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HomeMy WebLinkAbout6.q. Custodial Service Contract .4 ROSEI\4OUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: November 20, 2007 AGENDA ITEM: Custodial Services Contract AGENDA SECTION: Consent PREPARED BY: Jamie Verbrugge, City Administrator AGENDA NO. (albs ATTACHMENTS: Contract for Service APPROVED BY: RECOMMENDED ACTION: Motion to approve contract for custodial services BACKGROUND The preliminary budget for 2008 includes contracted custodial services for City Hall. ISSUE The City of Rosemount currently contracts with Coverall for custodial services at each of the fire stations and the public works facility. The proposed contract for City Hall is at a rate of$1,875/month. SUMMARY Staff and attorney have reviewed the contract and find it to be in acceptable form. Staff recommends a motion to approve the contract. 1x COVERALL'Scleaning contract agreement The undersigned hereby accepts the proposal of COVERALL OF THE TWIN CITIES, INC. to supply janitorial services for our premises described as follows: v City of Rosemount City Hall 2875 —145th Street W. ✓ Rosemount, MN 55068 with the following terms: V * 1. COVERALL'S service charge will be $1,875.00 per MONTH. Service will be ✓ provided in accordance with COVERALL'S work schedule attached hereto and an integral part of this agreement. (Price listed above does not include applicable local sales tax.) ✓ * 2. COVERALL will perform all janitorial services specified in the attached work schedule in a good and workman like manner consistent with industry standards. At no time and in no event shall COVERALL be responsible for the clean-up or disposal of hazardous ✓ materials belonging to Customer or its clients. In the event of non-performance by COVERALL, the customer shall first give verbal notification, followed by written * notification to COVERALL. v. 3. All equipment and cleaning supplies will be furnished by COVERALL, with the exception of liners and toiletries, which can be provided at wholesale prices. 4. The price quoted above is good until June 1, 2008 unless customer changes scope of the job. * 5. This contract may be canceled with a thirty(30) day written notice. In the event the customer cancels without a thirty(30) day prior written notice, COVERALL shall be entitled to one month's service charge. * 6. In the event of default on payment, customer agrees to pay such additional sum as the Court may adjudge reasonable as attorney's fees, all Court costs, and late fees of 1 1/2 %per month. * 7. Customer agrees not to hire any COVERALL or franchisee personnel for 18 months after end of contract. '9 , / This agreement entered into and accepted on this —day of (\,o 1/J. , 2007 by: COVERALL CUSTOMER Signed A , / ,-e__,) Signed b _ lor COVERALL OF T:I TWIN CITIES,INC. On behalf of City of Rosemount City Hall TO Service to commence J()j. o;(o c)60-7 0 ACORD CERTIFICATE OF LIABILITY INSURANCE OP ID CB DATE(MM/DDYYYI) PLYMO-2 10/29/07 _ PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 1 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Exchange Underwriters, Inc. HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 121 West Pike Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Canonsburg PA 15317 Phone: 724-745-1600 Fax:724-745-0224 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A: Peerless Insurance Co. 24198 INSURER B: The Hartford 30104 Plymouth Ridge Inc INSURER C: Hartford Fidelity19682 Coverallo of the Twin Cities 11 8009 34th Avenue South, #10 INSURER D: Bloomington MN 55425 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD. POLICY EFFECTIVE POLICY EXPIRATION LTR'NSRC TYPE OF INSURANCE POLICY NUMBER DATE(MM/DD/YY) DATE(MM/DD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 1 A X COMMERCIAL GENERALLIABILITY CBP9665886 01/01/07 01/01/08 PREMISES(Ea occurence) $300,000 — CLAIMS MADE X OCCUR MED EXP(Any one person) $15,000 PERSONAL&ADV INJURY $1,000,000 1 GENERAL AGGREGATE $2,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY X PRCT LOC JEC AUTOMOBILE