The URL can be used to link to this page

Home My WebLink About2.a. 2005 Preliminary Discussion4 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Work Session Date: August 11, 2004 AGENDA ITEM: 2005 PRELIMINARY BUDGET AGENDA SECTION: DISCUSSION PREPARED BY: JAMIE VERBRUGGE, CITY AGEND M #2 ADMINISTRATOR ATTACHMENTS: Revised Budget Sheets; Year End Forecast; Population Trend Data; City Staffing Data; Departmental and City APPROVED BY: Organizational Charts, and Job Descriptions; Public Works Staffing and Service Analysis RECOMMENDED ACTION: Give staff further direction on budget preparation. ACTION: ISSUE Continued discussion of the preliminary 2005 City budget documents. .BACKGROUND Attached for your review is information requested by Council at the July 14 Work Session regarding the City's budget process. Budget Revisions The revised budget sheets do not include the entire departmental line items, but focus rather on the first several pages of detail. Revisions have been made in the following areas: ➢ Elimination of two positions in Public Works — one proposed and one currently budgeted. The staff has removed the proposed maintenance worker for public works. The staff recommendations for the department should accomplish three objectives in 2005; maintaining current service levels, repositioning the organization for future growth and efficiency, and more detailed and consistent management analysis of systems and operations to gauge and enhance our service efficiencies. The attached Public Works Staffing analysis provides more insight to these objectives. We will provide additional context and explanation as part of the staff presentation. The currently budgeted position that is being proposed for elimination is that of civil engineer. This position has been budgeted since the position of Public Works /City City Council Work Session 2005 Preliminary Budget August 11, 2004 Page 2 of 3 Engineer was last vacated in 2000. The contract with WSB for city engineer and project engineer is meeting the needs of the City at the present time. Should that situation ever change, the Council would need to evaluate the need for restoring the position in the budget. It should also be noted, so as not to confuse you as you review the materials, that the Public Works head count in the City Staffing Detail is different than that in the Public Works Staffing analysis because our City head count includes only City employees. The department staffing analysis shows the contract engineers because they are a vital component in our operations. ➢ Addition of approximately $4,500 to the Fire budget to increase the City's contribution to the Firefighter's Relief Fund. Staff has had several discussions with the Relief Association about phased increases out to 2011 to meet projected Relief Association benefit increases. ➢ Addition of $1,400 for City participation on the Domestic Preparedness Committee — Special Operations Team (SOT). The SOT is a countywide team comprised of fire, EMS and police personnel. Original funding for the initial training and equipment of the SOT was provided through grants. In 2005, cities will begin providing funding to maintain the operation of the SOT. ➢ Several other minor revisions having to do with personal service adjustments to benefits, etc. The net result of the budget sheet changes is a slight decline in the City tax rate (compared to 2004's) from 1.55% in the July draft to 1.89% in this version. Staffing Detail Council had expressed more historical data on staffing levels. We have provided detail of actual staffing figures since 2000. Staff understood that the request was for aggregate numbers. We have provided notes on each year's additions and will gladly provide a full staffing detail for each department if Council would like more information than is attached. Year End Forecast Staff was requested to estimate year -end revenue and expenditure projections based on the first seven months. Again, this number is being provided in aggregate. If Council would like specific departmental detail, we would be glad to provide more in depth information. Contract Labor Staff is compiling the Contract Labor information and will provide a summary at the meeting. The more significant contract labor items include the engineering contract with WSB ($30,000), computer consulting services with CIT ($30,000), dispatch services through the City of Eagan ($70,000), and prosecution services ($55,200). 2 City Council Work Session 2005 Preliminary Budget August 11, 2004 Page 3 of 3 Other Items Staff will also touch briefly on a couple of other issues, including but not limited to the proposed Port Authority levy, compensation studies, and health insurance. SUMMARY Staff is seeking further direction for issues that Council would like to explore in depth at the special budget meeting on August 23, as well as feedback to the information attached to this memorandum. As always, please do not hesitate to contact any of the department heads if you would like to sit down one -on -one to discuss any issues prior to the meeting. 3 FUNDING REQUIREMENTS - USES (INCLUDING FIRE STATION LEVY) August 11, 2004 2004 2005 Adopted Proposed Departments ---------------------------------------------------------------°------°--------------------------------------------------------------------- Budget Budget Difference Percentage Council Budget $91,300 $120,100 $28,800 31.54% Administration Budget 362,300 484,100 121,800 33.62% Elections Budget 23,200 20,000 (3,200) - 13.79% Finance Budget 258,200 296,600 38,400 14.87% General Government Budget 350,400 330,800 (19,600) - 5.59% Community Development Budget 800,200 860,000 59,800 7.47% Police Budget 2,007,000 2,199,900 192,900 9.61% Fire Budget 265,500 274,600 9,100 3.43% Public Works Operating Budgets: Government Buildings Budget 335,800 359,100 23,300 6.94% Fleet Maintenance Budget 396,500 410,400 13,900 3.51% Street Maintenance Budget 1,112,900 1,109,700 (3,200) - 0.29% Parks Maintenance Budget 457,300 515,200 57,900 12.66% Park & Rec Budget - General Operating 861,400 936,800 75,400 8.75% Park & Rec Budget - Special Programs 87,400 91,900 4,500 5.15% Total Operating Budgets - General Fund $7,409,400 $8,009,200 $599,800 8.10% Building CIP Requirements 39,000 48,000 9,000 23.08% Street CIP Requirements 750,000 1,550,000 800,000 106.67% Equipment CIP Requirements 541,100 433,600 (107,500) - 19.87% Insurance Budget Requirements 225,000 255,000 30,000 13.33% Port Authority Operating Levy 0 100,000 100,000 100.00% Bonded Indebtedness 1,174,667 1,044,435 (130,232) - 11.09% Bonded Indebtedness - Fire Station Levy 152,193 153,426 1,233 0.81% Armory Anticipatory Levy (Value 2/26/04) 201,686 220,144 18,458 9.15% * *$95,000 + ($1,605,825,600 x.00798%)** Total Funding Requirements $10,493,046 $11,813,805 $1,320,759 12.59 %� NOTE: Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies. FUNDING REQUIREMENTS - SOURCES (INCLUDING FIRE STATION LEVY) August 11, 2004 Levy Sources: Special Levies 2004 2005 (110,541) - 7.23 %. General Levy Adopted Proposed 1,233,431 +i- Types ----------------------------------------------------------------------°--------------------------------------------------------------- Budget Budget Difference Percentage - - - - -- Local Government Aid (LGA) $0 $0 $0 0.00% Internal Revenue Generated: $10,493,046 $11,813,805 $1,320,759 12.59% Licenses and Permits 618,400 750,200 131,800 21.31% Intergovernmental 456,889 484,000 27,111 5.93% Charges for Services 1,085,200 1,084,900 (300) -0.03% Fines & Forfeits 90,000 90,000 0 0.00% Recreational Fees 224,100 233,700 9,600 4.28% Miscellaneous Revenues 91,842 121,500 29,658 32.29% Transfers in 3,500 3,500 0 0.00% Total Internal Revenues 2,569,931 2,767,800 197,869 7.70% MVHC Cuts Made Later To Include in Levy 350,330 350,330 Levy Sources: Special Levies 1,528,546 1,418,005 (110,541) - 7.23 %. General Levy 6,744,899 7,978,330 1,233,431 18.29% Total Levy $8,273,445 $9,396,335 $1,122,890 13.57% Loss of MVHC from State Funding $350,330 $350,330 $0 n/a Total Revenue Sources $10,493,046 $11,813,805 $1,320,759 12.59% NOTE: Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies. i 2004 GENERAL PROPERTY TAX LEVY PAYABLE 2005 GENERAL LEVY GENERAL FUND $5,591,730 BUILDING CIP FUND $48,000 STREET CIP FUND $1,550,000 EQUIPMENT CIP FUND $433,600 INSURANCE FUND $255,000 PORT AUTHORITY OPERATING LEVY $100,000 TOTAL GENERAL LEVY $7,978,330 BONDEDINDEBTEDNESS G.O. MUNICIPAL BUILDING REFUNDING BONDS 1998A (ICE ARENA) (Authorized - $251,263) $251,263 G.O. IMPROVEMENT BONDS 1999B (Authorized - $19,611) $19,611 G.O. BONDS 2000B (Port Authority) (Authorized - $236,896) $236,896 G.O. IMPROVEMENT BONDS 2001A (Authorized - $119,365) $0 G.O. PUBLIC FACILITY BONDS 2001 C (Port Authority) (Authorized - $169,764) $169,764 G.O. COMMUNITY CENTER REFUNDING BONDS 2001E (Authorized - $99,878) $99,878 G.O. PORT AUTHORITY BONDS 2002C (Authorized - $267,023) $267,023 TOTAL BONDED INDEBTEDNESS $1,044,435 MARKET VALUE BASED REFERENDUM -1995 FIRE STATION LEVY G.O. FIRE STATION BONDS, 1996A (Authorized - $153,426) $153,426 TOTAL FIRE STATION LEVY $153,426 PRINCIPAL AND INTEREST ON ARMORY BONDS ARMORY ANTICIPATORY LEVIES ($95,000 + ($1,605,825,600 x.00798%)) (As of 2/26/04) $220,144 TOTAL PRINCIPAL AND INTEREST ON ARMORY BONDS $220,144 GRAND TOTAL 2004 PROPERTY TAX LEVY $9,396,335 a SPREAD LEVY COMPUTATIONAL WORKSHEET (INCLUDING FIRE STATION LEVY) Total Funding Requirements Less: Internal Revenues Less: Market Value Based Levy - Fire Station (See Below) Equals: Revenues Needed Add Back in State MVHC Cuts to Reflect Actual Levy City Adjustments (All Subtractions): Local Government Aid (LGA) Homestead & Agricultural Credit Aid (HACA) Levy Certified by City to County Auditor County Auditor Adjustments (All Subtractions): Fiscal Disparities Distributuion Levy (Metro Area) Spread Levy Used to Compute Local Tax Rate Increase from Previous Year in Spread Levy Market Value Based Referendum Levy - Fire Station 708,036 771,998 844,509 844,509 (3) 6,027,742 (1) 6,760,825 (1) 7,276,743 (1) _ 8,398,400 12.16% 7.63% 15.41% 154,482 156,130 152,193 153,426 (4) (1) Actual Spread Levy Based on Numbers from Dakota County (2) 2005 Numbers Provided by Minnesota Department of Revenue (Year 2002 HACA is removed as the HACA was repealed by the legislature & Year 2004 City loses all of its LGA) (3) 2005 Number Provided by Dakota County as of 8 /xx/04 (4) Market Value Based Levy for Fire Station - Based on $153,426 Levy Spread to Taxable Market Value on 12/31/04 Last Update from Dakota County 2126/04 Shows the Levy of $153,426 / $1,605,825,600 = $.0955 per $1,000 as our Estimate Last Update - 814104 (Proposed) 2002 2003 2004 2005 9,096,572 10,021,884 10,493,046 11,813,805 1,811,589 1,930,789 2,569,931 2,767,800 154,482 156,130 152,193 153,426 (4) 7,130,501 7,934,965 -- ---• 7,770,922 - --- ---- --- --- - --- 8,892,579 n/a n/a 350,330 350,330 394,723 402,142 0 0 (2) 0 0 0 0 (2) 6,735,778 7,532,823 _ 8,121,252 9,2429909 708,036 771,998 844,509 844,509 (3) 6,027,742 (1) 6,760,825 (1) 7,276,743 (1) _ 8,398,400 12.16% 7.63% 15.41% 154,482 156,130 152,193 153,426 (4) (1) Actual Spread Levy Based on Numbers from Dakota County (2) 2005 Numbers Provided by Minnesota Department of Revenue (Year 2002 HACA is removed as the HACA was repealed by the legislature & Year 2004 City loses all of its LGA) (3) 2005 Number Provided by Dakota County as of 8 /xx/04 (4) Market Value Based Levy for Fire Station - Based on $153,426 Levy Spread to Taxable Market Value on 12/31/04 Last Update from Dakota County 2126/04 Shows the Levy of $153,426 / $1,605,825,600 = $.0955 per $1,000 as our Estimate Last Update - 814104 Market Value Year Tax Capacity Tax Capacity Rates: City County School District Miscellaneous Totals City Market Referendum ISD 9196 Market Ref Dakota County Ref Property Taxes: city County School District Miscellaneous Total Property Taxes City Market Referendum ISD #196 Market Ref Dakota County Ref Grand Total All Taxes Market Value Year Tax Capacity 'Tax Capacity Rates: city County School District Miscellaneous Totals City Market Referendum ISD #196 Market Ref Dakota County Ref Property Taxes: City County School District Miscellaneous Total Property Taxes City Market Referendum ISD #196 Market Ref Dakota County Ref Grand Total All Taxes Last Updated • 8/4/04 2,279 2,089 2,049 1,295 1,209 1,209 1,103 1,040 1,040 208 205 205 4,886 4,542 4,502 55 46 38 645 559 559 n/a 30 30 $5,586 $5,177 $5,129 4,362 4,005 3,928 2,479 2,317 2,317 2,111 1,994 1,994 399 392 392 9,351 8,708 8,632 83 68 57 967 839 838 n/a 45 45 $10,401 - = = == $9,660 $9,573. Net Tax Capacity Percentages For Residential Homesteads: Equal to or Less Than $500,000 1.00% 1.00°/ 1.00% Over $500,000 1,25% 1.25% 1.25% Tax Credit for Homestead Properties: (For 1998 Through 2001 Credit Applied to School Districts Only) (Based on %of Tax Capacity) (For 2002 and On Credit Applied to All Organizations Proportionately) Less Than Initial Value of Tax Capacity CITY OF ROSEMOUNT Over Initial Value (Maximum Allowed) $304 $304 $304 (2) Initial Value Used to Calculate Credit $76,000 $76,000 $76,000 (2) (1) This Figure Derived Using Figures Provided by Dakota County: (a) 2004 Projected Levy Less Fiscal Disparities(Last Year's) as of 8111104 8,398;400 / 16,352,867 = 0.513574 (b) Net Tax Capacity Figure as of 2126/04 - WORKSHEET FOR ESTIMATING RESIDENTIAL PROPERTY TAXES (ISD #196 FIGURES) (430,402) (d) Contribution to Fiscal Disparities as of 12/31104 (1,489,653) --------------- ---------- 150,000 - ......... - ---- ------ -- --------- - ------ 200,000 (School District's Referendum Does NOT Include Referendum Approved 6/04) 250,000 300,000 2003 ............. .'_....... 2004 ---'----- 2005 Est ---_ -�.. -_--- 2003 ----- ----------- -- -- 2004 ....- --'-- - -- 2005 Est - ------------ ----_- 2003 ----- ------------- 2004 - ----- - ------ 2005 Est -------._-_--------------- 2003 2004 ----------- 2005 Est 1,500 1,500 1,500 - 2,000 ._._ ---- -------------- 2,000 - - -. 2,000 .....--- -------- -- 2,500 r.- ---- - ------ _..- 2,500 ______- 2.500 --- ------ ------- 3,000 -----'-----.__--- 3,000 3,000 57.123% 52.368% 51.357% 57.123% 51368% 51.357% 57.123% 52.368% 51.357% 57.123% 52.368% 51.357% 32.463% 30.300% 30.300% 32.463% 30.300% 30.300% 32.463% 30.300% 30.300% 32.463% 30.300% 30.300 27.638% 26.074% 26.074% 27.638% 26.074% 26.074% 27.638% 26.074% 26.074% 27.638% 26.074% 26.074% 5.225% ------------------------- 5.128% - ------------ - 5.128% ------- ------ - 5.225% ---'. --------- --- 5.128% ------------------ 5.128% 5.225% 5.128% 5.128% 5.225% 5.128% 5.128% 122.449% 113.870% 112.859% 122.449% 113.870% - ___-- --- 112.859% -___. _.__-- 122.449 %. ----------- 113.870% - ---------- 112.859% -- ---------------- 122.449% - --- ----------------------- 113.870% ---' 112.859% 0.0001382 0.0001138 0.0000955 0.0001382 0.0001138 0.0000955 0.0001382 0.0001138 0.0000955 0.0001382 0.0001138 0.0000955 0.001612 0.0013978 0.0013967 0.001612 0.0013978 0.0013967 0.001612 0.0013978 0.0013967 0.001612 0.0013978 0.0013967 n/a 0.0000754 0.0000754 n/a 0.0000754 0.0000754 n/a 0.0000754 0.0000754 n/a 0.0000754 0.0000754 746 676 662 1,053 959 940 1,359 1,241 1,217 1,666 1,524 1,494 424 391 391 598 555 554 772 718 718 947 882 882 361 337 336 509 477 477 658 618 618 806 759 759 68 -- ------ --- ------------- fib -- --------- 66 - --- - -..-.. 96 --- ------------- 94 94 124 122 122 152 149 149 1,599 1,471 1,455 2,257 -- ----- - -------------- 2,085 ------ 2,065 - -- ------- 2,914 -- -__'-"--- 2,699 ----- -. 2,674 --_ ------------------- 3,571 -- -------------------- 3,314 --- ---- 3,283 21 17 14 28 23 19 35 28 24 41 34 29 242 210 210 322 280 279 403 349 349 484 419 419 n/a -'---'-----'------ 11 --------- --- 11 ------------------ n/a ---------------- 15 15 n1a 19 19 n/a 23 23 ___ -- $1_862__ - -- $1_709__- -- $1_691- ------ -_ _- $2,607 - ---- -------------------- $2,378- ------------- ----- $3,351 ----------- -- -- $3,096 "'---------- ----------"'---- --------- $4,096 -- .- ------- $3,790_ ---- - -------- -_ -_ $3,754 _-- --- --- -------------- 400,000. - ------------- ---------------- ---- ----'- ------- 600,000 ---------- ------------------ History of Actual Tax Capacity Rates (Using ISD #196 Rates) 2003 2004 2005 Est 2003 2004. 2005 Est ----------- '..-------------- 2000 -------- - 2001 ----------------- 2002 ------------------------------------------- 2003 2004 2005 Est ------- ------ ---- ,------ ---------- --_ -------------- '-""'--'- ---'_- ------------ -- -------------- ----------- -- ----------- - ----- ----------------- - - -------------- ---------- -- -_ : - 4,000 4,000 4,000 7,500 7,500 7,500 City's Rate -1.89% 57.123% 52.368% 51.357% 57.123% 52.368% 51.357% 39.335% 36.553% 59.546% 57.123% 52.368% 51.357% (1),(2) 32.463% 30.300 % 30.300% 32.463% 30.300% 30.300 % 27.247% 25.320 0/6 33.102% 32.463% 30.300% 30.300% (2) 27.638% 26.074% 26.074% 27.638% 26.074% 26.074% 53.231% 53.249% 28.883% 27.638% 26.074% 26.074% (2) 5.225% '_ ----- '- ---- - ---------- 5.128% 5.128% 5.225% -- -------------- -_--'- 5.126% ------------.__- 5.128% -----. 6.455% 6.378% 5.021% 5.225% 5.128% 5.128% (2) 122.449% 113.870% 112.859% 122.449% 113.870% 112.859% .---- ------ - 126.268% --`-- -- ---------- 121.500% - ------- 126.552% ---- - --- _ ------ -- 122.449% ------- - ---- --- 113.870% -------- --- 112.859% 0.0001382 0.0001138 0.0000955 0.0001382 0.0001138 0.0000955 0.0002142 0.0001808 0.0001516 0.0001382 0.0001138 0.0000955 (2) 0.001612 0.0013978 0.0013967 0.001612 0.0013978 0.0013967 0.0011986 0.0010648 0.0017859 0.0016120 0.0013978 0.0013967 (2) n/a 0.0000754 0.0000754 n/a 0.0000754 0.0000754 We n/a n/a 0.0000935 0.0000754 0.0000754 (2) 2,279 2,089 2,049 1,295 1,209 1,209 1,103 1,040 1,040 208 205 205 4,886 4,542 4,502 55 46 38 645 559 559 n/a 30 30 $5,586 $5,177 $5,129 4,362 4,005 3,928 2,479 2,317 2,317 2,111 1,994 1,994 399 392 392 9,351 8,708 8,632 83 68 57 967 839 838 n/a 45 45 $10,401 - = = == $9,660 $9,573. Net Tax Capacity Percentages For Residential Homesteads: Equal to or Less Than $500,000 1.00% 1.00°/ 1.00% Over $500,000 1,25% 1.25% 1.25% Tax Credit for Homestead Properties: (For 1998 Through 2001 Credit Applied to School Districts Only) (Based on %of Tax Capacity) (For 2002 and On Credit Applied to All Organizations Proportionately) Less Than Initial Value of Tax Capacity n/a n/a n/a (2) Over Initial Value (Maximum Allowed) $304 $304 $304 (2) Initial Value Used to Calculate Credit $76,000 $76,000 $76,000 (2) (1) This Figure Derived Using Figures Provided by Dakota County: (a) 2004 Projected Levy Less Fiscal Disparities(Last Year's) as of 8111104 8,398;400 / 16,352,867 = 0.513574 (b) Net Tax Capacity Figure as of 2126/04 - 18,272,922 (c) Captured Tax Increment Tax Capacity as of 8/26/03 (2004 Figure Unavailable) (430,402) (d) Contribution to Fiscal Disparities as of 12/31104 (1,489,653) 16,352,867 (2) These Figures Provided by Dakota County - None Available at This Time (City's Referendum Esimated Based on 2126/04 Taxable Market Value) (School District's Referendum Does NOT Include Referendum Approved 6/04) MEMORANDUM DATE: August 5, 2004 TO: Jamie Verbrugge, City Administrator FROM: Jeff May, Finance Director SUBJECT: 2004 Revenue and Expenditure Forecast for General Fund Based on information I have gathered from all of the departments and projections that I have made looking at the most recent revenue and expense reports, the following numbers are our current "best guess" for the 2004 year -end numbers: Revenues Budgeted: $7,418,935 Forecast: $7,879,500 --------------- Surplus: $ 460,565 Expenditures Budgeted: $7,418,935 Forecast: $7,177,900 --------------- Under Budget: $ 241,035 If these numbers hold true there would be an aggregate increase in our fund balance of $701,600. Keep in mind that this amount would not be the total amount available for special purposes as we would need to take the total year -end fund balance and compare it to the 2005 General Fund budget. The total available would be more in the neighborhood of $600,000 to $650,000. Also keep in mind that these numbers are staff's best estimates at this point in time. TABLE 13 CITY OF ROSEMOUNT DEMOGRAPHIC STATISTICS YEARS 1994 THROUGH 2003 (UNAUDITED) (1) 2000 is a regular decennial census figure. All other years prior to 2003 are best available estimates provided by the Minnesota State Demographic Center and 2003 is the City staffs best estimate (2) These figures are provided by the Minnesota State Demographic Center and are for Dakota County. These figures usually have a 2 to 3 -year lag time so that is why the two most current years have "n /a ": (3) School enrollment is the total number of students who reside within the Rosemount High School boundaries and go to Independent School District No: 196 schools located in Rosemount. The significant drop in 1997 is because of the opening of a fourth high school in the district yvhich caused a shifting of the Rosemount High School's population. Beginning in 2000, the total school enrollment will show the total number of students with homes in the City of Rosemount. (4) Unemployment rates were compiled by the Minnesota Local Area Unemployment Statistics (LAUS) -for Dakota County (5) These figures are provided by the Census Bureau and are for Dakota County Figures prior to 2000 will be reflective of the 1990 census and figures from 2000 forward will be reflective of the 2000 census. n/a - Data not available. Page 87 pita School Unemployment Median Per Year Population (1) Inco a (2) Enrollment (3) Rate (4) Age (5) 1994 11,086 $ 25,030 5,410 2.9% 30.2 - 1995 11,721 +5. 10 26,038 5,331 2.5% 30.2 1996 12,2721 -`f•1 `1= 27,488 5,000 2.6% 30.2 1997 12,763,1- i%.o `la 29,864 4,188 2.0% 30.2 1998 13,146.6 -3.41a 31,775 4,084 1.8% 30.2 1999 13,544 ♦ 33,193 5,651 1.9% 30.2 2000 14,619.4- 5 ya 35,448 3,190 2.2% <35.4 2001 15,270+ 36,472 3,638 2.8% <35.4 ' 2002 ' 16,110+.5.5-lo n/a 4,262 3.7% <35.4 2003 18,700 + Ito. I 9a n/a 3,849 4.2% <35.4 (1) 2000 is a regular decennial census figure. All other years prior to 2003 are best available estimates provided by the Minnesota State Demographic Center and 2003 is the City staffs best estimate (2) These figures are provided by the Minnesota State Demographic Center and are for Dakota County. These figures usually have a 2 to 3 -year lag time so that is why the two most current years have "n /a ": (3) School enrollment is the total number of students who reside within the Rosemount High School boundaries and go to Independent School District No: 196 schools located in Rosemount. The significant drop in 1997 is because of the opening of a fourth high school in the district yvhich caused a shifting of the Rosemount High School's population. Beginning in 2000, the total school enrollment will show the total number of students with homes in the City of Rosemount. (4) Unemployment rates were compiled by the Minnesota Local Area Unemployment Statistics (LAUS) -for Dakota County (5) These figures are provided by the Census Bureau and are for Dakota County Figures prior to 2000 will be reflective of the 1990 census and figures from 2000 forward will be reflective of the 2000 census. n/a - Data not available. Page 87 5 5 4 4 4 4 11 11 10 1 9 1 8 1 8 1 6 6 5 5 4 4 1 1 1 1 1 1 11 2 10 2 10 2 8 2 9 2 9 2 23 1 22 21 20 18 17 26 23 23 22 21 22 82 4 77 3 73 4 68 4 64 4 64 4 NOTES: 2005- Proposed New - 2 public wks supervisors; admin ass't (PW /Eng); police officer; 1 PT senior activity coord (P &R) Other - Proposed FT for current PT P &R secretary 2004- New Add - communications coordinator; police officer 2003- New Add - ass't planner; recreation supervisor; bldg maint worker (P &R); maint wkr (PW); police officer 2002- New Add - bldg inspector; utility billing clerk; 2 police officers; maint wkr (PW) Other - reduced staffing of 1 bldg maint wkr (P &R), added back in 2003 2001- New Add - police officer Other- reduced staffing of public works director /city engineer (WSB contracted) City of Rosemount Organizational Chart ORGANIZATION CHART ROSEMOUNT ADMINISTRATION DEPARTMENT Jamie Verbrugge City Administrator Dawn Weitzel Assistant City Administrator Alan Cox IJnda Jentink Cheryle Coughlin Planning /Personnel Secretary Communications Coordinator City Clerk Receptionist (12 hours per week) CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO: SUMMARY OF POSITION City Administrator Administration City Council JOB DESCRIPTION JULY 2004 This highly responsible position is responsible for directing and coordinating the administration of municipal government in accordance with policies and procedures established by the City Council. The City of Rosemount operates under a Council - Administrator form of government and provides a mayor and a four - member council elected at- large. Under the direct supervision of the City Administrator are the Assistant City Administrator, City Engineer, Finance Director, Community Development Director, Chief of Police, Fire Chief, and Parks and Recreation Director. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as the chief executive officer for the City Council, responsible for coordinating the administration of all City departments in developing and implementing programs, policies and directives. 2. Directly responsible to the Council for the enforcement of all ordinances, regulations and policies of the local, state and federal government which may apply within the boundaries of the City of Rosemount. 3. Advises the Council on matters of governmental and public policy which are pertinent to municipal operations; makes presentations, participates in discussions and implements City Council decisions. 4. Provides leadership and direction in the development of short- and long -range goals established by City staff and by the council. 