HomeMy WebLinkAbout6.c. Minutes of September 16, 2003 Special Joint Meeting9EM ROSEMOUNT
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CITY PROCEEDINGS
SPECIAL MEETING
SEPTEMBER 16, 2003
Pursuant to due call and notice thereof, a special joint meeting of the Rosemount City Council,
Planning Commission and Parks and Recreation Commission was duly held on Tuesday,
September 16, 2003, at 6:00 p.m. in the Council Chambers at City Hall, 2875 145` Street West.
The purpose of the meeting was to discuss the development review process.
Mayor Droste called the meeting to order with Council Members Shoe - Corrigan, DeBettignies,
and Strayton present. Commissioners present from the Planning Commission and Parks &
Recreation Commission were: Myron Napper, Terry Zuun, Jason Messner, David Anderson,
Jeffery Weisensel (Planning) and Phillip Sterner, Steve Wilson, (P &R). City Staff present were
City Administrator Verbrugge, City Planner Pearson, City Engineer Brotzler and Parks &
Recreation Director Schultz.
Mayor Droste thanked everyone for their hard work and continued efforts to serve the citizens of
Rosemount. Droste had received a letter from residents Jack and Marge Ryan stating they watch
Rosemount City Council and Planning Commission on cable television. They reported that the
City maintains a very professional quality to the meetings and that they are doing a good job.
Droste encouraged Council, Commissioners, and staff to keep up the good work.
City Administrator Verbrugge started the discussion reviewing the present development review
process and presenting ways to streamline the process. Verbrugge said it is important to keep the
process user friendly and allow staff time to review the best information. City Planner Pearson
noted that the schedule is built around the 60 -day law which requires the request to be processed
within the sixty days or be automatically approved. Planning Commission has had several long
meetings because of public hearings. This new schedule should improve that by combining all
development reviews to the second Planning meeting and holding all resident variance requests
to the first monthly Planning meeting. This will also send a message to the developers that it
would take longer to do any plan revisions. Staff will also gain more time to do thorough design
standard reviews. Verbrugge said that staff sometimes has only 24 hours to turn- around revisions
that would go to City Council and sometimes they are not complete. It is a fear of staff that they
might potentially miss an engineering design flaw. This will also keep items off the agenda if
they are not ready to be acted on. The Planning meeting could start earlier to accommodate more
items but Staff suggested this be considered after a trial period.
Staff would like to implement this schedule starting this month. There will be a transition period.
This is a policy change, but staff will check into if it needs to be accepted by City Council in the
form of a resolution or not.
The floor was opened to informal discussion and updates by Staff and City Council. Weekly
Updates are now distributed to all commissioners. The commissioners liked the e -mail up -dates
because of less paper to handle. The commissioners were advised to forward reporter inquires to
City Hall for responses. If you do respond to a reporter's question qualify it with "I am just one
person, you should also talk with city staff." Remember to respect developers who are in the
planning stages and don't want their company's name divulged. Planning Commissioner
Messner requested that older neighborhoods have their zoning requirements modified to prevent
so many residential variances.
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ROSEMOUNT CITY PROCEEDINGS
SPECIAL MEETING
SEPTEMBER 16, 2003
Mayor Droste unanimously adjourned the special meeting at 7:21 p.m.
Respectfully submitted,
Linda Jentink, City Clerk
Recording Secretary
The City Council Agenda Packet is Clerk's File 2003 -34.
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