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Home My WebLink About6.k. Payment #6 & Final - Well House #14, City Project #382AGENDA ITEM: Payment #6 Final Well House #14, City Project #382 AGENDA SECTION: Consent PREPARED BY: Andrew J. Brotzler, PE, City Engineer AGENDA NO. (p4. ATTACHMENTS: Payment Voucher; Letter from WSB APPROVED BY: 0 RECOMMENDED ACTION: Motion to Approve Payment #6 and Final to Rice Lake Construction Group for Well House #14, City Project #382, and Accept for Perpetual Maintenance. 4 ROSEMOUNT City Council Meeting: May 6, 2008 BACKGROUND: CITY COUNCIL EXECUTIVE SUMMARY This item is on the agenda to request Payment #6 and final to Rice Lake Construction Group in the amount of $66,572.85 for Well House #14, City Project #382. The final cost of the project was $514,723, which is 3.1% under the revised contract amount of $531,286. The project was funded entirely by the Water Core Fund. SUMMARY: Staff recommends that Council approve Payment #6 and final for the project and accept for perpetual maintenance subject to the following conditions. 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment Certification from the contractor's surety. G: \ENGPROJ 382\ Pay menr #6WellHouseFinalCC5- 6- 08.doc e WSB &Associates, Inc. Infrastructure 1 Engineering 1 Planning 1 Construction 701 Xenia Avenue South Suite 300 April 11, 2008 Minneapolis, MN 55416 Tel: 763-541-4800 Mr. Andy Brotzler, PE Fax: 763- 541 -1700 City Engineer City of Rosemount 2875 145 Street West Rosemount, MN 55068 Re: Construction Pay Voucher No. 6 (Final) and Final Project Documents Well House No. 14 City of Rosemount Project No. 382 WSB Project No. 1391 -020 Dear Mr. Brotzler: Please find enclosed Construction Pay Voucher No. 6 (final) in the amount of $66,572.85 for the above- referenced project. This is the final pay voucher for the project and is for final electrical and controls, punch list items, and the retainage. The quantities completed to date have been reviewed and agreed upon by the contractor and we hereby recommend that the City of Rosemount approve Construction Pay Voucher No. 6 (final) for Rice Lake Construction Group. The project has resulted in the completion of Well House No. 14, including a pump, piping, appurtenances, chemical feed, mechanical systems, electrical systems, and site work. Final paperwork is attached and includes: 1. Contractor's Affidavit of Payment of Debts and Claims 2. Contractor's Affidavit of Release of Liens 3. Consent of Surety to Final Payment 4. IC134 Forms Withholding Affidavit for Contractors 5. Lien Waivers If you have any questions or comments regarding the enclosed, please contact me at 763 287 -8316. Thank you. Sincerely, WSB Associates, Inc. !J if Nancy D. eigler, P fir4y Senior Project Manager Enclosures cc: Cindy Dorniden, City of Rosemount Craig Habighorst, Rice Lake Construction Group srb Minneapolis 1 St. CIqFl[ }pq•M339l -0: 139! -0?06'HOUSE 14 VOUCHERSLTR VO 6 FYLCTY -a brarzler- O WO810 Fnual Onoortunity Employer WSB Associates, Inc. Owner: City of Rosemount Date: February 29, 2008 For Period: 09/23/06 to 11/09/07 Request No: 6 and FINAL Contractor: Rice Lake Construction Group SUMMARY 1 Original Contract Amount 2 Change Order Addition 3 Change Order Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 AMOUNT DUE THIS PAY VOUCHER NO. Recommended for Approval by: WSB Associates, Inc. S2� d e�(.� Project Manager /Engineer PAY VOUCHER WELL HOUSE NO. 14 CITY OF ROSEMOUNT PROJECT NO. 382 WSB PROJECT NO. 1391 -020 6 and FINAL Specified Contract Completion Date: Date: November 15, 2006 0.00 3,914.00 Approved by Contractor: Approved by Owner: RICE LAKE CONSTRUCTON GROUP CITY OF ROSEMOUNT Sew dhL- 535,200.00 531,286.00 514,723.00 0.00 514,723.00 0.00 514,723.00 448,150.15 66,572.85 Page 1 o12 FIWPININ11391 -0211391.030 WHOUSE 14 VOUCHERS11391 -020 Voucher No 6 FNL.rIsVO 6 Cover WSB Associates, Inc. May 2, 2008 Honorable Mayo City of Rosemo 2875 145 Stre Rosemount, MN Re: 2008 Stre City of R WSB Pro Dear Mayor and Bids were receiv and read aloud. we noticed that an irregularity estimated quantit unit of square fee bid form docume of the unit price i actual amount wi for a total estima This total estima Upon review of with the city's