and where that money would
come from. Those in favor of keeping the school mentioned that it usually costs more to tear down a
building and rebuild something else and that the school structure is sound. Ryan asked if the first
bullet item could include the school. There was discussion about the short and long term use and that
this is an evolving process that will happen over time. There was a motion by Loch that the first bullet
point on the recommendation say "the church and school structures will remain. The motion was
seconded by Ryan. Tentinger suggested changing the motion to two separate sentences. He had
concerns about connecting the church and school and didn't want the motion to give the impression
that the task force was not flexible, if in the future the school is found to be too expensive to save.
Loch stated that if the first bullet item is changed, the seventh one would need to be changed as well.
Some task force members weren't comfortable with the school having the same importance as the
church. Loch amended his motion as follows: The first bullet item would remain as it was originally
worded. The seventh item on the list would be moved to second, and the following would be added to
the beginning of it The Task Force recommends that the school building remain. Ayes: 8 Nays: 2
Abstaining 1 (Byrne).
Discussion of the school continued and it was mentioned that the school building currently is not
inviting an inviting looking building for potential users.
1 LAST JOSEPHS TASK FORCEWeeting Notes Odra IofoVntg Notes 11- 29-07.doo
t
St. Joseph's Facility Task Force
Meeting Notes
November 29, 2007
The Task Force agreed that the new seventh bullet item should be reworded as follows: The Task
Force supports the short term use of the property as a multi use space. As arts programming and
demand increase, the use of the facility will be more focused toward artistic pursuits.
The wording of the individual recommendation items was further tweaked and the order was
rearranged to reflect the importance of the recommendations. There were also suggestions for minor
changes in the other sections of the facilities task force report.
4. Meeting Wrap Up: Schultz asked if the task force would like to meet again in December due the
number of changes made to the task force recommendations. Wednesday, December 26 was agreed
upon as the final meeting date. The meeting will take place at the Rosemount Community Center.
Schultz will provide the task force members with a copy of the revised recommendations as soon as
possible, so they have time to review them before the December meeting.
Schultz also mentioned that he would like to have some of the task force members participate in the
presentation of the final report to the city council in January. He will let the task force members know
when that meeting will be.
5. Adjournment: The meeting adjourned at 8:20 p.m.
7 LIST JOSEPHS TASK FORCE\Meeting Notes Other Info Mg Notes 11- 29- 07.doc
St. Joseph's Facility Task Force
Meeting Notes
December 26, 2007
Members Present: Beth Adams, Jim Ahern, Maureen Bartz, Mike Baxter, Mark Debettignies, Maureen
Geraghty Bouchard, John Loch, JoAnne Cope, Stephanie Molstre -Kotz, Matt McDonald, Michael Ryan, Martha
Sherman, Rita Dupre and Jay Tentinger.
Members Not Present: Korey Behlmer, Kim Budde, Roseanne Byrne, Tracy Dougherty, Randy Komorouski,
Jeanne Schwartz and David Whiteman.
Staff Present: Dan Schultz, Parks and Recreation Director
Others Present: Phil Sterner, Ken Talbert and Mary Lou Talbert
1. Call to order: Baxter called the meeting to order at 6:35 p.m.
2. Review of notes from November 29, 2007 meeting: Motion by Tentinger to approve the notes
from the November 29, 2007 meeting. Second by Loch. The meeting notes were approved.
3. Review of the Final Report: Baxter asked the task force to review the final report in two parts, first
the body of the report and second, the recommendations. Baxter asked if anyone had any questions or
comments regarding the body of the report and no one did. Baxter then asked if anyone had questions or
comments on the recommendations included in the report. Michael Ryan stated that there should be a new
bullet point added that addresses the reuse of the city owned homes on Cameo Avenue. Ryan stated that
he feels the homes should be used only as single family homes. Molstre -Kotz asked if it was truly related
to the reuse of the church and school Most felt it had some relation because it was mentioned in an earlier
portion of the report. Ryan was concerned about how the houses might be used and what the impact to
the neighborhood might be. It was discussed that a number of rumors were being passed around about the
possible reuse options for the homes but that the City has not made any decisions yet.
Baxter suggested that the new bullet be added as a new number 9 and could read The Task Force
recommends that the surrounding properties owned by the City be used in a manner that compliments the
St. Joseph's Campus and provides for the best transition for the homes adjacent to the campus."
Tentinger made a motion to add the language to the recommendations, second by Cope. 13 voted in favor
and 1 abstained.
Loch motioned that the Task Force approve the report. Second by Debettignies. Everyone voted in favor.
4. Discussion Presentation of Report to the City Council: Baxter asked if any of the task force
members would be interested in helping to present the final report to the City Council Schultz stated that
the report could be presented on Tuesday, January 15, 2008. Baxter stated that the Council meeting starts
at 7:30 pm. Molstre -Kotz, Loch and Ryan indicated that they would be interested is presenting to the City
Council. Schultz said he would contact those three and set up a time to get together and discuss the
presentation. Baxter also encouraged the entire task force to be at the meeting when the task force report
is presented.
5. Meeting Wrap Up: Baxter thanked everyone for their work on the task force. He also complimented
everyone for the candid discussions and the respect that everyone showed each other.
Tentinger asked if the meeting notes would be part of the final report and Schultz said that they would be
attached.
5. Adjournment: The meeting adjourned at 7:13 p.m.
1 LAST JOSEPHS TASK FORCE'Meetiog Now Other Totb\Mtg Notes 12- 26- 07.doe