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HomeMy WebLinkAbout2.a. BudgetCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Work Session Date: October 13, 2004 AGENDA ITEM: 2005 BUDGET AGENDA SECTION: DISCUSSION PREPARED BY: JAMIE VERBRUGGE, CITY ADMINISTRATOR AGE ATTACHMENTS: Non -salary benefit renewal information (attachment #1); Non -union salary adjustment spreadsheet (aft #2); Public Works current and proposed APPROVED BY: organizational chart (aft #3); PW job descriptions (aft #4); PW task codes and sampling of hours aft #5 RECOMMENDED ACTION: Give staff further direction on budget preparation ISSUE Continued discussion of the preliminary 2005 City budget documents. BACKGROUND The City Council approved the preliminary 2005 budget and tax levy at its meeting on September 7, 2004. At that time and in previous Council discussions, staff forecasted that there were several issues requiring additional Council discussion and direction prior to setting the final levy and budget in December. The purpose of the discussion at this Work Session is to continue those discussions. Non - salary bene #ts The City received a portion of its renewal rate information in September for 2005. The renewal for health insurance includes a 12% increase to monthly premiums, while information regarding dental and long -term disability insurances is still unavailable. An increase is dental premiums is likely to be minimal, if any at all. Life-insurance rates remain unchanged. The City of Rosemount coordinates its employees' health benefits with Blue Cross Blue Shield of Minnesota, through the Southwest/West Central Service Cooperatives' Group Insurance Pool for Cities /Counties /Other Governmental Units. The cooperative is administered by the Appletree Institute. The cooperative allows the City, with its relatively small covered- employee population, to benefit from a much larger overall pool of employees to determine experience ratings and rates. The cooperative includes 53 cities, 14 counties, and 33 other governmental units. Page 2 of 7 The health insurance increase is based on a 28 -month review of the City's experience rating. Claims in 2002 were 119% of premiums paid and 2003 claims were 104% of premiums paid. The loss ratio for the first four months in 2004 is 85% of premiums paid. Our usage and claims are trending in a positive direction. Whether that can be attributed to a change in employee usage or is a result of a relatively healthy population cannot be determined at this time. However, we are optimistic that, in the long run, experience ratings will improve translating into more stable anticipated premium increases. As we did in 2003, Administration convened a Labor - Management Committee to review benefit renewals. Employees expressed concerns about the plan related to out -of- pocket cost increases and perceived difficulty in the administration of the plan. Both concerns area result of the City's conversion at the beginning of the year to a high - deductible plan, known as a VEBA, which emphasizes employee- managed health savings accounts and more awareness of the costs of health system utilization. While the City experiences a 12% ;increase in premiums, employees will experience an increase in out -of- pocket expenses if they utilize the health network as well as a premium increase. The deductibles are increasing from $1100 for single and $2200 for family, respectively, to $1150 and $2300. Last year, the Appletree Institute provided a one -time grant to employees' health savings accounts as an incentive to shift to the VEBA plan. The grant was not anticipated for this year and Appletree has confirmed that it will not be provided. The grant amount was $240 for single coverage employees and $600 for family coverage employees. The premium increase that family coverage employees will experience is approximately $24 /month (from $203 to $227.33). Single employee coverage premiums continue to be paid fully by the City, as agreed upon in the respective labor contracts. Several employees on the committee expressed an interest in having the City go out with a Request for Proposals (RFP) for a new health plan as a means to reduce cost increases. According to the City's benefit consultant, Jeff Azen of the Stanton Group, there are risks and rewards to seeking proposals. The most significant consideration is that, based on the 'participation requirements of the Appletree Institute, the City will be forced to leave the cooperative if we seek proposals. Another risk is that the result of the proposals may not be as beneficial as hoped. The reward is that a provider will enroll the City at a reduced cost compared to what is paid