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Home My WebLink About6.f. Budget Amendments for DonationsF CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: October 7, 2003 AGENDA ITEM: Budget Amendments - Donations AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGEND #6 F ATTACHMENTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets / 10000, This item is on the agenda for Council to formally amend the 2003 General Fund budget by resolution for donation items that Council has previously authorized covering expenditures made during the third quarter of 2003. Rather than bringing a resolution before the Council each time there is a_need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2003 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: MEMORANDUM DATE: October 1, 2003 TO: Mayor Droste Council Members DeBettignies, Riley, Shoe- Corrigan & Strayton FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101- 36230 -00 -000 (Donations) Total Revenues Detail for Expenditures: 101- 45100 - 01:439 (Other Miscellaneous Charges) Total Expenditures $ 2,051.04 ----------------- $ 2,051.04 2,051.04 ------------------ $ 2,051.04 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2003 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2003 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2003 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $2,051.04; (2) General operating expenditures, the total which reflects an increase of $2,051.04; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2003 General Fund Operating Budget. ADOPTED this 7th day of October, 2003. William H. Droste, Mayor ATTEST: Linda J. Jentink, City Clerk Motion by: Seconded by: Voted in Favor: Voted Against: Members Absent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Multiple Dates Amount Received: Multiple Donations Receipt # for Donation: # N/A Purpose of Donation: Veterans Memorial Account # for Donation: 101.22223. (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $509.44 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: 30 Flags, 27 Flag Poles, Hardware AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $509.44 Amend Expenditure Acct #101- 45100- 01-439 $509. (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.24 (Donation Liability #) $509.4 Credit: 101- 36230 -00 -000 $509.4 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on September 16. 2003 D CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: September 16, 2003 AGENDA ITEM: Expenditure of Donation Parks & Recreation Department AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDf j.,tf F � ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: This is a request for Council to approve the following expenditure listed below from the donation account. Expenditure Amount Use /Item Purchased Donation From Reimburse Ken Talbert for purchase of: Multiple Donations 325.80 30 Flags — Rep Kline 171.95 27 Flag Poles — Menards 11.69 Screws /Washers — Ace Hardware TOTAL 509.44 RECOMMENDED ACTION: Motion to approve the expenditure listed above and detailed on the attached donation revenue worksheet. COUNCIL ACTION: DONATION REVENUE WORKSBEET RECEIPT OF DONATION Donation Received on: 06 -27 -03 Amount Received: $ 10 Receipt # for Donation: # N/A Purpose of Donation: Basketball Hoop – T ot Open Gym Account # for Donation: 1 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION' Amount to be Spent: $ 100.00 To be Spent from Acct #: 101- 45100- 01- (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Basketball Hoo purchased from Gopher AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 100. Amend Expenditure Acct #101- 45100 -01 -439 $ 100.00 (The two dollar amounts should be the same.) -GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.17 (Donation Liability #) $ 100.00 Credit: 101 - 36230 -00 -000 $ 100.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on September 2. 2003 =W�191 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: September 2, 2003 AGENDA ITEM: Expenditure Approval from Donation Account Parks & Recreation Department AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDf 6 ATTACHMENTS:Donation Revenue Worksheet APPROVED BY: This is a request for Council to approve the following expenditure listed below from the donation account. Expenditure Amount Use/Item Purchased Donation From $100.00 Gopher — Basketball Hoop for Tot Open Gym Moms Club of Farmington RECOMMENDED ACTION: Motion to approve the expenditure listed above and detailed on the attached donation revenue worksheet. COUNCIL ACTION: DONATION REVENUE WORKSBEET RECEIPT OF DONATION Donation Received on: 03 -24 -03 Amount Received: $ 