5. Responsible to the City Council for the effective management of City funds and assets to ensure effective investment of available funds; coordinates and directs department heads in the development, presentation and administration of the annual operating budget. 6. Responsible to the City Council for planning and carrying out of all capital improvement projects and service programs; serves as chief project and program director for the City. 7. Recommends to the Council, and oversees the administration of all departments and divisions to plan and coordinate activities and follow -up to ensure the effective provision of services to the public. 8. Coordinates with department directors to ensure effective utilization of employees, recommends salary adjustments, hiring, firing, promotion and demotion of all regular full - time, regular part-time and consulting personnel; oversees employee development. 9. Makes recommendations to the City Council regarding any changes to the organizational structure of the City and makes or recommends staffing or administrative changes to maintain high standards of performance. 10. Negotiates contracts with unions, private individuals and organizations, surrounding municipalities and other governmental units. 11. Actively participates in civic and professional management organizations. 12. Serves as Executive Director of the Port Authority. 13. Attends all meetings and furnishes all verbal and written reports as assigned by the Council. 14. Performs other duties that are consistent with the position and as may be assigned by the City Council. MINIMUM QUALIFICATIONS 1. Bachelor's degree in Public Administration, Business Administration or closely related field. 2. Six to ten years of experience in municipal management of a city similar in size to Rosemount or as an assistant manager in a larger city. 3. Experience in long -term strategic planning, especially related to growth issues. 4. Experience in public relations matters and dealing with a variety of media representatives. 5. Experience in labor issues and contract negotiations. 6. Experience in downtown development, commercial and industrial growth management and metropolitan issues. 7. Valid Driver's License DESIRED QUALIFICATIONS 1. Master's degree in Public Administration, Business Administration or related field. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Thorough knowledge of the principles and practices of public administration; thorough knowledge of the methods of administration as applied to the management of local municipal divisions and departments. 2. Knowledge of the principles of governmental accounting, budgeting, human resources, public works, public safety and community development. 3. Ability to direct and perform general administrative work; ability to analyze, study and present technical information on a variety of subjects. 4. Knowledge of current leadership and organization structure theories and management. 5. Ability to exercise sound judgment and discretion in developing and planning for the implementation of city programs. 6. Ability to develop and install administrative procedures for municipal operations and to evaluate their effectiveness. 7. Knowledge of community development related to commercial, residential and economic projects to include tax increment financing and similar regulations. 8. Ability to communicate effectively, professionally and maintain positive working relationships with co- workers, elected officials, members of the public and other governmental units and municipalities. 9. Familiarity with computer applications. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions are required. The duties listed above are intended only as illustrations of the various types of work performed and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Approved by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE DEPARTMENT ACCOUNTABLE TO Assistant City Administrator Administration City Administrator JOB DESCRIPTION JULY 2004 SUMMARY OF POSITION This position performs a variety of complex administrative, technical and professional work in directing and supervising the personnel functions of the city and performing specialized duties and projects as assigned by the City Administrator. This is a professional administrative position which provides general assistance to the City Administrator, frequently concerned with review of materials, factual information and the transmission and interpretation of management actions. The position is responsible for managing and administering the City's personnel and communications divisions. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Assists the City Administrator in the overall administration of City affairs ■ Represents the office of the City Administrator in working with department heads, employees, advisory commissions, various governmental and community agencies in program development and public relations. ■ Coordinate with the City Administrator the day -to -day management of the city, providing operational and administrative direction to administration department staff members. • Attends City Council, Commission and other meetings as needed. • Acts as City Administrator in City Administrator's absence. • Performs research projects, and special assignments and duties as directed by the City Administrator. • Prepares and presents information to Council for consideration and approval. • Aids in the preparation and monitors annual administration department budget. • Assist in updating and assuring compliance with administrative policies, personnel policies, and other City policies and procedures. • Monitors legislation affecting City operations and takes appropriate action. • Assists in the collaborative efforts with surrounding cities, School District and County. 2. Responsible for Human Resources Division activities ■ Manages day to day human resource programs to include employee relations, recruitment, selection, orientation; maintains the City's compensation program, position descriptions and evaluation systems in compliance with state pay equity and related guidelines; works with city attorney or labor consultants to assure the appropriate legal direction for the City. • Researches and makes recommendations for the implementation and updating of personnel policies and procedures and ensures city policies are in compliance with state and federal laws; maintains strong working knowledge of the latest changes in state and federal laws. • Plans and directs implementation and administration of benefits programs; analyzes existing benefits policies; recommends benefit plan changes. • Ensures that the personnel programs and activities are in compliance with all applicable rules, regulations and laws. Develops and administers personnel policies, procedures and practices. • Plans, coordinates and evaluates City -wide training to support employment law compliance and achievement of goals and policies. • Assists in the performance of labor relations, including labor negotiations and dispute resolution through mediation or arbitration. • Responsible Authority for the Data Practices Act as it relates to personnel. • Supervise preparation and maintenance of personnel records. • Acts as City's Safety Committee Chair, responsible for ensuring all safety practices, programs and policies are in compliance, including safety training. 3. Responsible for Communications Division activities • Prepares, distributes and presents information to City employees on new projects, goals, practices and programs. • Oversees the coordination of marketing activities within City departments. • Oversees the coordination, preparation and distribution of quarterly newsletter and other communication vehicles to citizens. • Oversees the development, implementation and maintenance of the City's web site. 4. Supervision of staff • Directly supervises and gives directives to administration department's clerical, city clerk and communications staff. • Assesses employee performance and training needs. MINIMUM QUALIFICATIONS 1. Bachelor's Degree in Public Administration, Business Administration, Human Resource Management or closely related field. 2. Five years of governmental administrative experience with particular emphasis in personnel and general administration. 3. Two years of supervisory experience. 4. Valid Driver's License. DESIRED QUALIFICATIONS 1. Master's Degree in Public Administration, Business Administration or related field. 2. Seven years experience in the field of local government administration, with particular emphasis in both personnel and general administration 3. Ability to resolve conflicts with public or within workplace. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and /or abilities required. ■ Thorough knowledge of personnel, labor /employee relations, policies, and practices including applicable federal and state laws and regulations. • Knowledge of the principles and practices of public administration and a working knowledge of these techniques as applied to governmental activities. • Ability to effectively assemble, organize and present in oral and written form factual information derived from a variety of original and secondary sources. • Ability to exercise resourcefulness in solving problems in accordance with established ordinances, regulations and policies. • Ability to establish effective working relationships with employees, City Council, citizen's groups, and the general public. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions are required. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO: SUMMARY OF POSITION Communications Coordinator Administration Assistant City Administrator JOB DESCRIPTION JULY 2004 The Communications Coordinator provides professional assistance to the City departments by assuming primary responsibility for the management, development, and improvement of the City's public information program. This includes disseminating information to citizens, staff, media, and other identified audiences using print, video, and internet resources. The position develops and enhances communication and public information methods that support the City's commitment to open and responsible government. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages the City's communications program to meet the goals, objectives, and timelines of the City Council and City departments. Plans, coordinates, and implements internal and external communications for City, from concept through production. • Aids in the development of communications policies and procedures for the City. • Supports staff on communications and media relations issues. Anticipates and helps manage key communications issues. • Strategically assesses City's communications needs and develops tools to meet those needs. Works closely with all departments to promote individual programs and enhance public information pieces. • Evaluates communication vehicles, assesses effectiveness of each, and recommends revisions as appropriate. • Directs the media to the appropriate staff member or may, at times, speak to the press about issues. • Writes and archives news releases, organizes news conferences, and develops informational articles. • Assists in directing the City's communications and marketing program, including establishing philosophy and applicable work plans. • Consults on planning and participates in execution of City's emergency operations plans; participates in mutual aid emergency operations with nearby agencies. • Prepares annual communication and marketing goals and objectives. •Naom azll!ao!ad pue Alluepuedepu! NaoM . •ollgnd leaaua6 eqj pue 'sa!oua6e ap!slno 'sa!poq 6UIUJ9no6 `}}els ql!M 'gs!16u3 ua}}!jm pue ue� ods u! 'AlanlIoa.}a a}eo!unwwo0 :o} Al!l!gy L S3111I18V GNV SIIINS 3JQ3IMONN AC JVSS303N 9su901l s,aanlaa p!Ien •g •(/Gen Aew alnpagos ao sinoq) salj!i!q!suodsaa gs!ldw000e of Ajessaoau sinoq �aom of ssau6ulll!M •9 •aaenn4os buigsggnd qam pue '6u!ysllgnd dojNsap 'fi4!n!jonpoad aog0 Wm Aoua!ogoad •y •s1Il�s aoimas jawolsno pue suoljeolunwwoo ue:4!jm pue uallods lu9ll9ox3 £ -Burps ledlo!unw a u! Algejajaad `pia . pajelai ao 'sa!e}}e Apnwwoo 'suoijelaa oilgnd 'suo!leolunwwoo u! sloafoid 6ul6euew aouauadxa jo sieeA eaayl Iseal IV Z • pa3elai ao 's:pe leaaq!l 'suoljeolunwwoo 'suoijelai o!lgnd 'ws!Ieuinof ui 99a6ap aeaA-ino3 SNOIlt/O13iivn0 Wf1WINIW peu6lsse se saijnp aayjo swjo}aad •.v •p9109alp se yoaeasaJ swao}aad . •I!ouno0 Al!o Aq s911!n!}oe uo!j!u6009a leloeds sa}euipj000 . •6u!l!jm -luea6 u! sIs!ssy . •seeAoldwe Aj!o jo asn aol lauealu! sulelupaIN . s�uana leloeds jo uo!}owoad pue 6uluueld sa }eu!pa000 . •sluawu6lsse palelaa- uo!!reo!unwwoo aauj0 '£ •lauuosaad pue 'saouuas 'sweiboid 'sall!AIIOe 'sJuana Al!o 6u!loluoayo aIg a jo eoueualulew pue Agdei6ologd s}oaalQ . •elpaw aayjo o} sesealai ssaad olpo!aad se Ilem se }saialu! leaaua6 10 s9!1!n!}oe ao swei6oid Al!o oilioads Inoge selorpe ql!m elpaw leool sap!noad . •salalnbui e!paw pue ollgnd of epees aie sasuodsai /(lava!} pue aleinooe jeuj ainsue o} }gels ql!m gjoM . •suollezlue6ao A4!unwwoo pue sJuana fi4!unwwoo ql!m sls!ssy . •sbuilaaw o!Ignd aol speau lens!n -olpne ql!m slslssy . •slepejew o!ydej6 aay }o pue 'oap!n 'aaemps uo!je}uasaid 6ulsn suolle}uesaid leloeds jo uollonpoid ay} sloaalQ . }uauauaano6 Al!o ap!slno uo!lnq!jls!p aol sluewnoop peeilooid ao :geap sdlaH •seouaipne palsaialui jo/pue pajdage of uo!lnq!a}s!p ao} sada!d suoijeolunwwoo palabiel sno!aen aonpoid pue 'dolanap 'veld of sluampedep Aj!O pm SVOAA . •seoald suoijeo!unwwoo aayjo pue 's6ull!ew leloads 'slauuego algeo ss9ooe- }u9wua9no6 uo slueweounouue '91!S qaM Al!o sjunowasoU 'jal}alsmau Alja:penb jo jualuoo 6ulleulpa000 aol Al!I!q!suodsat tiewud sawnssy . •aoleals!u!wpy Al!o juels!ssy eqj Aq pa}owip se uo!jeo!unwwoo o!uoajoele pue 'saaAlj 'sdew 'sNoogpueq 'saanyooaq 'saa}}alsm9u 6u!pnlou! 'saeAoldwe pue sluepisai Al!o aol sooa!d uoilewaojui ollgnd seonpo.id pue 'su6lsap 'sj!pa 's9jpAA Z • Maintain confidentiality; work tactfully and effectively with the public, elected officials, City employees, and outside agencies. • Guide City Department Heads in how to communicate their activities. • Manage complex projects and meet deadlines. 2. Knowledge of: • Effective communication concepts, approaches, and techniques. • Personal computers (PC) and peripherals. • Theprinciples /practices of graphic design, desktop and web publishing. • Journalism and media techniques that provide a basis for reaching specific targeted audiences. • Basic photography for use in public information. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle or operate objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The Communications Coordinator operates primarily in an office atmosphere but may also occasionally work outside at parks or construction sites where exposure to all types of weather, construction hazards and pollutants, and varied terrain is possible. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION City Clerk Administration Assistant City Administrator JOB DESCRIPTION JULY 2004 To coordinate and execute administrative duties of the administration department and City Council functions, and to oversee the operations of official records management, elections and licensing. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Performs responsible and confidential administrative support duties within the administration department and for City Council. Schedules appointments, arranges meetings and meeting rooms as required, gathers information in anticipation of such meetings and contacts participants. 2. Coordinates and compiles the City Council agenda items and prepares packets for meetings; attends and records City Council meetings; prepares and distributes minutes; follows up with other department staff to ensure that all required documents are prepared according to City Council action and direction. 3. Provides information assistance to City staff and to the public, serving as a resource for the release of information in compliance with Minnesota Data Practices. When necessary, refers inquiries to appropriate City staff. 4. Administers the issuance of municipal licenses and coordinates the renewal process for liquor and beer licenses. Processes applications for solicitors' licenses, gambling permits, kennel licenses, and block party street closures. 5. Oversees local, state and federal elections which includes voter registration, maintenance of election equipment, recruits /trains election judges, and performs election day activities. Maintains current knowledge of election law. Prepares election budget. 6. Drafts routine public notices, resolutions and other City documents. Assists other departments with proper format for legal notices, bid notices, council reports, resolutions and ordinances. Coordinates with all departments to ensure legal notices are published, posted and mailed in a timely manner. Submits legal publications and advertisements for bids to the newspaper and related publications in a timely manner. 7. Drafts responses to letters of inquiry and /or routine nature for the City Administrator's signature. 8. Maintains office files and central filing system. Serves as the custodian of official City records and public documents and ensures that data is collected, used, and disseminated according to statute. Posts and delivers mail. 9. Conducts research and recommends proposed revisions to City ordinance as directed by the Assistant City Administrator, City Administrator and City Council Recommends revisions to ensure City ordinances are in compliance with state and federal law. 10. Assures regular maintenance of copy machines and mail machines. Orders necessary supplies. 11. Performs general clerk duties including administering oaths of office and providing notary services. 12. Performs scheduling for the receptionist function. 13. Performs other duties as assigned. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. Graduate of a two -year vocational, business, secretarial school or equivalent. 3. Three (3) years recent executive secretary/administrative assistant experience or a minimum of five (5) years executive secretary/administrative assistance experience and post- secondary secretarial training. 4. Strong background, including previous training or trouble shooting experience in office equipment, computer systems including: operating systems, word processing, spreadsheets, desktop publishing, databases, networks, file management, desktop personal computers, printers, and scanners. 5. Valid Driver's License. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Knowledge of the methods of administration as applied to the management of local municipal divisions and departments. 2. Considerable knowledge of modern office practices and procedures. 3. Knowledge of election laws and procedures. 4. Skill in operation of listed tools and equipment. 5. Ability to communicate effectively, speaking and in writing. 6. Ability to effectively meet and deal with the public. 7. Ability to handle stressful situations. 8. Customer service skills involving explaining moderately complex requirements and procedures. 9. Ability to train and manage election judges /volunteers. 10. Ability to maintain confidentiality. TOOLS AND EQUIPMENT General tools and equipment will include personal computer, calculator, copy machine, fax machine, telephone and portable telephone, postage machine, various handwriting items, automobile, base radio and election equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work performed and are not all- inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Receptionist Administration Assistant City Administrator JOB DESCRIPTION JULY 2004 This is a clerical position involving such tasks as data entry, word processing, answering telephones and directing inquiries, invoicing, receiving and entering cash receipts, sending past -due notices and preparing bank deposits. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs central switchboard duties, receiving and routing telephone calls. 2. Provides information, explanation and assistance to the public in a courteous manner. 3. Posts daily receipts to the City's accounting system and prepares related reports. 4. Prepares daily deposits and deposit/receipt reconciliation. 5. Operates personal computer, typewriter, postage machine, photocopy machine and other office equipment. 6. Processes incoming and outgoing mail including distributing mail to all departments. 7. Prepares reports for review and approval by supervisor. 8. Assists with data entry and word processing support to all city departments as needed and assigned including receipting of payments, registering voters and assisting with absentee ballots. 9. Maintains routine office records and files. 10. Performs other duties as assigned. MINIMUM QUALIFICATIONS 1. High school diploma or equivalent. 2. One year experience as switchboard operator, office clerk, cashier or equivalent. 3. One year computerized data entry experience. 4. One year of experience with personal computers and various software packages. 5. Demonstrated proficiency in grammar, spelling, math, and filing. •snool Isnfpe of A4!1!ge ayj pue uoildeoiad yjdap `uolsin leaaydued `uolsln aoue}s!p `uolsln apnloui qof s!yl Aq paimbai sa!l!I!ge uo!sin 011!oadS •spunod 5Z o} do anow ao /pue }}!1 AIleuolse000 Isnw eaAoldwe 9y1 •awll jo spolaad papuajxa -aol puels of paalnbaa aq Alleuo!se000 ueo aaAoldwe ay1 •yonao ao haul `dools `eoueleq ao gw!lo of pai!nbaa Alleuo!se000 si aaAoldwe ay1 •swie pue spuey yl!m Ino yoeaa pue :sloafgo ajeaado ao 1a91 `puey `aa6ulj of spuey asn of paimbai Alleume000 si aaAoldwe ay1 •jeay pue � Iej ` }!s `� Iem of paalnbaa Alluenbail si aaAoldwe ay1 •uo!l!sod ayj,jo suoijounj lelluesse ayj wao}jad AlInIssaoons of aaAoldwe ue Aq law aq Ism jey} asoy} 10 an! }e}uasaidaa aie away pagposap spuewep leo!sAqd ay1 SaMdW3a IVOIS kHd •aolelnoleo pue au!yoew xel `aulyoew a6ejsod `au!yoew Adoo `aalndwoo leuosiad `auoydalal (13Sf11N3WdinO3 dNV S -1001 -jal}ew aeingej pue legaan u! I!ejap juauiped aniaoaad of Al!l!ge ayj pue `Alaleinooe pue AlMolnb suoijejado o!lawyl!ae wjo}aad o} Al!I!ge ayj `AIGAIIoa}}a wayj asn- pue way} gjIm pale!oosse seep! pue spiom 10 s6u!ueew puelsaapun of Al!l!ge ay} 6ulpnlou! `)4!I!ge 6u!weal lea9u96 a aney IsnIN Z •aauuew a}emooe pue Isel a u! au!yoew 6ulppe Aea -uaj ajeaado o} Al!l!gy . jaIndwoo ajeaado of Al!l!gy . -Aliadoid pue Alajemooe `Ajp!dea Aauow alpuey of Al!l!gV aauuew leuo!ssajoid a ui oggnd y }!m ajeolunwwoo of Al!l!gy . suo!jounj Ju9wuaano6 Ieool 10 96p9lnnouyl . sainpeooid eo!}}o leaaua6 jo 96palmou>l . uo!l!sod ayj jo suo!jounj lelluesse ayj alaldwoo Alluen.4a pue AIan!Ioaj.a 01 peol�aom az!juoud pue azlue6ao of Al!I!gy . u0113ai!p aMe} o; Al!l!gd . :panlonul sll!NS •paalnbaa sa!l!l!ge ao /pue slI!� s `96p9lnnouA ayj 10 an!leluesaidaj aje molaq pals!l sluawaa!nbaa ay1 •Al!aojoejs!jes f}np Ie!luesse yoea wio}jad of elge aq Isnw lenp!nipu! ue `Allnjsseoons qof slyl wao}aad o1 S3111-118V (INV S1IINS 3Ja3-1MONN Al JVSS303N •eouauadxe 6u!NaoM Ju9ww9no6 jeooj snolnaJd •.v •suo!leo!ldde ja}ndwoo:4osoaoiVq yl!m eoualaadxe jo aeaA au0 '£ •Jualenlnba ao `�aalo ao!4o `aoleaado pjeogyol!ms se eoualaadxe sieeA om.L Z •looyos leuo!leoon /sseu!snq u! 6uiu!ejI lewao=l SNOIIVOI=Ii -ivn o a3?JIS3Q salj!I!q!suodsaa ysildw000e o} sinoy ealxe �jom Alleuo!se000 of ss9u6u!II!M -6 •Al!o ayj }o 96ew! an!I!sod joefoid of Al!l!gy •g •96en6uel ys!I6u3 ayj jo 96palmouN elgeaap!suoo I •w-d-m 01, jo peads 6uldAl wnwluiVq •g WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work performed and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non- exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator ORGANIZATION CHART ROSEMOUNT COMMUNITY DEVELOPMENT DEPARTMENT Kim Lindquist Community Development Director MaryAnn Stoffel Inspections Secretary Sharon Nelson Inspections Secretary Rick Pearson City Planner Jason Lindahl Charlie O'Brien Assistant Planner I Code Enforcement Official Amy Domeier Planning /Personnel Secretary Alan Strand Building Official Todd Sutter ( I John McNeish I I Colby Cartney Building Inspector Building Inspector Building Inspector Intern � a CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Community Development Director Community Development City Administrator JOB DESCRIPTION JULY 2004 The Community Development Director is responsible for strengthening the overall health and vitality of the City of Rosemount through developing, managing and evaluating community development programs, including planning, economic development and redevelopment, development review, housing rehabilitation and inspection, zoning, building plan review and inspection, code administration and enforcement. ESSENTIAL DUTIES AND RESPONSIBILITIES Leads all divisions of the department by directing and coordinating work of department staff and consultants by defining duties in a manner that will result in an effective and efficient work force. Supervises staff directly or through subordinate supervisors and oversees operations to assure the desired level and quality of service is being provided. 2. Plans, directs and coordinates the: • Administration of planning and zoning activities, zoning ordinances, policies and procedures for the city. • Interdepartmental development review process. • Administration of economic development and redevelopment functions. • Administration of the building inspection and code enforcement functions. 3. Promotes economic development and redevelopment by working with prospective businesses and business organizations, working to retain and expand current businesses. 