now. However, according to Mr. Azen, it has been the experience of other cities that the reduced premium is short -lived as health providers will not make a long -term commitment to reduced rates and that subsequent cost increases can be even more dramatic as providers attempt to recoup their earlier competitive rates. The City Administrator agreed to discuss the possibility of soliciting proposals with the City Council. The City's options related to the proposed premium increase are limited by the contracts with the respective collective bargaining units committing the City to fully fund single premiums and pay 65% of the difference in premiums between single and family coverage. The Council may choose to discuss the employees' desire to solicit RFPs as a budget policy consideration. Page 3 of 7 Salary Adiustments Implementation of equitable pay ranges continues to be a performance goal of the City Administrator. This continues the past practice of negotiating ranges to be the average of the Stanton Group VI cities and evaluating internal equity for comparable worth requirements. Stanton survey results are also analyzed to assure pay is competitive with market. Attached for Council review is information regarding the proposed compensation for non- union positions in 2005. In addition to providing an annual market rate adjustment, staff is proposing an increase in salary range for 5 positions (7 employees) highlighted in the attached chart. You will note on the chart that current City ranges, Stanton ranges and Pay Equity ranges (adjusted with market rates) for non -union positions have all been provided. The final column notes the range that is being recommended for each position. The recommended ranges were developed by considering each of the three factors listed below and making an educated determination of the pay range that best fits Rosemount's unique circumstances. Proposed compensation is based on three different factors: 1. Assuring Pay Complies with Pay Equity Requirements. One of the main factors in determining public sector compensation is assuring internal equity of pay by performing a pay equity analysis. The basic premise behind pay equity is that positions which have the same relative value in terms of points should be compensated similarly. In the attached information, you will see that each of the non -union positions being discussed has been assigned a point value. The number of points is established by utilizing the Hay System, a model for scientifically assigning points to job duties. After points are assigned, a pay equity analysis is performed which determines (based on points) the predicted compensation for a position. The City must achieve predicted compensation levels for a balanced number of female dominated job classes versus male dominated job classes. If the mandated percentage is not achieved, the City is considered out of compliance and the State may impose corrective action. The most recent pay equity report was filed in January 2002. The numbers reported in the attachment are representative of our current standing. 2. Assuring Pay is Competitive with Market Assurance that pay is competitive with the market is achieved by reviewing the Stanton Group Salary Survey and adjusting compensation for positions below the average for other Stanton VI cities (metro area cities with a population between 10,000 and 25,000). 3. Market Rate Adjustment The final step in establishing a proposed compensation rate for non -union position is to consider a Market Rate Adjustment (previously referred to as COLA). This adjustment provides for an increase that is comparable to the increases allocated to other sectors of the labor market. The actual market rate adjustment being proposed is 3 %, the same percentage increase negotiated with the City's unions. Page 4 of 7 Specific to the 5 positions being recommended for salary range adjustment, the Assistant City Administrator conducted an analysis that determined that three of the positions — Community Center Manager, Parks & Recreation Supervisors (three employees), and City Clerk — were under compensated in both the Pay Equity and market rate analysis. All City positions were reevaluated for Pay Equity points by the City's compensation consultant. The analysis revealed that the positions of Assistant City Administrator and Public Works Superintendent dramatically changed in point value due to a shift in job responsibilities. The increase in those points warrants a salary range adjustment, however market comparisons have led Administration to implement only half the amount of the salary- recommended increase. The cost increase associated with the five salary range