HomeMy WebLinkAbout6.d. Donation Expenditure for Parks & Recreation DepartmentCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
City Council Meeting Date: June 1, 2004
AGENDA ITEM: Expenditure Approval from Donation
AGENDA SECTION:
Account - Parks & Recreation Dept.
$500.00
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGE VMf$. #6 0
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed
on the attached donation revenue worksheets.
Kevin Carrol /Legacy - Music in the Park
ACTION:
$120.00
ISSUE
Seeking approval for expenditures from the Donation Account for trees purchased from Cross
Nurseries for the 2004 Arbor Day tree give -away, for sales /use tax paid on supplies
purchased from Oriental Trading for the annual Egg Hunt, and for the entertainment that has
been booked for the summer Music in the Parks series.
BACKGROUND
This is a request for the Council to approve the expenditures from the donation account listed
below:
SUMMARY
Seeking approval from the Council for the expenditure of funds from the Donation Account for
the above items.
Expenditure
Amount
Use /Item Purchased
Donation From
$500.00
Cross Nurseries - trees purchased for Arbor Day
Dakota Electric
$ 96.06
Oriental Trading -sales /use tax - supplies for Egg Hunt
Rosemount Jaycees
$280.00
Kevin Carrol /Legacy - Music in the Park
Target Corp.
$120.00
Chris Hinding /Alphabits - Music in the Park
Target Corp.
$600.00
Tracy Lundeen /Surfin Safari - Music in the Park
Target Corp.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 02 -25 -04
Amount Received: $5 00
Receipt # for Donation: # N/A
Purpose of Donation:
2004 Arbor Day Tree Give -Away
Account # for Donation: 101- 22223.22
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $500
To be Spent from Acct #: - 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
2004 Arbor Day Tr G iv e -Away
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $500
Amend Expenditure Acct #101- 45100 -01- 439.00 $500
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.22 (Donation Liability #) $500
Credit: 101- 36230.00 - $500
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 1, 2004.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 03 -19 -04
Amount Received: $ 2,5 0 0
Receipt # for Donation: # N/A
Purpose of Donation:
E99 Hunt.
Account # for Donation: 101- 22223.04
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $9 6.0 6
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Egg Hunt
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $96.06
Amend Expenditure Acct #101- 45100 -01- 439.00 $96.06
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.04 (Donation Liability #) $96.06
Credit: 101- 36230.00 $96.06
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 1, 2004.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 08 -01 -03
Amount Received: $1,000
Receipt # for Donation: # NSA
Purpose of Donation:
Music in the Park
Account # for Donation: 101- 22223.29
(Must be Liability #assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $
To be Spent from Acct #: 1 4 5100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
M us i c in the Park
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $1,000
Amend Expenditure Acct #101- 45100 -01- 439.00 $1,000
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 - 22223.29 (Donation Liability #) $1,000
Credit: 101- 36230.00 $ 1, 0 0 0
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 1, 2004.
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