HomeMy WebLinkAbout9.a. Resolution Setting 2009 Preliminary Levy and Budget Hearing DatesAGENDA ITEM: Resolution Setting 2008 Preliminary Levy
and Budget Hearing Dates
AGENDA SECTION:
New Business
PREPARED BY: Jeff May, Finance Director
AGENDA NO. q. a
ATTACHMENTS: Resolution, County Levy Hearing
Forms, and 2008 Preliminary Budget
Summary Pages
APPROVED BY:
00-)
RECOMMENDED ACTION: Motion to adopt a Resolution Setting the Preliminary 2009
General Fund Operating Budget, the Preliminary 2009 C.I.P. Budgets, the Preliminary 2009
Insurance Budget, the Preliminary 2009 Port Authority Operating Levy and the Preliminary
2008 Levy and Budget Hearing Dates Required by the City of Rosemount.
IS ROSEMOUNT
CITY COUNCIL
City Council Meeting Date: September 2, 2008
EXECUTIVE SUMMARY
ISSUE
Adopt the preliminary levy for 2008, set the hearing dates required by the Truth -In- Taxation laws, and
adopt the preliminary budgets for 2009.
BACKGROUND
This item is on the agenda for Council to formally approve the preliminary levy and budgets for 2009 as
required by law and to set the hearing dates for the Truth -In- Taxation requirements. The information
included in the packet should include all of the summary information that was discussed at the last budget
workshop held on August 13t with the addition of new information received from Dakota County in the
last week that will change the estimated tax rate slightly.
Ongoing discussions will occur later in October and November to finalize the budgets prior to adoption
of the final budget and levy in December.
In regards to the hearing dates, it has come to staff's attention that the budget hearing is not actually
required this year because of the small increase in our overall levy. Dakota County has advised us to set
the hearing dates because the City reserved dated are only saved for cities until September 15 and if we
choose could cancel the hearings in October. We would like to discuss the Council's preference for having
the budget hearing if it is not required by law this evening and get your feedback.
This year's total levy is increasing by less than 1 0.88% to be exact. The total levy is approximately
$118,000 less than the levy limit that the State has calculated for the City. Our General Fund the main
operating fund for the City actually decreased by 1.80 This was mainly due to holding the line on
personnel costs with no new employees added for 2009 and removing a larger dollar amount that had been
in the 2008 budget for capital improvement uses. The overall levy decrease was helped by the fact that we
were able to remove almost $400,000 from our debt levy for debt that has been paid off or will be paid off
in 2009.
SUMMARY
Recommend the above motion to approve the 2008 preliminary levy, the hearing dates and the preliminary
budgets for 2009.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2008
A RESOLUTION SETTING THE PRELIMINARY 2009 GENERAL FUND OPERATING
BUDGET, THE PRELIMINARY 2009 C.I.P. BUDGETS,
THE PRELIMINARY 2009 INSURANCE BUDGET, THE PRELIMINARY 2009 PORT
AUTHORITY OPERATING LEVY AND THE PRELIMINARY 2008 LEVY AND BUDGET
HEARING DATES REQUIRED BY THE CITY OF ROSEMOUNT
WHEREAS, the City Council of the City of Rosemount has determined that budgets and
special needs for the year 2009 will be in the amount of $15,813,100 for the General
Operating Fund, the three CIP Funds, the Insurance Fund, the Port Authority Fund and the
Enterprise Funds; and
WHEREAS, the City Council has determined that special levies for Bonded Indebtedness
(including $146,084 for the market value based referendum levy for the fire station) and the
Armory Project total $1,478,377; and
WHEREAS, the City Council has determined that actual incomes, fund transfers and
anticipated aids will total $5,862,470.