LIABILITY A ANY AUTO CBP9665886 01/01/07 01/01/08 COMBINED SINGLE LIMIT $ 1 000 000 CO INEDt) r r ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO EA ACC $ OTHER THAN - AUTO ONLY: AGG $ IEXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ 1,000,000 A X OCCUR CLAIMSMADE CU9665586 01/01/07 01/01/08 AGGREGATE $ 1,000,000 $ DEDUCTIBLE _ $ X RETENTION $10,000 $ WORKERS COMPENSATION AND - X TOYS LIMITS TATU- OER EMPLOYERS'LIABILITY I B ANY PROPRIETOR/PARTNER/EXECUTIVE 40WEPM1878 12/31/06 12/31/07 E.LEACHACCIDENT $500000 OFFICER/MEMBER EXCLUDED? E.L DISEASE-EA EMPLOYEE $500000 It yes,describe under SPECIAL PROVISIONS below E.L DISEASE-POLICY LIMIT $500 000 OTHER C Emp. Dishonesty 40BDDEU8008 11/01/07 11/01/08 Limit $100,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS See attached. CERTIFICATE HOLDER CANCELLATION EVIDENC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL • IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHOI3I ED REPRESENTATIV /.-"Y.,--e7-AACORD 25(2001/08) ©ACORD CORPORATION 1988 .'=. -tom xny COVERALL'S work schedule for City of Rosemount City Hall I. OFFICES, ENTRANCES, RECEPTION AREAS, HALLWAYS, CONFERENCE ROOMS, ETC. • Dust & spot clean all fixtures and office furniture including desks, FIVE (5) ✓ credenzas, counter tops, display units &window ledges. Spot TIME(S) clean doors, door frames and light switches, spot clean walls, PER WEEK properly position furniture in offices. V • All waste paper receptacles emptied and trash taken to a designated FIVE (5) area in the building for storage or removal. Paper recycling to be TIME(S) taken to recycling collection bin. PER WEEK • * All internal glass partitions and entrance glass dusted; smudges and FIVE (5) fingerprints removed. TIME(S) ✓ PER WEEK • Clean and sanitize drinking fountains. FIVE (5) TIME(S) PER WEEK V • Dust all high and low shelves, surfaces and corners beyond ONE (1) the reach of normal dusting. Dust all picture frames and all TIME chrome chair and table legs. PER WEEK • All fabric type furniture vacuumed or brushed clean, all plastic and ONE (1) leather furniture dusted. TIME PER MONTH • Dust ceiling vents. ONE (1) TIME PER MONTH • All telephones cleaned and sanitized. ONE (1) TIME PER MONTH • Dust all Venetian blinds. FOUR (4) TIMES PER YEAR -7,4! sa74g, II. FLOORS, CARPET, TILE CONCRETE • Vacuum and remove spots from all carpeted areas and vacuum all FIVE (5) walk off mats. TIME(S) PER WEEK • * All ceramic and resilient floor areas dust mopped. FIVE (5) TIME(S) PER WEEK • All ceramic and resilient floor areas damp mopped. FIVE (5) TIME(S) PER WEEK ® III.KITCHEN, CAFETERIAS, LUNCHROOMS, COFFEE AREAS I ® All kitchen counters, tables, sinks and microwaves cleaned with FIVE (5) an approved disinfectant. TIME(S) PER WEEK IV.RESTROOMS • Clean and polish all dispensers and fixtures. Clean and disinfect FIVE (5) wash basins, toilet bowls and urinals. TIME(S) PER WEEK • Spot clean tile walls and toilet partitions. Mop all restroom floors FIVE (5) with a germicidal solution. TIME(S) PER WEEK • Polish all metal and mirrors. FIVE (5) TIME(S) PER WEEK • All restroom products restocked. FIVE (5) TIME(S) PER WEEK • All restroom partitions washed and cleaned with a germicidal ONE (1) detergent. TIME PER MONTH rar k V. FLOOR MAINTENANCE, CARPET, TILE ETC. • Buff and polish (spray buff) all ceramic and resilient floor areas. N/A • As an industry practice the following services are not generally included in the standard monthly contract amount but are available from Coverall and will be quoted upon request. • Bonnet (tip) clean carpets. • Steam (hot water extraction) clean carpets. • Scrub and refinish all ceramic and resilient floor areas. • Strip and wax all ceramic and resilient floor areas. • Change light bulbs. VI. CLOSING INSTRUCTIONS The following procedures are followed by Coverall personnel each time they clean your facility: • Maintain janitor's closet in a neat and orderly fashion. • Turn off all lights as designated by customer. • Lock all doors and windows as designated by customer. • Set all alarms.