adjustments is approximately $15,000. This figure has already been included in the preliminary budget numbers. Staff also anticipates undertaking a broader pay equity and market review in spring 2005 to review the wages of all positions. This is typically done in advance of contract renegotiations. All collective bargaining agreements run through the end of 2005 and negotiations are anticipated to.occur beginning next summer. Stafng Additions Staff has proposed the addition of two public works supervisors, as well as a management analyst in the Public Works Department. Staff perceived consensus by the Council to move forward with the management analyst, however there were questions regarding the supervisors that require continued Council discussion. As discussed previously, the current Public Works structure has all employees reporting directly to the Public Works Superintendent. Reducing the number of direct reports and increasing the amount of direct supervision in the field is a key consideration to reorganizing the department. There are also work duties, both regular and non - recurring, that take line employees from the field. The addition of the supervisors should eliminate the need for maintenance workers to handle those situations, as well as having the benefit of putting the equivalent of a Y2 FTE maintenance worker, now performing administrative utility work, back in the field. The supervisors are planned to be working supervisors and it is anticipated that they will be in the field up to 50% of the time. Another consideration for creating the positions, as detailed in previous discussion materials, is that the Public Works Department will have the capacity to implement a number of program goals that currently are not being performed or are currently not receiving the amount of time necessary to fully implement. In an effort to provide a better insight into the work being performed by Public Works employees, staff has prepared a job duty time - spent breakout. Employees record the number of hours worked on various tasks on their respective time sheets. Although this data is collected, due to staffing constraints it is not currently entered into any type of system for analysis. The breakouts have been pulled from the first week of each month in 2003. It should be noted that, because of the one -week sampling, various seasonal duties may be underrepresented if the events did not occur during the compilation period while annualized r Page 5 of 7 averages may be skewed because of the seasonal nature of those same various tasks. The data was in raw form and would require significantly more time to effectively sort and analyze. One supervisor would be fully funded through the Streets and Parks general fund budgets. The second supervisor would be funded at 20% from the general fund, with the remainder of compensation being allocated to the various utility funds. In other words, the two supervisors have a budgetary effect of 1.2 full -time equivalents (FTE) on the general fund operating budget. This item is for Council discussion. If there is additional information that we can provide in advance of the meeting, please contact me. Pavement Management Program In 2003, the City initiated the development of a formal pavement management program to address the ongoing maintenance of the City's street system. The pavement management program includes the field assessment of the condition of the City's street system and the modeling of the condition and financial requirements to maintain the system at a determined level. The goal of the pavement management program is to efficiently allocate dollars to the preservation and maintenance of the City's street system at appropriate times to maintain the streets at an acceptable level. Based on the initial modeling, three funding scenarios and associated 20 year projections were developed and reviewed with Council earlier this year. The first funding scenario included the following funding levels: • Crack Sealing $35,000 • Sealcoat $135,000 • Structural Overlays $50,000 • Street CIP $750,000 • Total Funding $970,000 Based on this level of funding, the 25 year backlog, or unfunded needs would grow to approximately $72,000,000 and the average Pavement Condition Index (PCI) for the City street system would be at 19 on a scale of 1 to 100. The second funding scenario consisted of increasing the total annual funding amount from $970,000 to $1,500,000 for 15 years and then jumping -up to $3,000,000. Based on this funding scenario, the annual backlog would remain at or below $10,000,000 and the average PCI would remain at or above 70. The third funding scenario consisted of increasing the total annual funding amount 10 percent per year through 2009, level through 2020, and increasing annually.20 percent thereafter. 