HomeMy WebLinkAbout6.l. Memorandum of Agreement to Study Public Safety Communication Services in Dakota CountyCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCII. MEETING DATE: September 2, 2003
AGENDA ITEM: Memorandum of Agreement to Study Public Safety
AGENDA SECTION:
Communication Services in Dakota County
Consent
PREPARED BY: Gary D. Kalstabakken, Chief of Police
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ATTACHMENTS:. Agreement
APPROVED BY
Council is asked to approve a Memorandum of Agreement to Study Public :Safety Communication. Services in
Dakota County. The purpose of the agreement is to have the public safety agencies within Dakota County
cooperatively evaluate radio technology, the Metropolitan Shared Public Safety Radio System and coordination
of radio: systems. with surrounding counties.. A study of this type is needed to set the direction for radio
communications in Dakota County for the future.
At this point, this study is not intended to evaluate the current number of dispatch .centers. in the County. It is
only looking at the technology of the available. systems and not at the means to deliver the services.
Based upon a proposal received. from a consultant and the formula used to share costs, Rosemount's share will
be approximately $861. This cost. estimate is contingent upon all entities listed in the agreement agreeing to the
study. If the number of agencies participating changes, costs will change... There is a withdrawal clause in the
agreement to allow agencies to withdraw fr
om the agreement.
City Attorney LeFevere has reviewed this document and advised that it is includes adequate protections for the
city.
MEMORANDUM OF AGREEMENT TO STUDY
PUBLIC SAFETY COMMUNICATION SERVICES IN DAKOTA COUNTY
THE PARTIES TO THIS AGREEMENT are units of government responsible for the law
enforcement in their respective jurisdictions. This Agreement is made pursuant to the authority
conferred upon the parties by Minnesota Statute § 471.59.
NOW THEREFORE, the undersigned units of government, in the joint and mutual exercise of
their powers, agree as follows:
1. Parties. The parties to this Agreement include the following units of government:
City of Apple Valley
City of Burnsville
City of Eagan
City of Farmington
City of Hastings
City of Inver Grove Heights
City of Lakeville
City of Mendota Heights
City of Rosemount
City of South St. Paul
City of West St. Paul
Dakota County
2. General Purpose The purpose of this agreement is to allow the parties to cooperatively
gather information, study options and make recommendations for improvements to public safety
communication services within the jurisdiction of the parties. The parties shall review current radio
technology, the Metropolitan Shared Public Safety Radio System and radio technology and
coordination in other counties. The parties intend to reach agreement on the digital technology to be
used for trunked radio communications in Dakota County no later than 2005. The parties agree that
the services of one or more consultants will be of assistance in these joint efforts. The parties may
engage in investigation and pursuit of funding sources for the work to be completed under this
Agreement.
3. Exercise of Powers. To accomplish these purposes, a committee of employees and agents of
the parties, referred to as the Dakota County Radio Work Group, shall periodically meet, take actions
and makb recommendations authorized by this agreement and deemed appropriate by the parties.
Any actions of the Radio Work'Group shall be by at least seven affirmative votes of the parties to this
Agreement at any duly called meeting. Each party present is entitled to one vote on any matter that
comes before the Radio Work Group.
Each year the Radio Work Group shall prepare an annual Work Plan and annual Budget that must be
approved by the governing body of each party. For 2003, the annual Work Plan shall consist of the
completion of an update to the Radio Communications Plan that was prepared by W.M. Montgomery
& Associates in 2001. Subsequent Work Plans will be submitted to the parties for approval.
The parties designate Dakota County as the fiscal agent of the Radio Work Group. Dakota County
may enter into a contract with one or more consultants to assist the Radio Work Group as authorized
by a vote of the parties. The scope of services to be provided by a consultant shall be as authorized
by the parties. The parties acknowledge that the rights and obligations of Dakota County under any
contracts with consultants are the rights and obligations of all the parties.
4. Responsibility for Costs The parties acknowledge that costs may be incurred for some of
the activities of the Radio Work Group, and will be incurred if a consultant is retained to provide
expertise and assistance. The parties agree to make pro rata contributions to the costs incurred in
proportion to the population of the parties, based upon the 2000 census. The percentage of incurred
costs to be paid by each party is as follows, assuming that all of these cities and the county approve
and execute this Agreement:
City of Apple Valley
12.8%
City of Burnsville
16.9%
City of Eagan
17.9%
City of Farmington
3.5%
City of Hastings
5.1%
City of Inver Grove Heights
8.4%
City of Lakeville
12.1%
City of Mendota Heights
3.2%
City of Rosemount
4.1%
City of South St. Paul
5.7%
City of West St. Paul
5.5%
Dakota County
4.9%
If one or more of the cities do not execute this agreement, the costs incurred by the Radio Work
Group shall be paid by the cities that are parties to this agreement, in proportion to their respective
populations in the 2000 Census, and excluding from those calculations the population of any cities
that fail to execute this Agreement.
Each party shall pay its share of costs to Dakota County within 30 days of notification of the amount
of the party's obligation.
5. Property Owned by the Parties. Any property, materials or reports purchased with funds
contributed by the parties, including works created or provided by any hired consultants, shall be
owned by all of the parties and shall be distributed to each party. Cities that are not parties to this
Agreement are not entitled to access the professional services purchased under this agreement or
participate in Radio Work Group meetings, other than by invitation of the Radio Work Group.
6. Withdrawal. Any member may withdraw from this Agreement by providing at least 30 days
written notice of such intent. However, withdrawal is not effective until the withdrawing party has
fulfilled all of its financial obligations to the Radib Work Group, including any costs incurred' as of
the date of providing notice of intent to withdraw.
7. Effect of Withdrawal. In the event of withdrawal by any party, the remaining parties shall
reapportion the percentage of costs based upon the population of the remaining parties.
8. Termination of Agreement. This Agreement terminates upon the earliest occurrence of one
of the following:
(a) By unanimous consent of all parties that have not previously withdrawn from this
Agreement; or
(b) When necessitated by operation of law or as a result of a decision by a court of
competent jurisdiction; or
(c) December 31, 2006.
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10. Disposition of Property. Upon termination of this Agreement, any property shall be
disposed and the proceeds, if any, or other excess funds shall be distributed to the current parties at
the time of termination in proportion to their respective financial contributions. Any work product or
works for hire acquired by the Radio Work Group shall be jointly owned by all current parties at the
time of termination and may be used by all parties for their internal and county -wide planning
purposes.
11. Effective Date. This Agreement is effective when the last of the parties has signed the
Agreement. The parties may sign counterparts, which shall have the effect of signing an original
Agreement. The signed counterpart and a copy of the resolution of each party authorizing the
execution of this Agreement shall be provided to Dakota County, which shall notify all the parties of
the effective date of the Agreement.
13. Access to Records. The books, reports, and records of the Radio Work Group shall be open
to inspection by the parties at all reasonable times.
14. Amendments. This Agreement may be amended at any time by agreement of all current
parties to the Agreement. Amendments are not effective until approved in writing by all current
parties.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated
below.
Approved as to Form:
Assistant County Attorney /Date
Approved by Dakota County
Board Resolution No.
COUNTY OF DAKOTA
By
Willis Branning
Chair of the Board
Date of Signature
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CITY OF ROSEMOUNT
By
Its Mayor
By
Its City Clerk
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