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HomeMy WebLinkAbout6.a. Minutes of April 20, 2004 Regular City Council MeetingROSEMOUNT CITY PROCEEDINGS ITEM# REGULAR MEETING APRIL 20, 2004 Pursuant to due call and notice thereof, a regular meeting of the Rosemount City Council was duly held on Tuesday, April 20, 2004, at 7:30 p.m. in the Council Chambers at City Hall, 2875 145 Street West. Mayor Droste called the meeting to order with Council Members DeBettignies and Riley present. Also present were City Administrator Verbrugge, City Attorney LeFevere, City Engineer Brotzler, Community Development Director Lindquist, Parks and Recreation Director Schultz and City Clerk Jentink. Brownie Troop No. 2400 led the Pledge of Allegiance. Mayor Droste noted additional information provided by city staff for Items 6. g. Receive Bids /Award Contract, 2004 Street & Utility Improvements, City Project 376, 6. h. Receive Bids /Award Contract, Bloomfield 7 th Addition Street & Utility Improvements, City Project 384 and agreement changes on pages 2 and 3 for 6.r. Meadows of Bloomfield and Meadows of Bloomfield 2" Addition Final Plats and Subdivision Development Agreement. Staff also requested that Item 6. n. Arbor Day Proclamation be moved to 5.c. Department Heads Reports. Mayor Droste moved to accept the agenda as amended. Second by Riley. Ayes: Three. Nays: None. The agenda was adopted. National Volunteer Week Recognition Mayor Droste explained the program for National Volunteer Week, April 18 to 24, 2004. This year it is hosted by the Points of Light Foundation with the theme, "Inspire by Example." Droste noted that Rosemount has many organizations and individuals who devote their time to improving the community or helping others. Council would like to encourage citizens to participate in their community. On Wednesday night Council has invited Council appointed members to be honored by a Volunteer Appreciation Dinner. The City employees will also be honored this week for their length of service and fine work ethic at a luncheon on Thursday. Certificates of appreciation will be presented to many of those who contribute to the community. Mayor Droste presented the certificates as Council Member DeBettignies read the names and accomplishments. Included in this list were groups as follows: the DARTS volunteers represented by Megan Jans and Rosemount Police Reserves represented by Jim Lucier. The Adopt -A -Park participates: john Brockey from Northwest Karate, Doreen Ulrich of Community Action Council , Kim Mohrhauser from Fluegel's Farm Garden & Pet, Haage, Peterson & Studley Families, Deb Lembecker and Brownie Troop #2400, John Brockman from Knights of Columbus, Kathy Smith and Brownie Troop #187. Individuals were mailed their certificates but were invited to stand at the reading of their names: John Hawkins, Shamrock Award winner, June and Bob Korthauer, Garden Club; Bob Swenson for Adult Basic Education; Myron Napper for being an advocate for the east side of Rosemount; Otto Ped for many years on the Planning Commission and the MPCA monitoring; Joe Walsh for Teen Night Volunteer plus Leprechaun Days, Winter Fun Fest and Egg Hunt; Mary and Felix Kropelnicki for Breakfast with Santa and Tiny Tot Holiday; Cathy Busho for Leprechaun Days and Egg Hunt; Phil Tobey for Martial Art Classes; Roxann and Terry Duffy for Adopt -A -Park; Tori and Tessa Grund for Adopt -A -Park; Marshall & Heidi Grange for Adopt -A -Park; Jim and Christa Brignall, Adopt -A -Park; Lance Offermann for Eagle Scout, Marching Band and Booster Club; Harry and Darline Lehmann for Meals on Wheels, Blood Drive, ISD 196 volunteer; Sheila Hathaway for Leprechaun Days, Community Halloween since 1980; Gene and Rebecca Allen for Crisis Nursery foster parents; 1 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING APRIL 20, 2004 Mike Bouchard for Boy Scout leader, Santa, Leprechaun Days, Community Halloween; Ed Tousignant for Knights of Columbus and a charter member of the Rosemount City Council. Mayor Droste thanked all the volunteers for making Rosemount a stronger community. MOTION by Riley to proclaim April 18 to 24 National Volunteer Week. Second by DeBettignies. Ayes: DeBettignies, Droste, Riley. Nays: None. Motion carried Commissioner Recognition Mayor Droste presented plaques of appreciation for outgoing Commissioner Donald Berg who served on the Utilities Commission for nine years from February 1995 to March 2004. Mayor Droste commented that commissioners serve a vital role for the City Council as advisory commissioners, screening information and making recommendations to the City Council. Don's direction to Council was greatly appreciated and Mayor Droste presented a plaque of appreciation. Jeff Weisensel, Planning Commission, and Dave Anderson, Planning Commission will receive recognition at a future meeting. Arbor Day Proclamation Parks and Recreation Director Schultz announced the twelfth anniversary of the Rosemount tree giveaway in honor of Arbor Day. This will be held on May 1 St at 10 a.m. at Central Park. One hundred trees are being given away to residents. Dakota Electric is sponsoring the event. The tree