300.00 Receipt # for Donation: # N%A Purpose of Donation: Leprechaun Da ( Fishing Derby) Account # for Donation: 101.22223.08 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 5 1.12 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days (Fi shing Derby) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00- 000: $ 51.12 Amend Expenditure Acct #101- 45100- 01-439 $ 51.12 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.08 (Donation Liability #) $ 51.12 Credit: 101- 36230 -00 -000 $ 51.12 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on August 19, 2003 C)�r— CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 19, 2003 AGENDA ITEM: Expenditure Approval from Donation Account AGENDA SECTION: Parks &Recreation Department Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO: 1 (0 c • ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Use/Item Purchased Donation From Amount Rosemount Express Acct (Tom Strohmyer) — Olympus 24 Hour Health & $250.00 Run for the Gold Entertainment Fitness Rosemount Family $296.44 Sam's Club— Run for the Gold Supplies Physicians Rosemount Family $163.80 Automated Print Shop — Run for the Gold Flyers Physicians Rosemount Express Acct (First State Bank of $ 93.00 Rosemount) — Leprechaun Days Blarney Stone Hunt C.F. Industries Dakota Awards & Engraving — $ 51.12 Leprechaun Days Fishing Derby Trophies C. F. Industries RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03 -24 -03 Amount Received: $ 20 Receipt # for Donation: # N/A Purpose of Donation: Leprech Days (Blarney Stone Hunt) Account # for Donation: 101.22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 93.00 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun D ays (Blarney Stone Hunt) AMENDMENT OF.BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 93.00 Amend Expenditure Acct #101 - 45100 - 01-439 $ 93.00. (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.08 (Donation Liability #) $ 93.00 Credit: 101- 36230 -00 -000 $ 93.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on August 19. 2003 r CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 19, 2003 AGENDA ITEM: Expenditure Approval from Donation Account AGENDA SECTION: Parks & Recreation Department Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO: C • ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Use/Item Purchased Donation From Amount Rosemount Express Acct (Tom Strohmyer) - Olympus 24 Hour Health & $250.00 Run for the Gold Entertainment Fitness Rosemount Family $296.44 Sam's Club - Run for the Gold Supplies Physicians Rosemount Family $163.80 Automated Print Shop — Run for the Gold Flyers Physicians Rosemount Express Acct (First State Bank of $ 93.00 Rosemount) — Leprechaun Days Blarney Stone Hunt C.F. Industries Dakota Awards & Engraving — $ 51.12 Leprechaun Days Fishing Derby Trophies C. F. Industries RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 10 -23 -02 Amount Received: $ 500 Receipt # for Donation: # N/A Purpose of Donation: Ru n f or t Gold Account # for Donation: 101.22223.06 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent:. $ 163.80 To be Spent from Acct #: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Gold Flyers AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000: $ 163.80 Amend Expenditure Acct #101 - 45100- 01-439 $ 163.80 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.06 (Donation Liability #) $ 163.80 Credit: 101- 36230 -00 -000 $ 163.80 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on August 19, 2003 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 19, 2003 AGENDA ITEM: Expenditure Approval from Donation Account AGENDA SECTION: Parks & Recreation Department Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO: C a ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: v This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Use/Item Purchased Donation From Amount Rosemount Express Acct (Tom Strohmyer) — Olympus 24 Hour Health & $250.00 Run for the Gold Entertainment Fitness Rosemount Family $296.44 Sam's Club — Run for the Gold Supplies Physicians Rosemount Family $163.80 Automated Print Shop — Run for the Gold Flyers Physicians Rosemount Express Acct (First State Bank of $ 93.00 Rosemount) — Leprechaun Days Blarney Stone Hunt C.F. Industries Dakota Awards & Engraving — $ 51.12 Leprechaun Days Fishing Derby Trophies C. F. Industries RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: Amend Donation Revenue Acct #101- 36230 -00 -000: $ 250.00 Amend Expenditure Acct #101 - 45100 - 01-439 $ 250.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.06 (Donation Liability #) $ 250.00 Credit: 101- 36230 -00 -000 $ 250.