HomeMy WebLinkAbout6.j. Approve Joint Power Agreement for 2004 Traffic Markings, Cracksealing, and SealcoatingCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: January 6, 2004
AGENDA ITEM: Approve Joint Power Agreement for 2004
AGENDA SECTION:
Traffic Markings, Cracksealing and Sealcoating
Consent
PREPARED BY: Andrew J. Brotzler, P.E., City Engineer
AGENDA NO; o
ATTACHMENTS: Joint Power Agreement
APPROVED BY:
This item is for adopting the attached Joint Power Agreement for Traffic Markings, Cracksealing
and Sealcoating for the year 2004. This program has been an asset to the City of Rosemount for
many years and will be again in 2004. By combining quantities with a large group of cities, the
prices of these services are far below what we could get on our own.
Staff is currently working on what streets will be cracksealed and sealcoated for the upcoming
season. Street markings and striping will be done as usual with the exception of the new and
updated streets.
Staff recommends approval of this motion.
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City of
BURNSVILLE
100 Civic Center Parkway • Burnsville, Minnesota 55337 -3817 (952) 895 -4400
December 19, 2003
Mr. Rod Rippentrap
City of Apple Valley
14200 Cedar Avenue
Apple Valley, MN 55124
Mr. Don Volk
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Mr. Bud Osmundson
City of Prior Lake
4629 Dakota Street S.E.
Prior Lake, MN 55372
Mr. Tom Struve
City of Eagan
3501 Coachman Point
Eagan, MN 55122
Mr. Rich Lonnquist
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
Mr. Dave Westermayer
City of Inver Grove Heights
8150 Barbara Avenue
Inver Grove Heights, MN 55077
Mr. Bruce Loney
City of Shakopee
129 Holmes Street S.
Shakopee, MN 55379
Mr. Al Wiita
City of Savage
6000 McColl Drive
Savage, MN 55378
RE: 2004 -2005 JOINT POWERS AGREEMENT FOR TRAFFIC MARKINGS, STREET SWEEPING,
CRACK SEALING, SC NING AND SEAL COATING.
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Dear Gent men:
Enclosed is a copy of the Joint Powers Agreement (JPA) for the joint bidding on the above referenced items. This
Agreement includes the sliding scale percentage for the actual construction cost for each City. The City of
Burnsville collects this cost to cover coordination, legal and administrative costs. This will be billed to each City
at the end of the year.
Please call and indicate if you wish to participate in the 2004 -2005 JPA, and also place this Agreement on an early
agenda for your Council's action. After Council action, please sign the JPA for your City and return the original to
me at the Burnsville Engineering Department. Our City Council is considering the JPA on January 20"', 2004 with
the bid opening on February 20 2004. 1 will be calling in two weeks to get the necessary quantities.
Also, enclosed is a copy of the 2004 -2005 schedule and last year's abstract for your review. If you have any
questions, comments or suggestions, please feel free to call me at 952- 8954541.
Sincerely,
CITY OF BURNSVILLE
Cleve Crowningshield
Engineering Department
Eric: two (2)
{
JOINT POWERS AGREEMENT
2004 -2005 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE
ROSEMOUNT, SAVAGE, PRIOR LAKE, SHAKOPEE AND INVER GROVE HEIGHTS
AGREEMENT made this 20 day of January, 2004 by and between the cities of Burnsville,
Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Inver Grove
Heights.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for the
cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and
Inver Grove Heights utilizing one common contractor for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing, screening and seal coating services.
2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Inver
Grove Heights shall provide to Burnsville the estimated quantities for these services in each
respective community, and shall also approve the bid documents.
3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of
award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Inver
Grove Heights and upon their approval, award the contract pursuant to State Law.
Joint Powers Agreement
Page 2
4. Each city shall be responsible for:
• Preparing maps showing the proposed locations for these services including
estimating the quantities.
• Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
• Inspecting the contractor's work, measuring the quantities of work performed,
approving and certifying the progress or final payments to the contractor.
• Pay a percentage of actual construction cost to City of Burnsville for legal and
administrative cost on a sliding scale basis as follows:
$0 - 50,000 - 2%
$50,000 - 100,000 - 1.5%
Over 100,000 - 1.0%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake, Shakopee and Inver Grove Heights each of them, indemnify, save, and hold harmless the City
of Burnsville and all of its agents and employees from any and all claims, demands, actions, or
causes of action, for whatever nature, arising out of the contracting procedure by reason of the
execution or performance of the work purchased for each respective city under this agreement, and
that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and
Inver Grove Heights further agree to defend, at their sole cost and expense, any actions or
proceedings cominenced against their respective cities for the purposes of asserting any claim of
whatsoever character arising hereunder.
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities; otherwise the agreement will automatically terminate on March 15,
2005.
Joint Powers Agreement
' Page 3
I IN WITNESS WHEREOF,
the parties have caused this
Agreement to be executed on the
j date indicated below.
CITY OF BURNSVILLE
BY:
Mayor
Elizabeth B. Kautz
DATE:
BY:
City Manager
Craig L. Ebeling
CITY OF APPLE VALLEY
BY:
Mayor
DATE:
BY:
Clerk
CITY OF EAGAN
BY:
Mayor
DATE:
BY:
Clerk
CITY OF LAKEVILLE
BY:
Mayor
DATE:
BY:
Clerk
.CITY OF ROSEMOUNT
Mayor
DATE:
BY:
Clerk
Joint Powers Agreement
Page 4
CITY OF SAVAGE
BY:
Mayor
DATE:
BY:
Clerk
CITY OF PRIOR LAKE
BY:
Mayor
DATE:
BY:
Clerk
CITY OF SHAKOPEE
BY:
Mayor
DATE
BY:
Clerk
CITY OF INVER GROVE HEIGHTS
BY:
Mayon
DATE:
BY:
Clerk