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Home My WebLink About6.c. Budget AmendmentsM CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: July 1, 2003 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDjjt 6 L"; ATTACHMENTS: Council Memo, Resolution, Donation Worksheets APPROVED BY: ' r/ This item is on the agenda for Council to formally amend the 2003 General Fund budget by resolution for donation items that Council has previously authorized covering expenditures made during the second quarter of 2003. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2003 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: MEMORANDUM DATE: June 23, 2003 TO: Mayor Droste Council Members DeBettignies, Riley, Shoe- Corrigan & Strayton FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101- 36230 -00 -000 (Donations) Total Revenues Detail for Expenditures: 101-41110-01-439 (Other Miscellaneous Charges) 101- 41320 -01 -394 (P.C. Software Purchases) 101- 42110 -01 -208 (Miscellaneous Supplies) 101- 45100 -01 -439 (Other Miscellaneous Charges) Total Expenditures $34,145.45 $34,145.45 $15,000.00 600.00 5,262.50 13,282.95 $34,145.45 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2003- A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2003 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2003 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $34,145.45; (2) General operating expenditures, the total which reflects an increase of $34,145.45; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2003 General Fund Operating Budget. ADOPTED this 1 day of July, 2003. William H. Droste, Mayor ATTEST: Linda J. Jentink, City Clerk Motion by; Seconded by: Voted in Favor: Voted Against: - Members Absent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received:. $ / j GUD O Receipt # for Donation: Purpose of Donation: Account # for Donation: j0 -a a --�-� (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent $ 1 S 0 0 0- Q O To be Spent from Acct #: l o l q I h O - O (— 43 / (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 15.00c).00 Amend Expenditure Acct # U ( -(} ) o- n ) -4-57 $ (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit (0.I 01 a a 5 (Donation Liability #) $ 000. 00 Credit: 101- 36230 -00 -000 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on ti r x ur RM AMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: June 17,2003 FF AGENDAA ITEM: Expenditure From Donation Account — Administration AGENDA SECTION: CONSENT PREPARED BY: Linda Jentink, City Clerk AGEN 1"" 6 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: This is a request for Council to approve the following expenditure listed below from the donation account. Expenditure Amou Use\Item Purchased Donation Made B $15,000 Leprechaun Days Entertainment Rosemount Jaycees RECOMMENDED ACTION: Motion to approve the expenditure listed above and as detailed on the attached donation revenue worksheet. COUNCIL ACTION: Minnesota Lawful Gambling LG555 Government Approval or Acknowledgment For Use of Gambling Funds (Pr'=viouslgLG5t13 arc LG265) ,,�,, organization Info rmation (please print) UrganizatwnN;amP l5�»ti.r -JR t �'S 9 - f / � /� //�/ _Ucw ?seNurnber Ail ; =� _ ! _ _L� �_E= `J�Y ✓ i f}'1'`� EXpenditUre Description (attach additional shoots if nec essary) l 1. Amount of Froposed lawful purpose expenditure I 5 /SCCO _.J 2 Check the appropriate expenditure category: . c)cif cr A. Contribution to a unit of government -• United States. stale of Minnesota. or any of its subdivisions, agencies. or ins trumentalities NOTE: A contribution may not be made directly ton taw enton.c n;ent u• prosecutorial agency, such ats a police department, county sheriff, or CoUnly attorney B. A wildlife management project that benefits the public at large with arpprovalof the State agency that has authority over the project. Describe the proposed expenditure, including vendors. C. Grooming and maintaining snowmobile or all- terrain vehicle traits with approval by DNR. All trails must be open to public use. Describe the proposed expenditure. including vendors, oath • I affirm that the contribution or expenditure, in accordance with Minnesota Rule 7861.0120, subpart 5D(10), does not result in any net monetary gain or other pecuniary benefit to our organization. • I affirm that when lawful gambling funds are used forgroorning and maintaining snowmobile or all- terrain vehicle trails or for any wildlife management project for which reimbursement is received from a unit of government, the reimburse - ment funds must be deposited in our lawful gambling account and recorded on the LG1010 - Schedule C;D report. Chief ex- trutive nffirer's si na0.ue p — -- 9 hone nurnbef Dale Government Approval /Acknowledgment (1/Uf ck one) By signature below, the representative of the unit of government: acknowledges the contribution in 2A above. which will not be used for a pension or retirement fund. approves the wildlife management project as described above in 2B (state agency only) approves the expenditure for gro orning and maintaining snowmobile and %or all - terrain vehicle trails described above in 2C (DNR only) UndofGovernment /ZL G–f /�aSt 1�Lt c't t lrr-) S Plrortenurtrbere Addre 2 r -- ___Cilyk – .Igv _ stale /Y� yip PrinlNanre. – - -- -- - - --- -- -- Title + - -- --- ..._ - - - -- - -- Signature — _ _ —_ DatP Keep this com pleted form attached to t L G1010 - Schedule CID in yuur organization's records Ij This form will be made available in allernaiive formal (i.e. this form will become public infonnalivn. when requested I large print. Braille) upon request. If you use a T Ty, ypu .an the Buard. and will be usefj to determine your cort?pliance call us by using the Minnesota Relay Service and ask. to with Minnesota statutes and rules governing lawful gambling Place a Gait to 651- 639.4000. The information requested on activities. For additional information. check our web site at ww. gc b.state . inn. us Cr op DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 01/03 Amount Received: $600.00 Purpose of Donation: Promotion of Rosemount through Technology Account # for Donation: 101 -22225 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 600.00 To be Spent from Account #: 101- 41320 -01 -394 Purpose of Expenditure: Internet Hosting Fee (Must be Expenditure # corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Account # 101- 36230 -00 -000: $ 6 00.00 Amend Expenditure Account 101- 41320 -01 -394 $ 600.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # a a-S' Debit: 101- (Donation Liability #) $ 600.00 Credit: 101- 36230 -00 -000 $ 600.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on 04/17/03 . 0 D D CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: APRIL 17, 2003 AGENDA ITEM: EXPENDITURE FROM DONATION AGENDA SECTION: ACCOUNT - ADMINISTRATION CONSENT PREPARED BY: PAULA GRAFF, AGENDA NO. HR/ COMMUNICATIONS COORDINATOR , ATTACHMENTS: DONATION REVENUE WORKSHEETS APPROVED BY: This is a request for the City Council to approve the following expenditure listed below from the donation account: Expenditure Amount Item Purchased Donation Made By $ 600.00 Web Page — Yearly internet hosting fee Dakota Electric RECOMMENDED ACTION: MOTION TO APPROVE THE PURCHASE AS INDICATED ON THE ATTACHED DONATION REVENUE WORKSHEET. COUNCIL ACTION: DONATION RE`�.E WORKSHEET Donation Received on Amount Received: Receipt # for Donation: RECEIPT OF DONATION cl� Purpose of Donation: D.A.R.E. PROGRAM Account # for Donation: 101 -22221 (Must be Liability tt assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ . To be Spent from Acct #: 101- 42110 -01 -208 (Must be Expenditure # correspondina to individual Department) n , Purpose c-f Expenditure: AMENDI�= OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ a591.1ot Amend Expenditure Acct # 101- 42110 -01 -208 (The two dollar amounts should be the same) '� G=RAL JOURNAL EN'T'RY TO ADJUST DONATION LIABILITY '# Debit: 101-22221 (Donation Liability #) $ Credit: 101- 36230 -00 -000 $ oZ 1 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 6 - 1 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: June 17, 2003 AGENDA ITEM: DONATION ACCOUNT EXPENDITURE — D.A.R.E. FUND AGENDA SECTION: CONSENT PREPARED BY: Gary D. Kalstabakken, Chief of Police AGEND TfEm # 6 ATTACHMENTS: Worksheets APPROVED BY: V The Council is asked to approve the expenditure of monies from the D.A.R.E. Fund to pay for classroom and graduation supplies for the 2003 D.A.R.E. classes. Funds for this program have been donated specifically to cover the costs of these expenses. ITEM AMOUNT COMMENTS Graduation and classroom supplies — D.A.R.E. 2003 $299.12 RECOMMENDED ACTION: MOTION TO APPROVE THE EXPENDITURE OF $299.12 FROM THE D.A.R.E. FUND TO PURCHASE THE DESCRIBED ITEMS. COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: «R4--T_ vcA S Amount Received: $ Receipt # for'Donation: Purpose of Donation: D.A.R.E. PROGRAM Account # for Donation: 101- 22221 (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ j Q l (..2i ---- -- To be Spent from Acct #: 101- 42110 -01 -208 (Must be Expenditure # corresponding to individual Department) Purpose o.f Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ Amend Expenditure Acct # 101- 42110 -01 -208 $ (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: :101 -22221 (Donation Liability #) $ Credit:. 101- 36230 -00 -000 X3. Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 2(e L ac� CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM: DONATION ACCOUNT EXPENDITURE — AGENDA SECTION: D.A.R.E. FUND CONSENT BY: Gary D. Kalstabakken, Chief of Police ITEfA PREPARED AGEND`. 6 E ATTACHMENTS: Worksheets APPROVED BY: The Council is asked to approve the expenditure of monies from the D.A.R.E. Fund to pay for the classroom supplies, incentive awards, and graduation supplies - including tee -shirts — for the 2003 D.A.R.E. classes. Funds for this program have been donated specifically to cover the costs of these expenses. Those donations were previously received by the Council_ ITEM AMOUNT COMMENTS T- shirts, graduation and classroom supplies — D.A.R.E. 2003 $1963.38 RECOMMENDED ACTION: MOTION TO APPROVE THE EXPENDITURE OF $1963.38 FROM THE D.A.R.E. FUND TO PURCHASE THE DESCRIBED ITEMS. COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION. Donation Received on: Amount Received: $ - Receipt # for Donation: Purpose of Donation: POLICE EQUIPMENT FUND Account # for Donation: 101 -22222 (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent $ To be Spent from Acct 1# 101 - 42110 -01 -208 (Must be Expenditure #.correspcnding to individual Department) purpose of Expenditure: L - Gt j AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 3 066 Amend Ex_enditure Acct # 101- 42110 -01 -208 $ (The two dollar amounts should be the same) �- GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 -22222 (Donation Liability #) $ Credit: 101- 36230 -00 -000 s-3 UQ6 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on c'�)a D & y -y CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: April 3, 2003 AGENDA ITEM: Donation Account Expenditure - Police AGENDA SECTION: Equipment Fund CONSENT PREPARED BY: Gary D. Kalstabakken, Chief of Police AGEND t 6 .223 Calibre Rifle r ATTACHMENTS: Worksheet APPROVED BY: The Council is asked to approve the expenditure of monies from the Equipment Fund to purchase new long guns for the police department. A total of six rifles will be purchased, which is one for each marked squad car. Funds in the Equipment Fund are from both donations and criminal forfeitures. A vehicle seized in a burglary conviction was recently sold at auction and the proceeds, approximately $925, were deposited in the fund. The purchase of these long guns is to replace weapons that were purchased in 1989. Those guns were not designed as a law enforcement weapon and do not have sufficient range or'ballistics to serve the needs of our department. In addition, these weapons have experienced increasing maintenance and malfunction problems; which renders them unsafe and unreliable for use by officers. Rosemount's rural character and large open spaces on the east end require the department to have a long gun with sufficient range and ballistic capabilities to be effective in the open areas as well as being suitable for the traditional urban development. The department's firearms instructors have researched long guns over the last one -to -two years. Based on the criteria identified by the firearms instructors and in researching the long guns available to law enforcement agencies, the recommended weapon for purchase is the Defense Procurement Manufacturing Services, Inc. (DPMS) Model Al — Tactical 16. The best quote received on this long gun is $644 per weapon which amounts to a total cost of $4115.16, including tax, for six guns. There is currently just over $3100 in the Equipment Fund. It is proposed to pay for the long gun purchase by using $3000 from the Equipment Fund and the balance taken from the 2003 Operating Budget of the Police Department. ITEM AMOUNT COMMENTS DPMS Model Al - Tactical 16 $3000 Balance of an estimated $1115.16 .223 Calibre Rifle to be paid from the Operating Budget of the Police Department RECOMMENDED ACTION: Motion to approve the expenditure of $3000 from the Police Equipment. Fund for the purchase of six (6) rifles. COUNCM ACTION: (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 212.15 To be Spent from Acct #: 101- 45100 - 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Fishing Derby AMENDIIENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 212.15 Amend Expenditure Acct #101- 45100- 01-439 $ 212.15 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.8 (Donation Liability #) $ 212.15 Credit: 101- 36230 -00 -000 $ 212.15 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on June 17 2003 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 03 -24 -03 Amount Received: $ 300.00 Receipt # for Donation: # N/A Purpose of Donation: Leprech Days Account # for Donation: 101.22223.8 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 212.15 To be Spent from Acct #: 101- 45100 - 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Fishing Derby AMENDIIENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 212.15 Amend Expenditure Acct #101- 45100- 01-439 $ 212.15 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.8 (Donation Liability #) $ 212.15 Credit: 101- 36230 -00 -000 $ 212.15 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on June 17 2003 - -- i v -✓ IAi vl\ 1 EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: June 17, 2003 AGENDA ITEM: Expenditure From Donation Account — AGENDA SECTION: Parks and Recreation Department _ CONSENT PREPARED BY: Dan Schultz, Parks and Recreation Director AGENI TM. b ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. enditure amount Use\Item urchased Donation made b f 1 Ex ,052.30 Memorial Day Event of Central Donations have been made by a Park and 77 flags. variety of groups. $ 11 Skate Park Equipment SKB Trust, First State Bank of Rosemount and Shaskey — Pladik Rosemount Quizno's $ 500.00 Trees for Arbor Day Dakota Electric $ 212.15 Leprechaun Days Fishing Derb CF Industries RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: NA Amount Received: $ NA (multiple denotations) Purpose of Donation: Veteran's Memorial Account # for Donation: 101.22223.24 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 448.50 To be Spent from Acct #: 101- 45100- 01 -439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Veteran's Memorial Flags AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 448.50 Amend Expenditure Acct #101- 45100- 01-439 $ 448.50 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.24 (Donation Liability #) $ 448.50 Credit: 101- 36230 -00 -000 $ 448.50 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 5/20/03 o <'' J w UIT Y OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: May 20, 2003 AGENDA ITEM: Expenditure From Donation Account - AGENDA SECTION: Parks and Recreation Department CONSENT PREPARED BY: Dan Schultz Parks and Recreation Director AGENIM #6 D ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure amount Use \Item urchased Donation made by $ 448.50 Flags for the Veterans Memorial at Central Park. Donations have been made by a variety of groups. RECOMMENDED ACTION: Motion to approve the expenditure listed above and detailed on the attached donation revenue worksheet. COUNCIL ACTION: AMENDldINT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 500.00 Amend Expenditure Acct #101- 45100- 01-439 $ 500.00 (The two dollar amounts should be the same.) GEPsTRAL JOURNAL ENTRY TO ADJUST DONATION UkBILITY # Debit: 101 - 22223.22 (Donation Liability #) $ 500.00 Credit: 101- 36230 -00 -000 $ 500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on June 17. 2003 F ED 0 � DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04 -16 -03 Amount Received: $ 500.00 Receipt # for Donation: # NSA Purpose of Donation: Arbor Da Account # for Donation: 101.22223.2 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 500.00 To be Spent from Acct #: 10145100 0 1-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Trees for Arbo Day AMENDldINT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 500.00 Amend Expenditure Acct #101- 45100- 01-439 $ 500.00 (The two dollar amounts should be the same.) GEPsTRAL JOURNAL ENTRY TO ADJUST DONATION UkBILITY # Debit: 101 - 22223.22 (Donation Liability #) $ 500.00 Credit: 101- 36230 -00 -000 $ 500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on June 17. 2003 F ED 0 � EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: June 17, 2003 AGENDA ITEM: Expenditure From Donation Account — AGENDA SECTION: Parks and Recreation Department CONSENT PREPARED BY: Dan Schultz, Parks and Recreation Director AGEN F ITA 6 ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: -� This is a request for Council to approve the following expenditures listed below from the donation account Ex enditure amount Useutem purchased Donation made b $ 1,052.30 Memorial Day Event at Central Park and 77 flags. Donations have been made by a variety of groups. S 11,070.00 Skate Park Equipment SKB Trust, First State Bank of Rosemount and Shaskey — Pladik $ 500.00 Trees for Arbor Day Rosemount Quizno's Dakota Electric $ 212.15 Leprechaun Days Fishing Derb CF Industries RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the attached donation revenue worksheets. COUNCIL ACTION DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Multiple Dates Amount Received: $ Multiple Donations Receipt # for Donation: # N/A Purpose of Donation: Veterans Memorial Account # for Donation: 101.22223.24 (Must be Liability #, assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 1,052.30 To be Spent from Acct #: 101- 45100- 01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Memorial Day Expenses & 77 Flags AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 