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on August 19, 2003 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 06 -19 -03 Amount Received: $ 25 Receipt # for Donation: # N/A Purpose of Donation: Run for the Gold Account # for Donation: 101.22223.06 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 2 50 To be Spent from Acct #: 101- 45 0 1-4 3 9 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Gold Entertainment AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 250.00 Amend Expenditure Acct #101 - 45100 - 01-439 $ 250.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.06 (Donation Liability #) $ 250.00 Credit: 101- 36230 -00 -000 $ 250.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on August 19, 2003 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 19, 2003 AGENDA ITEM: Expenditure Approval from Donation Account AGENDA SECTION: Parks & Recreation Department Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO: C • ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Use/Item Purchased Donation From Amount Rosemount Express Acct (Tom Strohmyer) — Olympus 24 Hour Health & $250.00 Run for the Gold Entertainment Fitness Rosemount Family $296.44 Sam's Club — Run for the Gold Supplies Physicians Rosemount Family $163.80 Automated Print Shop — Run for the Gold Flyers Physicians Rosemount Express Acct (First State Bank of $93.00 Rosemount) — Leprechaun Days Blarney Stone Hunt C.F. Industries Dakota Awards & Engraving — $ 51.12 Leprechaun Days Fishing Derby Trophies C. F. Industries RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: DONATION REVENUE `VORKSBEET RECEIPT OF DONATION Donation Received on: 10 -23 -02 Amount Received: $ 500 Receipt # for Donation: # NSA Purpose of Donation: Run for the Gold Account # for Donation: 101.22 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 296.44 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Go Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 296.44 Amend Expenditure Acct #101- 45100 -01 -439 $ 296.44 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.06 (Donation Liability #) $ 296.44 Credit: 101- 36230 -00 -000 $ 296.44 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on August 19, 2003 I CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 19, 2003 AGENDA ITEM: Expenditure Approval from Donation Account AGENDA SECTION: Parks & Recreation Department Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO: C , ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: IV This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Use/Item Purchased Donation From Amount Rosemount Express Acct (Tom Strohmyer) — Olympus 24 Hour Health & $250.00 Run for the Gold Entertainment Fitness Rosemount Family $296.44 Sam's Club — Run for the Gold Supplies Physicians Rosemount Family $163.80 Automated Print Shop — Run for the Gold Flyers Physicians Rosemount Express Acct (First State Bank of $ 93.00 Rosemount) — Leprechaun Days Blarney Stone Hunt C.F. Industries Dakota Awards & Engraving — $ 51.12 Leprechaun Days Fishing Derby Trophies C. F. Industries RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Multiple Dat Amount Received: Multiple Dona Receipt # for Donation: N/A Purpose of Donation: Veteran's Memorial — Sales Tax (Menards) Account # for Donation: 101- 22223. (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $29.15 To be Spent from Acct #: 101- 45100- 0 1-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Veteran's Memorial - Sales Tax (Menards) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $29.15 Amend Expenditure Acct #101- 45100 - 01-439 $29.15 (The two dollar amounts should be the same.) ti GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.24 (Donation Liability #) $29.15 Credit: 101- 36230 -00 -000 $29.15 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 08 -05 -03 RMLDj- CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 5, 2003 AGENDA ITEM: Expenditure Approval from Donation Account Parks & Recreation Department AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks &Recreation Director AGEN 7i� 6 ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Amount Use/Item Purchased Donation From $ 54.96 Leprechaun Days — Blarney Stone Hunt C.F. Industries $ 42.52 Leprechaun Days — Fishing Derby C.F. Industries $141.11 5 Signs for Carroll's Woo ds Multiple Donations $319.50 Safety Camp — Pizza Multiple Donations $29.15 Talbert, Ken — Menards — Sales Tax Multiple Donations RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03 -24 -03 Amount Received: $ 300.00 Receipt # for Donation: # N/A Purpose of Donation: Leprechaun Days (Fishing D Account # for Donation: 101. (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 