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HomeMy WebLinkAbout6.a. Minutes of March 1, 2004 Regular City CouncilROSEMOUNT CITY PROCEEDINGS REGULAR MEETING MARCH 1, 2004 Pursuant to due call and notice thereof, a regular meeting of the Rosemount City Council was duly held on Monday, March 1, 2004, at 7:30 p.m. in the Council Chambers at City Hall, 2875 145 Street West. Mayor Droste called the meeting to order with Council Members DeBettignies, Strayton, and Riley present. Council Member Shoe - Corrigan was absent. Also present were City Administrator Verbrugge, City Attorney LeFevere, City Engineer Brotzler, Project Engineer Aderhold, Community Development Director Lindquist, Parks and Recreation Director Schultz, Finance Director - May and Human Resources /Communications Coordinator Weitzel. The Pledge of Allegiance was said. City Administrator Verbrugge presented three add -ons to the Consent Agenda: Item 6.0. Appointment of Fire Chief, 6.p Hiring of Communications Coordinator, and 6.q. Accept Resignation of Planning Commissioner. Also, staff requested that' Item 61 Award Fire Department Bids for- Breathing Apparatus and Air Compressor System be pulled for further review. Verbrugge requested that the Old Business Item 8.a. "be moved to New Business 9.b. Zoning Text Amendment: Definition of Lot Depth. Mayor Droste moved to accept the agenda as amended. Second by Riley. Ayes: Four. Nays: None. The Agenda was adopted. Consent Agenda Council Member Strayton requested that Items 61, k., and 1. be pulled for discussion. MOTION by DeBettignies to approve the Consent Agenda with the removal of Items 6.f., k., and 1. for discussion, the removal of 6.i., and the additions of 6: o., p., and q. Second by Strayton. Ayes: Strayton, DeBettignies, Droste, Riley. Nays: None. Motion carried. a. Minutes of February 17, 2004 Regular City Council b. Minutes of February 11, 2004 City Council Work Session c. Bills Listing. d. Receive Donation for Police Equipment Fund` e. Receive Donation for Parks and Recreation f Enni mbr of 2003. B Items Pulled for discussion g. Receive Plans & Specifications /Authorize Quotes - Uitdenbogerd Addition, City Project 373 h. Change Order #2 and Payment #6 & Final, Eastside Watermain, Phase 2 Improvements, City Project 345 i. Pulled Award Fire DepaAment Bids for Br-eathiiig Appar-abas and Air- Gempresser- Syste j. Accept Resignation of Parks & Recreation Commissioner ipis#r-ater Pulled for discussion 1. Asea4anagemen4Pl Pulled for discussion m. Appoint Interim Deputy Clerk n• Appoint ADA Coordinator o. Add -On Appointment of Fire Chief 1 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING MARCH 1, 2004 p. Add -On Hiring of Communications Coordinator q. Add -On Accept Resignation of Planning Commissioner 6. L Encumbrance of 2003 Budget Items Council Member Strayton requested information on each line item being encumbered. Finance Director May explained the need to encumber the funds. The GASB 34 is being implemented for the first time this year, so, expenses are unknown until June. The Police Department held back any extra training last year due to the legislative cutbacks and would like to encourage additional training for police staff this year. The fleet maintenance parts budget item was not used entirely and is unpredictable as to when it is needed. Large truck repairs tend to be over $10,000 so it would be advisable to have additional funds on hand. The sidewalk, maintenance program needs to build up' funds in order to do larger projects: The Fire Department requested more funds for equipment which is being purchased this year. And, the funds remaining from the computer purchases made in 2003 are needed to - equip new employees or for the replacement of current equipment. Council Member Strayton shared concerns for encumbering funds rather than considering them a savings from the past year. Finance Director May indicated that half the money being encumbered is already in the Capital Improvement Budget (CIP) and if not encumbered we would be using reserve funds. About $900,000 in the General Fund balance still has to be reallocated at a later date. Funds should be available when they are needed rather than draw down reserves. May explained that funds are not encumbered every year, but department heads were asked to conserve where possible because of the state cuts. Council Member DeBettignies asked if the encumbered funds were part of the February 29, 2004 cash flow report and staff indicated the encumbered funds were not included. MOTION by DeBettignies to adopt A ' RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 2003 BUDGET ITEMS TO 2004. Second by Riley. Ayes: DeBettignies, Droste and Riley. Nays: Strayton. Motion carried. 