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Home My WebLink About6.d. Professional Services Contract for Engineering – Rosemount Armory - Community Center Parking Lot Improvements EXECUTIVE SUMMARY City Council Regular Meeting: February 7, 2017 AGENDA ITEM: Professional Services Contract for Engineering – Rosemount Armory/Community Center Parking Lot Improvements AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA NO. 6.d. ATTACHMENTS: Proposed Services Outline APPROVED BY: LJM RECOMMENDED ACTION: Motion to recommend the City Council approve entering into a professional services agreement with WSB to provide engineering services for the Rosemount Armory/Community Center Parking Lot Replacement Project. ISSUE At the City Council meeting on Tuesday, January 17, 2016, a joint powers agreement was approved between the Minnesota Army National Guard and the City of Rosemount to replace the shared parking lot. The total project cost including professional services is estimated at $696,350.00. The City’s portion of the project would cost an estimated $416,520.00 and the National Guard’s portion would cost an estimated $279,830.00. We are at a point now where we need to move forward on the project by hiring an engineering firm to create the final plans/specs, perform pavement and geotechnical analysis and provide construction management. Staff requested that WSB and Associates provide a proposal for the necessary services. WSB has assisted City staff with the project for the last couple of years since the National Guard first requested we move forward on the parking lot improvements. They have performed the initial inspections, continued to monitor the conditions of the lot and created the estimates for the project. The consulting services that we typically need for a project like this include: Step 1 – Final Design ($32,026) The final design work will include a survey, plans and specifications, quantity estimates, prep of bidding documents, project meetings and project coordination. Step 2 – Pavement and Geotechnical Analysis ($3,465) WSB will conduct soil borings and prepare a geotechnical report for the proposed project area to confirm the assumptions made about the pavement and subgrade conditions. Approximately ten (10) shallow borings will be conducted throughout the site. Step 3 – Construction Management ($25,748) The consultant would coordinate the construction process, construction observations/inspections, construction staking and contract administration. The total cost of the professional services, which is included in the packet, has been submitted as an hourly-not-to-exceed fee of $61,239, which would be shared by the City of Rosemount and Minnesota Army National Guard. 2 SUMMARY Staff is recommending the City Council approve entering into a professional services agreement with WSB to provide Final Design, Pavement and Geotechnical Analysis and Construction Management for the Minnesota Army National Guard and the City of Rosemount parking lot replacement project. 540 Gateway Boulevard | Suite 100 | Burnsville, MN 55337 | (952) 737-4660 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\01005-000\Admin\Docs\20170131 LTR Proposal - Community Center Parking Lot.docx January 31, 2017 Mr. Dan Schultz Parks and Recreation Director City of Rosemount 13885 South Robert Trail Rosemount, MN 55068 Re: Scope and Estimated Fee to Provide Professional Engineering Services for Community Center Parking Lot Improvements Dear Mr. Schultz: We appreciate the opportunity to present this proposal for professional services related to the parking lot improvements at the Community Center, Ice Arena, and National Guard site. This letter proposal outlines the services for preparing plans and specifications, contract administration, and construction management to complete the parking lot improvements. PROJECT APPROACH/SCOPE OF SERVICES WSB’s project scope and proposed work plan are based on our understanding of the project. In order to complete the project, we propose the following scope of services: Task 1: Final Design WSB will complete the final design services, including, but not limited to:  Topographic survey  Preparation of plans and specifications  Quantity and cost estimates  Preparation of bidding documents  Project kick-off and update meetings  City coordination Cost: $ 32,026 Task 2: Pavement and Geotechnical Analysis WSB will conduct soil borings and prepare a geotechnical report for the proposed project area to confirm the assumptions made about the pavement and subgrade conditions. Approximately ten (10) shallow borings will be conducted throughout the site Cost: $ 3,465 Task 3: Construction Management WSB will provide construction management services, including, but not limited to:  Daily construction observation  Construction survey staking  Conduct construction meetings  Contract administration Depending on the construction phasing which will be determined during design, we anticipate construction to take approximately six (6) weeks. Cost: $ 25,748 Mr. Dan Schultz January 31, 2017 Page 2 K:\01005-000\Admin\Docs\20170131 LTR Proposal - Community Center Parking Lot.docx SCHEDULE WSB will complete the final design for bidding in March 2017 with construction to begin in May 2017. PROPOSED FEE We propose to conduct the work listed above on an hourly basis for an estimated total fee of $61,239.00. We will review our progress weekly and will not exceed this amount without your prior approval should the scope of the project change. This letter represents our entire understanding of the project scope. If you are in agreement, please sign on the space provided and return one original signed copy to us for our records. We will start immediately upon receipt of the signed agreement. If you have any questions concerning the work plan or fee as discussed, please feel free to contact me at (612) 360-1315. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. Sincerely, WSB & Associates, Inc. Andy Brotzler, PE Monica Heil, PE Principal/Senior Project Manager Project Engineer Enclosures AB/MH/jmh ACCEPTED BY: CITY OF ROSEMOUNT, MINNESOTA The City of Rosemount hereby accepts the WSB & Associates, Inc. proposal for the services as outlined above. Signature: Name: Title: Date: Task Description11.1 Surveying 3636$5,904.001.2 Design30 40 40110$12,840.001.3 Specifications 16 16 840$4,136.001.4 Quantity Tabulations and Cost Estimate 10 1020$2,160.001.5 Meetings 4 4 412$1,496.001.6 QA / QC 66618$2,052.001.7 Bidding Preperation and Analysis 8 8 622$2,238.001.8 City Coordination2020$1,200.00Task 1 Total Estimated Hours and Fee 10 68 78 20 40 20 36 6 278 $32,026.0022.1 Field Work - Borings$2,265.002.2 Analysis and Report$1,200.00Task 2 Total Estimated Hours and Fee$3,465.0033.1 Construction Observation 180180$17,820.003.2 Surveying 2424$3,936.003.3 Contract Administration 12 12 832$3,272.003.4 City Coordination1212$720.00Task 3 Total Estimated Hours and Fee 12 12 12 8 24 180 248 $25,748.00Total Estimated Hours 10 80 90 32 40 28 60 186 526Average Hourly Billing Rate158.00 112.00 104.00 60.00 133.00 85.00 164.00 99.00Total Fee by Labor Classification $1,580.00 $8,960.00 $9,360.00 $1,920.00 $5,320.00 $2,380.00 $9,840.00 $18,414.00 $3,465.00 $61,239.00TOTAL PROJECT COST $61,239.00Construction ManagementSoil Borings & Geotechnical ReportTwo Person Survey CrewConstruction ObserverTotal HoursCostFinal DesignSoil Borings and Geotechnical ReportPrincipal Project Manager Project EngineerProject Engineer (City Billing Rate)Engineering TechnicianAdminEstimate of CostCity of Rosemount, MinnesotaProfessional Engineering ServicesCommunity Center Parking ImprovementsEstimated Hours