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HomeMy WebLinkAbout6.g. Expenditure from the Donation Account for D.A.R.E.A CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: September 7, 2004 AGENDA ITEM: Expenditure from Donation Account - AGENDA SECTION: D.A.R.E. Consent PREPARED BY: Gary Kalstabakken, Chief of Police AGEI6 b M V ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditure of $369.61 from the D.A.R.E. Donation Account to pay for student workbooks and parent brochures for use during the 2004 - 2005 D.A.R.E. program. ACTION: ISSUE N/A BACKGROUND The D.A.R.E. Fund was set up to accept donations that are used to purchase classroom and instructional supplies for the D.A.R.E. program. SUMMARY Council is asked to approve the expenditure of funds from the D.A.R.E. account to pay for the student workbooks and parent informational brochures for the D.A.R.E. program in the upcoming school year. These supplies were purchased for the program to be taught at St. Joseph's Catholic, Shannon Park Elementary and Rosemount Elementary schools. There are sufficient donated funds within the account to cover all the expenses incurred. w DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ Receipt # for Donation: Purpose of Donation: D.A.R.E. PROGRAM Account # for Donation: 101 -22221 (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: 1 $ 3 4 _ To be Spent from Acct #: 101 42110 - 01 - 208 (Must be Expenditure # corresponding to individual Department) Purpose c-f Expenditure: Wd f �Q ©ks AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: Amend Expenditure Acct # 101- 42110 -01 -208 $ lnc1,� 1 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 -22221 (Donation Liability #) $ Credit: 101- 36230 -00 -000 $ �3 (��'1, Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on - 7 - D 00q.