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Ilounoo joi uolssnoslp Aollod eq i 'B>iS waJ panlaoaJ siellop 4lIM 6ulpunj aq o} pesodoid si 000`00Z$ 6ululewaa a41 '000`00£` �$ 01 000`09l$ woa,J junowe dlo heals eqj jo aseaaoul a4} ul pajoellei sl 4o14M lebpnq d10199JIS 94l 01196pnq adueuejulew hails a4j woal 000`g£ L$ 6ul4lus Aq lebpnq pasodoid a4} ui pa}oallei sl junowe s141 '000`005` 6$10 larval a }e anoge paluesaid olaeuaos 6ulpunj puooas eqj 4lIM aouepi000e ul wei6oad juawabeuew juawaned eqj 6uipunj sepnloul ja6pn8 g00Z pesodoid juaiino eqi L 10 9 abed I < Page 7 of 7 The intent of the discussion is to get Council feedback on the document, timelines, and priorities. Following the discussion, staff will present the Key Financial Strategies for adoption at the Council meeting on October 19. This does not represent the end of the KFS process, but rather the beginning. Staff anticipates that Council will want to start talking about prioritizing major investment projects. The document and future year projections will serve as the backbone for Council's discussion in the coming months as the projects — especially the community amenities — are considered and staff is given direction to proceed. Other Items If there are other budget- specific items that Council wishes to discuss at the work session, please contact the City Administrator in advance so that staff has an opportunity to compile information that will be useful for discussion. Also, if there is information from previous Council discussions of the budget that you would like to reference but have not retained, please contact the City Administrator to provide that detail. SUMMARY The budget discussions are necessary to give staff direction as the City Council moves toward adoption of a final levy and budget in December. Ar FLANDOUT 5 2 I � i For Coverage Year January I -- December 31, 200.E I 1 Membership of the Minnesota Cities /Co unties /Other Governmental Units' Group Insurance Pool has elected' a nine - member Executive Committee. The purpose of the Committee is to respond to the needs of the pool membership; to I request and review data; to advise and to make recommendations to the pool members, to administration and to the ' Appletree Institute Board of Directors; and act on behalf of the pool - membership eiembership in the'interini of annual meetings. I In Executive Committee session on August 5, 2004, the following formula was approved by Committee members for presentation to pool membership. This formula proposes the renewal rate increases which will be applied to rates for I member units purchasing health /hospitalization insurance for the coverage year be ginnin g January 1, 2005. 1 Renewal Formula for January 1 — December 31, 2005 If Needed Increase is less than 2.0% Give 3.5% Increase If Needed Increase is less than 3.0% Give 4.0% Increase If Needed Increase is less than 5.0% Give 5.0% Increase If Needed Increase is less than 6.0% Give 6.0% Increase I If Needed Increase is less than 10.0% Give 8.0% Increase If Needed Increase is less than 11.0% Give 9.5% Increase I If Needed Increase is less than 12.0% 11.0% Increase If Needed Increase is less than 20.0 Give 12.0% Increase If Needed Increase is less than 30.0% Give 14.0% Increase If Needed Increase is less than 40.0% Give 16.0% Increase If Needed Increase is less than 60.0% Give 17.0 Increase If Needed Increase is less than 70.0% Give 18.0% Increase If Needed Increase is 70.0% or more Give 18.0% Increase Renewal Rate Increase for GtoupN umberk'.30 17 1/1/0,5 Nelzded Tacxease as ldentiRed. W Cardtr 20.,70- 1/1/05 Adjustment Due to FU h Case. s (&70%) . QS Actual Immerse Aped AccarcHng to, Fotmula, 12,00 e PLAN INFORMATION ❑ Carrier: SW/WC Service Cooperative ❑ Group Number: CIO 17 ❑ Plan: VEBA $1100 (plan number 83 0) ❑ Renewal Date: January 1St ❑ # of Employees Covered: 69 ❑ City Contribution: Single Coverage: 100% Family. 