HomeMy WebLinkAbout6.f. Encumbrance of 2003 Budget ItemsCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: March 1, 2004
AGENDA ITEM: Encumbrance of 2003 Budget Items AGENDA SECTION:
Forward to 2004 Consent
PREPARED BY: Jeff May, Finance Director AGENDjjW
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ATTACHMENTS: Resolution and General Journal Entries APPROVED BY:
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This item is on the agenda for consideration of the approval of certain unspent 2003 budget items to
be encumbered forward to 2004. The following will attempt to summarize the attached
encumbrances:
1) Unused 2003 General Funds in the Finance Department budget to help pay for the future
GASB 34 implementation costs.
2) Unused 2003 General Funds in the Police Department budget to help pay for future training
costs.
3) Unused 2003 General Funds in the Fleet Maintenance and Street Maintenance Department
budgets for emergency parts /repairs and for the Sidewalk/Curb Program.
4) Unused 2003 Equipment GIP Funds for purchases that were not completed because of price
increases (SCBA units) and to cover future contingencies (PC hardware).
The entries required to complete the encumbrances and the resolution allowing us to do so are
attached.
RECOMMENDED ACTION:
Motion to adopt A RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 2003
BUDGET ITEMS TO 2004.
COUNCIL ACTION:
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CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2004 -
A RESOLUTION APPROVING THE ENCUMBRANCE OF
CERTAIN 2003 BUDGET ITEMS TO 2004
WHEREAS, the City Council recognizes the need to carry forward to 2004 certain
balances from the 2003 General Fund Operating Budget and the 200:3 Equipment CIP
Budget, which are summarized as follows:
(1) General Fund items that total an amount of $115,000.00;
(2) Equipment CIP items that total an amount of $97,000.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the encumbrance of the above listed account items from the 2003
budgets to 2004.
ADOPTED this 15t day of March, 2004.
William H. Droste, Mayor
ATTEST:
Linda J. Jentink, City Clerk
Motion by: Seconded by:
Voted in favor:
Voted Against:
Members Absent:
7
2003 Encumbrance General Journal Entries
101- 41520 -01- 319.00 10,000.00 GASB 34 Expenses
101 -24405 10,000.00
To encumber 2003 Finance Dept. funds forward to 2004 for costs related to GASB 34 implementation
101 - 42110 -01- 437.00 4,000.00 GASB 34 Expenses
101 -24419 4,000.00
To encumber 2003 Police Dept. funds forward to 2004 for training costs
101 - 43100 -01- 221.00 18,000.00 Equipment Parts /Repairs Contingencies
101 -24406 18,000.00
To encumber 2003 Fleet Maint. Dept. funds forward to 2004 for unanticipated equipment parts costs
101 - 43121 -01- 410.00 83,000.00 Sidewalk / Curb Program
101 -24411 83,000.00
To encumber 2003 Street Maint. Dept. (Sidewalk /Curb Program) funds forward to 2004 for future projects
207 - 49007 -01- 580.00 85,000.00 SCBA Unit Replacements (1991 Units)
207 -24495 85,000.00
207 - 49007 -01- 588.00 8,237.00 PC Hardware Contingencies
207 - 49007 -01- 589.00 3,763.00 PC Hardware Contingencies
207 -24480 12,000.00
To encumber 2003 Equipment CIP funds forward to 2004 for delayed purchases /projects