varieties are lindens, oak, maple and birch. Schultz reminded residents to call Gopher State One Call before digging holes to plant the bare root trees. MOTION by DeBettignies to approve the proclamation identifying May 1, 2004 as Arbor Day and the month of May as Arbor Month. Second by Riley. Ayes: Droste, Riley, DeBettignies. Nays: None. Motion carried. Consent Agenda Mayor Droste reviewed the changes to the Consent Agenda. Item 6.n. Arbor Day Proclamation was moved to Department Heads Report for discussion; Items 6. g. and h. had bid recommendations added; and Item 6. r. had revised pages two and three of the Subdivision Development Agreement. MOTION by Riley to approve the Consent Agenda with the removal of Item 6.n. for discussion under Department Heads Reports and noting the additional information for items 6.g., h., and r. Second by DeBettignies. Ayes: Riley, DeBettignies, Droste. Nays: None. Motion carried. a. Minutes of April 6, 2004 Regular City Council Meeting b. Bills Listing c. Budget Amendments - Donations d. Receive Donations - Parks & Recreation e. Receive Plans & Spec's /Authorize Ad for Bid — Meadows of Bloomfield 1 st and 2nd Additions, City Project #351 f. Receive Plans & Spec's /Authorize Ad for Bid — Biscayne Pointe North, City Project #370 2 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING APRIL 20, 2004 g. Receive Bids /Award Contract — 2004 Street & Utility Reconstruction, City Project #376 h. Receive Bids /Award Contract — Bloomfield 7 th Addition Street & Utility Improvement, City Project #384 i. Authorize Preparation of Plans & Spec's — Evermoor Crosscroft 2 nd Addition Street and Utility Improvements, City Project #388 j. Final Payment Portable Generator & Lift Station Revisions, City Project #366 k. Authorize Eminent Domain Proceedings for Meadow of Bloomfield Addition, C.P. 351 1. Vulnerability Assessment m. Mineral Extraction Permit Renewal and Conditional Use Permit Amendment for Danner Inc. and AVR, Inc. a. AAer- Day Pr-eelamatien moved to Dept. Heads Report o. 2004 Contract Agreement for Solid Waste and Recycling Service p. Status and Position Change of Employee from Full -Time Receptionist to Part -Time Secretary and Authorize Recruitment for Receptionist q. Authorize Recruitment for Payroll Clerk and Police Records Supervisor Positions and Amend Compensation Plan r. Meadows of Bloomfield and Meadows of Bloomfield 2nd Addition Final Plats and Subdivision Development Agreement (Agreement revised) s. Meadows of Bloomfield 3rd Addition Final Plat and Subdivision Development Agreement. t. Community of Hope Lutheran Church Administrative Plat and Conditional Use Permit PUBLIC HEARING: Modification to the Redevelopment Plan for Redevelopment Project No. 1 and the Establishment of the Downtown - Brockway Tax Increment Financing District Mayor Droste opened the Public Hearing. City Clerk Jentink noted that the Affidavits of Posted and Published Notice were on file. Community Development Director Lindquist reviewed the process for providing a financing mechanism for revitalization of the downtown area. This public hearing is the final step in the creation of a Tax Increment Financing (TIF) District. The TIF Plan allows the City to generate increment that can be used for qualifying redevelopment activities. Any funds from the TIF District must be expended within the Redevelopment District Area. The Port Authority approved a resolution approving the TIF Plan on April 13, 2004 and Dakota County Board took action on the TIF Plan at its April 6, 2004 meeting. The TIF Plan has 73 parcels, five associated with the Brockway project and the remaining 68 in the downtown area. The Plan has included language providing for affordable housing. SEH Engineering prepared a study on the downtown area determining findings of blight as criteria for creation of the district. The SEH study will not be shared with any other agencies. Ehlers and Associates prepared documents for the TIF Plan, modification to the Redevelopment Plan resolution, Exhibit A - Findings, and the Downtown Brockway Tax Increment Financing District. As development is proposed, financial assistance will be evaluated by criteria from the Business Subsidies Policy. It was noted that downtown businesses had not been directly contacted by the City about the creation of the TIF District; however, due to the Downtown Redevelopment Committee many of them have learned details about the TIF District and attended three open forums. Mayor Droste asked for any public input, but none was received. 