The URL can be used to link to this page

Home My WebLink About6.f. Budget AmendmentsCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: July 6, 2004 AGENDA ITEM: Budget Amendments - Donations AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGE ATTACHMENTS: Council Memo, Resolution, Donation APPROVED BY: Worksheets RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2004 BUDGET ITEMS for the General Fund as outlined in the attached memo. ACTION: ISSUE Amend the General Fund budget to reflect donations expended during the 2 nd quarter of 2004. BACKGROUND This item is on the agenda for Council to formally amend the 2004 General Fund budget by resolution for donation items that Council has previously authorized covering expenditures made during the second quarter of 2004. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendment for the 2nd quarter of 2004. e MEMORANDUM DATE: June 25, 2004 TO: Mayor Droste Council Members DeBettignies, Riley, Shoe - Corrigan & Strayton FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101- 36230.00 (Donations) Total Revenues Detail for Expenditures: 101 - 45100 -01- 439.00 (Other Miscellaneous Charges) Total Expenditures $ 6,219.81 ----------------- $ 6,219.81 $ 6,219.81 $ 6,219.81 4* CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2004 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2004 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2004 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $6,219.81; (2) General operating expenditures, the total which reflects an increase of $6,219.81; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2004 General Fund Operating Budget. ADOPTED this 6 day of July, 2004. William H. Droste, Mayor ATTEST: Linda J. Jentink, City Clerk Motion by: Voted in Favor: Voted Against: Seconded by: Members Absent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03 -19 -04 Amount Received: $2,500 Receipt # for Donation: # NIA Purpose of Donation: Egg Hunt Account # for Donation: 101 - 22223.04 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,150.20 To be Spent from Acct #: 101- 45100 -01- 439.04 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Egg Hunt AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00- $1,150.20 000: Amend Expenditure Acct #101 - 45100 -01- 439.04 $1,150.20 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.04 (Donation Liability #) $1,150.20 Credit: 101- 36230 -00 -000 $1,150.20 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on April 6, 2004. r ' ISSUE BACKGROUND SUMMARY This is a request for the Council to approve the expenditure from the donation account listed below: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION diture Amount UselItem Purchased Donation From $1,150.20 Egg Hunt Rosemount Jaycees City Council Meeting Date: April 6, 2004 DONATION REVENUE WORKSHEET RECEIPT OF DONATION AMENDMENT OF BUDGETS $1,200 $1,200 Amend Donation Revenue Acct #101 - 36230 -00 -000: Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # G A�� Debit: 101 - 22223.33 (Donation Liability #) $1,200 Credit: 101- 36230 -00 -000 $1,200 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 4, 2004. 3 03 -16 -04 Donation Received on: Amount Received: $7,000 Receipt # for Donation: # N/A Purpose of Donation: Leprechaun Days Account # for Donation: 101 - 22223.33 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,200 To be Spent from Acct #: 101- 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days AMENDMENT OF BUDGETS $1,200 $1,200 Amend Donation Revenue Acct #101 - 36230 -00 -000: Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # G A�� Debit: 101 - 22223.33 (Donation Liability #) $1,200 Credit: 101- 36230 -00 -000 $1,200 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 4, 2004. 3 E CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: May 4, 2004 AGENDA ITEM: Expenditure from Donation Account - AGENDA SECTION: Parks & Recreation Dept. CONSENT PREPARED BY: Dan Schultz, Parks & Recreation Director AGE R Eff . # 1 6 LE $1,200.00 Music Works - deposit for Leprechaun Days Committee APPROVED BY: ATTACHMENTS: Donation Revenue Worksheets RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheet. ACTION: ISSUE Move funds donated to pay for recreation programs BACKGROUND SUMMARY This is a request for the Council to approve the expenditure from the donation account listed below: Expenditure Amount Use /Item Purchased Donation From $1,477.90 Egg Hunt Rosemount Jaycees $1,200.00 Music Works - deposit for Leprechaun Days Committee bands for 7/30 & 7/31 A` RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: Account # for Donation: 101 - 22223.04 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,477.90 To be Spent from Acct #: 101- 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Egg Hunt AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000 Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two- dollar amounts should be the same.) 03 -19 -04 $2,500 # N/A Egg Hunt $1,477.90 $1,477.90 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.04 (Donation Liability #) $1,477.90 Credit: 