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HomeMy WebLinkAbout6.b. Minutes of May 15, 2003 Committee of the WholeROSEMOUNT CITY PROCEEDINGS COMMITTEE OF THE WHOLE MAY 15, 2003 Pursuant to due call and notice thereof the Committee of the Whole Work Session was held on Thursday, May 15, 2003 at 6:30 p.m. in the Council Chambers at City Hall. Mayor Droste and Council Members Riley, DeBettignies, Shoe - Corrigan, and Strayton were present. Also in attendance were City Administrator Verbrugge, Police Chief Kalstabakken, Finance Director May and City Engineer Brotzler. Key Financial Strategies City Administrator Verbrugge introduced Jim Prosser and Rebecca Kurtz of Ehlers & Associates and Todd Gerhardt, city manager of Chanhassen. Verbrugge stated that the City has a number of potentially significant capital expenditures in the near future, is looking at budgeting issues as a result of State changes to Local Government Aids, is experiencing rapid growth, and the Council has adopted an aggressive goals document. He said that the Key Financial Strategies (KFS) approach is a way to manage financial planning for the community. Mr. Prosser was invited to discuss the program with the Council and Mr. Gerhardt was invited to share the Chanhassen experience with KFS. Mr. Prosser explained that the creation of Key Financial Strategies was in identifying needs for communities. KFS provides a framework for dealing with issues. Mr. Gerhardt used the example of Chanhassen's decision to build a water treatment plant; that Chanhassen had a Comprehensive Guide Plan and a Capital Improvement Plan, but no document to combine the two until using KFS. Prosser stated that the City Council's greatest commodity is time. KFS, he said, allows the Council and staff to best use limited time to make good decisions. Ms. Kurtz explained that KFS is intended to help Council's identify a need, assess the need, and direct implementation. Prosser discussed with the Council barriers to achieving goals. Barriers that were identified by the Council included the City's fund balance, money, time, people, land, marketing, and consistency from one Council to the next. Prosser explained that all of these issues are or can be addressed and considered as part of the KFS planning. Council member Strayton asked what the timeline was for a finished product. Prosser stated that the process generally takes 6 -8 months. Verbrugge said that although the process would not be finished prior to the budgeting process for 2004, it would be a complementary process. Council member DeBettignies asked Verbrugge if he thought KFS was a good product. Verbrugge stated that he would not present something to the Council as an option if it were not a good product. The City Council directed staff to compile additional information such as the Chanhassen product, a project budget, and proposed schedule for the next Committee of the Whole meeting on June 11, 2003. Wellness Program City Administrator Verbrugge introduced Jeffrey Azen and Erin Ratelis of James Bissonett & Associates, Inc. (JBA). JBA is the City's health care consultant. Mr. Azen and Ms. Ratelis M 1 ROSEMOUNT CITY PROCEEDINGS COMMITTEE OF THE WHOLE MAY 15, 2003 presented information regarding Health Cost Management. Health Cost Management is an employer provided strategy to help effectively contain employee health care costs. Following the presentation, Council members directed staff to get numbers specific to Rosemount. Amendment to Bow & Firearms Ordinance An overview of the history of the ordinance and current restrictions was provided to Council. The DNR encourages that hunting within the provisions of state law be allowed in urban areas where it is possible as an effective means to manage the wildlife population. This is most important in maintaining or reducing the deer population. Discussion was held concerning the feasibility of allowing bow hunting for deer in the rural residential areas of Rosemount, including the size of parcel on which hunting may safely and realistically be conducted. Further discussion included allowing shotgun hunting on land west of Akron Avenue that is still zoned as agriculture and used for agricultural purposes. Restrictions on type of ammunition, elevated stands and landowner permission were reviewed. Council directed staff to draft amendments to the ordinance allowing bow hunting in rural residential and limited use of shotgun in the current restricted area. Ordinance Review Schedule 2003 City Administrator Verbrugge provided a draft schedule for ordinance review in 2003. He stated that review of a number of specific ordinances was included in the Council's 2003 -2004 goals. Council concurred with the schedule as presented. Because of the very heavy schedule to review ordinances, Verbrugge discussed the Council's schedule for workshops to accommodate other issues that arise. He suggested that Port Authority workshops prior to regular City Council meetings be substituted in the coming months for brief City Council workshops. Council members agreed that was an efficient use of Council's time and directed staff to adjust the schedule as necessary. 