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Home My WebLink About6.d. Fire Dept. Bids for New Breathing Apparatus and Compressor SystemCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JANUARY 20, 2004 The Fire Department has itemized in its approved Capital Improvement Projects (CIP) the replacement of the breathing apparatus equipment. The Self - Contained Breathing Apparatus (SCBA) units were purchased in 1991 with a 15 year life expectancy. The Fire Department would like to go to a higher pressure system at this time which requires replacement of all SCBA units. The budgeted estimate for this equipment is $132,000. Fire Department Captain Kevin Tucker and a task force have researched the various products available and considered what would best fit the City of Rosemount. Tucker and the task force have developed the attached specifications for two separate bids. One is for a 6000 PSI Air Compressor/Fill Station/Storage System and the other is for Self - Contained Breathing Apparatus. Staff recommends approval of the indicated expenditure with proper bid protocol follower, The time line process for purchase is as follows: ■ To City Council for approval Jan. 20, 2004 ■ Publish Ads for Bids Jan. 23, 2004 ■ Open Bids Feb. 24, 2004 ■ Award Contracts at City Council meeting Mar. 2, 2004 Staff requests that the City Council publish the Advertisement of Bids for a 6000 PSI Air Compressor/Fill Station/Storage System and Self - Contained Breathing Apparatus for January 23, 2004, and set the bid openings to be held on February 24, 2004 at 5:00 p.m. at City Hall. RECOMMENDED ACTION: MOTION to publish the Advertisement of Bids for a 6000 PSI Air Compressor/Fill Station/Storage System and Self- Contained Breathing Apparatus for January 23, 2004, and set the bid openings to be held on February 24, 2004 at 5:00 p.m. at City Hall. COUNCIL ACTION: CITY OF ROSEMOUNT GENERAL INSTRUCTIONS, REQUIREMENTS, AND SPECIFICATIONS SELF- CONTAINED BREATHING APPARATUS CONTACT: Linda Jentink, City Clerk Rosemount City Hall 2875 145 Street West Rosemount, Minnesota 55068 651- 322 -2003 VENDOR'S NAME IN eT SELF - CONTAINED BREATHING APPARATUS (SCBA) All questions /clarifications /inspections - contact: Fire Dept. Captain Kevin Tucker (H) 651- 322 -1959 (Cell) 651- 308 -6744 City of Rosemount 2875 145 Street West Rosemount, Minnesota 55068 We submit for your consideration the following bid in accordance with specifications on file in the office of the City Clerk in the City of Rosemount. MAKE OF EQUIPMENT BID MODEL OF EQUIPMENT BID All prices must be F.O.B. Rosemount, Minnesota. Base Bid Thirty (30) Self- Contained Breathing Apparatus $ (SCBA) NOTE: Any deviation from specifications for this self - contained breathing apparatus shall be noted on the specification sheet and a written explanation as to the exception provided with this bid form. Failure to do so may be reason for rejection of the bid. DELIVERY DATE: If the SCBA system is not delivered by the date stated or time specified, $50 per day liquidated damages will be enforced. Authorized Signature and title Bid enclosure requirements: 1. Bid Form and specification sheets. 2. Authorized Signature — (within bid form). 3. Statement of any deviations to specifications, attach to bid form. Date 4. Manufacturer literature & specifications sheets. 5. Manufacturer warranty statement. 6. Option/alternates to be bid individually. 1/13/04 Mailing list for Self- Contained Breathing Apparatus Alex Air Apparatus, Inc. 11670 Forada Beach Rd. S. E. Alexandria, MN 56308 1- 800 - 264 -2320 Clarey's Safety Equipment, Inc. 3555 9th Street N.W. Rochester, MN 55901 1- 800 -558 -8009 Continental Safety Equipment 899 Apollo Road Eagan, MN 55121 -2296 1- 800 - 844 -7003 Metro Fire 13915 Lincoln St. N.E., Suite D Ham Lake, MN 55304 1- 888 - 422 -1881 CITY OF ROSEMOUNT ADVERTISEMENT OF BID SELF - CONTAINED BREATHING APPARATUS (SCBA) Notice is hereby given that sealed bids will be received by the City of Rosemount until 5:00 p.m. on February 24, 2004 and will then be publicly opened and read aloud. Bids are being requested for thirty (30) self - contained breathing apparatus. Specifications may be obtained through the office of the City Clerk, City of Rosemount, 2875 145 St. W., Rosemount, MN 55068. All bids shall be on forms on file in the office of the City Clerk, which will be furnished free, to each bidder upon his request. All bids must be sealed, marked "Bids for Self- Contained Breathing Apparatus" and addressed to the City Clerk. Each bid shall be accompanied by a certified check, cashier's check, or bid bond in the amount of five (5 %) percent of the total bid price, made payable to the City of Rosemount. The City of Rosemount reserves the right to reject any and all bids and to accept the bid it feels is in the best interest of the community. Dated this 21 st day of January, 2004. BY ORDER-OF THE CITY COUNCIL. Linda J. Jentink, City Clerk City of Rosemount Dakota County, Minnesota Auxiliary aids and services are available Please contact the City Clerk at 651- 322 -2003 or 651- 322 -6219 (TDD number) to make a request. Examples of auxiliary aids or services may include: sign language interpreter, assistive listening kit, accessible meeting locations, etc. (on City Letterhead) Direction: • to City Council Jan. 20, 2004 • Publish Ad for Bid Jan. 23, 2004 • Open Bids Feb. 24, 2004 • Award Contract at City Council Mar. 2, 2004 CITY OF ROSEMOUNT ADVERTISEMENT OF BID SELF - CONTAINED BREATHING APPARATUS Notice is hereby given that sealed bids will be received by the City of Rosemount until 5:00 p.m. on February 24, 2004 and will then be publicly opened and read aloud. Bids are being requested for thirty (30) self - contained breathing apparatus. Specifications may be obtained through the office of the City Clerk, City of Rosemount, 2875 145" St, W., Rosemount, MN 55068. All bids shall be on forms on file in the office of the City Clerk, which will be furnished free, to each bidder upon his request. All bids must be sealed, marked "Bids for Self - Contained Breathing Apparatus" and addressed to the City Clerk. Each bid shall be accompanied by a certified check, cashier's check, or bid bond in the amount of five (5%) percent of the total bid price, made payable to the City of Rosemount. The City of Rosemount reserves the right to reject any and all bids and to accept the bid it feels is in the best interest of the community. Dated this 21st day of January, 2004. BY ORDER OF THE CITY COUNCIL. /s /Linda J. Jentink, City Clerk City of Rosemount Dakota County, Minnesota Auxiliary aids and services are available — Please contact the City Clerk at 651- 322 -1003 or 651- 311 -6119 (TDD number) to make a request. Examples of auxiliary aids or services may include: sign language interpreter, assistive listening kit, accessible meeting locations, etc. 1/23/04 General Specifications SELF - CONTAINED BREATHING APPARATUS for the Rosemount Fire Department *Thirty (30) full self - contained breathing apparatus (SCBA) packs *Thirty (30) spare self - contained breathing apparatus (SCBA) bottles *Thirty (30) self - contained breathing apparatus (SCBA) facepieces *Six (6) hard sided carrying cases *Twenty -three (23) c -clips shall be provided for mounting of new SCBA packs, to existing truck mounted brackets PACKS *Second -stage regulator: - Attachment to the facepiece shall be of a positive lock fashion or similar -Shall be first breath activation -Shall have an emergency by -pass value with a separate path of airflow to the facepiece -Must meet or exceed NFPA 2002 Edition Standard on Open- Circuit SCBA for Fire and Emergency Services *First -stage regular: -Must meet or exceed NFPA 2002 Edition Standard on Open- Circuit SCBA for Fire and Emergency Services 2002 Compliant Heads Up Display -Shall be of the hard wired type or similar - L.E.D. Display lights shall be integrated into the second -stage regulator *Personal Alert Safety System -Shall be of the air integrated type -Shall have dual audible alarms -Shall have remote back mounted alarm available as an option *Low air supply alarm -Shall have an audible low air alarm that activates automatically when the bottle pressure drops down to 25% of the overall capacity