4. Acts as Deputy Executive Director for meetings of the Port Authority and attends other meetings as necessary or required. Prepares corresponding reports and agendas, conducts research, answers questions, and provides advice and suggestions to all interested parties. 5. Makes public presentations and deals with the public on an individual basis. Leads community -based planning initiatives. 6. Prepares annual departmental budget and monitors expenditures. ,juawdolanapaa jo juewdolanap olwouooa ur aoualaadxa saeaA ino j £ -uolleindod 000'0 L aano 10 A4l0 a ul uoijisod Ajosuuedns alglsuodsai a ul aoualaadxa sie9A inol ao uoljelndod 000'01- aano 10 Ajlo a ul peat' juampedap a se aoualaadxa sie9A omi Z 'plag palelai Alasolo ao salpnls uegan `uollealslulwpe ollgnd '6uluueld ul 99a69d s�ajseyy 1, SNOliVOl =Inv o GMJlS34 -juawdolanapaa pue juawdolanap 01WOU009 ao `6uluoz pue juawdolanap A4!unwwoo'6uluueld Ju9wua9no6 ui aoualaadxa sae9A ang }seal IV Z 'plan paWlai Alasolo ao salpnls uegan 'uoilealslulwpe ollgnd `6uluueid ul aaa6ap s,aolayoeg 1, SNOUVOIAIi`dno Wf1WINIW pau6lsse ao papeau se saijnp aayjo SWJOJaad '91, a�eladoadde se sueld pue sanssl jo pawaojul sei:ped palsaaajul ao pajoage sdaaN pue aouelldwoo apoo uo sasinpe `salollod pue sainpaooid suleldxa 'suaaouoo ,sjadolanap pue ao}oeajuoo `uazijlo of spuodsa�l -17L -sai:ped palsaaajui Ile of suoilsa66ns PUB aolnpe sapinad pue `suollsenb siamsue `yoaeesaa slonpuoo `sepuebe pue spodaj 6ulpuodsajjoo saaedaad -swei6oid 6uiuueld pue uoljoadsul punos ainsua 01 s96ueyo spuawwooaa pue ssauanljoa}}a JOI sapoo pajelaa pue 6uluoz 'sueld asn puel ul sa6ueyo pasodoid snn91na�1 -salollod pue sueld `saoueulpao fi}lo qj!m aouelldwoo aulwaalap of slesodo.id juawdolanapaJ pue juawdolanap snnalna�l 'Cl, �uawdolanap Apapio pue uoljoaa!p I!ounoo qj!m Aoua}slsuoo ainsue o} saoueulpao �4Io aayjo pue uolslnlpgnS `6uluoz `ueld apin0 anisuayaadwo0 s,Al!o ayj jo 6ullepdn pue uoljeaedaid ayj s109alp pue saasaanO 'Z l, 'paluaweldwi aae suoljoe Ilounoo sainsu3 'suoljeln6ai pue salna 'SMel }uenalaa pue salollod Alp ql!m jualslsuoo juampedap ayj jo uoljeaado anl}oa}}a JOI sampeowd pue salollod sluewaidwl pue sdolanaa - l, 1, 'suoijeolidde juea6 selpm pue saaedaad -swei6oid }uea6 leaapal pue alels J9gIo pue (08(i0) juea0 >lool8 juawdolanaQ �4!unwwo0 saalslulwpy -01, -salpnls PUB sJoefoid leloads sajeulpaoo0 -fi}lo ayj jo }uawdolanap leolsAqd ay} 6ulloage salpnjs ul panionul sdnoa6 /sienpinlpul aplslno jayjo pue sluelinsuoo qj!m sNaoM -6 'sueid /saoueulpao /sapoo Alp 6ullaidaajul ul pue saoueulpao leool }o }uaweoaojua ay} ul gels Aji0 sislssy -suoljs966ns pue s}uawwoo aleudoidde saNew pue jjels juewa6euew Aq pa}}lwgns slesodoid snnalna�l -speay juampedap Alp aayjo pue aojeajsluiwpy Aj!O ayj 01 suoijepuawwooaa pue aolnpe sapinaad -g -salou96e leaapal pue alels `�4unoo pue salllunwwoo aayjo qj!M anljejuasaidai �4Io pue uoslell Flo se sjoy L 4. Working knowledge of municipal building inspection functions and code enforcement. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Thorough knowledge of the principles and best practices of community development, economic development, redevelopment, and planning and zoning. 2. Considerable knowledge of code enforcement, environmental health, budget development and administration, tax increment financing, economic development financing, and other resources for funding and financing development activities. 3. Ability to supervise a complex set of department functions and to manage a work program so that demands are matched to resources and work assignments. 4. Ability to handle numerous projects and prioritize accordingly. 5. Ability to communicate orally and to write clearly, concisely and legibly. 6. Ability to lead community -based planning initiatives. 7. Ability to market the community and attract developer investment. 8. Ability to use sound judgment to resolve differences and respond to challenges. 9. Computer skills to include word processing and spreadsheet software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment is usually quiet in the office, and the workload of this position is such that during some periods of time activities will be hectic and stressful with numerous and diverse tasks being performed at fast pace. Field work includes construction sties and sites planned for development/redevelopment. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the positions if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO: SUMMARY OF POSITTON: City Planner Community Development Community Development Director JOB DESCRIPTION JULY 2004 Performs a variety of routine and complex administrative, technical and professional work relating to a wide range of planning issues affecting current and future land use and municipal development. ESSENTIAL DUTIES: 1. Reviews development and related land use permit applications, site plans, variance applications, etc. and examines for compliance with established city ordinances and county and state regulations. 2. Provides information to developers, property owners and interested persons on land use applications as they relate to city ordinances and regulations. 3. Analyzes and prepares reports with findings and recommendations on various land use proposals. 4. Serves as staff liaison to the Planning Commission; oversees materials and representative graphics for presentation to the planning commission and /or city Council relating to specific issues to be considered such as site plans, plats, variances, rezoning, etc.; oversees legal notices, ordinances and resolutions. 5. Assures proper publication and distribution of public planning notices. 6. Administers the zoning and subdivision ordinances and updates regulations as needed. 7. Oversees the implementation of the Comprehensive Plan, including amendments as needed or required. 8. Assists other city staff in the preparation of various reports on planning /development issues and projects. 9. Meets with developers, citizens and neighborhood groups to explain development proposals and to explain the plan's compatibility with overall zoning and plan regulations. ayl 01 lu9wu6lsse le0l601 a Jo pa4elai 'ael!w!s s! Niom ayj j! uoll!sod ayl W04 wayj apnloxe jou seop sapp jo sluawalels ogpads jo uolsslwo ayl -pewaojaad aq Aew jeyj Niom jo s9dA4 snouen ayj 10 suollealsnll! se Aluo p9pu91w aae anoge palsll sallnp ayl 'Aslou Alajeaapow s! Juawuoa!nua �JOM 941 ul lanai as!ou ayl •qof s!yl jo suoljounj le!luesse ayj 6ulwjo:ped al!gm saalunooue aaAoldwe ue 9SO4110 an!le}uasaidaj aae away paq!josep soljsuajoeaeyo JuawuoJlnua NJOM ayl 1N3WNO2JUW3 MOM snood Isnfpe of Al!l!ge ayj pue uo!ldeoaad yjdap `uolsln leaaydped `uolsln aoueIslp 'uols!n apnloui qof s!y} Aq paa!nbaa sa!l!l!ge uoisin oil!oadS •spunod 5Z of do anow Jo/pue }}!1 AIleuolse000 Isnw aaAoldwe ayl •ewll jo spolaad papuajxa aol puels of paimbaa aq Alleuolse000 ueo aaAoldwe ayl -yonoao ao leauN `dools `eoueleq ao gw!lo of paalnbaa Alleuo!se000 si eaAoldwe ayl -swie pue spuey yl!m Ino yoeaa pue :sloafgo ajeaado ao 1991 `puey `aa6ug of spuey asn of paj!nbaa Alleuolse000 s! aaAoldwa ayl •aeay pue Mlel 'l!s 'Mien o} pailnbaa Alluanb94 s! aai(oldwe ayl -uoll!sod ayj jo suoljounj lelluesse ay} wao}aad Xllnlsseoons of ea'Aoldwe ue Aq law aq Isnw jey} 9soyl10 anlleluasaadaa aae away pagposep spuewep leolsAyd ayl SUNVVY3a IVISAHd 'alo!yan a04ow `aojelnoleo `au!yoew xel 'aulyoew Adoo `aa4ndwoo ieuosaad `auoydalal (13Sf11N3Wdin?D3 (INV S1OO1 -6uissaooad prom apnloui of sll!Ns aalndw0 •5 -sou!lpeap ulyl!m sNsel ys!ldw000e A19AII09}}9 pue Niom ez!l!ao!ad pue a}e6elep `sNsel jo epnl!llnw a abeuew pue azluebio of Al!l!gy •.0 6u!}!jm u! pue Alleao y}oq `Aleslouoo pue Apeolo Ilasauo ssaadxe o} Al!I!gb £ •aauuew GAIJ!sod e ui oggnd ayl yj!m Niom pue `saaylo pue saadolanap 'suo!sslwwoo 'sdnoa6 uazll!o yj!m sd!ysuo!jelaa 6u!NJOM aniJoaJ}a ulejulew pue ys!lgelse of /4!I!gV z •6uluueld anlsuayajdwoo pue 6uluoz 6ulpnlou! 6uluueld asn puel }o asod.ind pue uol enlena `uoijeajs!u!wpe `uo!lez!ue6ao `saoijoeid 'seldlou!ad ayl S3111-119V aMd STIINS '3E)(13-IMON)i A2JVSS3O3N aoua!aadxa pa}elaj ao 6uluueld sie9A aaayl z play. palelai Alasolo jo sa!pn }s uegan `6uluueld ui 9aa69a s,aolayoe8 SNOIl`d01Awho W(1WINIW peu6lsse ao papeau se sluewu6lsse pue sa!lnp aaylo swao}aad 'U -suollowoad pue uo! }euILWGI `fu!j!y spuawwooa�l 'Niomlo luewu6lsse `Ieslejdde aouewjojied `6ululea} `saouena!a6 jo juawlsnfpe `eu!ld!oslp 'spiemaa `saajsueal apnlou! sa!ln(] .aaol:}O lu9w9oaolu3 apo0 pue iauueld Al!0 lue}s!ssy ayj sasuuadns AlloaalQ 'Z[ Al!aoylny I!sueal Aallen elosauu!lN ay} 01 uos!e!l Mels se sanaaS U -papeau se sloefoid 6uluueld o4pads aol aouelslsse u6isep pue 6ui:gejp o!seq sap!noad -0 � position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION JOB DESCRIPTION JULY 2004 Building Official Community Development Community Development Director Performs a variety of routine and complex administrative, supervisory and technical work in administering and enforcing building and related codes. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Plans, assigns, supervises and directs all building inspection functions, including structural, plumbing and related inspection for compliance with the State Building Code, federal and state laws and city ordinance pertaining to building construction. 2. Handles difficult public contact problems and assists and advises the general public, design profession and construction industry on matters relating to the building code and building construction. 3. Reviews reports and determinations of staff to assure that work is done properly and that decisions made by staff are in compliance with relevant codes, laws, rules and regulations. 4. Provides recommendations to the director relative to the operating budget needs for the building inspection division; recommends fee structure. 5. Coordinates plan reviews with other departments of the city affected by construction and insures their approval of plans before permits may be granted. 6. Interprets and applies building codes where there is a question regarding the appropriateness or proper interpretation of such code. Advises other departmental personnel on the proper interpretation and application of building codes and resolves differences where there is a dispute or lack of clarity between various codes. 7. Recommends and prepares revisions to ordinances pertaining to building and code issues. 8. Maintains and generates all necessary records, reports and related information. -ainseew adel '6ulplo..eos io iappel 'auoyd 'olpei alge:pod `aojeinoleo `alolyan JoJow :aaenn}}os buipwiad pue ssaooid pions 6ulpnlou! `aalndwoo leuosaad 1N3WdinO3 0NV S1OO1 '6UII!ann u! pue AlleJo A19n!109_49 aleolunwwoo of A4!1!gd -6 -slu!adenlq pue sueld pa}eo!ldwoo puelsiepun pue peaa o} Al!l!gy .g -o!lgnd lejaua6 ay} pue saaunno `s.aaau!6ua `sjoaj!yoae 'saadolanap 'sJoIoeaIuoo y }!nn sdlysuo!jelaa 6u!�Jonn an!}oaj49 ysllgelsa of Al!l!gy -juawdlnbe palsll eqj jo uoljeaado eqj u! ll!NS `9 -aiennpaey pue aaenn}}os jelndwoo yl!nn /4!je!ilwej bu!Maonn e pue aaenn}}os u6!sap uo!}owlsuoo pue 1!waad 6uippq }o 96pelnnouN 6u!NaoM .9 •Iauuosjed uieaj pue ajen! }ow `esuuadns Alan!Ioa}}a of Al!l!gy .,v -Ajjnol..!p elgeaap!suoo jo suoljoedsui wjo:pgd of A}!l!gy £ •suolleogdde asn puel pue 6uluoz `apoo 6ulppq wjoj!un jo 96palnnou� bu!Aldde ui ll!�s pue Mons leolueyoaw pue 6ulgwnid `Mons juawao 'Mons Aijuadaeo `Mons leoploole ui 96palnnouN algeaap!suo0 Z •sapoo asegj jaidia }u! of Al!l!ge eqj pue sapoo uoljonalsuoo leaaueb pue `sapoo 6u!snoy pue Aj!l!geslp `A6aaua `aa4 'Ieolueyoew `6uigwnld `leoploale `6u!pl!nq alels eqj jo 96palnnou� y6noaoyl L S3111-118`d 0N`d STUNS 3J(131MONN Al JVSS3O3N le!ogo 6u!pl!n8 pagpa0 O8d0 £ -sepeil 6u!pl!nq eqj ui aoua!aadxe uewAauanof sae9A onnl Z `aoueijedxe kosinaadns sae9A omi ' 4 SNOIlv0ulibf1O 0MJIS30 asuao!-1 s,a9nla0 pllen - aauiwexa sueld ao aoloadsu! 6u!ppq a se uo!leog!:peo 0801 '9 aoloadsui ue se uo!}eogpeo o!ldeS aj!S uO Vocl ajejS .g •uoljeogpeo le!ogo 6u!pl!n8 ao uo!jeogpeo le!o!.40 6u!piln8 II sse10 ajejS t -aoioadsu! 6u!pl!nq led!olunw e se sje9A oN4 6u!pnloui plall uoljoadsu! 6u!pl!nq ayj ui eoua!aadxa sae9A ino3 .£ -pla!l pajelai ao uoijoadsu! 6ulpllnq u! Mons asinoo looyos gbiq Isod Z 'Jualen!nbe 030 ao 9aa6ap looyos y6lH SNOliVOIJI vnc) WhININIW pou6lsse ao papaeu se sa!lnp aayjo swaojaad U suo!�owoad pue uo!leulwaal `6uuiy spuawwooei pue �aonn jo juawu6!sse `lesleidde aouewjojaad `6u!u!eaj `saouena!a6 10 luewlsnfpe `auild!os!p `spaennaa `sialsueal 6u!pnloui ge }s suoljoedsu! 6ulpl!nq ses!naadnS 0 � -suollounj. juampedep Ile of spie6ai yl!nn eouelldwoo apoo Aj!o pue ajejs Aj.!aan 01 tiessaoau se suolloadsui ep a}epdoidde swaoj.aad -6 PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in office settings and outdoors. Outdoor work is required in the inspection of various land use developments and construction sites. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT .The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and /or humid conditions or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. The duties listed above are intended only as illustrations of the various types of work performed and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO: SUMMARY OF POSITION Code Enforcement Official Community Development City Planner JOB DESCRIPTION JULY 2004 To promote and maintain the health, safety and welfare of residents and general condition of the City by enforcing state and local codes as they pertain to zoning, general maintenance of private property and illegal use of facilities. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs inspections to enforce snow removal on sidewalks; enforces weed and vegetation control ordinances; enforces housing maintenance, property maintenance and commercial maintenance codes; performs sign ordinance enforcement; inspects mining operations; and assures that appropriate permits have been pulled. 2. Performs systematic inspections to detect and correct nuisance and other code violations. Identifies and informs property owners, managers, renters or others of specific code violations. 3. Assists the City Planner in zoning administration activities. 4. Invokes legal sanctions to ensure correction of violations where cooperative measures have failed. 5. Maintains documentation related to inspection and enforcement activities; prepares recommendations for amendments and additions to related codes or ordinances; drafts new ordinances to address property maintenance issues. 6. Meets with owners, tenants, contractors, developers and businesses to review and explain code requirements and violations or potential violations; secures code compliance. 7. Works in cooperation with other City departments regarding violations of state and local codes. 8. Provides prompt and courteous response to inquiries from owners, managers, renters and others regarding the City's housing maintenance code, related ordinances, policies and procedures. •uolllsod ay} ;o suolloun; lelluesse ayl wao}aad klln ;sseoons of aaAoldwe ue kq law aq lsnw legl asoyl ;o anlleluesaidaa aae aaaq paquosap spuewap Ieolskgd ay1 SdNVV43a IVOIS kHd •olpea aseq PUB 910149A aolow aaglo ao allgowolne 'swall 6ulllannpueg snoiaen 'auigoew 96elsod 'auoydalal elgalaod pue auoydalal `aulyoew xel 'aulyoew kdoo 'aolelnoleo `aalndwoo leuosaad apnloul IIIM luawdlnbe pue stool leaaua0 1N3Wdin?03 dNV S1001 •wao; uall!jm pue leao yloq ul klanlloalla aleolunwwoo of kllllgy •6 'weal a to laed se pue klluepuedepul �aom of kllllgy •8 •aldoad k Bue ao llnoll;lp alpueq pue 'suolldnaaalui luanbail qj!m jeep 'suolllpuoo ln;ssails aapun �aom of kllllgy I •swea6oid aJennllos ssaooy pue 190x3 'paoM llosoaolVY ;o 96p9lmOuN 6uINJOAA •g •6uisnoq to uolloadsul aql 6ulpie6ai saoiloeid Ala ;es ;o a6palnnouN 6UINJOM •5 •sapoo leool pue alels laidaalul of kllligy •.v •uollonalsuoo 6ulpllnq ui pasn senblugoel pue spoglaw 'seolloeid agl ;o 96palmouyl •£ •sapoo kla ;es ollgnd pue eoueslnu 'asn puel snolaen of 6ullel9J suoileln6ai pue salni 'spiepuels 'sapoo 'smel elgeolldde ;o 96pelmouN 6ulNaoM Z •6ulllas Iedlolunw a of algeolidde se spoglaw pue saolloeid 'seldloulad luawaoaolue apoo to 96palmouN 6ulNaoM 83111118b (INV STIINS 3903lMONN Al JVSS308N T1194 palelaa ao aollsnf leulwlao '6uluueld '6ulsnoq 'uollealslulwpe ollgnd ul aai6aa s,.iolagoe8 l SNOI1VOIdITdf ?D a3211SM •asuaoll s,J9AIJG Allen v •lualenlnbe a3J ao Ioogos g6lq woal uollenpea0 s •loeluoo ollgnd lelluelsgns 6ul.nnbaa uolllsod ul eouaiaadxa sneak oMl Z paiialaid �aom asinoo palelai ao 6uluueld 'sapeil uollonilsuoo '6uisnoq 'uollealslulwpe ollgnd 'luaweoaolua met sl!pejo lualenlnba ao Ioogos leuolleoon weak -omj a ;o alenpeaO L SNOliVOIJmvf10 Wf1WINIW pau6lsse se sallnp aaglo swaohad •ZL •aauuew aniloalla pue ale; a ul paaalslulwpe aae seoueuipio kllO legl ainsua of apoo aql ul sa6ueyo pue saolloeid 6ulsnoq mau qj!m aelllwel sulewa�j •sanssl lueweoao;ua apoo of alelaa legj spodaj pue 'saingooaq 'sjakll 'saollou 'epueaowew 'aouapuodsaaaoo to klauen a seinglalslp pue slleaa •M •swelgoad ;o uoiloaaaoo ainoes of uolloe aleladoidde saNel pue 'sbulpllnq piepuelsgns ao 'uollellues 'glleeq ollgnd ;o siallew 6ulnlonul 1110 aql qj!m pall; sluleldwoo saje6lls9nul •6 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Much work is performed in field settings. Considerable outdoor work is required in the inspection of various land uses and other matters. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 40 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee often works in outside weather conditions. The employee occasionally works in high, precarious places and is exposed to wet and humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the positions if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Assistant Planner Community Development City Planner JOB DESCRIPTION JULY 2004 Performs a variety of routine and complex technical and professional work relating to a wide range of planning issues affecting current and future land use and municipal development. ESSENTIAL DUTIES 1. Provides information as requested to developers, property owners and interested persons on land use applications and zoning questions as they relate to city ordinances and regulations. 2. Assists in the review of development and related land use permit applications, site plans, variance applications, etc. and examines them for compliance with established city ordinances and county and state regulations. 3. Analyzes and prepares reports with findings and recommendations on various land use proposals as directed by the City Planner. 4. Assists in the preparation of materials and representative graphics for presentation to the Planning Commission and /or City Council relating to specific issues to be considered such as site plans, plats, variances, ordinances and other documents as required. 5. Assists in the implementation of the Comprehensive Plan, including amendments as needed or required. 6. Assists with special planning projects as assigned. 7. Assists other city staff in the preparation of various reports on planning/ development issues and projects. 8. Meets with developers, citizens and neighborhood groups to explain development proposals and to explain the plan's compatibility with overall zoning and plan regulations as requested. 9. Provides basic drafting and design assistance for specific planning projects as needed. 10. Performs other duties and assignments as needed or assigned. MINIMUM QUALIFICATIONS 1. Bachelor's Degree in planning, urban studies or closely related field 2. One year planning or related experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. The principles, practices, organization, administration, evaluation and purpose of land use planning including zoning and comprehensive planning. 2. Ability to establish and maintain effective working relationships with citizen groups, commissions, developers and others, and work with the public in a positive manner. 3. Ability to express oneself clearly and concisely, both orally and in writing. 4. Ability to organize and manage a multitude of tasks, delegate and prioritize work and effectively accomplish tasks within deadlines. 5. Computer skills to include word processing. DESIRED QUALIFICATIONS 1. Master's Degree in planning, urban studies or closely related field. TOOLS AND EQUIPMENT USED Telephone, personal computer, copy machine, fax machine, calculator, and motor vehicle. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle or operate objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is moderately noisy. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE 1751J_\�r�i�i�� ACCOUNTABLE TO SUMMARY OF POSITION Building Inspector Community Development Building Official JOB DESCRIPTION JULY 2004 The Building Inspector performs a variety of routine and complex technical work to complete plan review and inspection activities for commercial, industrial and residential construction. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs all on -site inspections assigned by the Building Official, which include but are not limited to inspections of footings, foundations, framing, plumbing, and mechanical systems. 2. Maintains records of building and inspection activity. Prepares permits, handouts, forms and all other paperwork required. 3. Performs plan reviews as directed by the Building Official. 4. Prepares written summaries of inspections. 5. Assists in the enforcement of zoning and subdivision ordinances and building related codes. 6. Assists in researching problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. 7. Assists in resolving complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. 8. Assists in administering the permitting function, including application processing, fee assessment and collection, and permit issuance. 9. Explains, interprets and provides guidance regarding all applicable codes within area of responsibility to architects, engineers, contractors, developers and other interested parties. 10. Works in cooperation with other city departments regarding permitting of applications and resolving associated issues. sped leo!ueyoew 6UinOw aeau sNionn Alleuolse000 aaAoldwe ay1 •suo!}!puoo aay}eaM apls }no ul sN ionn Alleuolse000 aaAoldwe ay} 'qof s!y} }o sa!}np ay} 6u!wao}aad el!uM •suo!}ounj le!}uesse ay} wao}aad o} sa!}!l!ges!p y }!nn slenp!nlpu! algeue o} apew eq Aew suoi}epoww000e aigeuosea�j •qof s!y} }.o uo!}oun,} le!}uesse ay} 6ulwjojaad el!ynn saa}unooue aaAoldwe ue asoy} }o an! }e}uasaidaa aie aiay pagposap so!}spa}oeieyo }uawuoalnua )Iaonn 9y1 1N3WNOUAN3 MOM •snood. }snipe o} A4!1!ge ay} pue uoi}deoied y }dap 'uolsln leaayduad 'uois!n aoue}s!p 'uo!s!n apnloui qof s!y} Aq paiinbei sa!}!I!ge uolsln og!oadS •spunod 5Z o} do anow Jo /pue Wl Alleuo!se000 }snw aaAoldwe ayl •aw!} }o spoijad papua}xe ao} pue }s o} paiinbei aq Alleuo!se000 ueo aaAoldwa ay1 •yonoao ao leeu� 'doo }s 'aoueleq jo gw!lo o} paiinbei Alleuolse000 s! aaAoldwa ay1 •swie pue spuey y }!nn }no yoeei pue 's}oefgo a}ejado ao Iaa} 'puey 'aa6ug o} spuey asn o} paa!nbei Alleuolse000 s! eaAoldwe eq I •aeeq pue Ile} '}!s '� lenn o} paalnbei Al}uenbeij si aaAoldwe ayl •sa }!s uo!}ona}suoo pue s}uawdolanap asn puel sno!aen }o uo!}oadsui ay} ui paiinbei si �aonn coop }n0 •scoop }no pue s6uipas ao!}}o ui powaopad s! NaoAA •suo!}ounj le!}uesse ay} wao}aad o} sailypes!p y }!nn sienp!n!pu! elgeue o} apew aq Aew suoi}epoww000e algeuosee�j •qof siy} jo suo!}oun} le!}uesse ay} waojaad All nlsseoons o} aaAoldwe ue Aq law aq }snw }ey} asoy} }o and }e}uasaidej aie away pegposap spuewep leolsAyd ay1 SdNt/W30 IVOISAHd ainseaw ade} :6ulplo}}eos pue aappei `euoyd 'o!pea elge:pod 'ao}elnoleo `aloiyan ao }ow `ejenos 6u!}}!waad pue 6ulsseoaid pions buipnloui 'aa}ndwoo leuosied 1NEIVM El aMd S1001 •uolsuuadns Iewiuiw y }!nn Ai}uepuedepui Mons o} A}!I!gy I •6u!}!ann u! pue Alleao Alan!}oa.}a a}eolunwwoo o} A4!1!gy •g •s}u!adenlq pue sueld pa}eolidwoo pue}siepun pue peel o} A}!I!gy •g •sio}oea}uoo Ieool y }!nn pue ollgnd ay} y }!nn Mann Mons o} A4!1!gy •}, }uawdlnbe pa}sil ay} jo uo!}eaado ay} ui II!NS T •suo!}eo!ldde asn puel pue 6uluoz 'sapoo 6ulppq waoj!un jo 96palnnouN 6uiAldde ui ll!Ns pue 'Mons }uawao pue A.i}uadaeo }o 96palnnouN algeaap!suo0 Z `swa}sAs OVAH pue '6u!gwnid 'Aa}uadaeo }o a6palnnouN y6noaoy} e pue 'sapoo uo!}ona}suoo leaaua6 pue 6ulpl!nq a }e }s }o a6palnnouN y6noaoyl 1, S3111119V (INV 6111>IS 3Ja31MON>l Al JVSS303N •punoa6Noeq 6ulgwnid /leo!ueyoew 6uoijS •.v •9su90!1 s,a9n!a4 p!leA £ •le!a }snpu! pue Ieloaawwoo 6uipnloui 'eoueijedxa sapea} uo!}ona}suoo sieeA 5 wnwluivq Z }ualert!nba a30 ao aaJBap Iooyos y6!H 1, SNOI1bOIJiivno WhININIW •pau6!sse aq Aew se pue uopsod ay} jo qse} ay} y }!nn }ua}slsuoo ace se sai}np aay }o yons swaoJJad • [ 1, and in high, precarious places and is occasionally exposed to wet and /or humid conditions or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. The duties listed above are intended only as illustrations of the various types of work performed and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non- exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Building Inspections Secretary Community Development Community Development Director JOB DESCRIPTION JULY 2004 The Building Inspections Secretary is responsible for a variety of routine and complex clerical work in the processing and issuance of building permits. ESSENTIAL DUTIES AND RESPONSIBILITIES Provides building application forms to permit applicants and the general public, and provides guidance in filling out routine permit applications and forms, making sure applicants understand the permitting process and the necessary information and attachments required to submit an accurate and complete application. 2. Answers routine questions regarding building codes and land use requirements at the counter or on the phone. 