6.k. Reclassification of Human Resources /Communications Coordinator to Assistant City Administrator Council Member Strayton asked for an explanation of the personnel changes. City Administrator Verbrugge restructured the administration department by creating a Communications Coordinator position. This would allow a full -time staff person to focus on one of the goal priorities of the City Council, communicating with residents. This is also a workload management tool, to allow the administrator an assistant to cover many of the daily tasks and to directly supervise the city clerk, communications coordinator and receptionist. Dawn Weitzel, currently Human Resources /Communications Coordinator would be assigned as the Assistant City Administrator and continue to handle human resources responsibilities. MOTION by Strayton to approve reclassifying the` Human. Resources/Communications- Coordinator to Assistant City Administrator. Second by Riley. Ayes: Droste, Riley, Strayton, DeBettignies. Nays: None. Motion carried. 2 r ROSEMOUNT CITY PROCEEDINGS REGULAR' MEETING MARCH 1, 2004 6.1. Contract for Natural Area Management Plan Council Member Strayton was pleased with Ms. Wiklund's wish to preserve her land in its natural state. SKB Trust Fund donated $3,600 to contract with the Friends of the Mississippi River to write a Natural Area Management Plan for the Wiklund property. This Plan is necessary for the Minnesota Department of Natural Resources (DNR) to preserve the land in the DNR Metro Greenways. Strayton 'thanked Ms. Wiklund for her generous contribution to the community. Parks and Recreation Director Schultz noted that closing on the property is scheduled for May 28, 2004. MOTION by DeBettignies to approve the contract for $3,600 with the Friends of the Mississippi River to write the Natural Area Management Plan for the Wiklund property. Second by Strayton. Ayes: Riley, Strayton, DeBettignies, Droste. Nays: None. Motion carried. PUBLIC HEARING': Meadows of Bloomfield, Phase I, Street and Utility Improvements, City Project 380 Mayor Droste began the Public Hearing for the Meadows of Bloomfield, Phase I, Street and Utility" Improvements, City Project 380 and confirmed that the Affidavits of mailed, posted and published notice were on file with the City Clerk's Office. City Engineer Brotzler introduced Project Engineer Aderhold to review the feasibility report for City Project 380. Aderhold made a power point presentation pointing out key elements of the improvement project. The developer, Centex Homes, has submitted a final plat for Meadows of Bloomfield, Phase I. Development build out is expected to be in three phases. A railroad overpass is proposed and sidewalk/trails are on both sides of all streets. This parcel includes a . future water tower and well site. Right -of -way will need to be obtained from the Flach property. A city park is proposed in the northwest corner. Construction will begin in May or June of 2004 and be completed in the fall of 2004 for Phase I. The total estimated cost of the street and utility improvements is $5,332,600._ Costs associated with over- sizing of trunk sanitary sewer, trunk watermain, trunk storm sewer and watermains will be financed through the use of City Core Funds totaling $711,220. Council discussed the well location and placing improvements in before development increases the water usage. Staff recommends, proactive infrastructure because it is much more cost effective to do at this time. Department of Natural Resources (DNR) has guidelines that a well must be spaced a distance of 1250 feet from the water tower. That leaves three possible sites. A lift station is necessary which will be paid for by the developer. Mayor Droste opened the Public Hearing for comments from the audience. There were no comments MOTION by Droste to close the Public Hearing for Meadows'of Bloomfield, Phase I, Street and Utility Improvements, City Project 380 Second by Riley. Ayes: Strayton, DeBettignies, Droste, Riley. Nays: None. Motion carried. 