HomeMy WebLinkAbout6.n. Public Safety Dispatch Agreement - 2003CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: March 6, 2003
AGENDA ITEM: Public Safety Dispatch Agreement - 2003
AGENDA SECTION:
CONSENT
PREPARED BY: Gary D. Kalstabakken, Chief of Police
AGENDA NO:
I \
ATTACHMENTS: CONTRACT
APPROVED BY:
The Council is asked to approve the Public Safety Dispatch Agreement for the year 2003. Total cost for
services is $61,497. The agreement is the same agreement that has been approved since Eagan began providing
dispatch services for Rosemount. The services provided continue to meet the expectations and needs for the
police and fire departments and the community at a reasonable cost.
RECOMMENDED ACTION: Motion to approve the Public Safety Dispatch Agreement for 2003.
COUNCIL ACTION:
PUBLIC SAFETY DISPATCH AGREEMENT
THE CITY OF EAGAN AND THE CITY OF ROSEMOUNT
THIS AGREEMENT is made and entered into this Lst day of January, 2003 by and
between THE CITY OF EAGAN, Dakota County, Minnesota, (hereinafter "Eagan") and THE
CITY OF ROSEMOUNT, Dakota County, Minnesota, (hereinafter "Rosemount ").
WITNE'SSETH
WHEREAS, Eagan and Rosemount are authorized by Minn Stat. §412.221 to establish,
equip, and operate a police department to protect and safeguard life and property and to fimiish
police protection in each of the parties' respective municipality; and
WHEREAS, Eagan and Rosemount are authorized by Minn Stat. §436.05 and §471.59 to
enter into this Agreement for the furnishing of police and fire dispatch services by Eagan on behalf
of Rosemount; and
WHEREAS, Rosemount has requested and Eagan has accepted the provision of dispatch
services, subject to the terms and conditions contained herein; and
WHEREAS, police and fire dispatch services by the Eagan Police Department on behalf of
Rosemount are required in order that emergency calls for police and fire services within
Rosemount are effectively received and dispatched to the appropriate Rosemount public safety
units; and
WHEREAS, Rosemount acknowledges the benefit to the operation of the Rosemount
Police and Fire Departments by the availability of such dispatch services and determines it is in the
best interest of Rosemount and the public to provide compensation to Eagan for the services
referred to above.
NOW, THEREFORE, it is mutually agreed by Eagan and Rosemount hereto as follows:
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Eagan Public Safety Answering Point ( "EPSAP ") shall dispatch Sunday
through Saturday, 24 hours per day, Rosemount police emergency calls to
the appropriate Rosemount police public safety units via radio or shall relay
emergency calls by telephone to designated telephones - when radio
communications cannot be obtained. Rosemount shall install appropriate
9 -1 -1 telephone lines and radio equipment into the EPSAP for the receiving
and dispatching of emergency police calls as deemed necessary by
Rosemount and shall be solely responsible for the costs incurred therefor.
2. Eagan shall dispatch, Sunday through Saturday, 24 hours per day,
Rosemount fire emergency calls to the extent that EPSAP shall answer
emergency calls and place the calls to the Rosemount Fire Department but
shall not undertake any fire vehicle dispatching for Rosemount Fire
Department. Rosemount shall install appropriate 9 -1 -1 telephone lines and
radio equipment into the EPSAP for the receiving and dispatching of
emergency fire calls as deemed necessary by Rosemount and shall be solely
responsible for any and all costs incurred therefor.
3. Rosemount shall provide for and answer all its police business office and
non - emergency telephone calls Monday through Friday during the hours of
7:00 a.m. to 7:00 p.m., excluding those days which the City of Rosemount
recognizes as holidays, and shall not cause such telephone calls to be
transmitted to the EPSAP. EPSAP shall be responsible for such calls
during those days and hours not designated above as Rosemount's
responsibility.
4. EPSAP personnel shall log all incoming police and fire emergency calls and
set forth the time, date, event, public safety unit dispatched and name of
complainant, when available. An audio -tape of all emergency calls shall be
made and be made available to Rosemount to monitor at a reasonable time
at the EPSAP. Tapes shall be kept on file for twenty -eight (28) days and
then erased, except that tapes shall be kept on file for a longer period upon
a written request from Rosemount for a specific tape.
5. All dispatching services performed and furnished under this Agreement
shall be in accordance with the EPSAP policies and procedures.
6. The acquisition of radio equipment by Rosemount and, any modification
thereto, shall be made at the expense of Rosemount.
7. Any Eagan police or fire personnel acting under this Agreement shall not
by reason thereof be classified as an employee of Rosemount.
1. Rosemount agrees to pay Eagan the following monies as and for the police
and fire dispatch services as described in Paragraph a.1. herein:
a. For Calendar Year 2003:
1. The total contractual amount for 2003 services equals
$61,497.00. Rosemount will remit this amount to Eagan no
later than 30 days after receipt of invoice. Future billings
will be adjusted by the percentage of increased cost of
operations for Eagan dispatch. This amount will be
recalculated annually.
2. Rosemount shall reimburse Eagan for any compensatory payments made by
Eagan to its dispatch personnel for court preparation or appearances as
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witnesses for Rosemount police or fire dispatching matters.
1. This Agreement shall become effective on January 1, 2003 and shall
terminate on December 31, 2003.
2. In the event Rosemount terminates or otherwise cancels this agreement
prior to its termination date, Rosemount shall, nevertheless, be bound by
the terms of payment under this Agreement and shall not be entitled to
reimbursement of any monies paid under this Agreement.
1. Rosemount agrees to indemnify, defend and hold Eagan harmless from any
claims, demands, actions, or causes of action arising out of any act or
omission on the part of Eagan or its agents, servants or employees in the
performance of or with relation to any of the work or services performed
or furnished by Eagan under this Agreement. Nothing herein shall be
deemed a waiver by either the city of Eagan or the city of Rosemount of
the limitations on liability set forth in Minn .aota 'Statutes Chapter 466.
Cr •► •ta LVA M IN a MEN 0 •► • ] W-ITIN IN ul ► y
1. Any alteration, variation, modification or waiver of any provision of this
Agreement shall be valid only after it has been reduced to writing and duly
signed by both parties.
2. This Agreement shall constitute the entire Agreement between the parties
and shall supersede all prior oral or written negotiations or agreements
relating to the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
APPROVED AS TO FORM:
CITY OF EAGAN
Eagan City Attorney By: Patrick Geagan
Dated: Its: Mayor
By: Maria Karels
Its: City Clerk
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APPROVED AS TO FORM:
Rosemount City Attorney
Dated:
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
CITY OF ROSEMOUNT
By: William H. Droste
Its: Mayor
By: Linda Jentink
Its: City Clerk
On this day of 7 2003, before me a Notary Public within and for
said County, personally appeared PATRICK GEAGAN and MARIA KARELS to me personally
known, who being each by me duly sworn, each did say that they are respectively the Mayor and
Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal
affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk
acknowledged said instrument to be the free act and deed of said municipality.
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this day of 2003, before me a Notary Public within and for
said County, personally appeared WILLIAM H. DROSTE and LINDA JENTINK to me
personally known, who being each by me duly sworn, each did say that they are respectively the
Mayor and Clerk of the City of Rosemount, the municipality named in the foregoing instrument,
and that the seal affixed on behalf of said municipality by authority of its City Council and said
Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality.
Notary Public