101- 36230 -00 -000 $1,477.90 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 4, 2004. ITTOSIATI DONATION REVENUE WORKSHEET 6 r l CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: May 4, 2004 AGENDA ITEM: Expenditure from Donation Account - AGENDA SECTION: Parks & Recreation Dept. CONSENT PREPARED BY: Dan Schultz, Parks & Recreation Director AGE t s 6 , 1Y $1,200.00 Music Works- deposit for ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheet. ACTION: ISSUE Move funds donated to pay for recreation programs BACKGROUND SUMMARY This is a request for the Council to approve the expenditure from the donation account listed below: Expenditure Amount Use /Item Purchased Donation From $1,477.90 Egg Hunt Rosemount Jaycees $1,200.00 Music Works- deposit for Leprechaun Days Committee bands for 7/30 & 7/31 I DONATION REVENUE WORKSHEET RECEIPT OF DONATION AMENDMENT OF BUDGETS $96.06 $96.06 Amend Donation Revenue Acct #101 - 36230.00: Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.04 (Donation Liability #) $96.06 Credit: 101- 36230.00 $96.06 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 1, 2004. K 03 -19 -04 Donation Received on: Amount Received: $2,500 Receipt # for Donation: # NIA Purpose of Donation: Egg Hunt Account # for Donation: 101 - 22223.04 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $96.06 To be Spent from Acct #: 101- 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Egg Hunt AMENDMENT OF BUDGETS $96.06 $96.06 Amend Donation Revenue Acct #101 - 36230.00: Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.04 (Donation Liability #) $96.06 Credit: 101- 36230.00 $96.06 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 1, 2004. K t CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: June 1, 2004 AGENDA ITEM: Expenditure Approval from Donation AGENDA SECTION: Account - Parks & Recreation Dept. $500.00 PREPARED BY: Dan Schultz, Parks & Recreation Director AGEY . 6 1 $ 96.06 APPROVED BY: ATTACHMENTS: Donation Revenue Worksheet $280.00 RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. Chris Hinding /Alphabits - Music in the Park ACTION: $600.00 ISSUE Seeking approval for expenditures from the Donation Account for trees purchased from Cross Nurseries for the'2004 Arbor Day tree give -away, for sales /use tax paid on supplies purchased from Oriental Trading for the annual Egg Hunt, and for the entertainment that has been booked for the summer Music in the Parks series. BACKGROUND This is a request for the Council to approve the expenditures from the donation account listed below: Expenditure Amount Use /Item Purchased Donation From $500.00 Cross Nurseries - trees purchased for Arbor Day Dakota Electric $ 96.06 Oriental Trading - sales /use tax - supplies for Egg Hunt Rosemount Jaycees $280.00 Kevin Carrol /Legacy - Music in the Park Target Corp. $120.00 Chris Hinding /Alphabits - Music in the Park Target Corp. $600.00 Tracy Lundeen /Surfin Safari - Music in the Park Target Corp. SUMMARY Seeking approval from the Council for the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: DONATION REVENUE WORKSHEET 02 -25 -04 $500 # N/A 2004 Arbor Day Tree Give -Away Account # for Donation: 101 - 22223.22 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Purpose o xpen i u 2004 Arbor Day Tree Give -Away Amount to be Spent: $500 To be Spent from Acct #: 101 - 45100 -0 1- 439.00 (Must be Expenditure # corresponding to individual Department.) f E d't re' AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two- dollar amounts should be the same.) $500 $500 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.22 (Donation Liability #) $500 Credit: 101- 36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 1. 2004. ❑ 0 ❑ 7 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: June 1, 2004 AGENDA ITEM: Expenditure Approval from Donation AGENDA SECTION: Account - Parks & Recreation Dept. PREPARED BY: Dan Schultz, Parks & Recreation Director I AGEMM. 6 0 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. ACTION: ISSUE Seeking approval for expenditures from the Donation Account for trees purchased from Cross Nurseries for the 2004 Arbor Day tree -away, for sales /use tax paid on supplies purchased from Oriental Trading for the annual Egg Hunt, and for the entertainment that has been booked for the summer Music in the Parks series. BACKGROUND This is a request for the Council to approve the expenditures from the donation account listed below: Expenditure Amount Use /Item Purchased Donation From $500.00 Cross Nurseries - trees purchased for Arbor Day Dakota Electric $ 96.06 Oriental Trading - sales /use tax - supplies for Egg Hunt Rosemount Jaycees $280.00 Kevin Carrol /Legacy - Music in the Park Target Corp. $120.00 Chris Hinding /Alphabets - Music in the Park Target Corp. $600.00 Tracy Lundeen /Surfin Safari - Music in the Park Target Corp. SUMMARY Seeking approval from the Council for the expenditure of funds from the Donation Account for the above items. Aw J DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 08 -01 -03 Amount Received: $1,000 Receipt # for Donation: # NSA Purpose of Donation: Music in the Park Account # for Donation: 101- 22223.29 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,000 To be Spent from Acct #: 101 - 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Music in the Park AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $1,000 Amend Expenditure Acct #101- 45100 -01- 439.00 $1,000 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # . qr � Debit: 101 - 22223.29 (Donation Liability #) $1,000 Credit: 101- 36230.00 $1,000 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 1, 2004. M 4-11 *. CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: June 1, 2004 AGENDA ITEM: Expenditure Approval from Donation AGENDA SECTION: Account - Parks & Recreation Dept. $500.00 PREPARED BY: Dan Schultz, Parks &Recreation Director AGE M M. � 0 �Y1 $ 96.06 APPROVED BY: ATTACHMENTS: Donation Revenue Worksheet $280.00 RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. Chris Hinding /Alphabits - Music in the Park ACTION: $600.00 ISSUE Seeking approval for expenditures from the Donation Account for trees purchased from Cross Nurseries for the 2004 Arbor Day tree give -away, for sales /use tax paid on supplies purchased from Oriental Trading for the annual Egg Hunt, and for the entertainment that has been booked for the summer Music in the Parks series. BACKGROUND This is a request for the Council to approve the expenditures from the donation account listed below: Expenditure Amount Use /Item Purchased Donation From $500.00 Cross Nurseries - trees purchased for Arbor Day Dakota Electric $ 96.06 Oriental Trading - sales /use tax - supplies for Egg Hunt Rosemount Jaycees $280.00 Kevin Carrol /Legacy - Music in the Park Target Corp. $120.00 i � Chris Hinding /Alphabits - Music in the Park Target Corp. Corp. $600.00 Tracy Lundeen /Surfin Safari - Music in the Park Target SUMMARY Seeking approval from the Council for the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: Numerous Dates Numerous # N/A Safety Camp Account # for Donation: 101 - 22223.25 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $166.47 To be Spent from Acct #: 101 - 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: S afety Camp AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: Amend Expenditure Acct #101 - 45100 -01- 439.00 (The two- dollar amounts should be the same.) $166.47 $166.47 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.25 (Donation Liability #) $166.47 Credit: 101- 36230.00 $166.47 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 15. 2004. 0* A CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: June 15, 2004 AGENDA ITEM: Expenditure Approval from Donation AGENDA SECTION: Account - Parks & Recreation Dept. CONSENT PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. Ins., SKB ACTION: ISSUE Seeking approval for expenditures from the Donation Account for expenditures for Safety Camp and Memorial Day. BACKGROUND This is a request for the Council to approve the expenditures from the donation account listed below: Expenditure Amount Use /Item Purchased Donation From $166.47 Foremost Promotions - Safety Camp Supplies First State Bank Rosemount, Toombs Ins., SKB Environmental, Dakota Electric $629.18 Ken Talbert - Veterans' Memorial /Memorial Day Vietnam Veterans, t -shirt sales, Rosemount VFW SUMMARY Seeking approval from the Council for the expenditure of funds from the Donation Account for the above items. .f *t DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Numerous Dates Amount Received: Numerous Receipt # for Donation: # N/A Purpose of Donation: Veterans' Me m o rial Account # for Donation: 101- 22223.24 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $629.18 To be Spent from Acct #: 101- 45100 -01- 439.00 .(Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Veterans' Memorial AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $629.18 Amend Expenditure Acct #101 - 45100 -01- 439.00 $629.18 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # S ) Debit: 101 - 22223.24 (Donation Liability #) $629.18 Credit: 101- 36230.00 ,$629.18 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 15. 2004. [Q � 1a 3 st CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: June 15, 2004 AGENDA ITEM: Expenditure Approval from Donation AGENDA SECTION: Account - Parks & Recreation Dept. CONSENT PREPARED BY: Dan Schultz, Parks & Recreation Director AGE / 1, ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. ACTION: ISSUE Seeking approval for expenditures from the Donation Account for expenditures for Safety Camp and Memorial Day. BACKGROUND This is a request for the Council to approve the expenditures from the donation account listed below: Expenditure Amount Use /Item Purchased Donation From $500.00 Foremost Promotions - Safety Camp Supplies First State Bank Rosemount, Toombs Ins., SKB Environmental, Dakota Electric $629.18 Ken Talbert - Veterans' Memorial /Memorial Day Vietnam Veterans, t -shirt sales, Rosemount VFW SUMMARY u Seeking approval from the Council for the expenditure of funds from the Donation Account for the above items.