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Home My WebLink About6.f. Designation of Official Newspaper.« CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JANUARY 7, 2003 AGENDA ITEM: DESIGNATION OF OFFICIAL NEWSPAPER AGENDA SECTION: CONSENT PREPARED BY: LINDA JENTINK, CITY CLERK AGE ° A �;. ATTACHMENTS: BIDS i APPROVED BY: ) It is necessary for the City Council to designate an official newspaper for the City of Rosemount. The official newspaper will publish all required legal documents and notices for the City. Bids were received from the three local papers: Sun Newspapers, Thisweek Newspapers, and the Rosemount Town Pages. Currently the Rosemount Town Pages is the official newspaper. They have e -mail service to receive public notices which is very convenient for all departments. The Rosemount Town Pages has added color occasionally to their front page and the format was improved this year. The paid circulation is up to 1,425 for the Rosemount Town Pages. The Town Pages bid is the lowest and allows for a discount for camera ready notices. It is my recommendation to continue using the Rosemount Town Pages as the city's official newspaper. If in the future, council weighs the readership as a higher priority than cost, the designated newspaper can be changed any time during the year. RECOMMENDED ACTION: Motion to designate the Rosemount Town Pages as the City's official newspaper for the year 2003. COUNCIL ACTION: w December 13, 2002 City of Rosemount City Council 2875 - 145th Street W. Rosemount, MN 55068 Dear City Council Members: newspapers The Sun Current would like to be considered for.designation as the legal newspaper for the City of Rosemount for the year 2003. All published legal - notices are posted on our website (www.mnsun.com) at no additional charge. This is an enhancement to the local news coverage already available on the Internet and will broad- en the readership of your legal notices. One of the main benefits of publishing your legal notices with the Sun Current is our home delivery. Sun Newspapers has become the primary source of community news in the suburbs. Your notices in our paper have the best chance of being seen and read. Despite rising costs of operating our newspapers, there will be no rate increase during the calendar year 2003. Our legal prices will remain the same. The rate structure for legals effective . °anuary 1, 2003 will be: 1 column width: $6.75 per inch for first insertion $3.38 per inch for subsequent insertions There are 11 lines per inch Two notarized affidavits on each of your publications will be provided with no additional charge. T h deadline for regular length notices is 2:00 pm i ti he Wou� iesday prior to publication. €- mailing the legal notices is an efficient and accurate way of getting the notices to us. The e -mail address for the legal department is legals @mnsunpub.com. We still accept notices on disk, faxed or through the mail. If you require more information to make your decision, please contact me or Meridel Hedblom, our Legal Representative, at 952 -392 -6801. Thank you for considering the Sun Current as the official newspaper for the City of Rosemount in 2003. We appreciate the opportunity to serve the needs of your community. Sincerely, -- 71 Y Jeffrey Coolman =� 2002 Vice President of Sales and General Manager w g:t 10917 V ALLEY ViEw R OAD 0 E DEN PRAmm 0 M Lmi soT4 55344 0 952 -829 -0797 0 FAY: 952 -941 -3588 . K O S E M O U N T Town Pages 320 Third Street, P.O. Box 192 Farmington, MN 55024 Tel: 651- 460 -6606 Fax: 651 - 463 -7730 Email: gm2 @rosemounttownpages.com Rosemount City Council 2875 145th Street West Rosemount, MN 55068 Dear council members and staff at the City of ,Rosemount, I am writing to request that the Rosemount Town Pages be considered as the city's official newspaper. I have enclosed more information about our newspaper on the following pages, and I have included rate information for 2003. Thank you for your consideration. Sincerely, CAe Chad Richardson General manager Rosemount Town Pages •t K O S E M O U N T Town Pages To: the City of Rosemount From: the Rosemount Town Pages It is hereby affirmed: (a) The Rosemount Town Pages newspaper is printed in the English language, is printed in newspaper format and in column and sheet form equivalent in printed space to at