65% of the Difference between Single and Family Coverage plus the Single Coverage HISTORY ❑ In 1995, the City of Rosemount first became covered under SW /WC Service Cooperative. ❑ Effective January 1, 2004, the City of Rosemount offered employees a VEBA plan option. ❑ Effective January 1, 2005, BCBS Service Cooperative increased the deductible by $50 from $1,100 to $1,150. PREMIUM RATE HISTORY -'� ' " - + --*, , --J FAA" v11C1 cu. KA Clients — Active\Rosemount, City of\Crroup\RenewaARenewal 2005 2004 MEDICAL RENEWAL ❑ The service cooperative is requiring a 12% increase to the current plan assuming no plan design modifications. ❑ For the four - month period from January through April 2004, the City's loss ratio is 85.19% ($124,298 of plan expenses versus $145,900 of paid premium). There is a significant amount of lag time for these claims reports. Consequently, claims reports through second quarter will not be available until mid November of 2004. RENEWAL ACTION ❑ We recommend that the City of Rosemount retain the current benefit design with the required changes and the 12% increase to the current rates. Please see renewal materials for more information. KA Clients — Active\R.osemount, City oAGroup\Renewal\Renewal 2005 2 HISTORY ❑ From January 1, 1995 through December 31, 1997, Fortis Benefits was the dental carrier. ❑ In 1998, the City of Rosemount changed from Fortis Benefits to Delta Dental of Minnesota. The City received a two -year rate guarantee. PREMIUM RATE HISTORY 2005 NA NA NA 2004 $36.10' - $106.25 0% 2003 $36.10 $106.25 4.9% 2002 $34.40 $101.30 27.2 %/27.5% 2001 $27.05 $79.45 0% 2000 $27.05 $79.45 17.4 %/15.8% 1999 $23.05 $68.60 0% 1998 $23.05 $68.60 - 9.39 % /- 10.85% 1997 $25.44 $77.05 16% 1996 $21.93 $66.42 9% 1995 $20.12 $60.94 N/A K:\ Clients — Active\Rosemount, City oflGroup\Renewal\Renewal 2005 M 4 KA Clients — Active\Rosemount, City oflGroup\RenewallRenewal 2005 f . HISTORY ❑ In 2000, the Managed Disability Solutions provision was added. ❑ 2001, Fortis reduced the renewal from 14% to 3% with a two -year rate guarantee. ❑ 2003, originally Fortis required a 24.2% increase due to loss ratio from 10/1/98- 8/31/02. The City added full family integration provision to obtain a $35 rate per $100 of covered payroll. BENEFIT SUMMARY ❑ 60% of monthly pay ❑ Maximum Scheduled Amount: $4,500 per month ❑ Minimum $100 per month ❑ Elimination Period: 90 days ❑ Own Occupation: 36 months ❑ Full Time: at least 30 hours per week ❑ Employee Contribution: 100% 5 PREMIUM RATE HISTORY 2005 NA NA 2004 $0.35 Oo /u 2003 $0.35 0.61 % 2002 $0.33 0 % 2001 $0.33 3.1% 2000 $0.32 0% 1999 $0.32 0% 1998 $0.32 0% 1997 $0.32 0% 1996 $0.32 0% 1995 $0.32 N/A CLAIMS AND PREMIUMS HISTORY 10/1/03 — 8/31/04 NA NA 1 NA 10/1/02 - 8/31/03 $9,742 $8,056 82.7% 10/1/01 — 9/30/02 $9,038 $13,023 144.1% 10 /l /00 — 9/30/01 $8,525 $10,791 126.6% 10/1/99 -- 9/30/00 $7,472 $12,067 161.5% 10/1/98 — 9/30/99 $7,215 $16,354 226.7% Combined $41992 $60,291 143.6% 2004 LONG -TERM DISABILITY RENEWAL ❑ The group's long -term disability renewal is not available from Assurant Benefits (formerly Fortis) until October 2004. RENEWAL ACTION ❑ None recommended at this time. A PLAN INFORMATION ❑ Carrier: Minnesota Life Insurance Company ❑ Group Number: 22756 ❑ Renewal Date: January 1" ❑ # of Employees Covered: 68 HISTORY ❑ Effective January 1; 1997, the City changed its renewal date from July 1 st to January 1 st. ❑ In 2002, Optional Life for employees, spouses and dependents was added. BENEFIT SUMMARY ❑ Basic Life Amount: $10,000 (The Basic Life Insurance coverage for employees are paid by the City, which includes a matching amount of Accidental Death and Dismemberment coverage). ❑ Employee Optional Life: Up to $300,000. Guarantee Issue: $10,000 ❑ Spouse Optional Life: Up to $150,000. Guarantee Issue: $10,000 ❑ Dependents Optional Life: $10,000. Guarantee Issue: $10,000 MONTHLY PREMIUM RATE HISTORY K:\ Clients — Active\Rosemount, City oAGroup\Renewal\Renewal 2005 7 j 2005 LIFE INSURANCE RENEWAL ❑ No rate increase is required. RENEWAL ACTION ❑ No changes recommended. K:\ Clients — Active\Rosemount, City oflGroup\Renewal\Renewal 2005 PLAN INFORMATION ❑ Carrier: CNA ❑ Renewal Date: January I" ❑ # of Employees Covered: 16 employees and 10 spouses HISTORY ❑ The City first implemented this plan August 1, 2003. BENEFIT SUMMARY ❑ See Attached. MONTHLY PREMIUM RATE HISTORY ❑ See Attached. 2005 LIFE INSURANCE RENEWAL ❑ No rate increase is required. RENEWAL ACTION ❑ No changes recommended. KA Clients — Active\Rosernount, City of\Group\Renewal\Renewal 2005 9ND' ow0 tla'��O� CD Ot C O ,., . O O C O C n at O C :, C C O :; Cv :; W O Q. C CD 3 3 'O +G : O 'G 'O n �` N ' 0 '�' M O � �. a 0 0 ,� 0 ;y : c.� .' �m 3 � � n.m o 0 0 � t� a ep c ft� _. c� r Q° 0 co CD CD CD in O 4 `£<'. �� . O v O ZI �O d Q o • W {� C] �' Cn fl O) t1 W 0) fl. CO p OD ? O �' OD P N Cn � CJi O -' COO , V w O c c _ OD CA { t Q P P 01" CS) O) O C3) O O V Oo O 06 OD O W CD 0) O h , -y W 00 O O) V O O N , : 0) -� y , • `� O O "� A V O V U7 O Cfl CC) O V '„ '. 