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HomeMy WebLinkAbout6.c. City PC Workstations EXECUTIVE SUMMARY City Council Meeting Date: February 7, 2017 AGENDA ITEM: City PC Workstations AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. 6.c. ATTACHMENTS: Memo from IT Coordinator, Quote Tabulation Worksheet APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve moving forward with the purchase of PC Workstations for the Police, Fire and Public Works Departments associated with the attached quote sheet. ISSUE The issue before the City Council is the purchase of PC workstations budgeted for in the 2017 Equipment CIP. BACKGROUND This item is on the agenda to get City Council approval to purchase PC’s last replaced in 2012 for the Police, Fire and Public Works departments. There is money in the 2017 Equipment CIP budget for these expenditures. Jayson Solberg, IT Coordinator, has obtained quotes for these items. Attached is a memo from Jayson Solberg, the IT Coordinator, listing reasons for the need to proceed with the replacement of this equipment. Jayson is available to answer any questions you have prior to the meeting and will be present at the meeting as well. Attached is the quote sheet for the PC Workstations showing 2 quotes with the low quote being from CDW-G for $63,300.11 and, if approved, will still leave us approximately $5,700 under budget for the equipment to be replaced this year. SUMMARY Staff is recommending the Council authorize the purchase of the equipment addressed in the attached quote for the replacement/upgrade of PC Workstations for the Police, Fire and Public Works departments. MEMORANDUM To: Jeff May, Finance Director From: Jayson Solberg, IT Coordinator Date: January, 30 2017 Subject: 2017 CIP Replacements for City Hall/Parks Issue The City of Rosemount Police, Fire and Public Works computers are end of life and no longer under warranty. As a City we have decided to replace computers every 5 years. Computer replacements As a City we have decided to replace the desktop computers every 5 years. Our current desktop computers in Police, Fire and Public Works are 5 years old and out of warranty. Police computers seem to be the ones that are failing faster than the others. It takes at least 5 minutes for the profiles to load in the morning. I have heard complaints throughout the last year about general slowness in every computer. Parts have failed on 3 computers in the last month costing the City of Rosemount additional money and time as they are out of warranty. The City has the computers in the CIP budget for 2017 to replace workstations for the Police, Fire and Public Works departments.