NOW, THEREFORE BE IT RESOLVED, that the total Preliminary Levy certified to the
Dakota County Auditor shall be $11,282,923 for the normal levy and $146,084 for the
market value based referendum levy; and
BE IT FURTHER RESOLVED, that the City Council of the City of Rosemount will conduct a
Public Hearing for the purpose of presenting the proposed budget and levy to the general
public and to comply with Truth in Taxation laws as set by the Minnesota State Legislature,
and that the hearing shall take place on December 1, 2008, at 6:30 P.M., in the Council
Chambers at the City Hall; and
BE IT FURTHER RESOLVED, that if a continuation of that hearing is necessary it shall
take place on December 8, 2008, at 6:30 P.M.
ADOPTED this 2nd day of September, 2008.
ATTEST:
Amy Domeier, City Clerk
(SEAL)
CERTIFICATION
William H. Droste, Mayor
RESOLUTION 2008
I hereby certify that the foregoing is a true and correct copy of a resolution presented to and
adopted by the City Council of Rosemount at a duly authorized meeting thereof, held on the
2nd day of September, 2008, as disclosed by the records of said City in my possession.
Amy Domeier, Rosemount City Clerk
Motion by: Seconded by:
Voted in Favor:
Voted Against:
Members Absent:
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General Revenue
15,813,100
-0-
.5,862,470
9,950,630
Debt Service Total*
1,332,293
-0-
-0-
1,332,293
Road and Bridge
Other (identify)
Total
17,145,393
-0-
5,862,470
11,282,923
DAKOTA COUNTY
OFFICE OF THE TREASURER AUDITOR
PAYABLE 2009
PROPOSED LEVY CERTIFICATION FORM
FORM B
Provide a breakdown of the certified levy by individual bond on the reverse side or attach an additional sheet. See Attached
Market Value Based Referendum Levy
146,084
A- Budget Requirement Amount needed to fund services.
B -LGA (Local Government Aid) These aids are certified to the taxing district by the Department of Revenue. This can be used to reduce
any budget item levy requirement combination of items or be deducted proportionally from all levies.
G-Other Resources All other resources that will be used to finance your taxing districts budget. Including but not limited
to other aids, interest income, prior year reserves, grants, etc.
D- Certified Levy Levy certified to the County Treasurer- Auditor. ROUND TO THE NEAREST WHOLE DOLLAR DO NOT
CERTIFY CENTS. The Treasurer Auditor's office will deduct Fiscal Disparities from all certified levies.
Before signing, please verify the following:
-MAKE SURE THAT ALL LINES ADD ACROSS AND ALL COLUMNS ADD UP TO THE TOTAL LINE
BREAKDOWN OF DEBT SERVICE LEVY BY INDIVIDUAL BOND HAS BEEN PROVIDED
AMOUNTS REPO ED MATCH ANY OTHER SUPPORTING DOCUMENTATION INCLUDED
Ce ifi' L v r on this form matches amount on your taxing district's resolution, etc.)
Signature •f pe -on 'ompleting form
Finance Director
Title
9 -5 -08
Date
?iV J.'+ry.v :�C ..J.
City, state, zipcode provided on Proposed Tax Notices
(&51) 423 -4411
p4�' Li
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City of Rosemount
Finance Director
Name of contact person provided on Proposed Tax Notices
City of Rosemount,. 2875 145th Street West
Mailing address provided on Proposed Tax Notices
Rosemount, MN 55068
Phone number of contact person provided on Proposed Tax Notices
TAXING DISTRICT NAME
(be sure to include area -code)
www.ci.rosemount.mn.us
(OPTIONAL) Website or e-mail address of contact person provided on Notices
No personal (home) e-mail addresses please.
LEVY CERTIFICATION
Debt Service Schedule
PLEASE NOTE: All debt must be accounted for in your resolution whether it is a part of your levy or not. If the amount levied is less than the
required amount from the 'payment schedule for the bond, you must pass a resolution stating that you have sufficient funds for that bond This
can be included in the same resolution with your levy. Dakota County will be verifying the levy requirements based on the payment schedule
in our Bond Register (see attached, if applicable). You must submit your resolution with this certification form.