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Z M ( D 3 AF 1�d r 1 ,: ,� CITY OF ROSEMOUNT POSITION TITLE: Operations Superintendent DEPARTMENT: Public Works ACCOUNTABLE TO: City Administrator SUMMARY OF POSITION .4 T T -r y - JOB DESCRIPTION SEPTEMBER 2004 Provides overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the area of streets, trails, city water and sanitary sewer systems, storm sewer systems, parks, buildings, vehicles and maintenance equipment. Supervises the Operations Division staff and oversees activities and staff development. Responsible for division program delivery and management of division assets. Assists the City Administrator with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of the Public Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Program Direction and Coordination. ■ Studies organization and operations and effects changes which will enhance the effectiveness of the division. ■ Ensures that all applicable laws, policies, and rules of applicable local, state and federal governments are adhered to in the delivery of division activities. ■ Oversees the Public Works maintenance activities to meet the needs of the department. ■ Develops the department's goals and long range plans. Works closely with all Public Works maintenance divisions combining efforts and consolidating work. ■ Assigns staff across the department as needed for efficient and effective operations. ■ Coordinates activities and resources with other City departments such as Parks and Recreation. ■ Establishes operating policy Performs 24 -hour call in case of emergencies. 2. Supervision and Staff Development • Responsible for supervision of all staff in the Operations Division. • Encourages and coordinates employee development for staff. • Develops and coordinates training programs for staff, encourages cross training opportunities for employees, coordinates safety meetings and enforces all safety rules and regulations to ensure compliance with OSHA standards. • Performs annual performance evaluations of division staff with input and involvement from supervisors. •peu6isse se sagnp aayjo swaojaad . •pau6isse ao papaau se sienpinipui JO sdnoa6 of uoilewaojui sa}ncip1sip pue suoijejuesaad seNew `Ouijaaw snopen spua:4y •spoda i pue swea6oad `swews snoijen uO saalndwoo qj!m s�aoM . •panlonui s91OU96e IeIuawuJanO6 snoiaen ayj 10 sjuawaainbei eqj jaaw of Aiesseoeu sleiluepaao lie suiejuiew . •sanssi leoilpo uo suoilepuawwooaa saNew pue pawojui jolealsiuiwpy Ajio eqj sdaa}l . •aauuew ani1oa . 4a -IsOO a ui saovuas IuaiO!JJa 10 AaaniIap ainsue o} saoinosaa leuaalxe pue leuaalui yjoq jo asn jadoid saleuipa000 . •uoisinia suoijeaado 6uivaaouoo sjuieldwoo pue sapinbui Oilgnd of spuodsa�j . leaauao •5 •spwil 196pnq uigl!m aje sejnlipuedxe uoisinip salnsu3 . •6uipunj pue slenoidde papaau sainoeS . •pajoea}uoo aq of Nionn uo sa}ewi}se pue spiq suielgo pue juawdinbe pue slepajew papaau aol suoilpinbaa sassooad pue sajeup000 . 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'(dlo) sjoafoJd juawanoadwI 1ejideo }uawpedap saasJanO pue sajeuipaoOo . sjoeiluoo pue 196png •�, •papaau se sjoefoid uo sioloeiluoogns pue uoijorulsuoo saasJano . •sJ974ew uoisinip pue swei6oid `seplod `spodai juasaid pue nnainaJ o} suOissiwwOO pue `sdnoj6 poogjogy6ieu `I!ounoo gjinn slaaw . - s}uawaiinbei pue speau laonn jaaw of sainp000id, pue sepilod salepdn pue sdOIanaQ . - uoisinia suoijeaado aol sisAleue pue slaagspeaads `eouepuodsaajoo `spodai alepdoidde se iedaad - paiinbaa se suoijeogioads pue sueld sdOIanap `sjuawanoadwi papaau seugap pue sa}enlen3 . •saijini}oe juawanojdwi pue eoueualuiew `}uewdOlanap `joefad `sIasse uOisinip ale saasJanp .. }uewdolanaQ pue s10afOad `,slassy •£ •papaau se gels pue siosuuadnS of:poddns sepinad •sanssi lauuosaad ui siosvuadns s1sisse pue sloajiQ •}}e }s aeln6ei pue leuoseas saaiH •s6uijaaw gels jeln6aj spnpuoo suoisinia suoijejado eqj uiylinn sapilod lauuosiad pue }oeiluoo uoiun saalsiuiwpy op I I R. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. Five years experience in street, highway or utility department. 3. Two years supervisory experience. 4. Vocational training in the area of heavy equipment operation, infrastructure management or construction. DESIRED QUALITIFICATIONS 1. Two years experience in street, highway or utility department management. 2. Supervisory experience in union setting handling grievances and union issues. 3. Experience with performance evaluations.. 4. Thorough knowledge of municipal budgeting and the operation of local government administration. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Ability to effectively manage staff. 2. Ability to manage and resolve conflicts. 3. Ability to manage multiple divisions in an efficient, effective and cooperative manner. 4. Previous experience with budgeting and handling capital. requests and purchasing. 5. Experience in writing reports, RFP's, managing contracts and reviewing proposals. 