le the re- advertis 28, 2008 and pre 2008. Based on available for the pricing informati An additional op pavement remov After review, thi Infrastructure Engineering Planning Construction and City Council Members t t West 55068 t Improvement Project semount Project No. 418 ect No. 1668 -31 ouncil Members: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 for the above referenced project on Friday, April 25, 2008 and were opened total of ten bids were received for the project. In preparing the bid tabulation e had made an error in a bid item unit of measurement. This error resulted in ongst the bids received for the bituminous pavement removal item and the for the completion of work associated with this item. In essence, the bid item should have been square yards to correlate with the quantity identified in the t. Our engineers estimate and feasibility report had correct prices, but because sue, the bids are lower than they should be. Increasing the quantity to the 1 result in an estimated increase of $243,528.00 to the bid price of $743,280.23, ed amount of $986,808.23 using the bid price of $1.39 in the low bidders bid. amount is inline with the initial estimated construction cost of $936,479.50. e discrepancy in the bids for the item of bituminous pavement removal and al counsel advice, we are recommending that Council reject all bids and ratify nt of bids for the entire project. This will allow bids to be received on May ented to the City Council for consideration to award a contract on June 3, e scope of the 2008 Street Improvement Project, there will be adequate time ompletion of the project by September 2008. We would not release any n, in regards to the original bid, with the exception of the total bids. ion of awarding the project to the low bidder and rebidding only the bituminous item was discussed among City staff, the low bidder, and the City attorney. option was dismissed by all parties. CADaruments and SetnngskadVncol SetnngslTempornry Internet Fiks1OL103131UpdatedL7R RECMMOTN 05010&dac Honorable Mayor and Council May 2, 2008 Page 2 As we pride ours:lves at WSB Associates, Inc. for our quality control and quality review as a part of the WSB ay, we sincerely regret that this erroneous discrepancy occurred. As such, all engineering costs associated with the administration of rebidding will be borne by WSB Associates, Inc. Should you have y questions or comments, please do not hesitate to contact me. Sincerely, WSB Associates, Inc. Anthony A. Ader old, PE Project Manager Enclosure cc: Andy Bro ler, City of Rosemount Cindy Do iden, City of Rosemount Bret Weis, WSB Associates, Inc. tsf C:IDanrnenn ardSeMngslcadiLocal SerUngslTemparary Mrernet Files10LKB431UpJmedL77tRECMMDTN 050706doc 1. All bids are hereby rejected ADOPTED this 6th day of May, 2008. ATTEST: Amy Domeier, City Clerk Motion by: Voted in favor: Voted against: CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2008 A RESOLUTION RECEIVING BIDS, REJECTING ALL BIDS AND AUTHORIZE RE- ADVERTISING THE CONTRACT FOR 2008 STREET IMPROVEMENTS PROJECT CITY PROJECT #418 WHEREAS, the City Council of the City of Rosemount had ordered the Advertisement for Bids for the 2008 Street Improvements Project, City Project #418 and such bids were opened and read aloud publicly on April 25, 2008; and WHEREAS, because of the irregularity in the bid form documents, the Council has determined that it is in the public interest to reject all bids and readvertise. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota: 2. The City Clerk shall prepare and cause to be inserted in the official City newspaper and the Construction Bulletin a re- advertisement for bids upon the making of such improvements under such approved plans and specifications for City Project #418. 3. The advertisement shall be published in each of said publications at least once not less than three (3) weeks before the date set for opening bids, shall specify the work to be done, shall state the bids will be publicly opened as soon as possible at the Rosemount City Hall in said City and that no bids will be considerec unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five (5 percent of the amount of such bid. William H. Droste, Mayor Seconded by: