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Home My WebLink About6.h. Services Agreement with Halloween Event CommitteeCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: October 19, 2004 AGENDA ITEM: Services Agreement with Halloween AGENDA SECTION: Event Committee Consent Agenda PREPARED BY: Dan Schultz, Parks & Recreation Director AGEN A NO. � E 6 H ATTACHMENTS: Service Agreement APPROVED BY: /!� RECOMMENDED ACTION: Motion to approve the 2004 service agreement with the Halloween Event Committee. ACTION: ISSUE In February of 2004, the City Council approved a Special Event Policy that was adopted to see that in -kind services provided by the City to the special event coordinators were being used in an efficient and effective manner. BACKGROUND In 2003 and to this date in 2004, staff has worked with the Halloween Event Committee and feels they have done an excellent job with coordinating the annual Halloween event. This year the event is titled "Haunted Woods Trail" and is scheduled to take place on Saturday, October 23 at Central Park from 6:00 pm to 8:00 pm. For the past two years, the in -kind services provided to the Committee have been very limited. The services have included postage ($200), shared advertising ($500), and assistance with picking up pumpkins (two staff and two trucks for three hours), use of a city park and crowd and traffic control from the police department. SUMMARY The services requested for this year's event are similar to past years and are viewed as to have very minor impact on City budgets and operations. Staff would recommend the City Council approve the attached service agreement. SERVICE AGREEMENT BETWEEN THE CITY OF ROSEMOUNT AND THE HALLOWEEN COMMITTEE THIS AGREEMENT is made the 19th day of October, 2004 by and between the City of Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City") and the Halloween Committee, a, Minnesota association (hereinafter referred to as "the Halloween Committee "); WITNESSETH: WHEREAS, for a number of years the Halloween Committee has conducted an annual civic festival known as the Halloween Festivity — Haunted Woods Trail (hereinafter referred to as "the Halloween Festivity"); and WHEREAS, the city council of the City has determined that it is in the best interest of the City and its citizens to promote the City and its businesses and to provide recreational opportunities for its residents by entering into a contract with the Halloween Committee to conduct the Halloween Festivity in 2004; NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements hereinafter set forth, it is agreed as follows: 1. The Halloween Committee will organize and conduct, in cooperation with the city staff, the Halloween Festivity for 2004, which shall run one evening, on a date to be agreed upon by Halloween Committee and the city council, in accordance with practices and standards of such festivals conducted in past years. Services shall include the recruitment, selection, training, and managing of such employees and volunteers as are necessary to conduct the Halloween Festivity, and shall include but not be limited to: a. advertising and promotions including the design, production and distribution of buttons, flyers and posters, and the development and installation of signs and banners; and b. securing all necessary governmental permits and seeking approval of street closings and other required City action; and 1 C. soliciting financial support from individuals, businesses and organizations including sponsorships of certain events. 2. The Halloween Committee will undertake the work of this agreement as an independent contractor, and the Halloween Committee officers, employees, volunteers, and agents shall not be deemed agents or employees of the City for any purposes, including, but not limited to, income tax withholding, workers' compensation and unemployment compensation. 3. The Halloween Committee will maintain liability insurance providing the following coverages: Commercial general liability with personal injury limits of not less than $1,000,000 per occurrence and a general aggregate limitation of not less than $2,000,000. The City of Rosemount will be named as additional insured on all such policies and proof of insurance will be provided to the City. 4. All services and activities conducted by the Halloween Committee shall be on a nondiscriminatory basis and in full compliance with all state and federal civil and human rights laws, regulations and rulings. 5 Those possessing current peddlers /solicitors' licenses cannot be part of the Halloween Committee events unless they have registered with the Halloween Committee and have been approved by the committee. 6. In consideration of the performance by the Halloween Committee of the foregoing, the City will provide in -kind services for the Halloween Festivity including postage, shared advertising, assistance with cleanup, use of a City park, and crowd and traffic control by the police department. CITY OF ROSEMOUNT By: William Droste, Mayor By: Linda Jentink, City Clerk HALLOWEEN COMMITTEE By: Halloween Committee Chairperson 2 Excerpt from the Regular Planning Commission Meeting of September 28, 2004 Public Hearing: 5A. CASE 04 -64 -LS Smith (14875 Dodd Blvd.) Lot Split. City Planner Pearson reviewed the Staff Report. Cynthia and Duane Smith submitted an application for lot split approval to sell the western 40 feet of their property to westerly neighbors, Jeffrey and Jackie Doehling of 14885 Dodd Blvd. A setback encroachment of the attached garage is along the western property line, but the recombination will not alter the current condition. Mr. Pearson stated that staff supports the request of the lot split and although it does not solve the non - conforming garage situation on the Doehling property, it may provide options for property improvements/building remodeling that currently does not exist. Chairperson Messner asked for questions for Mr. Pearson. The Commissioners had no questions. Chairperson Messner asked for comments from the Applicants. The Applicants had no comment. There were no questions for the Applicants. Chairperson Messner opened the public hearing. Chairperson Messner asked for public comments. There were no public comments. MOTION by Powell to close the Public Hearing. Second by Zurn. Ayes: Schultz, Zurn, Messner and Powell. Nays: None. Motion carried. Chairperson Messner asked for any follow -up questions. There were no follow -up questions from the Commissioners. MOTION by Messner to recommend that the City Council approve the lot split requested by Cynthia Smith for 14875 Dodd Blvd. subject to: 1. Recombination of the forty -foot wide western portion of the split parcel with the property at 14885 Dodd Blvd. 2. Dedication of standard drainage and utility easements except where structures are currently non - conforming. 3. Payment of G. I. S. fees. Second by Zum. Ayes: Schultz, Zurn, Messner and Powell. Nays: None. Motion carried. Mr. Pearson indicated this item is on the agenda for the October 19, 2004 City Council Meeting as a consent item. SITE MAP PROPERTY ID NUMBER: 34 -03010-050 -52 2004 ESTIMATED MARKET VALUES (PAYABLE 2005) 2004 BUILDING INFORMATION (PAYABLE 2065): FEE OWNER: PATRICIA J ANDERSON LAND: OOM LOT SIZE TYPE S.FAM.RES 14875 DODD BLVD BUILDING: 411� YEAR BUILT 1955 ROSEMOUNT MN 55068.4525 TOTAL: a01111M 48,856 TOTAL SO FT ARCH/STYLE 1 -1/4 STRY 1.12 TOTAL ACRES FOUNDATION SO FT 1092 PROPERTY ADDRESS: 14875 DODD BLVD SCHOOL DISTRICT: 196 7,877 ROAD R/W SO FT FINISHED SO FT 1326 ROSEMOUNT MN 55068 BEDROOMS 3 LOCATION: SE1 /4 SWi /4 SECTION 30- 115 -19 BATHS 1.5 PAYABLE 2004 TAXES FRAME WOOD PAYABLE 2005 HOMESTEAD STATUS: FULL HOMESTEAD GARAGE SO FT 624 NET TAX: "1111111M OTHER GARAGE SPECIAL ASSESSMENTS: 0,00 WATERSHED DISTRICT: VERMILLION RIVER MISC BLDG TOTAL TAX 8 SA: a LAST QUALIFIED SALE: PAYABLE 2005 ASMNT USAGE:RESIDENTtAL DATE: AMOUNT: i 1 r, 796 i 1 0 '<< I ,. 