0 ROSEMOUNT CITY PROCEEDINGS '. REGULAR MEETING APRIL 20, 2004 MOTION by DeBettignies to close the Public Hearing for the Modification to the Redevelopment Plan for Redevelopment Project No. 1 and the Establishment of the Downtown- Brockway Tax Increment Financing District. Second by Riley. Ayes: DeBettignies, Droste, Riley. Nays: None. Motion carried. MOTION by Riley to approve a RESOLUTION ADOPTING A MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE ROSEMOUNT REDEVELOPMENT PROJECT; AND ESTABLISHING DOWNTOWN - BROCKWAY TAX INCREMENT FINANCING DISTRICT THEREIN AND ADOPTING A TAX INCREMENT FINANCING PLAN THEREFORE. Second by DeBettignies. Ayes: Droste, Riley, DeBettignies. Nays: None. Motion carried. PUBLIC HEARING: Business Subsidies Criteria Policy Mayor Droste opened the Public Hearing. City Clerk Jentink acknowledged that the Affidavits of Posted and Published Notice were on file. Community Development Director Lindquist reported that the State of Minnesota 2000 legislature amended requirements for Business Subsidy Criteria. Rosemount's business subsidy criteria was no longer compliant. The Port Authority approved the proposed Policy on April 6, 2004 after a Public Hearing. This policy will be used to evaluate projects for financial assistance. One of the criteria is to promote job expansion or retention in the community. The Policy notes that jobs will be created to the greatest extent possible and that jobs must provide at least 150% of the federal minimum wage. The City can negotiate for higher wages, or additional job creation or retention depending upon the particular project and priorities. The revised policy is in compliance with the State requirements and accurately reflects the goals and policies of the Port Authority and the City for granting business subsidies. Mayor Droste called for any comments from the audience and there were none. MOTION by Droste to close the Public Hearing for Business Subsidies Criteria Policy. Second by Riley. Ayes: Riley, DeBettignies, Droste. Nays: None. Motion carried. MOTION by DeBettignies to approve the policy for Rosemount Business Subsidies Criteria. Second by Riley. Ayes: DeBettignies, Droste, Riley. Nays: None. Motion carried. Precinct Split and Polling Location Designation City Clerk Jentink presented a proposed split to voting Precinct 5 to form two precincts, 5A and 5B. Jaycee Park Shelter proved to be inadequate at the last election as a polling location. Only half the number of voters will be using it with this proposed change which should improve the situation both for voters and election judges. The north half of Precinct 5 will vote at a room in St. Joseph's school. It is next to the old sanctuary, called the Gathering Place, 14375 South Robert Trail The room is handicap accessible and there is adequate parking in the lot next to Highway 3 and 143 Street. It is hoped that Precinct 5A will be able to vote at Our Savior's Lutheran Church across County Road 42, north of its boundary in future elections. Our Savior's Lutheran Church is undergoing major remodeling this fall. 4 4 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING APRIL 20, 2004 The polling location for Precinct 4, United Methodist Church, is not available for voters this year due to ongoing ministries. It is proposed to use the Public Works garage at 14455 Brazil Avenue, for the polling location for Precinct 4. Public Works Supervisor Cook indicated he could accommodate both election judges and voters in the bays of the old fire hall/public works garage and provide adequate waiting space and parking. MOTION by Riley to approve A RESOLUTION SPLITTING PRECINCT 5 TO PRECINCT 5A AND 5B AND ESTABLISHING POLLING LOCATIONS for the 2004 elections. Second by DeBettignies. Ayes: Droste, Riley, DeBettignies. Nays: None. Motion carried. Irish Dome LLC Lease Agreement Parks and Recreation Director Schultz reviewed the Sports Dome lease between the Irish Dome LLC, Independent School District 196 (I.S.D. 196), and the City of Rosemount. The Department of Natural Resources has stated that because the original 1980 LAWCON grant was awarded as a joint project to the City and school district, the City would need to be included in the lease. City Attorney LeFevere has reviewed the lease and discussed it with legal counsel for I.S.D. 196. An indemnification clause was included releasing the City of any responsibility toward the grant qualifications. This clause does not release the City from any negligence or wrongdoing claims; however, this structure is entirely on school property so it is unlikely the city would be included. The lease term is twenty -five years and the parties could renegotiate at that time. The School Board approved the lease agreement on April 12, 2004. MOTION by DeBettignies to approve the lease agreement between Irish Dome LLC, Independent School District 196 and the City of Rosemount. Second by Riley. Ayes: Riley, DeBettignies, Droste. Nays: None. Motion carried. Announcement City Engineer Brotzler announced there would be a resident informational meeting on Thursday, April 29, 6 to 7:30 p.m. for the North Central Sewer Study at the Rosemount Community Center. Parks & Recreation Director Schultz announced there would be a Community Facilities Task Force meeting on April 29, 7 to 9 p.m. at the Community Center regarding community park and recreation needs. Mayor Droste reviewed the upcoming meetings. City Administrator Verbrugge noted this was National Administrative Assistant Week and he thanked all city staff that support the major departments for the fine job they are doing, Mayor Droste adjourned the meeting at 8:25 p.m. Respectfully submitted, Linda Jentink, City Clerk Recording Secretary The City Council Agenda Packet is Clerk's File 2004 -15. 5