(See Attached)
Debt Service Total
This must match the totals for Debt Service reported on the front.
Taxing District Name:
Public Hearing Date:
Time of meeting:
Place of meeting:
(including address)
Continuation Date:
Name and /or Title:
Address:
Phone number:
Website or E -mail Address:
No personal (home) e-mail
addresses please.
Signature of person
completing this form:
Title:
Phone number:
Date:
DAKOTA COUNTY
OFFICE OF THE TREASURER AUDITOR
PAYABLE 2009 TRUTH IN TAXATION
HEARING DATE CERTIFICATION
FORM A
City of Rosemount
Monday, December 1, 2008
6:30 P.M.
Rosemount City Hall
2875 145th Street West
Rosemount, MN 55068
Monday, December 8, 2008
PLEASE PROVIDE US WITH A CONTACT NAME AND PHONE NUMBER AS YOU•
WOULD LIKE IT TO APPEAR ON THE TNT NOTICES.'
Finance Director
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
(651) 423 -4411
www.ci.rosemount.mn.us
If you would like an e-mail contact or your website listed on the notice,
please complete. Note: you are not required to provide this information.
Finance Director
(651) 322 -2031
September 5, 2008
1
****Please include area code when identifying phone numbers"*'"`
2008 GENERAL PROPERTY TAX LEVY PAYABLE 2009
GENERAL LEVY
GENERAL FUND $8,331,630
BUILDING CIP FUND $84,000
STREET CIP FUND $765,000
EQUIPMENT CIP FUND $445,000
INSURANCE FUND $275,000
PORT AUTHORITY OPERATING LEVY $50,000
TOTAL GENERAL LEVY $9,950,630
BONDED INDEBTEDNESS
G.O. MUNICIPAL BUILDING REFUNDING BONDS 1998A (Authorized $248,908) (Call 2/1/09) $0
G.O. PUBLIC FACILITY BONDS 2001C (Port Authority) (Authorized $172,074) $172,074
G.O. COMMUNITY CENTER REFUNDING BONDS 2001E (Authorized $93,713) $93,713
G.O. IMPROVEMENT BONDS 2003A (Authorized $86,354) (City Assumed Special Assessments) $86,354
G.O. CAPITAL IMPROVEMENT PLAN (CIP) BONDS 2005A (Authorized $208,454) $208,454
G.O. EQUIPMENT CERTIFICATES 2005B (Authorized $346,290) $346,290
G.O. EQUIPMENT CERTIFICATES 2006A (Authorized $87,767) $87,767
G.O. IMPROVEMENT BONDS 2006B (Authorized $268,690) $0
G.O. EQUIPMENT CERTIFICATES 2007B (Authorized $102,908) $102,908
PUBLIC SAFETY REVENUE BONDS 2007 (Dakota Communications Center) (Authorized $64,733) $64,733
G.O. EQUIPMENT CERTIFICATES 2008A (Estimated $90,000) $90,000
TOTAL BONDED INDEBTEDNESS $1,252,293
MARKET VALUE BASED REFERENDUMS
G.O. FIRE STATION REFUNDING BONDS, 2005D (Authorized $146,084)
TOTAL FIRE STATION LEVY
ARMORY ANTICIPATORY LEVIES ($95,000 ($2,374,641,200 x .00798 (As of 2/21/08)
(Authorized $284,496 Only Levy Amount Due MSABC)
TOTAL PRINCIPAL AND INTEREST ON ARMORY BONDS
Last Updated 8125/08
PRINCIPAL AND INTEREST ON ARMORY BONDS
GRAND TOTAL 2008 PROPERTY TAX LEVY
$146,084
$146,084
$80,000
$80,000
$11,429,007
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September 2, 2008
FUNDING REQUIREMENTS USES
(INCLUDING FIRE STATION LEVY)
2008 2009
Adopted Proposed
Departments Budget Budget Difference Percentage
