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Home My WebLink About8.a. Receive Plans & Spec's/Authorize Ad for Bid for Trunk Highway 3 Cooperative Agreement (Connemara - CR38) City Project #385w CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: July 20, 2004 AGENDA ITEM: Receive Plans & Spec's /Authorize Ad for Bid- AGENDA SECTION: Trunk Highway 3 Cooperative Agreement (Connemara- CR38), Old Business City Project #385 PREPARED BY: Andrew J. Brotzler, P.E., City Engineer A ATTACHMENTS: Resolution, Memorandum APPROVED BY: RECOMMENDED ACTION: MOTION TO ADOPT A RESOLUTION RECEIVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BID , FOR TRUNK HIGHWAY 3 COOPERATIVE AGREEMENT (CONNEMARA TRAIL — COUNTY ROAD 38), CITY PROJECT #385. ACTION: ISSUE: Consider authorizing advertisement for bid for Trunk Highway 3 Cooperative Agreement project, City Project #385. BACKGROUND: The Trunk Highway 3 Cooperative Agreement Project, City Project #385 includes the installation of signal systems on Trunk Highway 3 at Connemara Trail and CSAH 38 (McAndrews Road) along with turn lane improvements. The project is being completed as a Cooperative Agreement Project with Mn /DOT. Funding for the project will include funding from Mn /DOT, Dakota County and the City's Municipal State Aid funds. Attached is a memorandum from Chuck Rickart with WSB & Associates, Inc., the Project Engineer outlining the proposed funding contributions and updated project schedule. As noted in the attached memorandum, the City of Rosemount's estimated cost participation is $701,850.00. This amount is significantly higher than the original estimated amount of $245,000.00. The additional cost is a result of Mn /DOT requirements for improvements on Trunk Highway 3 that include increased standards for widening at CSAH 38 and a provision that the entire length of the widening area on Trunk Highway 3 be overlayed full width. Because this project is being completed as a Cooperative Agreement project with Mn /DOT, the maximum cost participation by Mn /DOT is $500,000.00 with the additional remaining cost being the responsibility of the City. •aanlnj aWl ui palaldwoo aq of lOa /uW Aq powweiboad aae swelsAs leu6!s pun loefoid ayl to suo!:pod ao loafoad aal}ue euodlsod '900Z pun peAelap buieq uo!laidwoo loefoid eqj ui llnsaa pinoo pue sNeem £ to wnw!u!w a alnpayos loefoid eql Aelep il!M uoildo s!yl •adoos loafoid ui uoilonpai e jol loo /uW yl!m ale!lo6ou pue sp!q aol asllaanpe 01 uollezlaoylne Aelaa Z '6u!leaw i!ounoo ainln} e le loefoid ayl to lueweuodlsod ao spunl leuoll!ppe }o aanl!puedxa ayl aap!suoo of elge aq Ipm i!ounoo `lOa /uW yl!m suolle!lobau pue sllnsai p!q ayl to awoolno ayl uo bu!puedaQ 'aeeA siyl poleldwoo aq of alnpayos uo ulewai of joafoad ayl molle ll!m uoildo s!yl •adoos loefoid ui uo!lonpai e jol 14C] /uW yl!M elellobau of enuiluoo pue awll slyl le sp!q aol 6u!s!laanpe ezlaoylny L :uollejap!suoo anoA aol i!ounoo of polueseid aae suolldo 6uimollol ayl •lunowe uoiled!oi:ped lsoo Al!O ayl aonpaa of adoos loefoid paalnbei ayl to uo!lonpai e 10(]/u W yl!M 9 of 6u!Naonn sl }}elS `auall s!yl lb' :,km /WWns quawpedad 6uu99u!6u3 ayl ui alg uo aae loefoid ayj aol suolleo!7!oeds pue sueld eql jo Adoo d • yl!M sloafoad punt aouenpe of Al!o ayl aol spunl p!b alelS led!oluniN leaauaO jo Al!llgellene ayl uo puadep ll!M sloefoid aanlnj of sAelop le!luelod ssedaan0 I!eal eaeuwauuoO ayl AlleoUpeds `sloefoid aanlnl to uolleldwoo ayl u! Aelop a aq Aew loefoad s!yl aol spunl p!d alelS led!o!unW leuo!7!ppe bu!puadxa to joedw! ayl •lsoo loefoid pa}ew!lse paseaaoul ayl aanoo of algel!ene spunl p!y alelS led!o!unN lua!o!llns seq Alluenno Al!:D ayl CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2004 A RESOLUTION RECEIVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT OF BIDS FOR TRUNK HIGHWAY 3 COOPERATIVE AGREEMENT PROJECT (CONNEMARA TRAIL - COUNTY ROAD 38) CITY PROJECT #385 WHEREAS, the City Council of the City of Rosemount have ordered the preparation of plans and specifications for the Trunk Highway 3 Cooperative Agreement Project (Connemara Trail- County Road 38), City Project #385 and such plans and specifications have been presented to this Council for approval: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official City newspaper and the Construction Bulletin an advertisement for bids upon the making of such improvements under such approved plans and specifications for City Project #385. 3. The advertisement shall be published in each of said publications at least once not less than three (3) weeks before the date set for opening bids, shall specify the work to be done, shall state the bids will be publicly opened at the Rosemount City Hall in said City and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five (5 %) percent of the amount of such bid. ADOPTED this 20 day of July, 2004. William H. Droste, Mayor ATTEST: Linda Jentink, City Clerk Motion by: Seconded by: Voted in favor: Voted against: WSB & Amodfates, Inc Memorandum To: Andy Brotzler, P.E, City Engineer City of Rosemount From: Chuck Rickart, P.E., P. T.O.E. Transportation Engineer WSB & Associates, Inc. Date: July 15, 2004 Re: Project Update TH 3 Cooperative Agreement Project Rosemount City Project No. 385 WSB Project No. 1558 -00 This memo will serve as an update on the status of the TH 3 Cooperative Agreement project between Connemara Train and CSAH 38. The City Council authorized the preparation of plans and specifications for this project on January 20,2004. WSB and City staff have met with Mn/DOT and have had conversations with Dakota County on this project. Currently final plans have been completed and we are waiting for MnDOT and County final Approval. MnDOT is also preparing the final agreement that will need to be approved by City Council prior to awarding the construction contract.The following updated schedule is anticipated. Task Dates Final Design Plans (first submittal) Completed Mn /DOT /County Plan Review (begin cooperative Completed agreement) Final Design Plans (final submittal) Completed Mn /DOT /County Completion of Cooperative August 6, 2004 Agreement Accept Plan /Order Ad for Bids July 20, 2004 Receive Bids August 13, 2004 Approve Cooperative Agreement / Award Contract August 17, 2004 Construction August 30 — November 15, 2004 The traffic signal equipment will be pre- ordered so that it will be available upon startup or construction. This will help expedite the construction of the traffic signal systems, especially at Connemara Trail. The construction will be completed as indicated prior to November 15, 2004. CADocuments and SettingslajblLocal Settingsl Temporary Internet FilesIOLK141071504- memo- ab.doc Y Andy Brotzler • Project Update July 15, 2004 Page 2 The Engineers opinion of estimated costs was completed based on MnDOT and County comments from the final plan submittal. The anticipated cost splits between MnDOT, Dakota County and the City are as follows. The MnDOT cost share is fixed at $467,300. Azency Estimated Cost Share Estimated Total Construction Cost $1,264,750.00 MnDOT Participation $467.300.00 County Participation $95,600.00 City Participation $701,850.00 The final cost share will be outlined in the agreements between the City, MnDOT and Dakota County. If you have any questions on the project status or schedule, please contact me at 763 - 287 -7183. lh/j s C.-Documents and Settings lajblLocal SettingslTemporary Internet Files 1OLK141071504- memo- ab.doc