HomeMy WebLinkAbout6.n. Award Fire Department Bids for New Breathing Apparatus and Air Compressor System0
CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING:
MARCH 16, 2004
AGENDA: AWARD FIRE DEPT. BIDS FOR NEW AGENDA SECTION:
BREATHING APPARATUS AND COMPRESSOR SYSTEM CONSENT
PREPARED BY: SCOTT AKER, FIRE CHIEF AGENDA NO:
(V 0V1,
ATTACHMENTS: Bid Opening List, Public Notice, Attorney's APPROVED BY:
Recommendation
The Fire Department held the Bid Opening for the Self- Contained Breathing Apparatus (SCBA) units
and an Air Compressor System on Tuesday, February 24"', 2004 at 5:00 p.m. City Attorney LeFevere
has further reviewed the actual bids and recommends the low bidders in each category as shown.
Captain Kevin Tucker and a task force group from the Fire Department reviewed the results and made
the following recommendation which was less than the estimated budget expenditure of $132,000:
1.) 30 Self - Contained Breathing Apparatus (SCBA) units - Continental Safety $88,524.31
2.) 6000 PSI Compressor System - Clarey's Safety Equipment $24,795.00
Add Alternate CO/H20 Monitor 4,000.00
Sub- Total $28,795.00
(Compressor trade -in value 6,000.00)
Total $22,795.00
GRAND TOTAL $111,319.31
Captain Tucker noted some irregularities in the bids because of standard features included in some
models and not with others. The Fire Department was impressed with Clarey's Safety Equipment's
readiness to answer questions and provide demonstrations of the new equipment.
After examination of each bid, the recommended equipment has been selected to provide the best safety
coverage available for the Rosemount Fire Department. The Fire Department Task Force appreciates the
City Council's planning this expenditure in the Capitol Improvement Budget for the benefit of the
community:
RECOMMENDED ACTION: MOTION to award the low bid to Continental Safety for the Self -
Contained Breathing Apparatus and to Clarey's Safety Equipment for the 6000 PSI Air
Compressor/Fill Station/Storage S ystem for the Rosemount Fire Departm
COUNCIL ACTION:
Bid Opening List
February 24, 2004
Alex Air App.
Air Compressor
$25,065.00
Clarey's Safety
Air Compressor
$24,795.00
SCBA
93,112.00
Continental Safety
SCBA
$88,524.31
Metro Fire
Air Compressor
$24,840.77
SCBA
$102,589.84
MES
Air Compressor
$26,305.00 (trade- in$1,750)
Jentink,Linda '
From: LeFevere, Charlie L. [clefevere @Kennedy - Graven.com]
Sent: Friday, March 05, 2004 12:00 PM
To: Jentink,Linda
Subject: fire department bids
Linda,
After reviewing the bids submitted for the Fire Department air compressors and related
equipment, my conclusions and recommendations are as follows:
First, the bid of Alex Air is $19,365 on page 1 of the bid form. It appears that this bid
is an error. The bid form can be interpreted in two ways. One is that the box on page
ishould be filled in by adding the costs of the air compressor, the fill station and the
storage system. The second is that the box on the first page should be filled in by
adding those three items and deleting the trade -in. The bid of Alex Air does not add up
to the sum of the first three items, nor does it add up to the sum of the first three
items less the trade -in. Therefore, it appears that a mistake has been made. However, it
is not obvious what that mistake was, and it is therefore not possible to correct the bid
or to accept it as it is. Moreover, I understand that the Fire Department has concluded
that this equipment does not meet the specifications. I would recommend that the staff
report to the Council describe the deficiency, that is, the way or ways in which the
equipment fails to meet the specifications. Additionally, I would recommend that the
Council reject the bid of Alex Air because it does not respond to specifications and
because it contains an error in arithmetic that cannot be corrected without danger of
changing the bid.
Of the remaining bids, Clarey's is the low bid. Clarey's in the box on page 1 is
$18,795. This is the sum of the three items less the specified trade -in. If the City
decides to add the alternate equipment, Clarey's bid would be increased to $22,795.
The bid of MCES as stated in the box on page 1 is $26,305. This is the sum of the three
items of equipment. However, it does not deduct the trade -in. If the bid is corrected to
deduct the trade -in, it would be reduced to $24,550. If the alternate equipment is added,
the total bid would be $27,055. In either case, the bid is higher than the bid of
Clarey's.
Finally, the bid of Metro Fire, in the box on page 1 of the bid is $22,840.77. This bid
is higher than the sum of the three items of equipment minus the trade -in. However, it
includes the filling system and H2O and CO2 monitors for which no separate numbers are
listed. Therefore, it is not possible to know for certain whether the trade -in is
included or taken out. However, the bid of $22,840.77 is higher than the base bid of
Clarey's and higher than the bid of Clarey's with the alternates added in.
Therefore, it appears to me that, assuming the City Council decides to reject the bid of
Alex Air, Clarey's bid is the lowest responsible bid.
Let me know if you have any further questions.
Charlie
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