42.52 To be Spent from Acct #: 101- 45100- 01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days (Fi D erby) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 42.52 Amend Expenditure Acct #101- 45100 - 01-439 $ 42.52 (The two dollar amounts should be the same.) "N GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # C, Debit: 101- 22223.08 (Donation Liability #) $ 42.52 Credit: 101- 36230 -00 -000 $ 42.52 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on August 5, 2003 n &2 � CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 5, 2003 AGENDA ITEM: Expenditure Approval from Donation Account Parks & Recreation Department AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENJJkM owe W 5 6 F ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Amount Use/Item Purchased Donation From $ 54.96 Leprechaun Days - Blarney Stone Hunt C.F. Industries $ 42.52 Leprechaun Days — Fishing Derby C.F. Industries $141.11 5 Signs for Carroll's Woods Multiple Donations $319.50 Safety Camp — Pizza Multiple Donations $29.15 Talbert, Ken — Menards — Sales Tax Multiple Donations RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03 -24 -03 Amount Received: $ 200.00 Receipt # for Donation: # N/A Purpose of Donation: Leprech Day (Blarney Stone Hunt) Account # for Donation: 101.22223.08 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 34.96 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Lep r e c h aun Days (Blarney Stone Hunt) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 54.96 Amend Expenditure Acct #101- 45100- 01-439 $ 54.96 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.08 (Donation Liability #) $ 54.96 Credit: 101- 36230 -00 -000 $ 54.96 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on August 5. 2003 � CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 5, 2003 AGENDA ITEM: Expenditure Approval from Donation Account Parks & Recreation Department AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGEN I Incivi ft 6 ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Amount Use /Item Purchased Donation From $ 54.96 Leprechaun Days — Blarney Stone Hunt C.F. Industries $ 42.52 Leprechaun Days — Fishing Derby C.F. Industries $141.11 5 Signs for Carroll's Woods Multiple Donations $319.50 Safety Camp — Pizza Multiple Donations $29.15 Talbert, Ken — Menards — Sales Tax Multiple Donations RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. I COUNCIL ACTION: DONATION REVENUE `VORKSBEET RECEIPT OF DONATION Donation Received on: Multiple Da Amount Received: Mu ltip l e Donations Receipt # for Donation: N/A Purpose of Donation: Carrolls W Account # for Donation: 101- 22223. (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $141.11 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: 5 S igns for Carrolls Woods AMENDMENT OF BUDGETS Amend Donation Revenue Acct # 101- 36230 -00 -000: $141.11 Amend Expenditure Acct #101- 45100 -01-43 9 $141.11 (The two dollar amounts should be the same.) - \ GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.09 (Donation Liability #) $ 141.11 Credit: 101- 36230 -00 -000 $141.11 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 08 -05 -03 CITY OFROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: August 5, 2003 AGENDA ITEM: Expenditure Approval from Donation Account Parks & Recreation Department AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENIIN I 6 F ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure Amount Use/Item Purchased Donation From $ 54.96 Leprechaun Days — Blarney Stone Hunt C.F. Industries $ 42.52 Leprechaun Days— Fishing Derby C.F. Industries $141.11 5 Signs for Carroll's Woods Multiple Donations $319.50 Safety Camp — Pizza Multiple Donations $29.15 Talbert, Ken — Menards — Sales Tax Multiple Donatio RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION: DONATION REVENUE WORDSHEET RECEIPT OF DONATION Donation Received on: Multiple Dates Amount Received: Multiple Donations Receipt # for Donation: N/A Purpose of Donation: Safety Camp Account # for Donation: 101 22223.25 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $319.50 To be Spent from Acct #: 101- 4 5100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Safety Camp AMENDIIENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000 Amend Expenditure Acct #101 - 45100 -01 -439 (The two dollar amounts should be the same.) $319.50 $319.50 GENERAL JOURNAL, ENTRY TO ADJUST DONATI CA— - ON LIABILITY # Debit: 101- 22223.25 (Donation Liability #) $ 319.50 Credit: 101- 36230 -00 -000 $319.50 Journal entry to reduce deferred donation revenue and increase donation action on 08 -05 -03 revenue to actual per r council ROES