2003 Resident Survey City Administrator Verbrugge stated that the estimated cost of $17,000 to perform the resident survey by Decision Resources, Ltd. (DRL) exceeded the budget by roughly $5,000. In order to meet the budgeted amount, staff worked with DRL to eliminate enough questions to get the cost to $12,000 and still maintain the integrity of the survey instrument. Verbrugge went through the final draft survey with the City Council. The City Council concurred with the final draft and directed staff to proceed. Pre -Paid Legal Services City Administrator Verbrugge shared with the City Council that the City had been approached by Pre -Paid Legal Services regarding its product. Verbrugge explained that some cities are offering access to Pre -Paid Legal Services as part of its employee benefits package. There is no cost to the City to make the product available. Participation is at the employees' option and costs to participate are paid by the employee. 2 ROSEMOUNT CITY PROCEEDINGS COMMITTEE OF THE WHOLE MAY 15, 2003 The City Council gave staff approval to discuss Pre -Paid Legal Services with the collective bargaining units to determine if there is any interest. UPDATES City Engineer Brotzler provided updates to the City Council on the Chippendale Avenue and CSAH 42 improvement project, and the Highway 3 project. The meeting was adjourned at 10:15 p.m. Respectfully submitted, City Clerk Linda Jentink The City Council's Agenda Packet is Clerk's File 2003 -18. 3 a -A _1� (0 - lz� , ROSEMOUNT CITY PROCEEDINGS COMMITTEE OF THE WHOLE MAY 15, 2003 man,noicompl¢le ** *final draft will be presented to Council prior to Tuesday's meeting. Pursuant to due call and notice thereof the Committee of the Whole Work Session was held on Thursday, May 15, 2003 at 6:30 p.m. in the Council Chambers at City Hall. Mayor Droste and Council Members Riley, DeBettignies, Shoe - Corrigan, and Strayton - were present. Also in attendance were City Administrator Verbrugge, Police Chief Kalstabakken, and City Engineer Brotzler. Key Financial Strategies Wellness Program Amendment to Bow & Firearms Ordinance An overview of the history of the ordinance and current restrictions was provided to Council. The DNR encourages that hunting within the provisions of state law be allowed in urban areas where it is possible as an effective means to manage the wildlife population. This is most important in maintaining or reducing the deer population. Discussion was held concerning the feasibility of allowing bow hunting for deer in the rural residential areas of Rosemount, including the size of parcel on which hunting may safely and realistically be conducted. Further discussion included allowing shotgun hunting on land west of Akron Avenue that is still zoned as agriculture and used for agricultural purposes. Restrictions on type of ammunition, elevated stands and landowner permission were reviewed. Council directed staff to draft amendments to the ordinance allowing bow hunting in rural residential and limited use of shotgun in the current restricted area. Ordinance Review Schedule 2003 2004 -2008 Dakota County CIP Biscayne Pointe 5 Addition City Project 367 2003 Resident Survey City Administrator Verbrugge explained the purpose for conducting a resident survey. He indicated that the survey was a good way to measure the Council's goals against the perceptions and attitudes of the residents. He and Human Resources /Communications Coordinator Graff explained the statistical sample and how the random survey would be conducted by telephone. Council member DeBettignies suggested there were other methods of surveying the community. ROSEMOUNT CITY PROCEEDINGS COMMITTEE OF THE WHOLE MAY 15, 2003 Council members discussed other survey methods and how to gather information from the community. The City Council directed staff to prepare a resident survey through Decision Resources Ltd. Staff will bring a draft survey document back to the Council for final review before having the Council authorize the survey. Pre -Paid Legal Services UPDATES The meeting was adjourned at XXXXXX p.m. Respectfully submitted, City Clerk Linda Jentink The City Council's Agenda Packet is Clerk's File 2003 -18. 2