HomeMy WebLinkAbout6.i. 2008 Leprechaun Days Service Agreement RcSEt V!OL1NT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: April 15, 2008
AGENDA ITEM: 2008 Leprechaun Days Service AGENDA SECTION:
Agreement Consent
PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. (0•f•
ATTACHMENTS: Proposed Service Agreement APPROVED BY: "V
RECOMMENDED ACTION: Motion to approve the 2008 Service Agreement with the
Rosemount Leprechaun Days Committee.
ISSUE
For the past several years, the City Council has approved a service agreement between the City and the
organizers of the Leprechaun Days celebration. Staff has met with the chairperson of the Leprechaun
Days Committee to discuss the 2008 Service Agreement and both parties feel the agreement is ready for
the Council to consider approving.
BACKGROUND
In February of 2004, the City Council approved a Special Event Policy that was adopted to see that in -kind
services provided by the City to special event coordinators were being used in an efficient and effective
manner.
In 2005, community members organized a new Leprechaun Days Committee to coordinate the
celebration.
The attached service agreement is the same service agreement signed by past Leprechaun Days and
Halloween Event coordinators.
SUMMARY
The committee who organizes the annual Leprechaun Days event has provided staff with necessary
information to prepare the service agreement.
Staff is recommending the City Council approve the 2008 Service Agreement with the Rosemount
Leprechaun Days Committee.
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND ROSEMOUNT LEPRECHAUN DAYS COMMITTEE
THIS AGREEMENT is made the day of April, 2008 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City and the
Rosemount Leprechaun Days Committee, a Minnesota association (hereinafter referred to as "RLDC
WITNESSETH:
WHEREAS, for a number of years RLDC has conducted an annual civic community festival
known as Rosemount Leprechaun Days (hereinafter referred to as "Leprechaun Days and
WHEREAS, the city council of the City has determined that it is in the best interest of the City and
its citizens to promote the City and its businesses and to provide recreational opportunities for its residents
by entering into a contract with RLDC to conduct Leprechaun Days in 2008;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements
hereinafter set forth, it is agreed as follows:
1. RLDC will organize and conduct, in cooperation with the city staff, the Leprechaun Days for
2008, which shall run for ten days which shall be agreed upon by the RLDC and the city
council, in accordance with practices and standards of such festivals conducted in past years.
Services shall include the recruitment, selection, training, and managing of such employees
and volunteers as are necessary to conduct Leprechaun Days, and shall include but not be
limited to:
a. advertising and promotions including the design, production and distribution of
buttons, flyers and posters, and the development and installation of signs and
banners;
b. securing all necessary governmental permits and seeking approval of street closings
and other required City action;
c. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events; and
d. conducting the following events or arranging for them to be conducted by other
cooperating organizations, provided that events may be deleted by the RLDC or
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added with the approval of the city council:
1) Medallion Hunt 30) Euchre Tournament
2) Trike, Bike and Scooter Races 31) $1.00 Days Bowling at City Limits
3) Penny Scramble 32) Family Fun Day at Cub Foods
4) Bathtub Race 33) Toilet Bowl Races
5) Bingo 34) Steak Fry at the Legion
6) Bowl for D.A.R.E. 35) Classic Car Show
7) Puppets in the Park 36) Aviation Extravaganza
8) Fishing Derby 37) Fun Pet Show
9) Music in the Park 38) Wheel Chair Basketball Tournament
10) Run for the Gold 39) Root Beer Floats at Legion
11) Rosemount Family Fitness Walk 40) Teen Battle of The Bands
12) Bench Press Contest 41) Karaoke at Legion
13) Grand Day Parade 42) Breakfast at Lighthouse Church
14) Mid Summer Faire 43) Fireball Open Golf Tournament
15) Family Fun Night 44) Lighten Up the Leprechauns Lighthouse
16) Ice Cream Social/Resource Fair Church
17) 500 Tournament 45) Children's Coloring Contest
18) Leprechaun Days Entertainment 46) Big Band Concert
19) Fireworks Display 47) Wine Tasting
20) Sneaky Pete's Garden Tractor Pull 48) Traveling Leprechaun
21) Kiddie Parade 49) Coffee Event/Ice Cream Social
22) Blarney Stone Hunt 50) Button Sales and Prize Drawing
23) Amusement Rides 51) Royalty Competition
24) Wet N' Wild Day 52) DCTC Summer Fest
25) Teen Bowling at City Limits 53) Art Demos
26) Kvam's Softball Tournament 54) Carriage Rides
27) Public Ice Skate 55) Square Dance Calling
28) Hamster and Gerbil Races
29) BBQ Beef and Corn on the Cob Feed at
the Legion
2. RLDC will undertake the work of this agreement as an independent contractor, and RLDC
officers, employees, volunteers, and agents shall not be deemed agents or employees of the
City for any purposes including, but not limited to, income tax withholding, workers'
compensation and unemployment compensation.
3. As consideration for the services provided by RLDC, the City will pay monies received as
contributions in support of the Leprechaun Days. The amount actually paid will be limited
to the amount of such contributions received. The City will advise RLDC, on request, of the
status of funds received and funds reasonably expected to be received. In addition the City
will pay $10,000 which RLDC will expend on fireworks, Grande Day Parade and Mid
Summer Faire, and $5,000 which RLDC will expend on the 150 City Anniversary
Celebration to cover the costs of bluegrass bands, a square dance caller, tents, portable
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toilets and trash collection.
4. RLDC will maintain liability insurance providing the following coverages: Commercial
general liability with personal injury limits of not less than $1,000,000 per occurrence and a
general aggregate limitation of not less than $2,000,000. The City of Rosemount will be
named as additional insured on all such policies and proof of insurance will be provided to
the City.
5. All services and activities conducted by RLDC shall be on a nondiscriminatory basis and in
full compliance with all state and federal civil and human rights laws, regulations and
rulings.
6. Those possessing current peddlers' /solicitors' licenses cannot be part of Leprechaun Days or
Mid- Summer Faire events unless they have registered with the RLDC and have been
approved by the committee.
CITY OF ROSEMOUNT
By:
William Droste, Mayor
By:
Deputy Clerk
LEPRECHAUN DAYS
By:
RLDC Treasurer
By:
RLDC Chair
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