HomeMy WebLinkAbout6.g. Budget Amendments for State Aids & ProjectCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: October 7, 2003
ATTACHMENTS: APPROVED BY:
Council Memo, Resolution
This item is on the agenda for Council to formally amend the 2003 General Fund, Street CIP Fund
and Equipment CIP Fund budgets by resolution to account for two circumstances. First is the loss of
state aids (Local Government Aid (LGA) and Market Value Homestead Credit (MVHC)) totaling
$752,480. These aids were cut by the State during the last legislative session during our fiscal year.
There is no other recourse for this year's budget except to make budget amendments. We have
accomplished this by amending both revenues and expenditures in the General Fund, the Street CIP
Fund and the Equipment CIP Fund. The second is to fund the Chippendale Avenue project (Project
#344). The Council authorized the use of reserve funds from the General Fund to help offset the
costs of the Chippendale Avenue project to cover the portion of the project not covered by core costs,
MSA funding and Dakota County's share of the costs.
Both the state aid losses and the Chippendale Avenue project have been previously discussed by the
Council and this resolution will formally account for these actions.
The attached memo supports the figures given in the resolution.
RECOMMENDED ACTION:
Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2003 BUDGET
ITEMS for the General Fund, the Street CIP Fund and the Equipment CIP Fund as outlined in the
attached memo.
COUNCIL ACTION:
AGENDA ITEM: Budget Amendments — State Aids & Project
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA t
MEMORANDUM
DATE: October 1, 2003
TO: Mayor Droste
Council Members DeBettignies, Riley, Shoe - Corrigan & Strayton
FROM: Jeff May, Finance Director
SUBJECT: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General
Fund, the Street CIP Fund and the Equipment CIP Fund for 2003 to address the loss of
the LGA and MVHC State aids and to internally fund the Chippendale Avenue project.
The attached worksheet shows the line by line detail of the actual changes to be made
to the budgets, of which the totals are summarized in the Resolution before you.
2003 Budget Amendments for:
(1) 2003 State Aid Cuts
(2) Chippendale Avenue Street Reconstruction Project
Amount
Amount
Account Number
--- --- ---- ---- ----- ---
Account Title
Increase
(Decrease)
Increase
(Decrease)
--- ---- --
Explanation
101- 31010.00
Current Ad Valorem Taxes
--------------- --- --
101 - 33401.00
Local Government Aid (LGA)
(
Loss of Portion of 2003 MVHC.
101 - 32210.00
* Building Permit Revenue
(402,142.00)
Loss of 100% of LGA.
101- 34104.00
* Plan Checking Fees
148,288.00
Adjust revenues to actual collections.
101- 34108.00
Admin Fees - Other Funds
60,000.00
Adjust revenues to actual collections.
101 - 41110 -01- 319.00
Other Professional Services
(6,000.00)
74 ,250.00
Adjust revenues actual collections.
"Planning
1 01 - 41320 -01- 580.00
Other Equipment Purchases
(900.00)
It
Consultant" not used in 2003.
10 1 - 41320 -02- 101.00
Full -Time Salaries &Benefits
(20,000.00)
Equipment purchased in 2002 - not needed for 2003.
101 41320 -03- 101.00
* Full -Time Salaries & Benefits
(10,000.00)
City Administrator not hired until 3/14/03.
10 1- 41410 -01- 580.00
Other Equipment Purchases
(10,000.00)
HR /Comm Coordinator position leaving /replacing.
10 1 - 41520 -01- 331.00
Travel Expenses
(500.00)
Future equipment purchases won't be encumbered.
101 41520 -01- 437.00
Conferences & Seminars
(1,000.00)
Did not attend national conference.
10 1- 41810 -01- 329.00
Other Communication Costs
(
Did not attend national conference.
101 41810 -01- 329.00
Other Communication Costs
,000.00)
(5
(5,000.00)
Did not start "Other" cable Programming in
10 1 - 41910 -01- 319.00
Other Professional Services
(1,000.00)
Did not broadcast Port Authority meetings 2003.
1 01 - 41910 -01- 391.00
P.C. Maintenance
(3,000.00)
Reduced consultant fees (Hired Asst Planner).
10 1- 41910 -02- 101.00
* Full -Time Salaries & Benefits
(10,000.00 )
Reduced based on past history.
101 - 41910 -12- 101.00
Full -Time Salaries & Benefits
(25,000.00)
Director position leaving /replacing.
10 1- 41910 -99- 103.00
Part-Time Salaries & Benefits
(
Del
Delayed hiring of Assistant Planner until 4/21/03.
1 01- 41940 -01- 318.00
Contract Engineer
(3,500.00)
(3,600.00)
Did not hire Planning Intern (Hired Asst Planner).
101 - 42110 -01 -21200
Clothing Allowance
(500.00)
Savings from renegotiated WSB contract.
1 01- 42110 -01- 306.00
Personnel Testing &Recruitment
(2,500.00)
Cut back for reserves, chaplains & CSO's.
10 1 - 42110 -01- 316.00
Animal Care Services
(500.00)
Cancel career fairs.
101 42110 -01- 331.00
Travel Expenses
(1,500.00)
Deer inventory cost less than anticipated.
10 1- 42110 -01- 415.00
Other Equipment Rental
(500.00)
Cancel IACP national conference attendance.