3. Administers the permitting function by processing permit applications related to buildings, signs, grading, septic systems and other building - related items and processing of certificates of occupancy. 4. Maintains accurate and timely records of the permit process; inputs and maintains a variety of data on permitting activity, such as the number of permits by type, valuation, permit fees, etc. Includes generation of required monthly and annual reports. 5. Receipts and routes collected fees to the finance department. 6. Schedules requests for field inspections and maintains an inspection activity log. 7. Prepares, maintains and stores records and files related to permit issuance and inspections. Maintains hard and electronic copies of files and pertinent data. 8. Serves as backup to department clerical staff or to other support services as needed. 9. Administers the septic inspections program. 10. Drafts and distributes a variety of correspondence, memorandums, notices, flyers, and brochures relating to building construction standards and permitting. 11. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. High school degree or GED equivalent. 2. Graduate of two year vocational or secretarial school; or post high school advanced secretarial training and a minimum of three years recent secretarial experience. 3. Three years experience, within the last five years, providing secretarial support. 4. Previous experience with WordPerfect or Microsoft Word; 65 wpm typing speed. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Working knowledge of modern office practices and procedures. 2. Skill in operation of listed tools and equipment. 3. Ability to meet and deal with the public effectively. 4. Ability to communicate effectively in speech and in writing; ability to maintain open communications with all city staff members. TOOLS AND EQUIPMENT Telephone, personal computer, copy machine, postage machine, fax machine, calculator, base radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is moderately noisy. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator ' Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO Planning /Personnel Secretary Community Development Community Development Director and Assistant City Administrator JOB DESCRIPTION JULY 2004 SUMMARY OF POSITION This position is responsible for providing secretarial support to the Administration and Community Development Departments including but not limited to, transcribing correspondence, documents and forms, preparing minutes, answering phones, taking and relaying messages, researching and responding to inquiries, and maintaining department files. ESSENTIAL DUTIES AND RESPONSIBILITIES Community Development Department: 1. Provides secretarial support including word processing, dictation, filing and records management to staff members in the Community Development Department including the Community Development Director, the City Planner, the Assistant Planner, the Code Enforcement Official, and other staff as directed or required. 2. Attends and takes minutes at Planning Commission meetings and composes minutes of meetings. Drafts agendas for Planning Commission meetings, compiles information for Planning Commission packets, assembles packet materials and assures distribution to appropriate individuals. 3. Prepares Port Authority meeting agendas, assembles Port Authority packet materials and assures distribution to appropriate individuals. Also prepares items for City Council meetings, Planning Commission and Council Work Session meetings as directed or required. 4. Supports the Development Review Committee by taking minutes, distributing agendas and materials. 5. Prepares resolutions, public notices, ordinances, specifications, affidavits, and other legal documents as required. Mails notices to appropriate residents. 6. Answers routine inquiries from residents, business owners, developers, etc. and assists individuals with routine permit applications and petitions. Collects and researches information in response to and in preparation for inquiries. Forwards non - routine inquiries and complaints to appropriate staff member. quawd!nbe pals!i jo uoljejado u! II!MS 'S •sampeowd pue sao!joeid aogo uaapow jo 96palmouM algeaap!suoD •.v •uo!lewaojui jo saoa!d ald!jinw 9z!ue6ao /A4!sselo pue spaooaa u!eju!ew 'uo!lewaolui a9gje6 of Alg!gy £ •aaenn}}os l!ew -a pue esegelep 'jaagspeaads '6uisseowd pion asn of fi4!1!qV Z •slewio} leao pue ua}}!jm gjoq ui o!lgnd eqj jo sjagwaw pue siaMiom -oo qj!m Alleuo!ssajoid pue A19n!109,.49 ajeolunwwoo of Al!l!gy L S3111-118`d dNV STUNS 3043IMONN Al JVSS3D3N •saoinosai uewnq jo eaae aql u! 6u!Naom aoua!aadx3 z 'lu9wuaano6 led!o!unw u! 6ulNaom aoualaadxe snolnaad SNOlIVOl -nvnD a3US34 •peads 6u!dA} wdm gg :aaaoldx3 Iaua91ul pue Noolln0 'la3x3 'paoM 6u!pnloui aaeAAUos 9og0:4osojoiVq qj!m 9ou9!aadx3 £ -:poddns lepejajoes 6u!p!noid ui eoua!jadxa jueow sieaA aajg.L Z JualeA!nba a3O Jo ewold!p loogos 461H SNOliVOI:IiivnD NnININIVV pau6!sse ao papaau se seilnp iagjo swao}aad •5 •sasseoawd juawpnnaa qpm sjsissy •.v swea6oid Igaueq jo uolleals!u!wpe pue uo!jejuawaldwi aqj qj!m sjs!ssy £ •swei6oid 6u!u!eal }o uoileu!pa000 pue 6uluueld aqj ui sjs!ssy z •ao}eajslu!wpy Aj!D }uejsssy eqj Aq paa!nbaa ao palowip se aouepuodsaajoo eupoi bu!}}eap pue 'saiiinbu! aaAoldwe 01 bu!puodsaa pue bulgoaeasai 'sal!} lauuosaad aaAoldwe leguappoo 6u!jedaid 'swaoj Igauaq pue iloiAed au!lnoa 6uiss9oo.id pue 6uuedaid Aq uo!jounj seoinosai uewnq eqj qj!m sjs!ssy 1, :luaw:pedaa uollejlsiuiwpb •papaau uagm..e }s }joddns lejuawpedep jagjo pue sa!aejaaoaS uols!n!Q 6u!ppn8 eqj of dnNoeq sap!noad • � I. •asn oilgnd pue }gels aol sleuajew pajelaa pue seoueu!pa0 uo!sinipgnS pue 6u!uoZ 'ueld ep!n0 an!suegaadwoD ,jo Alddns su!elu!eVy '0 � •sl!waad pue sjoealuoo juawdolanap 's}eld leu!; se Bons s}uawnoop le6al ;o uoljnqujs!p pue 6u!u6!s eqj sajeu!paooD •g .a}ep of do s}sil�oago sno!.aen 6u!dea>l 'suoljoe 6uluueld Ile jo s1s!l juanno su!elu!eVv '8 'AluoglnV hod pue uo!ss!wwOO 6uluueld eqj jo salt. 6u!pnloui juaw:pedaa juawdolanaa AjIunwwoD aqj jo sal!} lealuao eqj se6euew pue salepdn `su!elu!eVI L TOOLS AND EQUIPMENT Telephone, personal computer, copy machine, postage machine, fax machine, transcriber and calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is moderately noisy. The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator ORGANIZATION CHART ROSEMOUNT FINANCE DEPARTMENT Jeff May Finance Director Judy Miller Accounting supervisor Jenny Loeffler Ginny Lehr Roxie Maxa Denise Werner Payroll Clerk Accounts Payable Clerk Deputy Register /Utility Billing Clerk Deputy Register /Utility Billing Clerk CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Finance Director Finance City Administrator JOB DESCRIPTION JULY 2004 The primary objectives of this position are to prepare, develop and evaluate policies and procedures relating to the overall financial management of the city; coordinate and supervise department staff; prepare the annual budget and audit; administer the computer network; and invest City funds. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares and evaluates all city policies and practices related to financial management and strategies. Makes recommendations and presentations to the City Administrator and City Council on matters related to finance. 2. Responsible for the preparation of the annual budget to include supporting documentation; stays current on mandates and changes in practices related to budgets as initiated by the state or federal government; monitors department and division budgets for compliance with the adopted budget; implements City Council actions regarding the budget. 3. Coordinates the financial aspects of improvements projects; works- with the engineering department to administer escrow and assessments; works with fiscal and bond consultants for the preparation and sale of bonds; and prepares all reports of a financial nature as they relate to improvement projects. 4. Performs financial analysis and directs the investment of municipal funds based on established municipal policies designed to maximize returns on investments while insuring the safety of principal and insuring that the liquidity needs of the city's cash flow obligations are met. 5. Performs and proposes policies designed to increase and maintain revenue for the city. 6. Administers the financial aspects of the city's tax increment financing districts, coordinates the financial responsibilities of the city's Port Authority and attends meetings as necessary. 7. Supervises the activities of the finance department staff. Supervision includes: assignment, direction, discipline, suspension, reward, adjustment grievances, transfer of employees and recommend the discharge or promotion of employees in the finance department. 8. Maintains and manages the city's computer network to include hardware, software, licenses and networking. 9. Directs staff and coordinates with auditors for completion of the annual municipal audit; implements recommendations as set forth in the audit. 10. Coordinates and /or performs all other accounting functions of the department.. 11. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. Bachelor's degree in accounting, business administration or related field. 2. Two years of supervisory experience. 3. Three years of progressively responsible financial experience. DESIRED QUALIFICATIONS 1. Master's degree in public administration, finance or business administration. 2. Five years of progressive responsible experience with a municipal government or related agency. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1: Knowledge of the principles and practices of fund accounting, auditing theories, budgets and investments. 2. Knowledge of city ordinances and other legal requirements governing municipal operations. 3. Ability to develop sound accounting and operating systems and procedures. 4. Knowledge of regulations as they pertain to port authority development and tax increment financing. 5. Ability to plan, coordinate, direct and review the work of Finance Department staff. 6. Ability to interpret fiscal and accounting records, prepare comprehensive financial statements and calculate complex mathematic equations. 7. Knowledge of computers, networking systems, financial software applications, Windows, word processing and spreadsheets. 8. Ability to communicate effectively and professionally with co- workers and members of the public. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employee agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: 7049TATZ110vilaus ACCOUNTABLE TO: SUMMARY OF POSITION Accounting Supervisor Finance Finance Director JOB DESCRIPTION JULY 2004 The primary objective of this position is to assist the Finance Director in all areas of operation of the Finance Department, including performing technical accounting and fiscal management tasks and supervising and directing the work of technical employees who perform accounting and other duties within the department. The position also is responsible for accurately performing and supervising related functions of all aspects of payroll, accounts payable, accounts receivable, utility billing, licensing, fixed assets and insurance. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Assists with all phases of payroll operations, including but not limited to: entering payroll information from time sheets and information received from the administration department, printing of payroll checks and related payroll reports and completing and submitting all mandated federal and state reports. 2. Supervises and directs all phases of accounts payable operations, including processing of purchase orders and invoices and preparation of checks. 3. Maintains property liability insurance; processes all claims and provides information for the annual policy renewal process; confers regularly with the City's risk management consultant, keeping the Finance Director and the Assistant City Administrator informed on all insurance matters. 4. Oversees the maintenance of the City's fixed asset accounting records, including but not limited to: changes in the fixed assets; year -end reporting information for the annual audit; and information for insurance reporting requirements. 5. Assists the Finance Director in the preparation and evaluation of all city policies and practices related to financial management and strategies. 6. Assists in the preparation of the annual budget to include supporting documentation; stays current on mandates and changes in practices related to budgets as initiated by the state or federal government; monitors department and division budgets for compliance with the adopted budget; implements City Council actions regarding the budget. •Alaleinooe pue AlNolnb suoijeIndwoo oi}ewagjew wjo}jad of A}!I!q`d 'L •uo!}dnuaalui juanbaij ql!m pue ainssaid aapun �aom o} Al!l!gy •g •slewaoj leao pue ua}4!jm gloq ui o!lgnd eqj }o saagwew PUB siaNiom -oo qj!m Alleuo!ssaloid pue Alan!Ioa..a ajeownwwod of fi}!l!qy •5 o!ignd leaaua6 pue sjagwaw }}e }s `saaAoldwa ql!m sd!ysuollelaa anlIoa}}a pue an!I!sod ulelu!ew pue gsllgelsa of Al!l!gy •.v •lauuosaad leo!ugoa} au!idlos!p pue ajen!Jow `as!naadns A19AIIoa_.9 of A4!1!gy £ •aaem:40s 6u!}un000e le!oueu4 pue asegelep `19ayspeaads `buisseooid prom asn of f4!1!gy Z •uoileipuppe llojAed pue 6ulla6pnq `6u!lun000e leJu9wua9no6lo seopeid pue sold!oupd ayj ;o abpalmouyl 1, S3111118H (INV 611DIS 3003lMON)1 AUVSS303N •eoualaadxa Aaos!naadns ,jo sje9A omj_ Z •Auua6e pajelaa ao Ju9wua9no6 leclaunw a qj!m eoua!aadxe alglsuodsai /xl9n!ssaa6oid jo sae9A aajy1 1, SNOIlb'Oldl vno (13211S30 aoua!aadxa le!oueug elq!suodsai Alan!ss9a6oad 10 sieaA om_L Z -plan pajelaj ao uollejls!u!wpe ssaulsnq `6u!lun000e ui 99a6op s,aolagoe8 1. SNOUVOIdI -wo Wf1WINIW peu6lsse jo papaau se sai}np aayjo su.uoJJad 171, •salajua luewesangslp PUB anuanaJ JGBpal leaaua6 to 6u!ss000id Aep- of -Aep ayj qpm s1s!ssy -Cl, •aauuew aleinooe pue Idwad `Alaw!l e ui papodap aie sld!aoaf lie 1egj 6u!ansui `sa!uow jo 6u!jd!9o9a ayj qj!m sjs!ssy •Z 6 •juawpedap aqj 10 suo!;ounl 6u!lun000e aagjo lie 1.o eouewao}jad pue uo!jeu!pa000 u! sjslssy • 1, 1, •I!pne eqj ui pol jas se suollepuawwooaa jo uoljejuawaldwi u! s1s!sse `I!pne led!o!unw lenuue aqj }o uogaidwoo aol siopne 10 uo!jeu!pa000 qj!m s}s!ssy •p 6 •6u!Naon49u pue s9su9011 `9aeMn:40s `aaempaeq epnlou! of �aom4au aaIndwoo s,Aj!0 eqj jo eoueualu!ew eqj u! sjs!ssy •6 •lonpoid Naom jo} spiepue }s eouewaojjad }aaw Aeqj 1egj ainsse o} aapio u! panalyoe 6u!aq slInsaa slseq 6ulnupoo a uo sajenlena pue aouemoped �Jom a1941 sJoIluolN -s�aal0 aeajsl6a�l )( nda0 /6u!II!8 A1!Im pue NjalO algeAed s}un000y ay} of eouelslsse leo!upej pue uo!simadns sap!noad •}}els }uaw:pedep aoueug 10 uo!s!niedns aqj u! sjs!ssy •g •s}oefoid Juawanoadwi of a}elaa Aaqj se ain}eu leldueug a 1.o spodaj ui s1sisse pue sluewssasse pue moaose aaIs!uppe o} juawpedap 6u!aaau!6ua aqj qj!m gjom :sloafoid sjuawanoadwi 10 sloadse le!oueug aqj 1.o uo!jeu!pa000 eqj sls!ssb L 8. Ability to interpret fiscal and accounting records, prepare comprehensive financial statements and calculate complex mathematic equations. 9. Ability to gather information, maintain records and classify /organize multiple pieces of information. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Utility Billing /Deputy Registrar Clerk Finance Accounting Supervisor JOB DESCRIPTION JULY 2004 This position is responsible for performing clerical and data processing work in the billing of utility services and for the operations of the deputy registrar office. ESSENTIAL DUTIES AND RESPONSIBILITIES Receives and processes meter reading data, prepares and mails utility bills, maintains current customer account files, assists in reconciling utility billing activity with the general ledger, prepares assessment roll for delinquent accounts. 2. Receives telephone calls and citizen visits concerning utility bills; handles questions and responds to citizen complaints. 3. Responds to customers wanting license tab renewals and license transfers and general questions from customers; prepares deposits for submittal to the State; and prepares all reports required by the State and the City for submittal and filing. 4. Assists with the receipting of monies and insuring that all receipts are deposited in a timely, prompt and accurate manner. 5. Provides backup to the Accounts Payable Clerk for accounts payable, fixed assets issues, and other support services as needed. 6. Provides support to the Accounting Supervisor for the fixed asset function. 7. Composes, types and edits a variety of correspondence, reports, and memoranda. 8. Oversees the office supply inventory and assists other departments in meeting their office supply needs. 9. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. Two years of post high school training in accounting principles. 2. One year of relevant experience in accounting or any equivalent combination of education and experience. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Knowledge of the principles and practices of governmental accounting administration. 2. Ability to use word processing, spreadsheet, database and financial accounting software. 3. Ability to communicate effectively and professionally with co- workers and members of the public in both written and oral formats. 4. Ability to work under pressure and /or frequent interruptions. 5. Ability to perform mathematic computations accurately and quickly. 6. Ability to gather information, maintain records and classify /organize multiple pieces of information. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non- exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO SUMMARY OF POSITION Accounts Payable Clerk Finance Accounting Supervisor JOB DESCRIPTION JULY 2004 This position is primarily responsible for performing accounts payable functions, fixed asset functions and other financial support to the Accounting Supervisor and the Finance Director. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Performs all phases of the accounts payable operations, including maintenance of files, matching of purchase orders, invoices, packing slips and statements; posts invoices into City computer systems; prepares checks and accompanying reports and mails payments; researches vendor statements and any discrepancies; and files paid and unpaid invoices and statements. 2. Assists with the receipting of monies, insuring that all receipts are deposited in a timely, prompt and accurate manner. 3. Provides backup for the utility billing function. 4. Assists with all phases of the payroll operations, including but not limited to: entering payroll information from time sheets and information received from the administration department, printing of payroll checks and related payroll reports and completing and submitting all mandated federal and state reports. 5. Assists with day -to -day processing of general ledger revenue and disbursement entries. 6. Works with vendors to maintain the City's fixed asset accounting records, including but not limited to: additions, deletions and changes in the fixed assets; year -end reporting information for the annual audit; and information for insurance reporting requirements. 7. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. Associate's degree in Accounting, Business or Finance related field. 2. One year of relevant experience in accounting or any equivalent combination of education and experience. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Knowledge of the principles and practices of governmental accounting administration. 2. Ability to use word processing, spreadsheet, database and financial accounting software. 3. Ability to communicate effectively and professionally with co- workers and members of the public in both written and oral formats. 4. Ability to work under pressure and /or frequent interruptions. 5. Ability to perform mathematic computations accurately and quickly. 6. Ability to gather information, maintain records and classify /organize multiple pieces of information. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Payroll Clerk Finance Accounting Supervisor JOB DESCRIPTION JULY 2004 This position is primarily responsible for performing payroll functions, property liability and worker's compensation insurance activities, fixed assets functions and other support to the Accounting Supervisor and the Finance Director. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Performs all phases of the payroll operations, including but not limited to: entering payroll information from time sheets and information received from the administration department, printing of payroll checks and related payroll reports and completing and submitting all mandated federal and state reports. 2. Works with the Accounting Supervisor to maintain the City's fixed asset accounting records, including but not limited to: additions, deletions and changes in the fixed assets; year -end reporting information for the annual audit; and information for insurance reporting requirements. 3. Assists in the maintenance of all property liability insurance and workers compensation files; assists in the processing of all claims and provides information for the annual policy renewal process; confers regularly with the City's risk management consultant, keeping the Accounting Supervisor informed on all insurance matters. 4. Assists with the receipting of monies, insuring that all receipts are deposited in a timely, prompt and accurate manner. 5. Provides backup for the accounts payable functions. 6. Assists with day -to -day processing of general ledger revenue and disbursement entries. 7. Composes, word processes and edits a variety of correspondence, reports, memoranda and other material requiring judgment as to content, accuracy and completeness. May.also be required to create and/or maintain Excel spreadsheets. 8. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. Associate's degree in Accounting, Business or Finance related field. 2. Two years of relevant experience in accounting or any equivalent combination of education and experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Ability to establish and maintain positive and effective relationships with employees, staff members and general public. 2. Ability to communicate well in both written and oral formats. 3. Ability to use word processing, spreadsheet data base and financial accounting software. 4. Ability to work under pressure and with frequent interruption. 5. Ability to perform mathematic computations quickly and accurately. 6. Knowledge of computers, networking systems, financial software applications, Windows, word processing and spreadsheets. 7. Ability to communicate effectively and professionally with co- workers and members of the public. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Approved by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator A ORGANIZATION CHART ROSEMOUNT PARKS AND RECREATION DEPARTMENT Dan Schultz Parks and Recreation Director Sonja Honl PT Secretary Cyndi Berg PT Receptionist Lisa Maurer Lacelle Supervisor Tom Schuster Dave enter n Recreation Supervisor Recreation Su ervisor Parks Supervisor Community Center Manager Maureen Asleson Paul Haglund Rental Coordinator Operations Coordinator Scott Stephan I ( Casey Cartney I I Building Maintenance Worker Building Maintenance Worker Building Maintenance Worker J CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO SUMMARY OF POSITION Parks and Recreation Director Parks and Recreation City Administrator JOB DESCRIPTION JULY 2004 The Parks and Recreation Director is responsible for the continuing development of the City of Rosemount's park development and recreational opportunities. This is accomplished through the planning, supervising and directing of programs and activities, through park and facility development and directing the personnel within the department. The director ensures cost effective services, explores revenue producing opportunities, and provides innovative and effective management practices. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Effectively leads departmental operations by planning, organizing and directing programs, activities and facilities. 2. Clearly defines and effectively delegates work assignments to staff; provides support and offers guidance to staff when carrying out assigned tasks. 3. Develops long range plans for Parks and Recreation facilities, which promote appropriate uses of public park lands, open spaces, buildings, structures, and natural resources. 4. Directs and manages the operations of the community center. 5. Oversees ongoing enhancement and maintenance of the municipal park system, including buildings, playground equipment and natural resources to assure that attractive, safe surroundings are being provided to the public. 6. Oversees the preparation and updating of the City's Parks Trails and Open Space Master Plan and other city ordinances to ensure consistency with Council direction. 7. Serves as staff liaison to the Parks and Recreation Commission; provides its members information on pertinent issues and guides their efforts. 8. Directs marketing initiatives; oversees the development and implementation of on going needs assessment tools to accurately determine the level of community interest in existing or proposed programs. Works with the school district and social service agencies to determine the needs of special population groups that are economically or socially disadvantaged. 9. Directs staff to create, develop, supervise and manage new programs and services specifically designed to meet needs identified through market research initiatives. 