HomeMy WebLinkAbout6.b. Minutes of May 15, 2003 Committee of the WholeROSEMOUNT CITY PROCEEDINGS
COMMITTEE OF THE WHOLE
MAY 15, 2003
Pursuant to due call and notice thereof the Committee of the Whole Work Session was held on
Thursday, May 15, 2003 at 6:30 p.m. in the Council Chambers at City Hall.
Mayor Droste and Council Members Riley, DeBettignies, Shoe - Corrigan, and Strayton were
present. Also in attendance were City Administrator Verbrugge, Police Chief Kalstabakken,
Finance Director May and City Engineer Brotzler.
Key Financial Strategies
City Administrator Verbrugge introduced Jim Prosser and Rebecca Kurtz of Ehlers & Associates
and Todd Gerhardt, city manager of Chanhassen. Verbrugge stated that the City has a number of
potentially significant capital expenditures in the near future, is looking at budgeting issues as a
result of State changes to Local Government Aids, is experiencing rapid growth, and the Council
has adopted an aggressive goals document. He said that the Key Financial Strategies (KFS)
approach is a way to manage financial planning for the community. Mr. Prosser was invited to
discuss the program with the Council and Mr. Gerhardt was invited to share the Chanhassen
experience with KFS.
Mr. Prosser explained that the creation of Key Financial Strategies was in identifying needs for
communities. KFS provides a framework for dealing with issues. Mr. Gerhardt used the
example of Chanhassen's decision to build a water treatment plant; that Chanhassen had a
Comprehensive Guide Plan and a Capital Improvement Plan, but no document to combine the
two until using KFS.
Prosser stated that the City Council's greatest commodity is time. KFS, he said, allows the
Council and staff to best use limited time to make good decisions. Ms. Kurtz explained that KFS
is intended to help Council's identify a need, assess the need, and direct implementation.
Prosser discussed with the Council barriers to achieving goals. Barriers that were identified by
the Council included the City's fund balance, money, time, people, land, marketing, and
consistency from one Council to the next. Prosser explained that all of these issues are or can be
addressed and considered as part of the KFS planning.
Council member Strayton asked what the timeline was for a finished product. Prosser stated that
the process generally takes 6 -8 months. Verbrugge said that although the process would not be
finished prior to the budgeting process for 2004, it would be a complementary process.
Council member DeBettignies asked Verbrugge if he thought KFS was a good product.
Verbrugge stated that he would not present something to the Council as an option if it were not a
good product.
The City Council directed staff to compile additional information such as the Chanhassen
product, a project budget, and proposed schedule for the next Committee of the Whole meeting
on June 11, 2003.
Wellness Program
City Administrator Verbrugge introduced Jeffrey Azen and Erin Ratelis of James Bissonett &
Associates, Inc. (JBA). JBA is the City's health care consultant. Mr. Azen and Ms. Ratelis
M
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ROSEMOUNT CITY PROCEEDINGS
COMMITTEE OF THE WHOLE
MAY 15, 2003
presented information regarding Health Cost Management. Health Cost Management is an
employer provided strategy to help effectively contain employee health care costs.
Following the presentation, Council members directed staff to get numbers specific to
Rosemount.
Amendment to Bow & Firearms Ordinance
An overview of the history of the ordinance and current restrictions was provided to Council.
The DNR encourages that hunting within the provisions of state law be allowed in urban areas
where it is possible as an effective means to manage the wildlife population. This is most
important in maintaining or reducing the deer population.
Discussion was held concerning the feasibility of allowing bow hunting for deer in the rural
residential areas of Rosemount, including the size of parcel on which hunting may safely and
realistically be conducted. Further discussion included allowing shotgun hunting on land west of
Akron Avenue that is still zoned as agriculture and used for agricultural purposes. Restrictions
on type of ammunition, elevated stands and landowner permission were reviewed.
Council directed staff to draft amendments to the ordinance allowing bow hunting in rural
residential and limited use of shotgun in the current restricted area.
Ordinance Review Schedule 2003
City Administrator Verbrugge provided a draft schedule for ordinance review in 2003. He stated
that review of a number of specific ordinances was included in the Council's 2003 -2004 goals.
Council concurred with the schedule as presented.
Because of the very heavy schedule to review ordinances, Verbrugge discussed the Council's
schedule for workshops to accommodate other issues that arise. He suggested that Port
Authority workshops prior to regular City Council meetings be substituted in the coming months
for brief City Council workshops. Council members agreed that was an efficient use of
Council's time and directed staff to adjust the schedule as necessary.
2003 Resident Survey
City Administrator Verbrugge stated that the estimated cost of $17,000 to perform the resident
survey by Decision Resources, Ltd. (DRL) exceeded the budget by roughly $5,000. In order to
meet the budgeted amount, staff worked with DRL to eliminate enough questions to get the cost
to $12,000 and still maintain the integrity of the survey instrument. Verbrugge went through the
final draft survey with the City Council. The City Council concurred with the final draft and
directed staff to proceed.
Pre -Paid Legal Services
City Administrator Verbrugge shared with the City Council that the City had been approached by
Pre -Paid Legal Services regarding its product. Verbrugge explained that some cities are offering
access to Pre -Paid Legal Services as part of its employee benefits package. There is no cost to
the City to make the product available. Participation is at the employees' option and costs to
participate are paid by the employee.
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ROSEMOUNT CITY PROCEEDINGS
COMMITTEE OF THE WHOLE
MAY 15, 2003
The City Council gave staff approval to discuss Pre -Paid Legal Services with the collective
bargaining units to determine if there is any interest.
UPDATES
City Engineer Brotzler provided updates to the City Council on the Chippendale Avenue and
CSAH 42 improvement project, and the Highway 3 project.
The meeting was adjourned at 10:15 p.m.
Respectfully submitted,
City Clerk Linda Jentink
The City Council's Agenda Packet is Clerk's File 2003 -18.
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ROSEMOUNT CITY PROCEEDINGS
COMMITTEE OF THE WHOLE
MAY 15, 2003
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** *final draft will be presented to Council prior to Tuesday's meeting.
Pursuant to due call and notice thereof the Committee of the Whole Work Session was held on
Thursday, May 15, 2003 at 6:30 p.m. in the Council Chambers at City Hall.
Mayor Droste and Council Members Riley, DeBettignies, Shoe - Corrigan, and Strayton - were
present. Also in attendance were City Administrator Verbrugge, Police Chief Kalstabakken, and
City Engineer Brotzler.
Key Financial Strategies
Wellness Program
Amendment to Bow & Firearms Ordinance
An overview of the history of the ordinance and current restrictions was provided to Council.
The DNR encourages that hunting within the provisions of state law be allowed in urban areas
where it is possible as an effective means to manage the wildlife population. This is most
important in maintaining or reducing the deer population.
Discussion was held concerning the feasibility of allowing bow hunting for deer in the rural
residential areas of Rosemount, including the size of parcel on which hunting may safely and
realistically be conducted. Further discussion included allowing shotgun hunting on land west of
Akron Avenue that is still zoned as agriculture and used for agricultural purposes. Restrictions
on type of ammunition, elevated stands and landowner permission were reviewed.
Council directed staff to draft amendments to the ordinance allowing bow hunting in rural
residential and limited use of shotgun in the current restricted area.
Ordinance Review Schedule 2003
2004 -2008 Dakota County CIP
Biscayne Pointe 5 Addition City Project 367
2003 Resident Survey
City Administrator Verbrugge explained the purpose for conducting a resident survey. He
indicated that the survey was a good way to measure the Council's goals against the perceptions
and attitudes of the residents. He and Human Resources /Communications Coordinator Graff
explained the statistical sample and how the random survey would be conducted by telephone.
Council member DeBettignies suggested there were other methods of surveying the community.
ROSEMOUNT CITY PROCEEDINGS
COMMITTEE OF THE WHOLE
MAY 15, 2003
Council members discussed other survey methods and how to gather information from the
community.
The City Council directed staff to prepare a resident survey through Decision Resources Ltd.
Staff will bring a draft survey document back to the Council for final review before having the
Council authorize the survey.
Pre -Paid Legal Services
UPDATES
The meeting was adjourned at XXXXXX p.m.
Respectfully submitted,
City Clerk Linda Jentink
The City Council's Agenda Packet is Clerk's File 2003 -18.
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