Council Budget $673,500 $283,200 ($390,300) 57.95%
Administration Budget 542,000 556,400 14,400 2.66%
Elections Budget 61,800 40,000 (21,800) 35.28%
Finance Budget 448,400 422,900 (25,500) 5.69%
General Govemment Budget 395,000 403,300 8,300 2.10%
Community Development Budget 930,300 932,600 2,300 0.25%
Police Budget 2,812,000 2,994,300 182,300 6.48%
Fire Budget 318,500 289,000 (29,500) -9.26%
Public Works Operating Budgets:
Govemment Buildings Budget 526,500 502,000 (24,500) -4.65%
Fleet Maintenance Budget 504,600 578,500 73,900 14.65%
Street Maintenance Budget 1,206,100 1,301,400 95,300 7.90%
Parks Maintenance Budget 769,400 688,100 (81,300) 10.57%
Park Rec Budget General Operating 1,093,500 1,154,400 60,900 5.57%
Park Rec Budget Special Programs 128,300 123,700 (4,600) -3.59%
Transfers Arena Assistance 165,000 115,000 (50,000) 30.30%
Total Operating Budgets General Fund $10,574,900 $10,384,800 ($190,100) -1.80%
Building CIP Requirements 124,000 84,000 (40,000) 32.26%
Street CIP Requirements 765,000 765,000 0 0.00%
Equipment CIP Requirements 221,000 445,000 224,000 101.36%
Insurance Budget Requirements 275,000 275,000 0 0.00%
Port Authority Operating Levy 50,000 50,000 0 100.00%
Bonded Indebtedness 1,433,000 1,252,293 (180,707) 12.61%
Bonded Indebtedness Fire Station Levy 144,417 146,084 1,667 1.15%
Armory Anticipatory Levy (Value 2/21/08) 283,795 80,000 (203,795) 71.81%
"395,000 ($2,374,641,200 x .00798
Water Enterprise Fund 1,164,000 1,224,900 60,900 5.23%
Sewer Enterprise Fund 1,480,100 1,502,400 22,300 1.51%
Storm Water Enterprise Fund 818,100 665,700 (152,400) 18.63%
Arena Enterprise Fund 522,000 416,300 (105,700) 20.25%
Total Funding Requirements $17,855,312 $17,291,477 ($563,835) -3.16%
NOTE: Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies.
September 2, 2008
Types
FUNDING REQUIREMENTS SOURCES
(INCLUDING FIRE STATION LEVY)
2008 2009
Adopted Proposed
Budget Budget Difference Percentage
Internal Revenue Generated:
Licenses and Permits 572,600 486,600 (86,000) 15.02%
Intergovernmental 596,000 616,000 20,000 3.36%
Charges for Services 822,400 679,100 (143,300) 17.42%
Fines Forfeits 90,000 110,000 20,000 22.22%
Recreational Fees 248,600 253,800 5,200 2.09%
Miscellaneous Revenues 209,000 254,500 45,500 21.77%
Transfers In 3,500 3,500 0 0.00%
Enterprise Revenues 3,984,200 3,809,300 (174,900) -4.39%
Total Internal Revenues 6,526,300 6,212,800 (313,500) -4.80%
MVHC Cuts Made Later To Include in Levy 350,330
Levy Sources:
Special Levies 1,861,212 1,478,377 (382,835) 20.57%
General Levy 9,467,800 9,950,630 482,830 5.10%
Total Levy $11,329,012 $11,429,007 $99,995 0.88%
Loss of MVHC from State Funding $0 $350,330 $350,330 nla
Total Revenue Sources $17,855,312 $17,291,477 ($563,835) -3.16%
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NOTE: Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies.