10. Develops and maintains effective communications with the school district and other community groups to ensure minimal conflicts with programs and maximum utilization of community facilities. Makes public presentations and deals with the public on an individual basis. Leads community -based planning initiatives. 11. Directs a strong departmental public relations program; delivers presentations to community groups, professional groups and others; oversees the development of promotional materials. 12. Directs and supervises all aspects of the department's budgeting operations. 13. Acts as city liaison and city representative with other communities, county, state and federal agencies when apparent or as directed by the City Administrator. 14. Reviews development and redevelopment proposals to determine compliance with City ordinances and plan policies in relation to parks and open space. 15. Keeps the City Administrator informed of any important developments on a timely basis; coordinates Parks and Recreation Commission meetings; attends City Council meetings and all other meetings as required or directed. 16. Supervises staff either directly or through subordinate supervisors and oversees operations to assure the desired level and quality of service is being provided. Supervision of staff includes: assignments, direction, discipline, suspension, reward, adjust grievances, transfer of employees and recommend the discharge or promotion of employees in the Parks and Recreation Department. 17. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. Bachelor's Degree in Recreation and Park Administration or related field. 2. Three years administrative and supervisory experience in municipal parks and recreation. 3. Valid Driver's License. DESIRED QUALIFICATIONS 1. Master's Degree in Recreation and Park Administration or related field. 2. Four years administrative and supervisory experience in municipal park and recreation. 3. One year experience in managing a community center or athletic facility. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. The ability to coordinate and manage the activities of Parks and Recreation Department personnel; the ability to prioritize and assign jobs, to prepare schedules and anticipate staffing needs. 2. Substantial knowledge of municipal park and recreation departments to include multi- division budget preparation, capital improvement plan development and implementation, park and trail layout and design, turf management, coaching and instructing. 3. Possess a working knowledge of computer hardware and software including, Microsoft Word, Excel, PowerPoint and applicable park and recreation software. 4. The ability to communicate effectively in both written and verbal form with a variety of city personnel and members of the public. 5. The ability to maintain effective working relationships with a variety of city personnel and members of the public. 6. Knowledge of record and personnel management to include recruitment and hiring of temporary and seasonal employees. 7. Knowledge of special event planning and coordination. 8. The ability to stay current on trends and development in the areas of parks, recreation and trails. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment is usually quiet in the office, and the workload of this position is such that during some periods of time activities will be hectic and stressful with numerous and diverse tasks being performed at fast pace. Fieldwork includes construction sites and sites planned for development/redevelopment. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the positions if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Parks Supervisor Parks and Recreation Parks and Recreation Director JOB DESCRIPTION JULY 2004 Plans, develops, organizes and supervises a wide range of park improvement projects, park and nature based programs, special events and grant writing. The Parks Supervisor works under the direction of the Parks and Recreation Director. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Provides administrative and supervisory support for the parks system. 2. Supervises recreational staff, special interest instructors, seasonal employees and volunteers, as assigned. 3. Provides support for both short-term and long- range planning for park improvements, greenway development, facility management and nature and park based programs. 4. Performs within budget by monitoring revenues and expenses in assigned areas to assure sound fiscal control. Prepares annual budget requests, assures effective and efficient use of budgeted funds, personnel, materials, facilities and time management of assigned areas. 5. Prepares a variety of written grants, reports, studies and related information for decision- making purposes. 6. Communicates official plans, policies and procedures to staff and the general public. Responds to routine citizen complaints and concerns regarding the parks system and park programming. 7. Prepares for publication a variety of brochures, calendars, letters, posters, news releases, flyers and related communications regarding the parks system and parks programs. 8. Directs or coordinates special events and serves as liaison to special events committees. 9. Conducts periodic evaluations of staff, programs, services and operations. goeaa pue :sloefgo ajejado jo 1991 'pueq 'aa6ug of spueq asn of paa!nbaa Alleuo!se000 si eaAoldwe ayl •Jeaq pue Nlel ' }!s 'Nlem of paalnbai Alluenbail s! a9 oldwe OU •uo!l!sod aqj jo suoljounj le!luesse eqj waojaad Allnjssaoons of aaAoldwe ue Aq law aq }snw jegj asoyj 10 anlleluasaidaa aie aaaq pagposap spuewep leo!sAqd ayl SQNW430 IVOISAHd •Mona} dmlo!d ao uen 'al!gowolne 'swat! 6uil!jmpueq sno!aen 'o!pei Aem -omq 'auogdalaj elge:pod pue auogdalal 'au!yoew xel 'aulgoew Adoo `aolelnoleo 'aaIndwoo leuosaad apnlou! Il!m juawdlnbe pue slool leaauaO 1N3Wdif1O3 aMd S1001 •6u!ysilgnd doINsep pue laayspeaads op of A4!1!ge pue 6u!ssaooid pions jo 96palmouN elgeaap!suoo •g •siaalunlon pue gels pled jo Mons eqj asvuadns pue ueld of A}!I!gy g •6u!}!ann u! pue Alleao 9n!I09}49 aIeo!unwwoo of Al!I!gy I •o!lgnd leaaua6 eqj pue siapeal A4!unwwoo 'siolonalsu! 'sluedloi:ped 'sa!duabe aayjo 'siosuuadns 'saeAoldwe gl!nn sd!ysuo!jelai 6u!�aonn an!Ioa}}a u!eju!ew pue gs!lgelsa o} A4!1!gy •g •weiboid uoileaaoei Apunwwoo a ui panlonu! salI!n!}oe pa!aen Joaa!p pue aleu!pa000 'dolanap 01 f4!1!gy •5 -9A 10 syluow x!s ulgl!nn WO pue p!y Isa!3 u! IINS '.b }uewdlnba pue slool pels!l jo uoljejado u! ll!NS '£ -welsAs uo!leaaoaa pue sNied Apunwwoo anlsuagejdwoo a ui pasn senb!ugoal pue suoljejedo 'saippoej 'juawd!nba eqj jo 96palnnouN elgeaap!suoo Z •uo!�ea�s!u!wpe pue 6u!uueld 'Agdosol!gd sao!naas ains!al pue sued jo 96palnnouN algeaap!suoo S3111118`d (INV S111NS 39031MON)i UJVSS303N asuaoll s,aan!JQ p!Ien •£ •juawabeuew uo!lona}suoo 'aoueuelu!ew Need 'juawdolanap Ted 6ulpnloui aouapedxe uolleaaoei saeaA onnl Z 'plan pajelai Alasolo a ao saoanosa�j IeinleN 'u011ea OW ul 99a69p a gj!nn AI!saan!un ao 9691loo aeaA-inol a wojj uo!lenpea0 6 SNOIlbOI=Iii nc) Wf1WINIW paloaa!p se sluawu6!sse pue sa!lnp aayjo swaoJaad •5 � }gels leuoseas pue aw!l -}red jo uo!}oeles pue juawpioaa aqj u! sls!ssy •j7� ,ole 'suo!lounj pue sasselo aol sa!eyo pue salgej do las 6uldlaq 'saij!nljoe JOI papaau sa!Iddns do 6uirid 'spueaja 6u!uuna 'eouepuodsaaaoo 6u!dAl 'euogd eqj bu!aannsue se Bons sallnp jo Ala!aen a swao}aad '£ 6 saa�toidwa juawpedap aagjo of dn� oeq se samaS Z }uawd!nba jo asn ales ui siaelunion pue saaAoldwo slonalsui pue su!eal U }uawd!nbe pue sa!lddns jo sasepind aol suollepuawwooaa sa�ew pue sa!Jojuanu! aleinooe suielu!eW 'p � out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must frequently lift and /or move up to twenty - five (25) pounds and occasionally lift weights up to one hundred (100) pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually quiet while in the office, moderately noisy in the remainder of the indoor facilities and also moderately noisy in the outdoor facilities. The employee is frequently exposed to changes in temperature. The working environment includes indoor temperatures where there is air conditioning and heating, outdoor weather conditions of heat and cold as well as possible snow and rain. The employee will be scheduled on evenings and weekends and may be scheduled occasionally on holidays. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the positions if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO SUMMARY OF POSITION Recreation Supervisor Parks and Recreation Parks and Recreation Director JOB DESCRIPTION JULY 2004 Plans, develops, organizes and supervises a wide range of recreation programs, facilities and special events. The Recreation Supervisor works under the direction of the Parks and Recreation Director. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Plans, conducts, coordinates and evaluates parks and recreation programs and special events. 2. Supervises recreational staff, special interest instructors, seasonal employees and volunteers, as assigned. 3. Supervises activities.for persons engaged in recreation programs and co- sponsored events. 4. Performs within budget by monitoring revenues and expenses in assigned areas to assure sound fiscal control. Prepares annual budget requests, assures effective and efficient use of budgeted funds, personnel, materials, facilities and time management of assigned areas. 5. Prepares a variety of studies, reports and related information for decision - making purposes. 6. Communicates official plans, policies and procedures to staff and the general public. Responds to routine citizen complaints and concerns regarding programming. 7. Prepares for publication a variety of brochures, calendars, letters, posters, news releases, flyers and related communications regarding recreation programs. 8. Directs or coordinates special events and serves as liaison to special events committees. 9. Conducts periodic evaluations of staff and programs. s! aaAoldwe ayl *aeay pue Nlej 'j!s 'Mann of paalnbai Alluenbaal s! aaAoldwe ayl -uoll!sod ayj jo suoljounj lelluesse ayj waopad AIlnisseoons of aaAoldwe ue Aq law aq Isnw }eyj asoyl 10 anljejuasaidaa aie away pagposep spuewap leolsAqd ayl SONW430 IVOISAHd -Tonal dnNold Jo uen 'al!gowolne 'olpei Aenn -o/vq 'auoydalaj alge:pod pue auoydala} `aulyoew xel 'aulyoew Adoo 'aolelnoleo `aalndwoo leuosiad apnloui ll!nn juawdlnba pue slool leaaua0 1N3WdinO3 (INV S1001 -6ulysilgnd dolMsep pue jaayspeaids op of �4!1!qe pue 6ulssaooid pionn jo 96pelnnouM elgeaap!suo0 .6 -saaa}unlon pue }4e }s pled jo Mionn ay} asuuadns pue ueld of �4!1!gy .g -6uII!Jnn u! pue I(IleJo anljoa}}a aleolunwwoo of i4!1!gy I -o!lgnd lejauab ayj pue siapeal Al!unwwoo 'sio}onalsu! 'sluedlolped 'saloua6e aaylo 'siosuuadns `saeAoldwe y }!nn sd!ysuo!jeiaa 6ul�aonn 9nlI09,49 u!ejulew pue ys!lgelse of Al!l!gy g •wei6oid uo!leaaoaa Apnwwoo a ui panlonu! sa!j!nI}oe pa!Jen 109alp pue ajeulpa000 'doianap of � l!l!gy .5 :aily jo syjuow x!s u!y }!nn bdO pue p!y Isa!J w IINS '.b quewdlnba pue slool pals!1 jo uo!jeaado u! 11!�S £ -wei6oid uolleaaoaa Apnwwoo anlsuayaadwoo a ui pasn senbluyoal pue suoljejado `s9lj!1!oej `juawdlnba ay} jo 96palnnouM elgeaap!suoo Z -uogealslulwpe pue 6uluueld 'Agdosol!yd saolnaas ains!al pue uolleaaoaa jo 96palmouN elgejap!suo0 S3111118`d 4Md S11INS 30031MONN Al JVSS303N 9su9311 s,aan!aa p!18A '£ -6u!wwei6oid 6u!pnloui eoua!aadxe uoileaaoai sae9A om_L Z 'plag pajelaa Alasolo e ao uo!leaaoaJ ul 99a69p a yj!nn A4!sa9nlun ao a6apoo aeeA -inol a woal uollenpea0 SNOIIVOIJiivn0 Wf1WINIW paloaa!p se sluewu6lsse pue sallnp aayjo swaoJJad *91, suoilezluebio leool of uoslell se sames -96 gels leuoseas pue awll -ped }o uo!}oalas pue juawpioaa s4onpuoo 't,� ova `suo!�oun� pue sasselo jol saleyo. pue salge} do jas 6uldlay 'sai}!n!joe JO; papaau sallddns do 6ui�o!d 'spueaaa 6uluuna 'eouepuodsajaoo 6uldA4 'euoyd ayj 6u!aannsue se yons sallnp }o A19IJen a swao}aad '£ sjosimadns uo!leaaoaa juawluedep aayjo of dnNoeq se samaS Z � quewdlnba jo asn ales ui saaalunion pue seeAoldwe slonalsui pue suleal U -juawdlnbe pue sa!lddns jo seseyoind aol suollepuawwooaa see ew pue S91JOIuanu! alemooe suieluleW '0 � occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must frequently lift and /or move up to twenty - five (25) pounds and occasionally lift weights up to one hundred (100) pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually quiet while in the office, moderately noisy in the remainder of the indoor facilities and also moderately noisy in the outdoor facilities. The employee is frequently exposed to changes in temperature. The working environment includes indoor temperatures where there is air conditioning and heating, outdoor weather conditions of heat and cold as well as possible snow and rain. The employee will be scheduled on evenings and weekends and may be scheduled occasionally on holidays. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the positions if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Community Center Manager Parks and Recreation Parks and Recreation Director JOB DESCRIPTION JULY 2004 The Community Center Manager is responsible for Community Center operations. This position is responsible for quality customer service delivery in the areas of supervision and monitoring of facility, customer contact, and emergency procedures. This position is also responsible for rental revenue, cleaning and maintenance of the Community Center. The Community Center Manager supervises the Rental Coordinator, Building Maintenance Worker, Building Attendant and other seasonal staff and will work under the direction of the Parks and Recreation Director. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Provides supervision, training, and direction of staff engaged in community center operations according to the standards and policies of the City. 2. Facilitates all activities occurring in the Center. 3. Understands, reflects, and communicates the City's service policy to customers and staff. 4. Monitors and responds to behavior issues, safety, and customer concerns in accordance with standards of procedures. 5. Coordinates room set -up for events and cleaning. 6. Administers first aid and directs emergency procedures in the event of an emergency. 7. Investigates customer concerns and answers inquiries from the public regarding Community Center services. 8. Schedules Building Attendants and other seasonal staff. 9. Serves as on -call manager of the facility on weekends. 10. Responsible for assigned portions of annual operation budget and capital improvement program. snood Isnfpe of Alilige eqj pue `uoildeoiad gjdap `uoisln leaagdlaad 'uoisln 9oueIslp `uolsln 9SO10 apnloul qof sigl Aq paalnbaa sallilige uoisin ogloadS • spunod oo � of do sly6lann Ali Alleuolse000 pue 'spunod qZ o} do anow ao /pue }}y Alluenbail Isnw 99Aoldwe eqi •awl} }o spoped papualxe jol puels of paalnbaa aq Alleuolse000 ueo aeAoidwa 9yl •gonoao ao laauN `doojs `aoueleq ao gwilo of paainbei Alleuolse000 sl 99Aoldwe ayl •swie pue spueq ujlnn Ino goeai pue 'sloafgo 9jejado ao 1991 `pueq `ja6ug of spueq asn of paalnbaa Alleuolse000 si 99Aoldwe aql •aeaq pue Nlej `jls `Tenn of paalnbaa Al}uenbail sl oaXoldwe ayl •uolllsod eqj jo suoijounj lelluesse eqj wipped Xllnlsseoons of aaAoldwe ue Aq low aq fsnw l8gj 9soyl }o anileluasaidaa aie 9iaq pagposep spuewep leolsAqd ayl SONVVYBO IVOISAHd •aa6ed `9uogd 9lge:pod `eulyoew xel pue Adoo ` sew 93e} 'b'd'O `AIlop elgel 'Allop aiego `ao}elnoleo `(aaem4os fiulysilgnd do}Asap pub 6uilnpayos `6ulssaooad paonn 6ulpnloul) a9lndwoo leuosiad 1N3WdinD3 (INy SIOOI •alep }gels qof Aq paimbei uolj8oilrpeo ply lsjid oise8 ssoa0 pad{ pue •U•d•O Juaaan0 •g •salego pue solgej anow of Alllige pue gl6uajls leoisAqd I •aiedaa pue swafsAs leolueyoaw 6uiplinq jo ebpelnnou>l •g •oilgnd aql pue saiou96e aaylo 'saaAoldwe qj!m sdigsuollelai 6uiIaonn 9ni409J.9 ule}ul8w pue gsllgelsa of �4!Igy •5 •..els pue siewo}sno jo sdnoa6 9sa9nlp 96euew of Al!ligy •.v •speolNionn dead pue salluolad 6ul6uego japun Nionn of /4!1tge pue Al!llglxeld £ •a9lndwoo leuosaad a jo abpelmouN 6uiNaoM Z •6uilpm ui pue goaads ul `A19nI}oa}19 ajeolunwwoo of Alillgy L S3111118`d GNV SIII>iS 3003IMONN AUVSS303N 9SU9011 s,aaniaa Allen . £ •eoualjadxa ao uoijeonpa jo uolleurgwoo Jualeninba Aue ao `Ialoq jo gnlo ssauf!j glleeq `uog8alsiuwwpe sseuisnq/euaae /jejueo Apnwwoo a ul eoualaadxa pa}elaa jo sie9A (Z) OM-L Z •play. pa}elaa Alasolo a ao uoileaioau ui 9691100 pelipaao08 ue woaj 99a6ep siolegoe8 L SNOliVOI=Iiivn?D Wf1WINIW pau6isse se s9i}illglsuods9a pue saljnp leuollippe swipped •5 � •saililpel lauoileaaoai i9gjo jo 9oueualulew pue 6uiueelo saslnaadnS •euajy /aalua0 Apnwwo0 94110 9ou8u9juiew 9AIJeJuan9jd pue swelgoad leolueyoaw s99sa9n0 '£ L •seouu9s aajua0 Apnwwo0 jo uoilowoad aoj algisuodsa�j •Z � •saanpeooid hags elep Alales Ieuajew swjo:p9d pue 'AjOIUanui suiejuiew `sallddns bulueelo sasepind U WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will frequently work under changing priorities, in peak workloads, and come in contact with diverse clientele. The employee is frequently exposed to changes in temperature, as the arena is significantly cooler than the remainder of the facility. The employee will be scheduled to work on evenings and weekends, and may be scheduled occasionally on holidays. The duties listed above are intended only as illustrations of the various types of work performed and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Secretary (PT) Parks and Recreation Parks and Recreation Director JOB DESCRIPTION JULY 2004 The secretary is responsible for providing support to the Parks and Recreation Department. Duties include but are not limited to: typing documents and routine correspondence, proofreading for typing accuracy, taking and relaying messages, preparing cash reconciliation and financial deposits, and recording minutes for Parks and Recreation Commission meetings. ESSENTIAL DUTIES AND RESPONSIBILITIES 3. 4. 5. 6. 7. 8. 9. Types various reports, schedules, correspondence and documents for the Parks and Recreation Department. Completes secretarial and clerical duties necessary to provide assistance to the Parks and Recreation Department. Organizes and files departmental records and correspondence. Receives, records and transfers to the Finance Department all monies collected for materials and /or services provided by the Parks and Recreation Department. Answers the telephone and transfers calls or takes messages. Attends Parks and Recreation Commission meetings and records minutes. Assists with preparation of packets for meetings. Assists with the completion of payroll items and hiring forms. Provides back -up for the receptionist. Performs other duties that are consistent with the tasks of the position and as may be assigned. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. Graduate of a two -yeas vocational school or equivalent. 3. One year of experience providing secretarial services in an office environment. 4. Proficient at use of word processor, 50 wpm typing or keyboarding. 5. Valid Driver's License. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures. 2. Skill in operation of listed tools and equipment. 3. Ability to effectively meet and deal with the public. 4. Ability to communicate effectively, in speech and in writing. 5. Ability to work under deadlines and periods of stress. TOOLS AND EQUIPMENT General tools and equipment will include personal computer, calculator, copy machine, fax machine, telephone and portable telephone, postage machine, various handwriting items, automobile, van or pickup truck, and base radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work performed and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non- exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Receptionist (PT) Parks and Recreation Parks and Recreation Director JOB DESCRIPTION JULY 2004 The receptionist is responsible for providing support to the Parks and Recreation Department. Duties include but are not limited to: responding to customers at the front counter and on the telephone; processing registrations and providing support for marketing efforts for the department; transcribing correspondence, documents and forms; and filing. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Performs clerical support to the Parks and Recreation Director and all members of the department. Includes typing documents and routine correspondence, proofreading for typing accuracy, composing and preparing documents, taking and relaying messages. 2. Answers routine inquiries from the public for general information and other relevant questions regarding the Parks and Recreation Department. Assists individuals with routine complaints and routes non - routine complaints to the appropriate staff. Meets the customer to assist in providing information. Researches files for information or data. 3. Processes program /class registrations, receives monies, and prepares program/ class lists and reports. 4. Files information in department files. 5. Receives, stamps, and distributes incoming mail, and processes outgoing mail. Assists with program mailings. 6. Assists with the inventory and purchase of assigned office supplies. 7. Operates listed office machines as required. 8. Prepares and monitors work orders. 9. Serves as a backup to department secretary. 10. Performs other duties as assigned. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. One year experience providing reception /secretarial services in an office environment. 3. One year experience utilizing a word processor, 50 wpm typing or keyboarding. 4. Valid Driver's License NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures. 2. Skill in operation of listed tools and equipment. 3. Ability to effectively meet and deal with the public. 4. Ability to communicate effectively, in speech and in writing. 5. Ability to work under deadlines and periods of stress. TOOLS AND EQUIPMENT General tools and equipment will include personal computer, calculator, copy machine, fax machine, telephone and portable telephone, postage machine, various handwriting items, automobile, van or pickup truck, and base radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work performed and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARATMENT ACCOUNTABLE TO: SUMMARY OF POSITION Rental Coordinator Parks and Recreation Community Center Manager JOB DESCRIPTION JULY 2004 The Rental Coordinator provides support for Community Center operations in the areas of rental administration and secretarial duties. The duties of the position include but are not limited to` operating the central scheduling system; responding to customers; transcribing correspondence, documents and forms; filing; and processing rental account receivable. The Rental Coordinator is on call one weekend per month and works at least one weekend per month. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Types documents and routine correspondence, proofreads for typing accuracy, composes and prepares documents and routine correspondence. 2. Schedules use of all Community Center facilities using scheduling system software. Issues facility use permits to customers. 3. Prepares accounts receivable billing for customers renting Community Center facilities. 4. Communicates facility schedule to building staff; directs building staff on room preparation for events. 5. Answers routine inquiries from the public for general information and other relevant questions regarding the Community Center. Assists individuals with routine complaints and routes non - routine complaints to the appropriate staff. Meets the customer to assist in providing information. Researches files for information or data. 6. Files departmental information in department files, serves as backup to clerical staff. 7. Oversees operations of certain events and programs as directed by Community Center Manager. 8. Orientates customers in use of AV equipment and kitchen equipment. •41loPI ayl do aapulewaa ayl ueyl aal000 Allueoup6is si euaay ayj se 'ainjeaadwal ui se6ueyo of pasodxe AIleuoise000 si aaAoldwe ayl •919Ju9110 asaanip QM }oeluoo uI auaoo pue 'speOIMJOM Need ui 'sei}uoud 6uibueyo aapun �aom Xguenbaij 11p ea�(oldwe ayl •paidn000 si ii uaynn euaay Asiou i(aan ayl jo uoi}deoxe ql!m Appel ayj jo aapulewaa ayj ul Asiou Alajeaapow 'aol.