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Home My WebLink About6.f. Budget Amendments 4ROSEN4OLINfT SUMMARY CITY COUNCIL City Council Meeting Date: April 15, 2008 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. (0.'F. ATTACHMENTS: Council Memo, Resolution, Donation APPROVED BY: \I>i Worksheets Supporting Documents RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2008 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 1st quarter of 2008. BACKGROUND This item is on the agenda for Council to formally amend the 2008 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the first quarter of 2008. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the lime the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 1s quarter of 2008: 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Baxter, DeBettignies, Shoe Corrigan Sterner From: Jeff May, Finance Director Date: April 2, 2008 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101 36230.00 (Donations) 6,767.41 Total Revenues 6,767.41 Detail for Expenditures: 101 45100 -01- 439.00 (Other Miscellaneous Charges) 6,767.41 Total Expenditures 6,767.41 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2008 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2008 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2008 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $6,767.41; (2) General operating expenditures, the total which reflects an increase of $6,767.41; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2008 General Fund Operating Budget. ADOPTED this 15 day of April, 2008. William H. Droste, Mayor AlT EST: Amy Domeier, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: Members Absent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Lions Club of Rosemount; Comm. Charities of MN; Baseball Association 191; VFW Receipt for Donation: N/A Purpose of Donation: Egg Hunt Sam's Club Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,029.44 To be Spent from Acct 101 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Egg Hunt Sam's Club AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $1,029.44 Amend Expenditure Acct #101 45100 -01- 439.00 $1,029.44 (The two- dollar amounts should be the same.) ERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $1,029.44 Credit: 101- 36230.00 $1,029.44 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 18, 2008. R1: 2 43 RJSE\4OUIJ1T EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: March 18, 2008 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account Parks Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. e. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ep RECOMMENDED ACTION: Motion to approve the donation expenditure of $1029.44 for the Egg Hunt event as detailed on the attached donation revenue worksheet. EXPENDITURE DONATION AMOUNT USE /ITEM PURCHASED FROM $1,029.44 Sam's Club Egg Hunt Supplies Lions Club of Rosemount Community Charities of MN; Baseball Assoc. 191; VFW SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Dates Amount Received: Various Receipt for Donation: N/A Purpose of Donation: Egg Hunt Supplies Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $662.97 To be Spent from Acct 101 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Egg Hunt Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $662.97 Amend Expenditure Acct #101 45100 -01- 439.00 $662.97 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22223.00 (Donation Liability $662.97 Credit: 101 36230.00 $662.97 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 19, 2008. paLTAD RGSEJ \4OLINTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 19, 2008 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account Parks Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. 6.3. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $662.97 for the Annual Egg Hunt Expenses. EXPENDITURE DONATION AMOUNT USE /ITEM FROM $662.97 National Entertainment Tech Egg Hunt Supplies Various SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION 2007 Dakota Electric Donation Received on: Amount Received: $5,000 Receipt for Donation: N/A Purpose of Donation: Professional services for St. Joseph's Planning Account for Donation: 101 22225.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $4,725 To be Spent from Acct 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Professional Services Schematic Design for former church building AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230.00: $4,725 Amend Expenditure Acct #101 45100 -01- 439.00 $4,725 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 22225.00 (Donation Liability $4,725 Credit: 101 36230.00 $4,725 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 19, 2008. P c- V5) 2 4 ROSEMOU T EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 19, 2008 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account Parks Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (.h. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: rr RECOMMENDED ACTION: Motion to approve the donation expenditure of $4,725 for Schematic Design Services for the Former St. Joseph's Church. EXPENDITURE DONATION AMOUNT USE /ITEM PURCHASED FROM $4,725.00 Schematic Design Services performed by CNH Architects Dakota Electric for the Former St. Joseph's Church SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Dates —1 State Bank of Rosemount Amount Received: Various Receipt for Donation: N/A Purpose of Donation: Teen Night DJ Services Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $350 To be Spent from Acct 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Teen Night DJ Services AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230.00: $350 Amend Expenditure Acct #101 45100 -01- 439.00 $350 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY 40 Debit: 101 22223.00 (Donation Liability $350 Credit: 101- 36230.00 $350 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 6, 2008. osTaD 2 ROSE1 \4OLTh4T EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 6, 2008 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account Parks Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (D A. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $3 for Teen Night Expenses. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $350.00 Ricki Miller /DJ services Teen Night 01 -11 -08 1s` State Bank of Rosemount SUMMARY Please consider the expenditure of funds from the Donation Account for the above item.