6. Ability to develop and maintain positive and effective working relationships with Public Works and Parks and Recreation Departments as well as other City departments, commissions, Council, businesses and the public. 7. Ability to communicate clearly, both orally and in writing. 8. Experience with OSHA requirements /mandates, Employee Right to Know and CDL requirements. 9. Ability to physically move about properties, facilities and construction areas to carry out duties of position. 10. Ability to perform function and use or understand use of maintenance equipment used by division. 11. Valid MN Class B drivers license. 12. Computer experience and a working knowledge of MS Word, Excel, PowerPoint and Outlook. TOOLS AND EQUIPMENT Knowledge of operation and use of city vehicles and maintenance equipment, personal computer, phone, copy machine, fax machine, radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 J A pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator ` Jamie Verbrugge, City Administrator AT7 * y -2 "44 r CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION JOB DESCRIPTION SEPTEMBER 2004 Public Works Supervisor (Streets and Parks) Public Works Operations Superintendent To provide overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the areas of streets and parks. Responsible for the supervision, planning, management of facilities, personnel and operations of the Streets and Parks Divisions to ensure maximum efficiency, economy and effectiveness in providing optimum service levels in a growing community. Assists the Operations Superintendent with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of Public Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Directs and oversees the day -to -day activities of the Streets and Parks Divisions. ■ Responsible for division program delivery and management of division assets. ■ Establishes work priorities for the Division. ■ Evaluates and recommends purchases of major items for the Street and Parks Divisions, including reviewing specifications for major equipment. ■ Monitors and inspects work sites to ensure that contractual obligations are fulfilled. • Operates small engine equipment along with light and heavy equipment in the maintenance of city streets, curbs, parks and infrastructure as required. • Manages annual trail rehabilitation project as well as maintenance of major trail system. • Remains aware of legislation of public agency programs relating to licensing, building codes and chemicals, as it relates to park buildings and grounds. • Responsible for snowplowing call out and checking road conditions. • Takes prompt action during emergencies; on 24 hour call in case of emergencies. 2. Supervision of Staff • Responsible for the overall direction, coordination, and evaluation of these divisions. • Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. • Recruits, interviews, trains, plans, assigns, and directs work. • Evaluates performance; recommends discipline, suspension, transfers. • Addresses complaints and resolves problems of employees. 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This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as - the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator r -g CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: QTT 0 V 3 JOB DESCRIPTION SEPTEMBER 2004 Public Works Supervisor (Utilities, Buildings and Fleet Maintenance) Public Works Operations Superintendent SUMMARY OF POSITION To provide overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the areas of utilities, buildings and fleet maintenance. Supervises Operation's staff and oversees activities and staff development. Responsible for division program delivery and management of division assets. Assists the Operations Superintendent with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of Pubic Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Directs and oversees the day -to -day activities of the Utilities, Buildings, and Fleet Maintenance Divisions. ■ Preserves the physical integrity of the City's water and sewer systems through active participation, supervision, and leadership in the Utilities Division. ■ Ensures the public receives effective and efficient utilities services consistent with the vision of the Public Works Department and the City. • Coordinates and directs the maintenance and operation of the water and sewer systems and the Water Treatment facilities. • Establishes work priorities for the Division. • Takes prompt action during emergencies; on 24 hour call in case of emergencies. 