}o ay} ui aliynn lainb Allensn sI luawuoainua MJOM ay} uI Ianal asION •suollounj leiluesse ayl waojjad of saijgigesip pm slenpinipui elgeue of apew aq Aew suollepoww000e algeuosea�I -qof siyl jo suoijounj Ieiluesse ayj 6uiwao}aad el!gm sialunooue aaAoldwa ue asoyj }o anileluasaidaa aae away paquosep soi}suaIoeaeyo Juawuoainua NJOM ayl 1N3WN02iVW3 MOM •snool jsnfpe of �4i1ige eqj pue uoildeoaad yjdap 'uolsin lejayduad 'uolsin aoueIsip 'uolsin apnloui qof siyj Aq paainbaa sail!l!ge uolsin ogpedS •spunod 5Z of do anow Jo /pue 4!I Aileuoise000 Isnw aaAoldwe ayl •awil jo spoijad papualxe aol puels of paiinbaj aq Alleuoise000 ueo eaAoldwe ayl •yonoao ao laauN 'dools 'aoueleq ao gwilo of paainbaa Aileuoise000 si aaAoldwe ayl •sLwe pue spuey ql!m Ino yoeaa pue :sloefgo ajeaado ao Ia91 'puey 'aa6ug of spuey asn of paainbaa Alleuoise000 si eeAoldwe ayl •aeay pue NIe} `jis 'Alen of paainbaa Alluenb94 sI aaAoldwe ayl uoil!sod ayj jo suoijounj Ieiluesse ayj wao}aad Ailnjssaoons of aaRoldwe ue Aq law aq jsnw jeyj asoy} 10 anileluasaadaa aae away pagposep spuewep leoisAqd ayl SaN` N3a IVOISAHd •Iuawdlnbe lensin /olpne 'ja6ed `oipea Aem -oml 'auoyd alge:pod `auiyoew xej 'aolelnoleo (aaem:40S 6uiysilgnd dojo sap pue 6uilnp9yos '6uissaooad paom 6uipnloui) aalndwoo leuosaad 1N3WdinO3 QMd S1001 •speol�aom Mead ui pue sailuoud 6ul6ueyo aapun �aom of A4i1ige pue Aliligixa13 •.v •suoileoiunwwoo ua}}Iann pue Ieao yjoq ql!m Alilige pue sll!Ns pa}ealsuowao T •6uipaeoqAeN ao 6uidAl wdm -og :6uissaooad paom to asn le }ualc)gOad Z •aalndwoo leuosaad a jo 96palmouN 6uiNaoM S3111118V aMd SI -1INS 3Ja3lMON>I A2IVSS303N •eouaiaadxa pue uoileonpe jo uolleuigwoo Jualeninbe ao 'Juawuoainua Al!lelidsoy ao 'aajueo �4!unwwoo 'aoy}o ul seoinaas 6uilnpayos ao /pue Ieue}aaoas 6uipinoad aouauadxa snoinaad sae9A aaayl Z •Jualeninbe ao Iooyos leuoiledon aeaA oml ;o alenpaa6 pue a30 ao ewoldlp looyos y6IH SNOIIVOIJiivno vynVYINIW paubisse se sailyppuodsaa pue sallnp Ieuoillppe swaoJaad U •s}uana 6ul�aoM uaynn papaeu se •ola `saieyo `saigej sanolN •p L •uoileaedaad wooa sapinoad pue 'swoon builaaw sNoolun `wA6 undo aol juawdinba Ino sjnd `auoyd Iiao saiaae0 •sieluaa 6ulanp speau ,siewolsno of spuodsa�j •g The employee will be scheduled on weekdays, beginning in the morning, and is scheduled to take minutes at Commission meetings one or two evenings per month The duties listed above are intended only as illustrations of the various types of work performed and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Operations Coordinator Parks and Recreation Community Center Manager JOB DESCRIPTION JULY 2004 The Operations Coordinator provides support for Community Center operations in the areas of ice arena rental administration and maintenance duties. The duties of the position include but are not limited to: operating ice arena scheduling system, processing arena rental deposits, responding to customers, performing maintenance duties, inspecting mechanical equipment and performing skate sharpening. ESSENTIAL DUTIES AND RESPONSIBILITIES Schedules use of Arena facilities using scheduling system software. Issues facility use permits to customers. 2. Acts as liaison of the Parks and Recreation Department to Rosemount Area Hockey Association. 3. Prepares accounts receivable billing for customers who rent Arena facilities. 4. Performs inspection duties for preventative maintenance of Community Center mechanical systems. 5. Investigates mechanical problems. Makes recommendations for repairs, or as needed, performs repairs. 6. Orders, maintains and inventories mechanical parts, cleaning supplies and other operating supplies for Community Center. 7. Maintains the usable condition of cleaning equipment and recommends equipment needs. 8. Communicates facility schedule to building staff and gives direction to building staff on events preparation. 9. Answers routine inquiries from the public for general information and other relevant questions regarding the Community Center. Assists individuals with routine complaints and routes non - routine complaints to appropriate staff. Meets the customer to assist in the communication of necessary information. oijpadS •jeoel,nsai aoi ue of 1! ainoes pue 4614 1991 ang Nuel auedoid punod 09 e:4!1 of alge aq lsnw 99Aoldw9 941 •spunod pp 6 0l do sly6lann 4!1 Alleuolse000 pue 'spunod 5Z of do Snow ao /pue }}!1 Alleuo!se000 lsnw ;geAoldwe ayl -aw!j jo spolaad papua}ica aol puels of paalnbei 9q Alleuo!se000 ueo 99Aoldwe ay1 gonoao ao IaauN 'dools 'aoueleq jo gw!lo of p9alnbai Alleuo!se00o si aaAoldwe ay1 •swie pue spuey yl!m lno yoeai pue :sloefgo alejado ao 1991 'puey 'ja6ug of spuey asn of paalnbaa Alleuolse0oo s! 99Aoldwe 941 •aeay pue Nlel '1!s 'Nlenn of pai!nbaa Alluenbeil si agioldwe ay1 •uoll!sod ayl to suollounl le!luesse ayl wjolaad Allnlssaoons of eaAoldwe ue Aq law eq lsnw leyl asoyl to 9AIleluasaidaa aae ajay pagposep spuewap leolsAyd ay1 SdNt/W3a l`d01SAHd •luewdlnbe lens!n /o!pne pue 'aa6ed 'o!pea Aenn -on q 'auoyd elge:pod 6uipnloui luewdlnbe uolleo!unwwo0 •ja6pa ao! pue !uogwez 6ulpnloui luawdlnbe euaae 901 •aasuads!p leo!wayo 6u!uealo `4!I pue.1annolq nnous :wooaq 'dow 'wnnoen lane 'wnnOen 'a9ggnaos aooll o!lewolne 'aoloejlxa ladaeo 'aaggnaos jooll Ns!p 916u!s 6uipnloui luawd!nbe lepopef :6ullu!ed pue Ailuadaeo ly6!I aol luawdlnb9 pue slool puey pue Jannod 'sa!lddns pue shed do rid of sasodind 6u!nlap aol S910149A pazlaoloW 1N31MM3 dNV S1O01 •speol Nionn dead pue sa!1!joljd 6uibueyo aapun Nionn of Al!l!ge pue Al!I!q!xe13 •l, •suo!leolunwwoo uall!jnn pue leao yloq u! Aly!ge pue 11!Ns paleilsuowad £ •9Jenn40s u01lena9s9a Al!I!oe1 u01le9J391 pue Ted elgeo!ldde pue 190x3 'paoM llosojoi jN '6ulpnloui aaennllos pue aaennpaey aalndwod 10 96palnnouN 6uiNjoM Z •swelsAs leo!ueyoew euaae 901 10 96p91nnouN BUNJoM S3111118V aMd S11INS 39031MONN AHVSS303N 9SU9311 s,a9nlaa p!ien E -eouauadxa pue uolleonpe 10 uolleu!gwoo lualen!nbe ue ao 6ullnpayos ao! '6uluedaeys aleNs 'aoueuelulew 6ulwolaad 6u!llas euaae aoi ue u! 6uINjonn aou9laadx9 snolAaad sae9A amyl Z •lu9ienlnb9 Jo looyos Ieuolleoon sae9A onnl Jo 930 ao ewold!p looyos 1461H SNOIIVOIJildf10 nnVYINIW •pau6lsse se sail! I!q!suodsaa pue sallnp Ieuoll!ppe swaolaad •91 dogs oid euajy aol Aaoluanu! sulelu!ew pue sa9pa0 •g I •eu9ay ayl aol sao!loeid 6u!laNiew yl!nn slsissy 'uoileaedeid wooa s9p!noad pue `swooi bu!la9w goolun 'wA6 aol luewdlnbe lno slnd 'auoyd Ilao saiije0 •slelu9a 6u!anp speau ,siewolsno of spuodse�j £ 'slu9n9 6u!Naonn U94nn p9p99u se •019 'sa!eyo 's9lgel s9nolN 'ZL •aalua0 A4!unwwo0 le luawdlnb9 paz!lepeds aaylo pue luawd!nbe uayol!N 'luewdlnba AV jo asn ui saawolsno selelualao •aa6euelN Jalua0 Apnwwo0 Aq paloaa!p se swei6oid pue sluan9 ulelaao to suo!leaado s99sa9n0 0 vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust and focus. The employee may be required to perform any and /or all of these physical demands while on ice. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the Operations Coordinator, the employee occasionally works near moving mechanical parts. The employee is frequently exposed to changes in temperature, as the arena is significantly cooler than the remainder of the facility, and occasionally exposed to fumes, toxic or caustic chemicals. Noise level in the work environment is usually quiet while in the office, moderately noisy in the remainder of the facility, and very noisy when the arena is occupied. The employee will frequently work under changing priorities, in peak workloads, and come in contact with diverse clientele. The employee will also frequently work on slippery surfaces such as ice. The employee will be scheduled during the late afternoon and evenings. The duties listed above are intended only as illustrations of the various type of work performed and are not all- inclusive. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE DEPARTMENT ACCOUNTABLE TO: SUMMARY OF POSITION Building Maintenance Worker Parks and Recreation Community Center Manager JOB DESCRIPTION JULY 2004 The Building Maintenance Worker performs manual labor for cleaning, upkeep, and minor maintenance of the Rosemount Community Center resulting in timely and efficient general services to the entire operation. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Operates ice resurfacer, ice edger and performs other ice making procedures. 2. Monitors arena mechanical systems. 3. Investigates mechanical problems and performs minor repairs. 4. Provides interior maintenance of assigned areas including the maintenance of floors, walls, tables, chairs and emptying waste baskets. 5. Performs manual labor including cleaning. Operates and maintains a variety of cleaning equipment including but not limited to vacuums, automatic and single disk floor scrubbers, extractors, wet vacs, power sprayers, and indoor lifts. 6. Performs manual labor for upkeep of grounds including cleaning sidewalks, weeding and mulching in the summer and shoveling, salt, sanding, snow blowing, and hand pushing snow in the winter. 7. Replaces light bulbs, filters, and performs minor repair of door hardware. 8. Monitors HVAC and other building equipment. Greases pumps and changes belts. 9. Attends training and other meetings. 10. Provides room set -up and equipment, operates audiovisual equipment. 11. Assists with supply inventory. 12. Performs other duties as assigned. MINIMUM QUALIFICATIONS 1. High school diploma or G.E.D. 2. A combination substantially equivalent to one year building maintenance experience. 3. Valid Driver's License. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Knowledge of operating characteristics of assigned equipment. 2. Knowledge of applicable work hazards and safety precautions. 3. Ability to perform routine cleaning procedures. 4. Some knowledge of maintenance requirements of assigned equipment. 5. Demonstrates mechanical aptitudes, ability to perform minor operating adjustments and to recognize operating deficiencies in assigned equipment. 6. Ability to follow oral and written instructions. 7. Physical strength and ability sufficient to perform labor for extended periods. TOOLS AND EQUIPMENT Motorized vehicles for driving purposes to pick up parts and supplies; power and hand tools and equipment for light carpentry and painting; janitorial equipment including single disk floor scrubber, carpet extractor, automatic floor scrubber, vacuums, wet vacs, mops, brooms; snowblower, and lift; ice resurfacer and ice edger; cleaning chemical dispenser. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee is also required to climb, balance, stoop, kneel, crouch or crawl on ice. The employee must occasionally lift and /or move up to 25 pounds, and occasionally lift weights up to 100 pounds. The employee must be able to lift a 60 pound propane tank five feet high and secure it to an ice resurfacer. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust and focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of Building Maintenance Worker, the employee occasionally works near moving mechanical parts. The employee is frequently exposed to changes in temperatures, as the arena is significantly cooler than the remainder of the facility, and occasionally exposed to fumes, toxic or caustic chemicals. Noise level in the work environment is usually quiet while in the office, moderately noisy in the remainder of the facility, and very noisy when the arena is occupied. The employee will frequently work under changing priorities, in peak workloads, and come in contact with diverse clientele. The employee will be scheduled during the late afternoon and evenings. The duties listed above are intended only as illustrations of the various types of work that may be performed and are not all- inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Building Attendant (PT) Parks and Recreation Community Center Manager JOB DESCRIPTION JULY 2004 The Building Attendant performs manual labor for cleaning, upkeep, and minor maintenance of the Rosemount Community Center resulting in timely and efficient general services to the entire operation. ESSENTIAL DUTIES AND RESPONSIBILITIES Operates ice resurfacer, ice edger and performs other ice making procedures. 2. Monitors arena mechanical systems. 3. Investigates mechanical problems and performs minor repairs. 4. Provides interior maintenance of assigned areas including the maintenance of floors, walls, tables and chairs, and emptying waste baskets. 5. Operates and maintains a variety of cleaning equipment including but not limited to vacuums, automatic and single disk floor scrubbers, extractors, wet vacs, powersprayers, snowblowers, indoor lifts, plow truck, and snow sweeper. 6. Replaces light bulbs, shower heads, filters, and performs minor repair of door hardware. 7. Monitors HVAC and other building equipment. Greases pumps and changes belts. 8. Attends training and other meetings. 9. Provides room preparation and equipment, operates audiovisual equipment. 10. Assists with supply inventory/reorders as needed. 11. Performs other duties as assigned. MINIMUM QUALIFICATIONS 1. High school diploma or G.E.D. 2. One year building maintenance experience. 3. Valid Driver's License NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Knowledge of operating characteristics of assigned equipment. 2. Knowledge of applicable work hazards and safety precautions. 3. Ability to perform routine cleaning procedures. 4. Some knowledge of maintenance requirements of assigned equipment. 5. Demonstrates some mechanical aptitudes, ability to perform minor operating adjustments and to recognize operating deficiencies in assigned equipment. 6. Ability to follow oral and written instructions. 7. Physical strength and ability sufficient to perform labor for extended periods. TOOLS AND EQUIPMENT Motorized vehicles for driving purposes to pick up parts and supplies; power and hand tools and equipment for light carpentry and painting; janitorial equipment including single disk floor scrubber, carpet extractor, automatic floor scrubber, vacuums, wet vacs, mops, brooms; snowblower, and lift; cleaning chemical dispenser. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee is also required to climb, balance, stoop, kneel, crouch or crawl on ice. The employee must occasionally lift and /or move up to 25 pounds, and occasionally lift weights up to 100 pounds. The employee must be able to lift a 60 pound propane tank five feet high and secure it to an ice resurfacer. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust and focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of Building Attendant, the employee occasionally works near moving mechanical parts. The employee is frequently exposed to changes in temperatures, as the arena is significantly cooler than the remainder of the facility, and occasionally exposed to fumes, toxic or caustic chemicals. Noise level in the work environment is usually quiet while in the office, moderately noisy in the remainder of the facility, and very noisy when the arena is occupied. The employee will frequently work under changing priorities, in peak workloads, and come in contact with diverse clientele. The employee will be scheduled during the late afternoon and evenings. The duties listed above are intended only as illustrations of the various types of work that may be performed and are not all- inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator ORGANIZATION CHART ROSEMOUNT POLICE DEPARTMENT CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO: SUMMARY OF POSITION Police Chief Police City Administrator JOB DESCRIPTION JULY 2004 Performs a variety of complex administrative, supervisory and professional work in planning, coordinating and directing the activities of the Police Department. ESSENTIAL DUTIES AND RESPONSIBILITIES Directs and manages the police department, establishes and staffs work units to implement city policing strategy, identifies crime patterns and optimizes the impact of police resources. 2. Develops goals and implements policing policies and procedures for the department by working with the City Council and City Administrator, receiving input and ideas from police department staff and staying abreast of city needs. 3. Develops, implements and administers department budget. 4. Directs preparation of required reports on departmental activities and operation. 5. Investigates and evaluates complaints regarding the conduct of department personnel or policy and regulations. 6. Responds on or off duty to major incidents and emergencies as deemed . appropriate; participates as necessary in regular police activity such as making arrests, interrogating suspects and collecting and preserving evidence. 7. Serves as the City's Emergency Services Director and administers a comprehensive emergency management program in order to assure quality responses to potential catastrophes and disasters. 8. Develops and maintains an effective and well- trained staff. Plans staff needs and participates in the selection of personnel. Supervises staff directly or through subordinate supervisors and oversees operations to assure the desired level and quality of service is being provided. Supervision of staff includes: assignments, direction, discipline, suspension, reward, adjust grievances, transfer and recommends discharge or promotion of employees. 9. Functions as a member of the city's management team. Provides expert technical advice regarding issues of public safety, law enforcement, crime prevention and community services. Demonstrates and promotes cooperative working relationships with other city departments and personnel. 10. Maintains an ongoing program of community services and public information, which is responsive to the citizens of Rosemount and their community values. Directs a program of community safety awareness and crime prevention. Serves as principal spokesperson for the city on all law enforcement issues. 11. Maintains an effective liaison with other police and emergency agencies. Coordinates law enforcement activities with surrounding communities and state and federal agencies as appropriate. 12. Performs additional duties and responsibilities as needed or assigned. MINIMUM QUALIFICATIONS 1. Police Officer license in the State of Minnesota or ability to obtain one. 2. Bachelor's degree from an accredited college or university or equivalent experience. 3. Ten years of progressive experience in police work with five years in a supervisory position. 4. Possession of a valid Minnesota Class C -O Driver's License or equivalent. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Considerable knowledge of Federal, State and local laws and rules of criminal procedure pertaining to police work. 2. Thorough knowledge of modern law enforcement principles, procedures, techniques and equipment. 3. Commitment to community policing philosophies. 4. Considerable knowledge of management principles and practices. 5. Considerable knowledge of budget development and administration. 6. Ability to supervise and motivate staff either directly or through others. 7. Ability to communicate effectively, both orally and in writing, with elected officials, residents, city staff and the general public, including making formal presentations. 8. Considerable ability to develop and implement department policy. 9. Considerable ability to provide effective leadership and promote teamwork. TOOLS AND EQUIPMENT Police car, police radio, handgun, side - handle baton, handcuffs, breathalyzer, pager, first aid equipment, personal computer including word processing software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Lieutenant Police Chief of Police JOB DESCRIPTION JULY 2004 The Lieutenant performs a variety of routine and complex public safety work in the administration of the police department. The Lieutenant is responsible for supervising, assigning and evaluating the police sergeants and exercises general supervision over subordinate officers and support staff. Performs specialized duties and projects as assigned by the Chief of Police and represents the Chief of Police in his /her absence. ESSENTIAL DUTIES AND RESPONSIBLITIES 1. Manages the day -to -day operations of the police department. 2. Coordinates officer assignments and scheduling based upon needs of department. 3. 4. 5. 6. 7. 8. 9. 10 Supervises police sergeants, police officers and support staff in their assigned duties. Prepares reports on department activities; researches equipment, policy and procedural issues and makes recommendations to Chief of Police. Assists in the preparation and administration of the department budget. Reviews a variety of police related reports prepared by subordinate officers or others. Monitors and observes patrol or investigative activities to ensure that conduct and performance conforms to department standards. Oversees and may personally participate in investigating criminal investigations or crimes reported to the department. Performs advance planning for handling special events and response to emergency incidents within the community. Serves as incident commander at major crime scenes or disaster incidents. 11. Maintains contact with police supervisory personnel to coordinate investigation activities, provide mutual assistance during emergency situations and provide general information about department activities. 12. Oversees and may personally conduct internal investigations of employee misconduct. 13. Conducts periodic performance evaluations and planning sessions for assigned personnel. Counsels assigned personnel on job performance and disciplinary matters. 14. Coordinates and supervises the training, assignment, and development of subordinate police officers. 15. Serves as department representative to joint law enforcement projects, e.g. Drug Task Force, and Domestic Preparedness, as assigned by the chief of police. 16. Coordinates activities with other City departments. 17. Serves as deputy director of emergency management function. 18. Performs duties in conformance with Federal, State, County, and City laws and rules of criminal procedure. 19. Ability to make arrests and perform other duties of a police officer as outlined in that job description. 20. Performs other duties as required and directed. MINIMUM QUALIFICATIONS 1. Minimum of seven years work experience as a full -time licensed police officer, three of which shall have been in a supervisory position. 2. Thorough knowledge of modern law enforcement principles, procedures, techniques, and equipment. 3. Considerable knowledge of applicable laws, ordinances, and department rules and regulations. 4. Extensive knowledge of City's geography. 5. Skill in the operation of police car, police radio, radar gun, handgun and other weapons as required, sidehandle baton, handcuffs, breathalyzer, pager, first aid equipment. 6. Ability to train and supervise subordinate personnel. 7. Ability to perform work requiring good physical condition. 8. Ability to communicate effectively orally and in writing. 9. Ability to establish and maintain effective working relationships with subordinates, peers and supervisors. 10. Ability to exercise sound judgment in evaluating situations and in making decisions. 11. Ability to follow and give spoken and written instructions. TOOLS AND EQUIPMENT Police car, police radio, handgun, side - handle baton, handcuffs, breathalyzer, pager, first aid equipment, personal computer including word processing software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: Sergeant DEPARTMENT: Police ACCOUNTABLE TO: Lieutenant SUMMARY OF POSITION JOB DESCRIPTION JULY 2004 The Police Sergeant performs a variety of routine and complex public safety work in the performance and administration of police patrol, investigation, traffic regulation and related law enforcement activities. Other duties include but are not limited to: supervising police officers and other assigned staff, scheduling and coordinating shifts, and conducting performance evaluations. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Supervises police officers and other assigned staff in their duties. 2. Supervises the scheduling and coordinating of subordinates' work. 3. Makes day -to -day assignments of police officers as required by the service needs. 4. Makes tactical plans to respond to incidents. 5. Prepares a variety of written reports. 6. Develops new approaches to on going crime - related problems in the community. 7. Conducts periodic performance evaluation and planning sessions for assigned personnel. Counsels assigned personnel on job performance and disciplinary matters. 8. Reviews reports prepared by subordinate officers, observes subordinates' performance, tasks and other work product to ensure compliance with departmental and city policies. Takes corrective action when non - compliance occurs. Documents corrective and disciplinary action. 9. Participates in investigating criminal law violations occurring within the City limits, obtaining evidence and compiling information regarding these crimes, preparing cases for filing of charges, testifying in court, and related activities. 10. Carries out duties in conformance with Federal, State, County, and City laws and ordinances. -juawdlnbe p!e Isag pue 's}}nopueq 'uo}eq `paa!nbaa se suodeann aayjo pue un6pueq `iepei 'o!pei 'penbs ao!lod jo uoljeaado ay} w II!NS L -suolloni}sui uapim pue legaan 9n!6 pue nnollol of �4!1!gy -01 -suolsloap 6uiNew ui pue suollenl!s 6u!lenlen9 ui juew6pnf punos esloiaxe o} Al!I!q`d -6 •saos!naadns pue saaad `sa}eu!piogns gl!nn sdigsuoljelai 6UINJOM anlIoa}}a UIBJUIew pue gs!Igelsa of Al!I!gy .g -6uij!Jnn u! pue Alleao '/%lan!1oa}}a a}eownwwoo o} Al!I!gy I ,uoil!puoo leolsAqd pooh bu!alnbai Nionn wao}aad of A}!l!gy .g -lauuosiad aleulpjogns asuuadns pue u!eal of /q!l!gy .5 -Agdea6oa6 sA!010 9Bp91nn0UN 9nlsu9lx3 ..v -ainpeooid leuppo jo salni pue suolleln6ai PUB salni juaw:pedep `saoueuwpio 'snnel algeoildde jo e6palnnouN elgejap!suo0 £ -nnolaq palsll juawdlnbe pue slool eqj 6u!}eaado u! ll!NS Z -}uawdlnbe pue 'senb!ugoal 'sainpaoojd `sledlou!ad Iuaweoao}ue noel wapow }o 96palnnouN algeaap!suo0 4 S31iiII13 d (IMd SIIINS 30031MON)i AI JVSS303N -asuaoll s,aan!ad ejosauulW p!len y ..v •pasu9011 paeo8 lSOd '£ 'jao!jjo eo!lod pasu9011 aw!} -Iln; a se eoualaadxa Nionn sieeA eajgl jo wnwlu!UN Z •j9oW0 aollod junowesod a se juawAoidwa juaian0 SNOIltl01JI vno Wf1WINIW palowip pue paalnbaa se sa!lnp aagjo swaoPad '6� sesuodsai Aoua6aawe buianp lauuosaad jo juawAoldep uo sios!niadns sas!npy 'gt -sdnoa6 Apnwwoo gl!nn uos!e!l su!ejuleW 'L � -suo!jeaado lejuampedep snolaen JOI sainp000id pue sa!o!lod 'swei6oid sdolanap pue salenlena 'snn91n9�1 gl, -saij!I!oej pue sallddns `juawdlnbe lejuampedep su!elu!eW *papaau se 'sell!I!oej pue juawdlnbe 01 sJuawanoidwi spuawwooaa pue sazAleuy .g � saseo 6u!pje6aa eogo s,leaauaO Aeuao}}y pue AawolIV Aluno0 'Aawo}}y Apo eqj woaj ao!npe sulelgo pue 'sa!oua6e juawooaolue noel aayjo ui saao!jjo gl!nn uo!lewaoju! sa6uegoxa `sjuaw:pedap )(!o aay }o ao sioslnaadns gl!nn s911!Al10e s9jeulpaoo0 -siao!.