least 1,000 square inches. (b) The Rosemount Town Pages is issued weekly, 52 weeks per year. (c) The Rosemount Town Pages newspaper averages 50 percent of its printed space to paid advertising material and public notices. The balance of printed space is given to news of local interest, sports and community events. (d) The Rosemount Town Pages newspaper has a paid circulation of 1,425 and distributes up to 1,425 without charge to residents on the Farmington post office delivery. (e) The Rosemount Town Pages newspaper is based at 320 Third St. in Farmington, Minnesota. (f) A copy of each issue of the Rosemount Town Pages newspaper is mailed directly to the state historical society. (g) The Rosemount Town Pages newspaper is available to anyone who is a paid subscriber, or is distributed to them free of charge. (h) The Rosemount Town Pages newspaper has complied with all the fore- going conditions for over one year immediately preceding date of notice of publication. (i) The Rosemount Town Pages newspaper publishes second -class state- ment of ownership and circulation, sworn to by the Rosemount U.S. Post Office and a copy of same will be filed with the Secretary of State before Jan. 1 of each year. v K O S E M O U N T T ow n P ag e s 2003 legal printing rates The price per inch for printing legals in the Rosemount Town Pages for 2003 will be $4.07 for camera ready ads. For ads that are not camera ready, the rate will be $4.60. Legal copy in the Rosemount Town Pages has the following dimensions: Column width in picas 12 Line length in picas 12 Number of lines per inch 10.5 Length of the lower case alphabet, it points 78 Type size, in points 6 w r MISYVMK NEWSPAPERS 12190 County Road 11 December 26, 2002 Susan Walsh City of Rosemount 2875 145 Street West Rosemount, MN 55068 Burnsville, MN 55337 952 - 894 -1111 - FAX:952- 846 -2010 To the Mayor and city Council members: Please accept the attached bid for legal newspaper status for the city of Rosemount. We have a dedicated staff as well as the largest circulation to handle your legals in an efficient manner. We would like to offer you three options for placing your legals. The first option is to place your legals in The Dakota County Tribune. The Dakota County Tribune has been serving the residents of Dakota County for over 100 years. The second option is having the legals placed in the Rosemount Thisweek, a qualified legal newspaper. Rosemount Thisweek offers the city the best vehicle for communicating with the residents of Rosemount. By designating Rosemount Thisweek as your legal newspaper, your legal notices will reach 4,278 homes in the city as well as in Apple Valley Thisweek. Our most recent newspaper audit shows that 88% of Rosemount residents read Thisweek Newspapers regularly. We are also offering a lift rate from Rosemount Thisweek into the Dakota County Tribune. We are confident by offering you choices of the Dakota County Tribune, Thisweek Newspapers, or both will better serve the residents of Rosemount. We can accept your legal notices by e- mail ( carol.haverland(a,ecm- inc.com or at our Burnsville office by fax at 952 -846 -2010. We believe that our bid reflects our desire to serve Rosemount as your legal newspaper. If you have any questions, please feel free to call. Thank you for your consideration. Sincerely, Eric Olson General Manager Enc. Carol Haverland Legal Department TH&Kpeek Quotation Form Newspaper Dakota County Tribune City Rosemount Number of lines per column inch 10 Printed characters and spaces per line Average 45 Total characters and spaces per column inch Average 450 Per line cost $0.80 Per column inch cost $8.00 Circulation 1162 Legal notice deadline Tuesdays (a,) noon Newspaper Rosemount Thisweek Number of lines per column inch 10 Printed characters and spaces per line Average 45 Total characters and spaces per column inch Average 450 Per line cost $0.80 Per column inch cost $8.00 Circulation 4,278 Legal notice deadline Wednesdays (a ) 4 p.m. Newspaper Rosemount Thisweek c& Dakota County Tribune Number of lines per column inch 10 Printed characters and spaces per line Average 45 Total characters and spaces per column inch Average 450 Per line cost $1.05 Per column inch cost $10.50 Circulation 5,440 Legal notice deadline DCT- Tuesdays @ noon/Thisweek- Wednesdays @ 4 p.m. Date 12/26/2002 By