0 48 0 14826 4 15 1 3 / 14840 8 14 49 4 9 1 ❑ �J- _ y I I I 148500 f WN 14875 I "� = r ' LP I r r' i �.. i w w I _ 1 14874 149 I ' r 1 ,48 J41 88 14902 i 14916 '! f f} r r1495 ' r r j 1 149 0 425. I `` 4265 4235 15 4195 �I 175 155 NOTE: Dimensions rounded to nearest foot. PLAT NAME: SECTION 30 TWN 115 RANGE 19 N TAX DESCRIPTION: PT OF SW 1/4 COM 1317.7 FT Copyright 2004, Dakota County - E OF W LINE AT PT IN CEN DODD RD N 246 FT W 80.83 FT" this drawing is neither a legally recorded map nor a survey and is not intended to be used as one. TO W LINE E 1/2 OF SW 114 rhis drawing is a compilation of records, information and data located in various city, county, and TO PT OF BEG E 200.83 FT S ;late offices and other sources, affecting the area shown, and is to be used for reference purposes TO CEN RD SW ON RD TO INT mly. Dakota County is not responsible for any inaccuracies herein contained. If discrepancies are WITH W LINE E 1/2 OF SW 1/4 'ound, please contact Dakota County Survey and Land Information Department. N TO BEG 3011519 Nap Date: September 23, 2004 Parcels Updated: 9/172004 Aerial Photography: 2000 SITE MAP PROPERTY ID NUMBER: 34 -03010 - 100-52 2004 ESTIMATED MARKET VALUES (PAYABLE 2005) 2004 BUILDING INFORMATION (PAYABLE 2005): FEE OWNER: JEFFREY J & JACKIE L DOEHLING LAND: LOT SIZE TYPE S.FAM.RES 14885 DODD BLVD BUILDING: YEAR BUILT 1967 ROSEMOUNT MN 55068 -4525 TOTAL: 19,395 TOTAL SO FT ARCH/STYLE ONE STORY 0.45 TOTAL ACRES FOUNDATION SO FT 960 PROPERTY ADDRESS: 14885 DODD BLVD SCHOOL DISTRICT: 196 2,820 ROAD R/W SO FT FINISHED SO FT 1738 ROSEMOUNT MN 55068 BEDROOMS 2 LOCATION: SW1 14 SW1 /4 SECTION 30- 115-19 BATHS 1.75 PAYABLE 2004 TAXES FRAME WOOD PAYABLE 2005 HOMESTEAD STATUS: FULL HOMESTEAD GARAGE SO FT 572 NET TAX: dmmq� OTHER GARAGE SPECIAL ASSESSMENTS: 0.00 WATERSHED DISTRICT: VERMILLION RIVER MISC BLDG TOTAL TAX & SA: Mom LAST QUALIFIED SALE: PAYABLE 2005 ASMNT USAGE:RESIDENTIAL DATE: 3/2003 AMOUNT: O 14850 - 4 r Q Uj 48 4 &�. 14875 ox �1 a t _1 14860 ��^� �• NOTE: Dimensions rounded to nearest fool opyright 2004, Dakota County This drawing is neither a legally recorded map nor a survey and is not Intended to be used as one. this drawing is a compilation of records, information and data located in various city, county, and state offices and other sources, affecting the area shown, and is to be used for reference purposes mly. Dakota County is not responsible for any inaccuracies herein contained. If discrepancies are `ound, please contact Dakota County Survey and Land Information Deparlrtienl. Nap Dale: September 13, 2004 Parcels Updated: 8/19/2004 Aerial Photography: 2000 PLAT NAME: SECTION 30 TWN 115 RANGE 19 N TAX DESCRIPTION: PT OF W 1/2 OF SW 1/4 BEG INT E LINE W 1/2 OF SW 114 & CEN CR#42 (NOW DODD BLVD) N 240.04 FT W 75 FT S TO CEN ROAD NE ON CEN TO BEG 3011519 Boundary Sure.- & Lot _ Sheet i of Sheets Split Descriptions For: DELMAR H. SCH.WANZ Duane Smith LAND SURVEYORS, INC. 804102 14555 SOUTH ROBERT TRAIL ROSEMOUNT. MINNESOTA 55066 651- 4231769- SURVEYOR'S CERTIFICATE B04102A = Plot File 358.75 O S00'43'29'W 279.61 t \ 37.31 \ 242.36 Z E0 a F M 14 C 00 \ � �Z c� \ 0 � � - n , 1 1 S00'43'29 "W _ - - 240.04 1 - ' - \. , - 51.29 —� S00 "W 291.33 -- \ - "WEST LINE OF EI /2 OF SWI /4. SEC.30- TII5N -RT9W AS ESTABLISHED - \ ° By THE PLATS OF BROBACK TWELFTH ADDITION 6 0 BROBACK FOURTH ADDITION S00'43'29 'W W w s 37.31 - M _ O • \ Cj\ T m In I to a m m Z oi t ° \ -F - 245.91 HEAS. (246 DEED) 3 - -nT - -4 m ro- m rn • H n M - o c ru .� r- r \ H (j) —I O i ru to r H n t m O \ M-� �..Z N p .�. m m i 'n o \ 37.10 147.26 A ` r y N - - N '05'23'E 184.36 -- - " m rn m \ Q] s n n c m p o a ° r :I> m -n D C7 D , 0 C) NES0� -'1, \` Z N r I hereby certify that this survey, plan, or report was prepared by me */ DELMAR H. or under my direct supervision and that I am a duly Registered Land _ = SCH WAN2 = /{ Surveyor under the laws of the State of Minnesota � .• — 8625, t � � � .�� Dated % Gi l� -0 ¢ : ,�••• �� ?c Delmer H. Scnwarm o —`� ��i��•SURV�y�`�` Minnesota License No. 8625 \