}o aollod aleulpaogns jo juawdolanap pue Ju9wu61sse '6u!uleal 941 aoI suo!jepuawwooaJ sa�eW TL -oilgnd eqj Aq aollod aqj of pa:podaj sIuap!du! leu!wlao SGIBBIIsanu! pue ao!naas ao} slleo peu6!sse of spuodsa�j 'Z4 •suo!lelaj Apnwwoo dolanap pue snnel aoao}ua '�4!nljoe leu!w!ao joalap of Alp slowed 'LL 12. Skill in operation of a computer including word processing programs, internet, e- mail, police records systems and other required software programs. PERIPHERAL DUTIES 1. Maintains departmental equipment, supplies and facilities. 2. Maintains contact with general public, court officials, and other City officials in the performance of police operating activities. 3. Serves as a member of various employee committees. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job., While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Approved by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Police Officer Police Police Sergeant JOB DESCRIPTION JULY 2004 Performs police patrol, investigation, traffic regulation, and related law enforcement activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Works on rotating shifts performing security patrols, traffic control, investigation and first aid at accidents, detection, investigation and arrest of persons involved in crimes or misconduct. 2. Works an assigned shift using own judgment in deciding course of action, being expected to handle difficult and emergency situations without assistance. 3. Maintains normal availability by radio or telephone for consultation on major emergencies or precedent. 4. Carries out duties in conformance with Federal, State, County and City laws and ordinances. 5. Patrols city streets, parks, commercial and residential areas to preserve the peace and enforce the law, control vehicular traffic, prevent or detect and investigate misconduct involving misdemeanors, felonies and other law violations and to otherwise serve and protect. 6. Responds to emergency radio calls and investigates accidents, robberies, civil disturbances, domestic disputes, fights, drunkenness, missing children, prowlers, abuse of drugs, etc. Takes appropriate law enforcement action. 7. Interrogates suspects, witnesses and drivers. Preserves evidence. Arrests violators. Investigates and renders assistance at scene of vehicular accidents. Summons ambulances and other law enforcement vehicles. Takes measurements and draws diagrams of scene. 8. Conducts follow -up investigation of crimes committed during assigned shift. Seeks out and questions victim, witnesses and suspects. Develops leads and tips. Searches scene of crimes for clues. Analyzes and evaluates evidence and arrests offenders. Prepares cases for giving testimony and testifies in court proceedings. 9. Prepares a variety of reports and records including officer's daily log, reports of investigation, field interrogation report, alcohol reports, influence reports, breathalyzer checklist, bad check form, vehicle impoundment form, traffic hazard report, etc. 10. Undertakes community oriented police work, and assists citizens with such matters as locked or stalled vehicles, crime prevention, drug abuse resistance education (DARE), traffic safety, etc. 11. Participates in investigating criminal law violations occurring within the City limits, obtaining evidence and compiling information regarding these crimes, preparing cases for filing of charges, testifying in court, and related activities. 12. Conducts patrol activities including directing traffic, investigation of reported or observed violations of law, and conducting patrol activities. 13. Coordinates activities with other officers or other City departments as needed, exchanges information with officers in other law enforcement agencies, and obtains advice from the City Attorney, Court Administrator, and Municipal Prosecutor's Office regarding cases, policies and procedures, as needed and assigned. 14. Maintains contact with police supervisory personnel to coordinate investigation activities, provide mutual assistance during emergency situations and provides general information about Department activities. PERIPHERAL DUTIES 1. Maintains departmental equipment, supplies and facilities. 2. Maintains contact with general public, court officials, and other City officials in the performance of police operating activities. 3. Serves as a member of various employee committees. MINIMUM QUALIFICATIONS 1. A valid Minnesota Driver's License. 2. POST Board licensed or eligible to be licensed. 3. Successful completion of a medical, drug test, psychological and background check. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Knowledge of modern law enforcement principals, procedures, techniques, and equipment; 2. Skill in operating the tools and equipment listed below; 3. Ability to learn the applicable laws, ordinances, and department rules and regulations. 4. Ability to perform work requiring good physical condition. 5. Ability to communicate effectively orally and in writing in English. 6. Ability to establish and maintain effective working relationships with subordinates, peers and supervisors. 7. Ability to exercise sound judgment in evaluating situations and in making decisions. 8. Ability to follow spoken and written instructions. 9. Ability to learn the city's geography. TOOLS AND EQUIPMENT USED Police car, police radio, radar gun, handgun and other weapons as required, side - handle baton, handcuffs, breathalyzer, pager, first aid equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Approved by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO: SUMMARY OF POSITION Police Records Supervisor Police Chief of Police JOB DESCRIPTION JULY 2004 Supervises the record keeping function of the police department in compliance with all applicable city, state and federal government rules and regulations. Performs a variety of supervisory tasks including scheduling, work assignments, evaluating and training of police secretarial personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Responsible for all police records entries, modifications, retention and dissemination. Assures compliance of police department with all state and federal laws pertaining to the maintenance, retention and dissemination of law enforcement data. 2. Provides technical supervision to clerical staff engaged in the performance of complex clerical tasks related to law enforcement records management. Coordinates the activities of the records section with other police divisions. 3. Responsible for scheduling of clerical training, including in -house training. Trains and evaluates new clerical personnel. Trains clerical personnel in personal computer operation. Completes reports as required. 4. Responsible for training police officers and community service officers in the use of the records management system, computer aided dispatch, web based police databases and other applicable law enforcement systems. 5. Reviews work of clerical personnel to check for proper coding, data entry accuracy, correct status, and correction of other errors. 6. Responsible for delegation and follow -up of tasks assigned to clerical staff including the following: policy and procedure, forms inventory, NCIC record validations, false alarm records, fingerprint card processing, mug -shot files and records checks. 7. Responsible for management of computer functions in the police department, serves as a primary contact person for the police department and assists the city IT personnel with computer functions within the police department as required. This includes training, trouble- shooting, maintenance and repair for hardware and software. 8. Serves as systems administrator for the police records management system, which includes assigning security levels, establishing passwords, troubleshooting, beta- testing, setting up codes for tables, and training personnel. Coordinates, monitors and oversees the installation and upgrades of the records system. Recommends enhancements to the system. 9. Serves as systems administrator for various law enforcement databases including but not limited to; Automated Pawn System, CrimNet, MRAP, Statewide Supervision System, and similar databases. 10. Serves as contact person with LOGIS for issues regarding records management and computer aided dispatch system. 11. Responsible for coordination of the maintenance and repair of office equipment, ordering of office supplies, recommending additional or replacement of equipment. 12. Provide budgetary recommendations for equipment and personnel needs for records management and administrative support. 13. Develops and implements procedures for the release of law enforcement records and data in accordance with the Data Practices Act and other applicable laws. 14. Recommends and coordinates training for clerical staff 15. Supervises the filing systems for department records. Maintains files in accordance with the records retention and destruction schedule. 16. Responsible for filing of required reports with the Department of Public Safety, Bureau of Criminal Justice and other criminal justice agencies. 17. Manages the department's transcription duties to ensure timely completion and submittal of criminal offense reports internally and to the County Attorney, City Attorney, Social Services and other criminal justice agencies. 18.1 Other duties as assigned. MINIMUM QUALIFICATIONS 1. Minimum of two years post secondary education or equivalent work experience in a related setting. 2. Minimum typing speed of 65 w.p.m. 3. 5 years secretarial experience; prefer experience in law enforcement environment. 4. Prefer supervisory experience. 5. Excellent oral and written communication skills. 6. Strong background, including previous training or trouble shooting experience in office equipment, computer systems including: operating systems, word processing, spreadsheets, desktop publishing, databases, networks, file management, desktop personal computers, printers, and scanners. 7. Strong statistical and mathematical aptitude. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. High -level knowledge of computers and electronic data processing; thorough knowledge of modern office practices and procedures. 2. Thorough knowledge of BCA regulations. 3. Thorough knowledge of Minnesota state laws pertaining to data privacy. 4. Ability to maintain integrity of confidential information. 5. Ability to work under deadlines and periods of stress. 6. Principles and practices of records management. 7. Supervisory skills, including evaluation, motivation, team building and discipline. TOOLS AND EQUIPMENT General tools and equipment will include personal computers, numerous software programs, calculators, copy /fax /printer /scanner machines, telephones, intercoms, base radios, digital dictation equipment, various handwriting items and automobile. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions are required. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO SUMMARY OF POSITION Secretary Police Police Records Supervisor JOB DESCRIPTION JULY 2004 The Police Department Secretary is primarily responsible for providing secretarial support to members of the police department. The duties of the position include but are not limited to: transcribing correspondence, documents and forms; researching and responding to inquiries; filing; and serving as receptionist for the department. This position is under the supervision of the Police Records Supervisor ESSENTIAL DUTIES AND RESPONSIBILITIES Provides secretarial support to all members of the police department. These duties shall include: typing documents, reports and correspondence; proofreading for typing accuracy; composing and preparing routine correspondence; taking and relaying messages. 2. Transcribes various reports from police officers' reports, supplemental reports for officers' case files, official department letters and investigation reports for referral to legal counsel. 3. Types press releases and coordinates state and local mailings of police information. 4. Responsible for formatting and typing updates to office policies such as rules and regulations manual, emergency operating procedures and standard operating procedures. 5. Compiles information and prepares various special police reports on a weekly, . monthly and annual basis; and disseminates to appropriate staff and agencies. 6. Conducts MINCIS /NCIC /CSIS validations. 7. Answers incoming calls, directs calls and takes messages. Provides information, answers questions and directs visitors to appropriate department personnel. 8. Answers inquiries from the public. Routes inquiries and complaints to appropriate departments or individuals. Provides information from police department records as required and authorized. 9. Files departmental information in appropriate files. 10. Codes offenses and incidents; maintains computer data files on incidents; maintains police reporting system as part of Minnesota Crime Information System. 11. Maintains secondary radio communication with officers and fire department personnel as required. 12. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. High school diploma or GED 2. Experience with Microsoft Office software including Word, Excel, Outlook and Internet Explorer; 65 wpm typing speed. 3. Exceptional grammar and spelling skills. 4. Demonstrated skills and ability with both oral and written communications. DESIRED QUALIFICATIONS 1. Previous secretarial or clerical experience in a police department. 2. Three years previous experience providing secretarial services in an office environment. 3. Completion of a post- secondary program in a secretarial, administrative assistant, or similar program. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Ability to communicate effectively and professionally with co- workers and members of the public in both written and oral formats. 2. Ability to use word processing, spreadsheet, database and e-mail software. 3. Ability to gather information, maintain records and classify /organize multiple pieces of information. 4. Considerable knowledge of modern office practices and procedures. 5. Skill in operation of listed equipment. 6. Flexibility and ability to work under changing priorities and in peak workloads. TOOLS AND EQUIPMENT USED Telephone, personal computer, copy machine, postage machine, fax machine, scanner, reports, transcriber and calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions are required. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Receptionist Police Chief of Police JOB DESCRIPTION JULY 2004 Position is responsible for providing support to the Police Department. Duties include but are not limited to: responding to customers at the front counter and on the telephone; processing animal license registrations and providing support for law enforcement efforts for the department; transcribing correspondence, documents and forms; and maintaining police files. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Performs clerical support to the Police Chief and all members of the department. Includes typing documents and routine correspondence, proofreading for typing accuracy, composing and preparing documents, taking and relaying messages. 2. Answers routine inquiries from the public for general information and other relevant questions regarding the Police Department. Assists individuals with routine questions and routes non - routine questions to the appropriate staff. Meets the customer to assist in providing information. Researches files for information or data. 3. Performs data entry of private information into police records system. 4. Processes animal license applications, receives monies, and prepares lists and reports. 5. Files information in department files. 6. Receives, stamps, and distributes incoming mail, and processes outgoing mail. Assists with program mailings. 7. Assists with the inventory and purchase of assigned office supplies. 8. Operates listed office machines as required. 9. Prepares and monitors work orders. 10. Serves as a backup to department secretary. •paa!nbaa si suoljoeals!p as!ou juelsuoo yl!m ilaom o} i4!1!ge ayj y6noy }le 'ao!}}o ayj ui al!gm la!nb Ala!e} AIlensn s! luawuoa!nua �JOM ayj u! Ianal asION •qof slyl jo suo!joun; le!luesse ayj 6ulwaoped el!gm sialunooue aaAoldwe ue esoyl jo anlle}uasaidaa aae away pagposep so!IsuaIoeJeyo Juawuoa!nua NOM ayl I N3WN0?IUW3 MOM -snool Isnfpe of �4!1!ge ayj pue uo!ldeo.ied y }dap `uO!s!n leaayd!aad `uoisin aoueIslp `uols!n epnloui qof s!yl Aq paalnbai sa!l!l!ge uo!s!n oU adS -spunod 5Z of do anow ao/pue }}!I AIleuo!se000 Isnw aaAoldwe ayl •awil jo spoiled papue xe aol puels of paa!nbaa aq AIleuoise000 ueo ea/xoldwe ayl •yonoao ao laeuM `dools 'aoueleq jo gw!lo of paalnbaa Alleuo!se000 si ee/xoldwe ayl •swie pue spuey yl!m Ino yoeaa pue `sloafgo ajeaado ao leal 'puey 'aabug of spuey asn of paalnbaa fxIleuo!se000 s! eafxoldwe ayl -aeay pue Nlej 'I!s 'Alen of pai!nbaa Alluen bail s! aa�(oldwe ayl -uo! }!sod ay }to suo!loun; lelluesse ayl wjojjad Xllnjssaoons o} ea'Aoldwa ue Aq jaw aq Isnw jeyj asoyl10 an!JeIuasaidaj aie away pagposep spuewep leolsAgd ayl SGNVN3a IVOIS kHd •olpei aseq pue `Mona} dnNo!d ao uen 'al!gowolne 'swat! 6ull!jmpuey sno!aen `aulyoew a6ejsod `auoydalaj elge:pod pue auoydalaj `aulyoew xel `auiyoew Adoo `aolelnoleo 'aalndwoo leuosiad apnlou! II!M juawdlnbe pue stool lej9ua0 1N31NdinO3 (IMd SI001 •uollewaojui lelluappoo jo AjpBajui ulelulew of Al!I!gy •g 'suollenl!s Aoue6jawe ao Injssajls 6u!oua!aadxe eldoed 01 an!I!suas aq of Al!I!gd L •ssaals 10 spoiled pue saullpeap aapun Naom of �4!1!gy .g •6ull!jm u! pue Ajjegaan 'AIan!joa_.a aleownwwoo of )}!1!qy •g •boy sao!Ioead eled elosauu!W 941 01 6u!pa000e uo!IewaoIu! u!elulew 01 A4!1!gy •.v •o!ignd 941 yj!M leap pue 199w AIan!109}}9 of Al!l!gb £ '}uawdlnbe pue sloo} pa}s!i jo uo!jejado u! il!�S Z •sainpaooid pue sao!joeid aoWo uaapow 10 96palmouN 6u!Naom :6u!sseooid e}ep o!uoijoale pue saalndwoo jo 96pelmouN 6u!�aoM S3111118`d (INV S-I-IINS 30031MON)i AUVSS303N •ajem:4os wa}sAs ao!lod SI00I bu!}eaado eoua!aadxe snoinaad Z -juampedep ao!lod uegjngns u!y }!m eoualaadxa sno!naad SNOIlV013rlvn6 a3UIS34 -9su901-1 s,Jan!ad p!Ien •.v • 6ulpaeoqAaN ao 6uldf4 wdm pg 'aosseooid prom a 6uizil!ln eoua!aadxe jean( (�) au0 •£ •Iuawuoa!nua ao!}}o ue u! sao!naas Iepejaaoes uo!}deoaa 6uip!no.id eoua!aadxe aeaA (L) euo •Z -030 ao ewold!Q IOOgOS y6!H . L SNOIlb'0131gwo Wf1WINIW -pau6lsse aq Aew se pue uo!l!sod ayj jo gsel ayj yj!m jua}s!suoo aae jeyj sa!lnp aayjo swaO}aad U The duties listed above are intended only as illustrations of the various types of work performed and are not all - inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator ORGANIZATION CHART ROSEMOUNT PUBLIC WORKS DEPARTMENT PUBLIC WORKS DIVISION Maintenance Workers A.J. Korpela Travis Jurek Bob Barfknecht Jim Koslowski Mark Joosten Steve Strese Dick Howe John Cusack Joe Warden Randy Bellmore Jim Nalezny Ryan Rausch Todd Ratzlaff Eric Day Rick Cook PW Superintendent Andy Brotzler Cindy Dorniden Secretary PUBLIC WORKS DIVISION Mechanics Dean Sandstrom Bill Murphy PUBLIC WORKS DIVISION Cheryl Ratzlaff Custodian ENGINEERING DIVISION Anthony Aderhold Project Engineer ;had Donnelly, Water Resources En Mark Fremder, Sr.Eng. Tech. R. Lonnquist, Sr.Eng. Tech. CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Public Works Superintendent Public Works City Administrator JOB DESCRIPTION JULY 2004 Performs a variety of supervisory, administrative, skilled, technical and maintenance work in the coordination, planning, direction and administration of a comprehensive operation and maintenance program for the city's water and sanitary sewer systems, storm sewer systems, streets and trails, park, buildings, vehicles and maintenance equipment. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Responsible for the operation and maintenance of government buildings to include the scheduling of repairs and custodial services. 2. Responsible for the preparation of the department's annual budget, monitors expenses throughout the year, analyzes the need for equipment and materials and approves purchases; authorizes expenditures for routine supplies and equipment. 3. Responds to inquiries and complaints from members of the public. 4. Operates small engine equipment along with light and heavy equipment in the maintenance of city streets, curbs, parks and infrastructure as required. 5. Checks road conditions and makes determination on snow plowing or sanding, assigns routes to designated snow plow drivers. 6. Prepares and maintains all necessary reports, schedules and records. 7. Plans and establishes priorities for projects required for various areas of the maintenance department and schedules employees accordingly; establishes and maintains preventative maintenance schedule for streets, utilities, parks, grounds, equipment and buildings. 8. Enforces all safety rules and procedures outlined in the employee safety manual, OSHA rules and other applicable regulations; performs and documents safety inspections on public works equipment and facilities; routinely conducts employee safety training. •9aem4os aalndwoo oiseq qj!m A4ue!1!wed •Z 6 •o!lgnd 941 pue sluampedep iayjo 'saaAoldwa ql!m sd!ysuo!jelaa 6u!�aOM an!Ioa}}a uleju!ew pue gsggelse of A4!1!gy 'LL •6u!l!JM u! pue t11eq�an '(lan!joa}a ajeo!unwwoo o} /(4!1!qy Q� •liom eoueualulew pue uollonalsuoo 6u!wao:pad smaao snouen 10 s911!n!Ioe eqj as!naadns pue az!ue6ao of f4!1!gy •6 •seeAoldwe pue sloaloid elnpegos 'sa!l!ao!ad gsllgelse of 'Alluepuedepu! �aom of A}!l!gy •g •swa}sAs 6uigwnld pue 6u!l000 '6ulleay apnloui o} sainjoni }s leolsAgd to a6pelmou}l I •sald!oupd pue saoljoeid 6ulla6pnq led!o!unw jo 96palmouyl •g pue swalsAs 96euleip waols 'swa}sAs uo!loalloo names 'swalsAs uo!lnq!als!p pue Alddns aa}em o!ignd ui pasn sainpeooid pue spogjew 'slepejew 'sa!l!l!oej 'juawd!nbe jo 96palmou}1 .g •aoueualu!ew laalj led!o!unw jo 96pglmou>l v uo!�!sod sigl aoj paalnbaa salolyan pue }uawd!nbe 11e aauuew ajes pue }ualo!}}a ue ui a}eaado of A!I!gd •£ •6ulle0o leas pue 6uigo}ed '6uyeas Noeao se Bons sao!joeid eoueualu!ew pue uo!lonalsuoo jaaals jo 96palmouyl Z •tioJuanu! 199J }s pue aoueuajulew J91UIM leaau96 '6uldeams jaai }s '6ulpues '6uimold mous 'uo!jeaado aannas wiols 'eoueualulew aloquew '6ulddo} Noelq '6u!yojed bulpnloui s911!n!Ioe aoueua}u!ew hails wipped of Al!l!gd L S3111118`d (INV S-1-1I)IS 30 IMONN A JVSS303N }uawa6euew juaw:pedep �4!jgn jo AemgBiq '}sails ui eoua!aadxe sae9A omj_ SNOIlb'OIdllll` no (1MJIS8a •sluawasiopue jai uej pue say eaq i!e ql!M asu9011 s,Jan!aa leloaawwoO 8 sse10 •5 •uollonalsuoo ao juawabeuew ainjonalsealu! 'uo!jeaado juawdlnbe Aneay 10 ease ayl u! 6ulu!eal leuo!leoon •.0 •eouauadxa tioslnaadns sie;gA om_L £ •juampedep Al!l!ln jo AemgBiq '199ils ui eoua!aadxe sieeA an!d Z •d3O Jo ewold!Q loogoS y6!H SNO11VOIJiiv o Wf1WINIIN papeau ao peu6!sse se sapp aaylo swaojjad •Z� •juampedep eqj 10 uolsln!p sVom o!lgnd eqj ui seeAoldwe jo uo!lowoad ao 96aegoslp '6u!j!y eqj spuawwooaa pue seaAoldwe jo aajsueaj 'sa0uenala6 Isnfp� 'piemai 'uolsuadsns 'eu!ld!os!p 'uolloaj!p 'luewu6!sse :sapnlou! saaAoldwa jo uo!svuadnS •saaAoldwe leuoseas pue sue!polsno `sopepew `�aom eoueualulew sesinaadnS U •w91sAs kj9W9191 a!n silann pue suoljels }}!l jo uoljeaado pue saannoI a91eM ul slanal a91eM 10 6Uli0l!UOw s99sJ9n0 '0 � •uoll!sod siyl jo sa!l!l!q!suodsai eqj of Aldde Aayj se uollels!6al pue spuaa} uo juaiino sAejS •6 TOOLS AND EQUIPMENT Knowledge of operation and use of city vehicles and maintenance equipment, personal computer, phone, copy machine, fax machine, radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters whale performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE FIT49THH&PON ACCOUNTABLE TO SUMMARY OF POSITION City Engineer Public Works City Administrator JOB DESCRIPTION JULY 2004 Performs administrative and managerial work directing the operations and staff of the Public Works Department including streets, water, sewer, fleet, parks and grounds, buildings, environmental and technical /engineering. ESSENTIAL DUTIES AND RESPONSIBILITIES Meets with developers and members of the public on proposed development projects in order to relate the processes and procedures involved with engineering and infrastructure development; 2. Determines the need for preliminary studies; reviews all preliminary studies for compliance with ordinances, comprehensive plans, engineering standards and financial guidelines. 3. Directs engineering activities and assigns consulting engineers; oversees project management for the construction of the municipal public works projects. 4. Reviews plans and specifications, makes presentations to the City Council and members of the public on improvements projects, monitors the construction process for compliance with codes, regulations, standards and with approved plans; assures financial accountability of private projects as they relate to escrows and letters of credit. 5. Directs the assessment process for recovery of municipal costs incurred on improvement projects. 6. Develops systems to monitor sewer and water usage; compiles data designed to annually update the sewer and water rate study; directs the preparation of reports for the Metropolitan Waste Control Commission. 7. Ensures that costs and fees are charged back to development projects; works with the Finance Department to monitor charges and revenues associated with development projects. 8. Attends meetings and acts as staff liaison to the Utilities Commission including preparing reports and agendas, conducting research, answering questions, providing advice and suggestions. 9. Prepares annual departmental budgets and monitors expenditures. 10. Acts as city liaison and city representative with other communities and county, state and federal agencies. 