1 01 - 42110 -01- 437.00
Conferences & Seminars
(1,000.00)
Cut equipment rental contingency not used.
10 1-43100-01-318.00
Contract Engineer
(7,000.00)
Reducing (not eliminating) training opportunities.
10 1- 43100 -01- 331.00
Travel Expenses
(500.00)
Savings from renegotiated WSB contract.
10 1- 43100 -01- 437.00
Conferences & Seminars
(500.00)
Travel not scheduled for 2003.
10 1- 43121 -01- 318.00
Contract Engineer
(14,000.00)
Conferences not scheduled for 2003.
10 1 - 43121 -01- 331.00
Travel Expenses
(500.00)
Savings from renegotiated WSB contract.
10 1 - 43121 -01- 406.00
Street Sweeping
(3,000.00)
Travel not scheduled for
101 - 43121 -01- 437.00
Conferences & Seminars
(500.00)
Did more street sweeping in-house.
ouse.
10 1 - 43121 -77- 101.00
Full -Time Salaries & Benefits
(
Conferences not scheduled f
f or 2003.
101 - 43121 -99- 103.00
Part-Time Salaries & Benefits
(3,700.00)
(3,000.00)
Civil Engineer salary covered under WSB contract.
101 - 45100 -01- 221.00
Equipment Parts
(4,000.00)
Reduced /reallocated part- timers.
101 - 45100 -01- 315.00
Special Programs
(1,000.00)
Delayed purchase of new chairs and tables.
101 - 45100 -01- 349.00
Other Advertising
(3,000.00)
Cut back the Adopt -A -Park program.
1 45100 -01- 437.00
Conferences si Seminars
Cut back on brochures and special marketing.
10,1 45100 -14- 101.00
* Full -Time Salaries & Benefits
40,000.00)
)
Cut back on conferences and seminars.
1 0 1 - 45202 -01- 318.00
Contract Engineer
43,600.00)
Delayed hiring Parks Supervisor until) 2003.,
10 1 - 45202 -79- 101.00
Full -Time Salaries & Benefits
(
Savings from renegotiated WSB contract.
10 1- 45202 -99- 103.00
Part-Time Salaries & Benefits
(4,000.00)
(4,000.00)
Delayed hiring of Maintenance Worker until 5/12/03.
Reduced /reallocated part- timers.
(296,800.00)
(296,800.00)
101 - 36265.00
Use of Reserve Funds
101 - 49300 -01- 710.00
Transfers
508,837.00
508,837.00
Use reserves for Chi ppendale Avenue street project.
Use reserves for Chippendale Avenue street project:
508,837 00
508,837.00
203 - 31010.00
20 3- 49003 -01- 598.00
Current Ad Valorem Taxes
Council Designated
(143,142.00)
Loss of Portion of 2003 MVHC.
(143,142.00)
-- - ----- -
-
Were to be reserves for future projects.
(143,142.00) (143,142.00)
207- 31010.00
Current Ad Valorem Taxes
207- 31010.00
Current Ad Valorem Taxes
(20,000.00)
Loss of Portion of 2003 MVHC.
207 49007 -01- 551.00
207
Motor Vehicle Purchases
(20,000.00)
(10,000.00)
Loss of Portion of 2003 MVHC.
- 49007 -01- 586.00
Computer Equipment Purchases
(10,00
Was to be used for a new motor pool vehicle.
--- --
Was to be used for replacement printers.
(30,000.00)
(30,000.00)
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2003 -
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2003 BUDGET ITEMS
WHEREAS, the State of Minnesota is facing a $4.2 billion projected state budget deficit
for the 2004 -2005 state biennium; and
WHEREAS, the State of Minnesota has passed a state budget that includes cuts to
state aids and a change to the Local Government Aid (LGA) formula which will result in
the loss to the City of Rosemount of $402,142 in LGA and $350,338 in Market Value
Homestead Credit (MVHC) for a total loss in aids of $752,480 in 2003; and
WHEREAS, the City Council, in response to these cuts and to address an internally
funded project, recognizes the need to amend certain items from the 2003 General
Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects a decrease of $296,800.00;
(2) General operating expenditures, the total which reflects a decrease of
$296,800.00;
(3) General operating revenues, the total which reflects an increase of $508,837.00
(for the Chippendale Avenue street reconstruction project);
(4) General operating expenditures, the total which reflects an increase of
$508,837.00 (for the Chippendale Avenue street reconstruction project); and
WHEREAS, the City Council, in response to these cuts, recognizes the need to amend
certain items from the 2003 Street CIP Fund Budget and the 2003 Equipment CIP Fund
Budget, the totals which are as follows:
(1) Street CIP revenues, the total which reflects a decrease of $143,142.00;
(2) Street CIP expenditures, the total which reflects a decrease of $143,142.00;
(3) Equipment CIP revenues, the total which reflects a decrease of $30,000.00;
(4) Equipment CIP expenditures, the total which reflects a decrease of $30,000.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2003 General
Fund Operating Budget, the 2003 Street CIP Budget and the 2003 Equipment CIP
Budget (details included in the attachment).
RESOLUTION 2003 —
ADOPTED this 7 th day of October, 2003.
William H. Droste, Mayor
ATTEST:
Linda J. Jentink, City Clerk
Motion by:
Voted in favor:
Voted Against:
Members Absent:
Seconded by: