HomeMy WebLinkAbout6.f. Expenditure Approval from Donation Account Parks and Recreation DepartmentCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING December 2, 2003
AGENDA ITEM: Expenditure Approval from Donation Account AGENDA SECTION:
Parks & Recreation Department Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGEN
I T fF6 F,,
ATTACHMENTS: Donation Revenue Worksheets APPROVED BY:
This is a request for Council to approve the following expenditures listed below from the donation account.
RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached
donation revenue worksheets.
COUNCIL ACTION:
Expenditure
Amount
Use/Item Purchased
Donation From
$39,900.00
Construction of Player Development
Rosemount Area Hockey Assoc.
Area/Meeting Room — Arena
(Constructed by MN Construction)
$248.75
Halloween Festivities Ad — "This Week"
Rosemount Jaycees
(ECM Publishing)
$117.00
Garbage Dumpster /Removal —
Rosemount Jaycees
(Highland Sanitation & Recycling)
CADocuments and Settings\IbM ocal Settings \Temporary Internet Files \OLKAl2 -02 -03 Player Dev Area -Mtg Rm - Halloween Festivities.doc
' DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 10 -23 -03
Amount Received: $500.00
Receipt # for Donation: # N/A
Purpose of Donation: Halloween Festivities
Account # for Donation: 101.22223.03
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $365.75 ($248.75 + $117.00)
To be Spent from Acct #: 101- 45100- 01-439
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Halloween, Festivities —
Ad - This Week News; Garbage Dumpster/Removal
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230 -00 -000: $365.75 ($248.75 + $117.00)
Amend Expenditure Acct #101- 45100 - 01-439 $365.75 ($248.75 + $117.00)
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101- 22223.03 (Donation Liability #) $365.75 ($248.75 + $117.00)
Credit: 101- 36230 -00 -000 $365.75 ($ +$
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on
December 2, 2003.
CADocuments and Settings\ljj\Local Settings \Temporary Internet Files \OLKI\I2 -02 -03 Player Dev Area -Mtg Rm - Halloween Festivities.doc
DONATION REVENUE WORKSHEET ti
RECEIPT OF DONATION
Donation Received on: 08 -01 -03
Amount Received: $ 39,999 (from RAHA)
Receipt # for Donation: # N/A
Purpose of Donation: Player Development Area/Mtg Room Arena
Account # for Donation: 101.22223.13
(Must be Liability # assigned for each individual Department
EXPENDITURE OF DONATION
Amount to be Spent: $39,900
To be Spent from Acct #: 101- 45100 - 01-439
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Play D evel opm ent Ar ea/ M tg Roo - Arena
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230 -00 -000: $39,900
Amend Expenditure Acct #101- 45100- 01 -439 $39,900
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
.Debit: 101 - 22223.13 (Donation Liability #) $39,900
Credit: 101- 36230 -00 -000 $39,900
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action
on December 2, 2003.
CADocuments and Settings \Ijj\Local Settingffempormy Internet FilesMKI \12 -02 -03 Player Dev Area -Mtg Rtn - Halloween Festivities.doc