11. Provides advice and recommendations to the City Administrator and other city department heads and staff; reviews proposals submitted by management staff and makes appropriate comments and suggestions; and assists city staff. 12. Works with consultants and other outside individuals /groups involved in studies affecting City services and coordinates special projects and studies. 13. Develops and implements policies and procedures for effective operation of the department consistent with city policies and relevant laws, rules and regulations and ensures Council actions are implemented. 14. Oversees the preparation and updating of the city's plans such as the Storm Water Management Plan, Water Supply & Distribution Plan, Wetland Management Plan,, etc; develops, updates and oversees the public works capital improvement plan; develops and revises city policies for storm water, assessments and other areas as required. 15. Maintains the city's Municipal State Aid Road System. 16. Supervises staff either directly or through subordinate supervisors and oversees operations to assure the desired level and quality of service is being provided. Supervision of staff includes: assignments, direction, discipline, suspension, reward, adjust grievances, transfer of employees and recommend the hiring, discharge or promotion of employees in the Public Works Department. 17. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. Bachelor's degree in Civil Engineering or related field. 2. Five years progressively responsible public works or civil engineering experience. 3. Registration of a professional engineer in the State of Minnesota, or ability to become registered within six months after hire. DESIRED QUALIFICATIONS 1. Master's degree in Civil Engineering or related field. 2. Six years progressively responsible public works or civil engineering experience. 3. Experience as a chief building inspector or working knowledge of municipal building inspection functions and code enforcement. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Thorough knowledge of municipal engineering to include planning and implementation in both an urban and rural setting. 2. Understanding of the relationship between civil engineering and transportation, construction management, landscape architecture and project management. 3. Ability to supervise and evaluate the work of technical, clerical and maintenance staff members; knowledge of management principles and practices. 4. Knowledge of departmental and project budget development and management. 5. Knowledge of state, regional and municipal policies and regulations that affect development (city code and eminent domain procedures); ability to negotiate. 6. Ability to communicate effectively and professionally with -co- workers and members of the public; the ability to prepare and deliver presentations. 7. Ability to develop and maintain effective working relationship with supervisors, co- workers and members of the public. 8. Ability to conduct engineering research and compile comprehensive reports. 9. Considerable ability to analyze complex information, utilize resources and develop alternatives. 10. Computer skills to include word processing and spreadsheet software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 50 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT ACCOUNTABLE TO: SUMMARY OF POSITION Senior Engineering Technician Public Works City Engineer JOB DESCRIPTION JULY 2004 Performs routine and complex technical engineering related work for environmental, water, sewer, street, and other public works projects and programs. Works under the general guidance and direction of the City Engineer and assists in application of principles, methods, and techniques of civil engineering technology. Performs complex administrative and technical computer -aided and drafting work and coordinates and maintains the City's GIS database. ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews project specifications and confers with City Engineer concerning assistance required such as plan preparation, acceptance testing, evaluation of field conditions, design changes, and reports. 2. Coordinates materials testing and analysis with consultants. 3. Prepares reports detailing tests conducted and results. Drafts and calculates field notes to document quantities, alignment, grade and locations according to project plans or to document monthly and final progress estimates. 4. Researches records, maps, and other data to obtain typical engineering data such as location of sewer stubs, water mains, hydrants, etc. 5. Records and organizes special assessment information from the county and prepares assessment rolls. 6. Calculates dimensions and quantities of materials such as pipe, concrete, and asphalt. 7. Makes general observations of construction sites to determine conformance of sites to design specifications, reporting the information to the project manager and /or construction superintendent. 8. Prepares detailed engineering plans and specifications, and coordinates required advertising for bids. 9. Assists in project management for the construction of the municipal public works projects. 10. Assists in the preparation of sanitary sewer, water, storm drainage, and street system maps, databases, and comprehensive plans. 11. Assists in the maintenance of engineering and infrastructure records. Prepares and drafts as- built plans for street, water, sewer or light systems. 12. Reviews applications for utility permits, street use permits, franchise utility permits, etc. Issues routine permits. 13. Assists in the development and maintenance of pavement management systems. 14. Performs a variety of office related functions, including preparing permits, correspondence, maps, presentation materials, brochures, reducing field notes, printing materials, answering phones and responding to inquiries from contractors, developers, property owners, staff, and the general public. 15. Responds to service requests and complaints of citizens in a pleasant manner. 16. Assists in the ongoing development/ maintenance of the City's GIS system, including digitizing and creating maps. Coordinates and administers the system. 17. Performs such other duties as assigned. MINIMUM QUALIFICATIONS 1. Graduate of a vocational /technical college in civil engineering. 2. Advanced training in drafting, Computer - Aided- Design (CAD), engineering technology, civil engineering or closely related field. 3. Enhanced understanding and knowledge to utilize a state -of- the -art computerized autocad drafting (CAD) and arcview /arcinfo GIS system. 4. Minimum of seven years related experience. 5. Valid Driver's License. 6. Must be physically capable of moving about on construction work sites. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Some knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; some knowledge of applicable City policies, laws, and regulations affecting engineering activities; 2. Considerable skill in arriving at cost estimates on projects; some skill in operating the listed tools and equipment; some skill in basic drafting and surveying. 3. Ability to prepare, organize and maintain engineering field and office data, reports and systems; ability to effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, and employees, consultants, other governmental agency representatives, city officials and the general public. TOOLS AND EQUIPMENT Personal computer, including word processing, spreadsheet, data -base, and computer - aided- design software; standard drafting tools; pipe locator; engineering calculator; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 50 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Water Resources Engineer Public Works City Engineer JOB DESCRIPTION JULY 2004 Responsible for plan review and site inspection to preserve and enhance the City's soil and water resources. Implements the City's Comprehensive Storm Water Management Plan and the Comprehensive Wetland Management Plan. Responsible for construction erosion control specification and enforcement. Develops and implements the City's Wellhead Protection Plan. ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews detailed plans and evaluates in the field grading, drainage, erosion control and tree preservation plans, including location of proposed erosion control measures, development and individual lot drainage and elevation changes, including custom graded lots. Recommends additional control measures as needed based on City specifications, Best Management Practices and NURP Standards. 2. Reviews and analyzes wetland delineations performed by developers as part of platting and according to the 1989 Federal Manual for Identifying and Delineating Wetlands. 3. Coordinates implementation of the Wetland Conservation Act and water quality policies with agencies such as the Department of Natural Resources, Minnesota Board of Water and Soil Resources, Minnesota Pollution Control Agency, Army Corps of Engineers and Dakota County Soil and Water Conservation District. 4. Prepares detailed reports and presents recommendations to the Utilities Commission and citizen groups regarding water quality and water resource issues. Also prepares and presents information to organizations and the public related to lake and wetland management and protection. 5. Works with the Building Department in implementing an erosion control specification and enforcement program. 6. Implements the City's Comprehensive Wetland Management Plan. 7. Reviews and processes applications for wetland impacts and exemptions in accordance with the Wetland Conservation Act and the Rosemount Comprehensive Wetland Management Plan. 8. Develops and implements the City's Wellhead Protection Plan. 9. Develops and manages a potable water quality monitoring and reporting program. 10. Develops and manages a citywide surface water quality monitoring plan. 11. Reviews residents' concerns regarding their storm water utility billing and recommends modifications if required. Periodically updates the storm water utility database and works with utility billing personnel to keep the system current. 12. Develops and maintains a current database inventory of classified wetlands, ponds and lakes in the city. 13. Other duties as assigned. MINIMUM QUALIFICATIONS 1. Bachelor of Science Degree from an accredited engineering program in the areas of Civil, Environmental, Water Resources, Geological or related engineering field. 2. Minimum of one year related experience. 3. Must possess a valid State driver's license or have ability to obtain one prior to employment. 4. Must be physically capable of moving about on construction work sites. 5. May be required to attend occasional night meetings or meetings with residents as necessary. DESIRABLE QUALIFICATIONS 1. Registration as an Engineer in Training (EIT). NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. A thorough working knowledge of the Minnesota Wetland Conservation Act and current Best Management Practices. 2. Ability to communicate clearly and concisely, orally, graphically and in writing. 3. Ability to work under limited supervision, prioritize tasks and complete work accurately and on time. 4. Working knowledge of computer storm water modeling programs and comprehensive storm water management plans required. Ability to use various software packages, including word processing and spreadsheets is desired. 5. Knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; some knowledge of applicable city policies, laws, and regulations affecting engineering activities. 6. Considerable skill in arriving at cost estimates on complex projects; some skill in operating the listed tools and equipment; some skill in basic drafting /surveying. 7. Ability to prepare, organize and maintain engineering field and office data, reports and systems; ability to effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials and the general public. 8. Capable of establishing and maintaining effective working relationships with co- workers, City advisory committee members, other public agencies and organizations, the citizens of Rosemount, developers and the general public. TOOLS AND EQUIPMENT Personal computer, including word processing, spreadsheet, database, GIS, and computer design software; standard drafting tools; surveying instruments; pipe locator; engineering calculator; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 50 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Secretary Public Works City Engineer JOB DESCRIPTION JULY 2004 This position is responsible for providing secretarial support to the City Engineer and other members of the Public Works Department. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Provides secretarial support to the City Engineer and other members of the Public works staff. Assists in the preparation of resolutions, public notices, ordinances, specifications and other legal documents as required. 2. Attends Utilities Commission meetings and records minutes and compiles information for Utilities Commission packets. Prepares Commission packets. Prepares Public Works agenda items for City Council and Council work session meetings. 3. Receives telephone calls and citizen visits concerning regarding weeds, snowplows, road, water and sewer problems. Notifies appropriate city staff of problem and verifies that notices and /or other paperwork is completed. 4. Schedules final water meter readings and installation of new and replacement water meters with Public Works staff. Assigns water account numbers and verifies permits for issuing of meters. Works cooperatively with other departments to alleviate water billing or permit problems. Prepares necessary reports related to water quality and municipal wells. 5. Provides backup to the Building Inspections Secretary and for other departmental support staff as needed. 6. Maintains department files. 7. Performs other duties as needed or assigned. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. Graduate of a two -year vocational or secretarial school; or post high school advanced secretarial training and a minimum of three years recent secretarial experience. 3. Three years experience providing secretarial support within the last five years. 4. Previous experience with WordPerfect or Microsoft Word; 65 wpm typing speed. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures. 2. Skill in operation of listed tools and equipment. 3. Ability to effectively meet and deal with the public. 4. Ability to communicate effectively, in speech and in writing; ability to maintain open communications with all city staff members. 5. Ability to work under deadlines and periods of stress. TOOLS AND EQUIPMENT General tools and equipment will include personal computer, calculator, copy machine, fax machine, telephone and portable telephone, postage machine, and base radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions are required. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY OF POSITION Mechanic Public Works Public Works Superintendent JOB DESCRIPTION JULY 2004 Perform skilled mechanical services including, but not limited to, automobiles, squad cars, heavy and light equipment, and other city -owned vehicles and equipment. May also operate equipment in call back or emergency situations. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, carries out and evaluates preventive maintenance schedules for all vehicles and mechanical equipment, either personally, or through outside vendors. 2. Operates a variety of diagnostic instruments and a variety of hand, electric, and air - driven tools. 3. Tests, services and repairs vehicles and mechanical equipment. 4. Inspects, adjusts and replaces necessary units and related parts in the performance of repair and maintenance work. 5. Repairs brake, engine, electrical, fuel, hydraulic, transmission, ignition, air, exhaust, axle assemblies, propane fuel system and related systems. 6. Changes and repairs tires and tubes. 7. Evaluates status of mechanical equipment and vehicles, and performs or schedules needed repairs. 8. Conducts various analyses and inspections of vehicles and mechanical systems to determine the most cost - effective means of maintenance, repair or replacement. 9. Develops shop procedures and budget data for the maintenance and repair of vehicles and mechanical systems. 10. Purchases equipment, parts, and supplies used for vehicle and mechanical system maintenance. 11. Provides emergency field assistance to disabled equipment as needed and appropriate. 12. Assists in the preparation of bid specifications for vehicles and mechanical equipment. 13. Assists in the preparation and administration of mechanical budgets in conformance with adopted policies and procedures. 14. Maintains records, prepares reports and other specialized maintenance records of equipment and mechanical equipment. 15. Performs snow removal and ice control operations using trucks, graders, loaders and other specialized pieces of equipment as required. 16. Performs other duties as assigned. MINIMUM QUALIFICATIONS 1. High school diploma or GED equivalent. 2. Completion of coursework from a technical /vocational school in auto /truck mechanics. 3. Five years experience in the maintenance, repair and operation of vehicles and heavy equipment. 4. Possession of a Minnesota Class B Commercial Driver's License or ability to obtain within three (3) months of hire. DESIRED QUALIFICATIONS 1. Five (5) years of experience in general automotive, park maintenance equipment, light and heavy -duty standby generator systems, light and medium -duty truck repair and municipal construction equipment as well as emergency vehicles. 2. Five (5) years of experience in diagnostics and repair of gasoline and diesel engines and hydraulic systems, electrical systems, air systems, air conditioning systems and welding applications. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Ability to follow oral and written instructions. 2. Ability to work with a minimal amount of on -site supervision. 3. Ability to work cooperatively with other City employees and the public as needed to complete assigned tasks. 4. Physical strength and ability sufficient to perform labor for extended periods of time. 5. Ability to read and understand operating manuals for equipment. 6. Ability to keep accurate records of fleet vehicle maintenance. 7. Knowledge of applicable work hazards and safety precautions and ability to read, understand and follow safety rules, material safety data sheets, etc. 8. Ability to perform basic mathematical computations including addition, subtraction, multiplication, and division. 9. Ability to read street maps and know locale of various City buildings, facilities, streets, parks, trails and sidewalks. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually loud. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO POSITION OBJECTIVE Custodian Public Works Public Works Superintendent JOB DESCRIPTION JULY 2004 This position provides custodial and maintenance work providing for the care and maintenance of City owned buildings and surrounding grounds. Work includes cleaning and maintaining City buildings to assure cleanliness, safety and efficiency. ESSENTIAL JOB FUNCTIONS Performs general interior and exterior building maintenance and activities: • Perform general custodial maintenance as assigned. • Performs general exterior maintenance, including snow removal and ice control, as assigned. • Performs general carpentry activities. • Maintains doors and hardware. • Performs painting activities. • Performs meeting room set -ups. 2. Performs manual labor as required. 3. Performs minor building mechanical, electrical and plumbing equipment maintenance. • Monitors building heating and cooling equipment. • Operates and maintain building heating and cooling system. • Monitors and maintain building electrical and communications systems. • Monitors and maintain building emergency systems. • Monitors elevators for operation, inspection and maintenance. 4. Perform other assignments as required. MINIMUM QUALIFICATIONS 1. Two years of experience in building maintenance or a related field. 2. One year of office building janitorial experience. 3. Ability to lift up to 75 pounds. 4. Possession of a valid and unrestricted Minnesota Driver's License. DESIRED QUALIFICATIONS 1. Graduation from vocational /technical building maintenance training. 2. Possession of a MN Second -Class Engineer, Grade C license for hot water and steam boilers. NECESSARY KNOWLEDGE SKILLS AND ABILITIES 1. Ability to follow oral and written instructions. 2. Ability to work with a minimal amount of on -site supervision. 3. Physical strength and ability sufficient to perform labor for extended periods. 4. Knowledge of applicable work hazards and safety precautions and ability to read, understand and follow safety rules, material safety data sheets, etc. 5. Some mechanical aptitude necessary including ability to perform daily inspection of equipment, make minor operating adjustments and to recognize operating deficiencies. 6. Ability to read and understand operating manuals for equipment. 7. Knowledge of basic grounds maintenance practices. 8. Ability to recognize and respond to emergency /seasonal housekeeping problems. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 75 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator City of Rosemount Public Works Department 2005 Proposed Stang August 11, 2004 I� �.J i r U rn rn rn W F-- LL N N Existing Organizational Chart 25 FTE I 111: %1*10 roi -gM-i ii ROW0191 ** Proposed new positions. 28 FTE 24% Increase from 1999 12% Increase from current staff level 2930 20000 18000 16000 14000 12000 C 0 10000 a 0 a 8000 6000 4000 2000 0 1999 2000 2001 2002 2003 Year 37.3 % Increase Total Miles 12 110 100 90 a U9 we Elm 1997 1998 1999 2000 2001 2002 2003 Year 12.3% Increase from 1999 -*Npresmidential Units per Stree�i AM City of Rosemount 52.8 REU /Mile City of Eagan 91.2 REU /Mile City of Apple Valley 102.3 REU /Mile City of Prior Lake 65.7 REU /Mile IM • f AS 60.00 50.00 40.00 a m 30.00 m 0 20.00 10.00 0.00 alk Mileage 1998 1999 2000 2001 2002 2003 Year ■City completes snow removal for 30.56 miles of total mileage ■47.7% Increase from 1999 Sanitary Sewer Mileage .. ...... ... ... - - I 70 65 60 55 a m 50 .3 0 H 45 40 35 30 1997 1998 1999 2000 2001 2002 2003 Year 33.2% Increase from 1999 Watermain 95 90 85 80 m 75 m 9 i°— 70 65 60 55 50 1997 1998 1999 2000 2001 2002 2003 Year 32.7% Increase from 1999 Storm Sewer Mileage 51 45 40 a m A 35 0 F 30 25 20 1997 1998 1999 2000 2001 2002 2003 Year 39.1 % Increase from 1999 Park • 320 310 300 290 n v 280 a 0 r 270 260 250 240 1997 1998 1999 2000 2001 2002 2003 Year 23.5% Increase from 1999 Park Amenities . 1997 - Lions Park Playground . 1998 - Family Resource Center (FRC) . 1999 - Central Park Playground Claret Park Playground Birch Park Trails FRC Playground FRC Basketball Court Central Park Koch MN Trail Park Amenities Cont"d .2000 - Claret Park Tennis Courts . 2001 - Central Park Bandshell . 2002- Birch Park Playground Birch Park Trails Skate Park Park Amenities Cont"d . 2003 - Bloomfield Park Tennis Courts Bloomfield Park Basketball Courts Bloomfield Park Playground Bloomfield Park Hockey Rink Bloomfield Park Trails Bloomfield Park Parking Lot Public Works Maintenance Activities • Street Snowplowing Service level goal to clear streets in 12 hours • Trail and Sidewalk Maintenance • Snow removal begins following street plowing operations Trail paving • Street Sweeping 3 times per year • Gravel Road Maintenance • Pothole Patching and Paving • Street Sign Maintenance Street sign replacement when damaged • Boulevard, Mowing and Maintenance Public Works Maintenance Activities • Park Mowing and Maintenance Fertilizing Irrigation maintenance and repair Striping . - Ballfield preparation and maintenance • Park Facility Maintenance Playground equipment Bleachers, backstops, soccer nets Basketball courts, rinks • Tree Trimming, Maintenance and Planting • Fleet Maintenance Public Works Maintenance • Utilities Hydrant flushing • Well and tower inspection daily (3 towers & 6 wells) Lift station inspection daily (6 sanitary & 5 storm sewer) Meter installs and maintenance • Water sampling & testing • Sanitary sewer jetting (1/3 of total mileage per year goal) • Gopher -One Utility Locates Storm sewer catch basin cleanout (1300 + per year) ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ > Ma cr > * -V n " 0 M n -0 >;a r) C� M w w 3 o d Ln M 2. w O C r-t O ■ Er ro- r rw-r C �. �' (gyp Ln G) 0 M O (D O ray. 0 CL D NT3-0 CD -� rll�(O Ln D CD- QO E E 90 �' -O CD (n O- Ln 3 t rt rr goo M to cu rt �. .,O 3 ET 3 0 :3 cli -� o C`� Current Public Works Supt. Activities City Dept. Requests & Meetings 15% Building Maintenance 10 % Resident Calls I Requests 15% Daily Work Direction & Scheduling ..,.% LOaNNy Field Questions & Decisions 40 % -,roposed Public Works Supt. Activities Daily Field Questions & Decisions 5% Daily Work Direction & Scheduling 5% Department Policies and Plans 35 % Resident Calls & Requests 5% Building Maintenance 5% Expenditure Tracking 15% City Dept. Requests & Meetings 15% Budget Development 15% fu E E N, ,O r�w vJ W O O (n (n C O > fu f 0.6 � � > V n cv _N V 'fu V C2 N N_0 C j O E > fv CL Q v0 -cs > I C: f f u u > a ,E L Q .� '� fa 0 -i-' a - N 2 a E O f6 c L f� E c a} (n •� Qj w , O O ,{� m W fu fa (n i (n fa N L C f 0 E O f o V '� L '- U.0 (n _� (n � °6 fu a o c .N C -J fo .T) a-+ N V N 0 E U N C N fa fa M N fl. f�� p fa U O � p "a fa CL .ate., o -0 o ` > > OL E O 4. cn 0 w 0 N N E Q la fo Q W 0 rn cn' C) �z 0 �a 0 Ml r cli m (/1 L ro V 0 v W N City of Columbia Heights 28 FTE's City of Hastings 26 F rUs Parks maintenance staff not shown and is under separate department.