2. Responsible for managing and implementing the remedial action program. • Monitors wells and schedules sampling. • Prepares required documentation. • Reviews and recommends plans concerning contemplated modification or expansion of the water, sewer, and treatment systems. • Responsible for ground water treatment facilities including treatment plants and ground water pumping stations. • Responsible for snowplowing call out and checking road conditions. 3. Communicates effectively with other Public Works Divisions and City Departments and coordinates various activities and projects. 4. 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NJom of Al!l!gy •g •swalsAs 6u!gwnld pue 6upoo `bulleay apnloui of sainjonJls leo!sAqd jo 96polmouy1 I •saldloulJd pue saoljoeJd 6uilebpnq led!olunw jo e6palmouy1 •g PUB swalsAs 96eu!eJp wJols `swalsAs uo!loalloo James `swalsAs uollnq!Jlslp pue AIddns Jalem o!ignd ui pesn saJnp000Jd pue spoy}aw `slepejew `salj!llpe} `juewdlnbe }o 96polmouyl •g •aoueuaju!ew 1994 led!olunw }o 96polmouy1 • I, S3111118V dN`d S 30031MONN MJVSS303N •suoljenlena eouewJojaad yl!m eoualJadx3 E •senssi uolun pue s93uenalJ6 6ulJpuey 6u!}}9s uolun ui eoueiiedxe AJosiAiednS z •juawe6euew eoueualulew sbulpl!nq jo eoueualu!ew laag `AlIgn ui eoualJadxe sJeaA omi L SNOIib'01311nvno a3NIS3a •asuaoll sJan!Jp 8 ssel0 NW P!Ien '01, •oilgnd leJau96 941 pue sessoulsnq `sJoloeJluoo `IauuosJad Aoue6e leluewwano6 Jaglo `suolsslwwoo 1 1puno0 Aj!O `}4els A4!0 `sluaw:Jedep Aj!0 Jaylo se Ilem se juaw:pedep sNJoM ollgnd ayJ y }!m d!gsuo!}elaJ 6uplJOM anlJoaJIa pue 9AII!sod a uielu!ew pue ysilgelse o} Al!I!gd '6 precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various' types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: Management Analyst DEPARTMENT: Public Works ACCOUNTABLE TO: City Engineer SUMMARY OF POSITION ,rrly t/. el JOB DESCRIPTION SEPTEMBER 2004 This is a professional level position of exempt classification and provides support to the City's Engineering and Operations Divisions. The position is responsible for working with the City Engineer and Operations Superintendent toward accomplishment of overall Department goals and objectives. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Composes word processes, reviews, and edits written material, e.g., memos, minutes and reports, and prepares routine correspondence. 2. Assists the City Engineer and Operations Superintendent in preparation of the annual budget. Coordinates efforts of department administrative staff. 3. Manages the paper flow of the department by tracking the status of departmental projects and activities and notifying the City Engineer and Operations Superintendent of problems. 4. Monitors the processing of City Council letters, insuring they adhere to prescribed timelines. 5. Provides training, work direction, coaching, and expertise in the direct supervision of other Public Works Department clerical staff. 6. Assists and monitors administrative work flow through department clerical staff, organizing their work to meet completion schedule. 7. Researches, compiles, analyzes, and organizes information, especially for budget preparation. 8. Develops and updates system for filing, indexing, and retrieving records. 9. Collects time cards and leave applications, making sure they have been correctly completed. 10. Tracks invoices, comparing them to relevant contracts and reviews purchase orders for proper coding and completion. 11. Provides information, explanation, and assistance to employees and the public. •_.e }s leopolo yl!m Al!l!ge Ajosuuedns •£ � •}uew:pedep gBnoayl mog Niomieded Al!ep 96euew pue Noeal of f4!1!gV 'Z � - Alluepuedepu! Niom of Al!l!gy - LL •seulyoew aoL4 10 AJOIJen a bu! }ei edo u! ll!NS '0 6 *seldlouljd juawabeuew ew!l jo uoljeo!idde ay} u! ll!NS '6 •seldloulad juawabeuew joefoid jo uo!jeo!ldde eqj u! ll!NS '8 •sII!Ns uo!leo!unwwoo uappm pue `Iegjan'leuo!ssajoid 6uoilS •L 'saanpeooid pue saoljoeid eo!lo pald000e jo 96pelmouyl •g .ollgnd eqj pue `seeAoldwe X4!0 `slelo!}4o pa }Dale yl!m sd!ysuollelai 6u! 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Ability to edit work for both self and others. 15. Ability to use complex word processing and spreadsheet programs, including Microsoft Word and Excel 16. Ability to type 60 words per minute. 17. Ability to establish and maintain effective working relationships with others. 18. Ability to maintain confidentiality. 19. Ability to perform basic arithmetic computations. TOOLS AND EQUIPMENT Photo copy machine, telephone, overhead projector, personal computer, postage machine, calculator; any standard office equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. - The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work performed and are not all- inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. 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