3 a► ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING MARCH 1, 2004 MOTION by Riley to adopt A RESOLUTION ORDERING THE PROJECT AND ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR MEADOWS OF BLOOMFIELD, PHASE I, CITY PROJECT 380. Second by DeBettignies. Ayes: DeBettignies, Droste, Riley, Strayton. Nays: None. Motion carried. Irish Sports Dome Conditional Use Permit Community Development Director Lindquist described the location and traffic flow of the proposed Irish Sports Dome. It is located west of the Rosemount Community Center on Independent School District 196 property. Traffic would exit on a one -way street onto Connemara Trail. Games in the Dome will have staggered starting times to limit the traffic congestion. An easement is required for ponding which will have to have National Guard approval. The color of the dome material is to be a neutral tone and Council will not allow any signage or printing on the dome. Condition number 2 was revised, "Implementation of the recommendations of the Parks and Recreation Commission which include no overflow parking at Schwarz Pond Park for the Dome use, allowing ponding on the Park site consistent with the November 18, 2003 plans and execution of a cross - access and maintenance agreement for the driveway connection into the park and community center." Two conditions were added, 14) No signage is permitted on the Dome facility itself; and,, 15) The Dome facility must be opaque and one solid, neutral color. Mr. Jody Otto, representing the Sports Dome noted that there are 150 parking spaces provided which is 30% more than what is required. The school district is not interested in providing any more land for additional parking. Otto explained that usage will not increase each year because there are a limited number of teams you can have on the field at the same time. Otto explained that there will not be any alcohol allowed on the premises and that adult teams will use the late night hours. Otto stated that he is not against sharing the cost of road improvements with others that use the road. Council Member Strayton and Riley stated their concerns for the location of this 65 -foot tall facility. Strayton said this will be visible from Highway 3 and is at the entrance of the City. Riley had concerns for light and noise pollution with the proximity to Bard's Crossing. Community Development Director Lindquist noted that the parking lot lighting will be directional. Riley noted that this proposal did meet all the criteria and the site had been rezoned. Strayton said he was not thrilled with the Dome downtown, but he hopes this private enterprise can be successful. Council Member DeBettignies and Mayor Droste pointed out that this. complex will be an asset to the City. It will bring families from around the county to the City's retail stores. The athletic complex will compliment the high school facilities. Some outdoor type sports activities will be able to take place all winter. Mike Manning, Director of Athletics at Rosemount High School said the students will be able to use the Dome from 2:00 p.m. to 5:30 p.m.. This is not an exclusive agreement, other groups will benefit, not just the high school. Manning said that if the Dome is located anywhere else, it won't be a benefit to the high school. n r ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING MARCH 1, 2004 MOTION by DeBettignies to adopt A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR IRISH SPORTS DOME, L.L.C. with the modifications to condition number 2 and the addition of conditions 14. and 15. Second by Riley. Ayes: Droste, Riley, Strayton, DeBettignies. Nays: None. Motion carried. Zoning Text Amendment: Definition of Lot Depth Community Development Director Lindquist reported that the Planning Commission supported the flexibility in ordinances -that would reduce variance requests. Staff initiated'this change and suggested changes to the lot depth definition that averages the side lot lines or measures within the primary building zone of the property. Apple Valley and Eagan do not have a minimum lot depth requirement. Staff proposed definition, of lot depth is as follows, "The mean distance between the front and rear lot lines. In order to allow flexibility in determining lot depth for parcels of unusual configuration, lot depth can be measured by averaging side property lines or by measuring a straight perpendicular line extending from the front line to the rear lot line and passing_ through the building zone, subject to determ_ ination by the Community Development Director or the Director's designee. In no case would the perpendicular line passing through the building zone be less than the minimum lot depth standard. MOTION by DeBettignies to adopt an ORDINANCE AMENDING ORDINANCE B, THE ZONING ORDINANCE, TO CHANGE THE DEFINITION FOR LOT DEPTH. Second by Strayton. Ayes: Riley, Strayton, DeBettignies, Droste. Nays None. Motion carried. Announcements Mayor Droste reviewed the upcoming meetings and noted Super Tuesday, a political caucus, is March 2004. . City 'Council will be attending the Partners in 'Progress event sponsored by` Dakota Electric on March 3,4:30 to 6 p.m., in Eagan at the Royal Cliff banquet center. Mayor Droste moved to adjourn at 9:10 p.m. Second by Strayton. Ayes: Four. Respectfully submitted, Linda Jentink, City Clerk Recording Secretary The City Council Agenda Packet is Clerk's File 2004 -08. 5