Rosemount Fire Department Bid Opening Feb. 24, 2004 Page 1 *Chest mounted pressure gauge -Shall be of the analog type -Gauge must be readable in the dark environment without the use of artificial light, such as a flashlight *Backframe -Shall be constructed of a light weight material - Shoulder straps shall be 2" wide with positive positioning padding, and be adjustable to the user's size -Shall have a two piece waist strap, adjustable from both sides and have a quick release buckle -A second -stage regulator holding cup shall be attached to the left waist strap -Shall include a buddy breathing system Read and Initial Price $ BOTTLES - Shall be constructed of carbon fiber material - Shall be 45 minutes, 4500 psi bottles Read and Initial Price $ FACE PIECE -Must be constructed of a durable material -Must be available in various sizes to fit various face shapes and sizes -Shall have provisions for mounting corrective lenses inside the facepiece -Must have a neck strap provided -Must be available with rubber head straps and /or headnet Read and Initial Price $ * *Training for usage and care shall be included in bid * *A servicing class /training for the SCBA maintenance committee shall be included in bid "Delivery/freight and installation shall be included in bid Read and Initial Rosemount Fire Department Bid Opening Feb. 24, 2004 Page 2 ALTERNATE SPECIFICATIONS *Headnet Price $ *Extra Facepiece (price for each) Price $ Authorized Signature: Name Contact phone Date Rosemount Fire Dept. Bid Opening Feb. 24, 2004 Page 3 CITY OF ROSEMOUNT GENERAL INSTRUCTIONS, REQUIREMENTS, AND SPECIFICATIONS 6000 PSI AIR COMPRESSOR/ FILL STATION/ STORAGE SYSTEM CONTACT: Linda Jentink, City Clerk Rosemount City Hall 2875 145` Street West Rosemount, Minnesota 55068 651- 322 -2003 VENDOR'S NAME - BID FORM - 6000 PSI AIR COMPRESSOR / FILL STATION/ STORAGE SYSTEM All questions /clarifications /inspections - contact: Fire Dept. Captain Kevin Tucker (H) 651- 322 -1959 (Cell) 651- 308 -6744 City of Rosemount 2875 145 Street West Rosemount, Minnesota 55068 We submit for your consideration the following bid in accordance with specifications on file in the office of the City Clerk in the City of Rosemount. MAKE OF EQUIPMENT BID MODEL OF EQUIPMENT BID All prices must be F.O.B. Rosemount, Minnesota. Base Bid One (1) SCBA Air Compressor / Fill Station/ $ Storage System NOTE: Any deviation from specifications for this compressor system shall be noted on the specification sheet and a written explanation as to the exception provided with this bid form. Failure to do so may be reason for rejection of the bid. DELIVERY DATE: If the compressor system is not delivered by the date stated or time specified, $50 per day liquidated damages will be enforced. Authorize Signature and title Bid enclosure requirements: Date 1. Bid Form and specification sheets. 4. Manufacturer literature & specifications 2. Authorized Signature — (within bid form). sheets. 3. Statement of any deviations to 5. Manufacturer warranty statement. specifications, attach to bid form. 6. Option/altemates to be bid individually. 1/13/04 Mailing list for New 6000 PSI AIR COMPRESSOR/FILL STATIONS /STORAGE SYSTEM Alex Air Apparatus, Inc. . 11670 Forada Beach Rd. S. E. Alexandria, MN 56308 1- 800 - 264 -2320 Clarey's Safety Equipment, Inc. 3555 9 th Street N.W. Rochester, MN 55901 1- 800 -558 -8009 Metro Fire 13915 Lincoln St. N.E., Suite D Ham Lake, MN 55304 1- 888 -422 -1881 CITY OF ROSEMOUNT ADVERTISEMENT OF BID 6000 PSI AIR COMPRESSOR/FILL STATION/ STORAGE SYSTEM Notice is hereby given that sealed bids will be received by the City of Rosemount until 5:00 p.m. on February 24, 2004 and will then be publicly opened and read aloud. Bids are being requested for a new 6000 PSI Air Compressor / Fill Station / Storage System. Specifications may be obtained through the office of the City Clerk, City of Rosemount, 2875 145 St. W., Rosemount, MN 55068. All bids shall be on forms on file in the office of the City Clerk, which will be furnished free, to each bidder upon his request. All bids must be sealed, marked "Bids for 6000 PSI Air Compressor / Fill Station / Storage System" and addressed to the City Clerk. Each bid shall be accompanied by a certified check, cashier's check, or bid bond in the amount of five (5 %) percent of the total bid price, made payable to the City of Rosemount. The City of Rosemount reserves the right to reject any and all bids and to accept the bid it feels is in the best interest of the community. Dated this 21 st day of January, 2004. BY ORDER OF THE CITY COUNCIL. Linda J. Jentink, City Clerk City of Rosemount Dakota County, Minnesota Auxiliary aids and services are available — Please contact the City Clerk at 651- 322 -2003 or 651- 322 -6219 (TDD number) to make a request. Examples of auxiliary aids or services may include: sign language interpreter, assistive listening kit, accessible meeting locations, etc. (on City Letterhead) Direction: • to City Council Jan. 20, 2004 • Publish Ad for Bid Jan. 23, 2004 • Open Bids Feb. 24, 2004 • Award Contract at City Council Mar. 2, 2004 CITY OF ROSEMOUNT ADVERTISEMENT OF BID 6000 PSI AIR COMPRESSOR/FILL STATION/ STORAGE SYSTEM Notice is hereby given that sealed bids will be received by the City of Rosemount until 5:00 p.m. on February 24, 2004 and will then be publicly opened and read aloud. Bids are being requested for a new 6000 PSI Air Compressor ! Fill Station / Storage System. Specifications may be obtained through the office of the City Clerk, City of Rosemount, 2875 145" St. W., Rosemount, MN 55068. All bids shall be on forms on file in the office of the City Clerk, which will be furnished free, to each bidder upon his request. All bids must be sealed, marked "Bids for 6000 PSI Air Compressor / Fill Station / Storage System" and addressed to the City Clerk. Each bid shall be accompanied by a certified check, cashier's check, or bid bond in the amount of five (5%) percent of the total bid price, made payable to the City of Rosemount. The City of Rosemount reserves the right to reject any and all bids and to accept the bid it feels is in the best interest of the community. Dated this 21st day of January, 2004. BY ORDER OF THE CITY COUNCIL. /s/l.inda J. Jentink, City Clerk City of Rosemount Dakota County, Minnesota Auxiliary aids and services are available — Please contact the City Clerk at 651- 312 -2003 or 651- 322 -6219 (TDD number) to make a request. Examples of auxiliary aids or services may include: sign language interpreter, assistive listening kit, accessible meeting locations, etc. 1/23/04 General Specifications 6000 PSI Air Compressor / Fill Station / Storage System for the Rosemount Fire Department *One (1) air compressor *One (1) fill station * Three (3) storage bottles AIR COMPRESSOR - Must be a minimum of 10 H.P. with CFM between 13.0 to 15.0 - Must be contained in a durable cabinet, with door panels situated for easy maintenance and service access. Door latches must be easily operable with one hand. - Must have a totally automatic start/stop control based upon air demand and fault conditions. - Must be three -phase electric - Must come equipped with an emergency shutoff Read and Initial Price $ FILL STATION - Shall have two bottle filling capabilities - Shall have three bank cascading filling controls fixed on the front side - Must be self - contained in durable cabinet - Must have an air regulator value included Read and Initial Price $ Rosemount Fire Department Bid Opening Feb. 24, 2004 Page 1 AIR STORAGE - Three (3) 6,000 psi storage bottles are needed - Must be installed for cascade filling Read and Initial Price $ * *Training for usage and care shall be included in bid "Delivery/freight and installation shall be included in bid Read and Initial TRADE -IN - Must be able to trade -in the air compressor currently in use: 1996 Bauer CE# 5 H.P. three -phase electric - Must be able to trade -in the storage bottles currently in use: purchased in 1996, 4 -4,500 psi storage bottles Price $ ALTERNATE SPECIFICATIONS Bulk filling system with controls Price $ *CO monitoring system Price $ * H monitoring system Price $ Authorized Signature: Name Contact phone Date Rosemount Fire Dept. Bid Opening Feb. 24, 2004 Page 2