2008 GENERAL PROPERTY TAX LEVY PAYABLE 2009
GENERAL LEVY
GENERAL FUND $8,331,630
BUILDING CIP FUND $84,000
STREET CIP FUND $765,000
EQUIPMENT CIP FUND $445,000
INSURANCE FUND $275,000
PORT AUTHORITY OPERATING LEVY $50,000
TOTAL GENERAL LEVY $9,950,630
G.O. MUNICIPAL BUILDING REFUNDING BONDS 1998A (Authorized $248,908) (Call 2/1/09) $0
G.O. PUBLIC FACILITY BONDS 2001 C (Port Authority) (Authorized $172,074) $172,074
G.O. COMMUNITY CENTER REFUNDING BONDS 2001E (Authorized $93,713) $93,713
G.O. IMPROVEMENT BONDS 2003A (Authorized $86,354) (City Assumed Special Assessments) $86,354
G.O. CAPITAL IMPROVEMENT PLAN (CIP) BONDS 2005A (Authorized $208,454) $208,454
G.O. EQUIPMENT CERTIFICATES 2005B (Authorized $346,290) $346,290
G.O. EQUIPMENT CERTIFICATES 2006A (Authorized $87,767) $87,767
G.O. IMPROVEMENT BONDS 2006B (Authorized $268,690) $0
G.O. EQUIPMENT CERTIFICATES 2007B (Authorized $102,908) $102,908
PUBLIC SAFETY REVENUE BONDS 2007 (Dakota Communications Center) (Authorized $64,733) $64,733
G.O. EQUIPMENT CERTIFICATES 2008A (Estimated $90,000) $90,000
TOTAL BONDED INDEBTEDNESS
MARKET VALUE BASED REFERENDUMS
G.Q. FIRE STATION REFUNDING BONDS, 2005D (Authorized $146,084)
TOTAL FIRE STATION LEVY
Last Updated 8/25/08
BONDED INDEBTEDNESS
PRINCIPAL AND INTEREST ON ARMORY BONDS
$1,252,293
$146,084
$146,084
ARMORY ANTICIPATORY LEVIES ($95,000 ($2,374,641,200 x .00798 (As of 2/21/08) $80,000
(Authorized $284,496 Only Levy Amount Due MSABC)
TOTAL PRINCIPAL AND INTEREST ON ARMORY BONDS $80,000
GRAND TOTAL 2008 PROPERTY TAX LEVY $11,429,007
SPREAD LEVY COMPUTATIONAL WORKSHEET
(INCLUDING FIRE STATION LEVY)
(Proposed)
2006 2007 2008 2009
Total Funding Requirements 16,072,890 17,341,719 17,855,312 17,291,477 (4)
Less: Internal Revenues 6,886,700 7,189,300 6,526,300 6,212,800
Less: Market Value Based Levy Fire Station (See Below) 154,308 142,527 144,417 146,084 (3)
Equals: Revenues Needed 9,031,882 10,009,892 11,184,595 10,932,593
Add Back in State MVHC Cuts to Reflect Actual Levy 350,330 350,330 0 350,330
Levy Certified by City to County Auditor 9,382,212 10,360,222 11,184,595 11,282,923
County Auditor Adjustments (All Subtractions):
Fiscal Disparities Distributuion Levy (Metro Area)
Spread Levy Used to Compute Local Tax Rate
Increase from Previous Year in Spread Levy
Market Value Based Referendum Levy Fire Station
Last Updated 8/25/08
770,288 870,514 968,892 1,141,159 (2)
8,611,924 (1) 9,489,708 (1) 10,215,703 (1) 10,141,764
10.19% 7.65% 0.72%
154,308 142,527 144,417 146,084 (3)
(1) Actual Spread Levy Based on Numbers from Dakota County
(2) 2009 Number Provided by Dakota County as of 8/12/08
(3) Market Value Based Levy for Fire Station Based on $146,084 Levy Spread to Taxable Market Value on 2121/08
Last Update from Dakota County 2/21/08 Shows the Levy of $146,084 $2,374,641,200 $.0615 per $1,000 as our Estimate
(4) In 2004 Started Including the Water, Sewer, Storm Water Arena Enterprise Funds in These Figures
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