1,052.30 Amend Expenditure Acct #101 - 45100 -01 -439 $ 1,052.30 (The two dollar amounts should be the same.) 1 � GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101- 22223.24 (Donation Liability #) $ 1,052.30 Credit: 101- 36230 -00 -000 $ 1,052.30 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on June 17 2003 — - - - v- a.v Vail IAV 111 \1 EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: June 17, 2003 AGENDA ITEM: Expenditure From Donation Account — AGENDA SECTION: Parks and Recreation Department CONSENT PREPARED BY; Dan Schultz, Parks and Recreation Director AGEN F '�� 6 ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: , This is a request for Council to approve the following expenditures listed below from the donation account enditure amount Use\Item purchased Donation made b fEx $ 1,052.30 Memorial Day Event at Central Donations have been made by a Park and 77 flags. variety of groups. $ 11,070.00 Skate Park Equipment SK.B Trust, First State Bank of Rosemount and Shaskey — Pladik Rosemount Quizno's $ 500.00 Trees for Arbor Day Dakota Electric $ 212.15 Leprechaun Days Fishing Derby CF Industries RECOMMENDED ACTION: Motion to approve the expenditures listed above and detailed on the n revenue worksheets. TION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Multiple Dates Amount Received: $ 11,070.00 Receipt # for Donation: NSA Purpose of Donation Skate Park Equipment Account # for Donation: 101.22223.28 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $ 11 ,070.00 To be Spent from Acct #: 101-45100-01- (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Skate Park Equipment AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230 -00 -000: $ 11,070.00 Amend Expenditure Acct #101 - 45100 - 01-439 $ 11,0.70.00 (The two dollar amounts should be the same.) l � y� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 - 22223.28 (Donation Liability #) $ 11,070.00 Credit: 101- 36230 -00 -000 $ 11,070.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on June 17 2003 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: June 17, 2003 AGENDA ITEM: Expenditure From Donation Account — AGENDA SECTION: Parks and Recreation Dep artment CONSENT PREPARED BY: Dan Schultz, Parks and Recreation Director AGEN T OA �6 ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: ' --/, This is a request for Council to approve the following expenditures listed below from the donation account. Expenditure amount Use\Item purchased Donation made b $ 1,052.30 Memorial Day Event at Central Donations have been made by a Park and 77 flags. variety of groups. $ 11,070.010 Skate Park Equipment SKB Trust, First State Bank of Rosemount and Shaskey — Pladik Rosemount Quizno's $ 500.00 Trees for Arbor Day Dakota Electric $ 212.15 Leprechaun Days Fishing Derby CF Industries F MENDED ACTION: Motion to approve the expenditures listed above and detailed on the onation revenue worksheets. ACTION: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JULY 1, 2003 AGENDA: RECEIVE DONATION - ADMINISTRATION AGENDA SECTION: CONSENT PREPARED BY: LINDA JENTINK, CITY CLERK AGEN#TEM 6 ATTACHMENTS: EXECUTIVE SUMMARIES 6/17/03, APPROVED BY: REVENUE WORKSHEET A— —WOV111MU AL Jaylil.w 6N11N1VU01y Uvllawu .y l.7,vvv 1v1 Lilt LGjJ1GV11UU11 LQ.yS C1ILCILU111.1I1CHL. 1Jue to my oversight, I did not include this with received donations for Administration at the June 17t meeting as I had intended. This has reversed the proper order for receiving and expending donations. Please accept this item to clearly show that proper procedures have been followed. The Consent Item tonight for Budget Amendments also shows expenditure for this amount. RECOMMENDED ACTION: MOTION to accept the donation from the Rosemount Jaycees of $15,000 for Leprechaun Days entertainment. COUNCIL ACTION: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: June 17, 2003 AGENDA ITEM: Expenditure From Donation Account - AGENDA SECTION: Administration CONSENT PREPARED BY: Linda Jentink, City Clerk AGENIff 6 an" ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: This is a request for Council to approve the following expenditure listed below from the donation account. Expenditure Amount Use\Item Purchased Donation Made B $15,000 Leprechaun Days Entertainment Rosemount Jaycees RECOMMENDED ACTION: Motion to approve the expenditure listed above and as detailed on the attached donation revenue worksheet. ` COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: za & Amount Received: $ J 06) 0 Receipt # for Donation: Purpose of Donation: 4(f A rccA a ur1 C/ S Account # for Donation: �- (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount • to be Spent: $ l s� O40 - 6 0 To be Spent from Acct #: l o / — L f ) < (D - O (— 4 3 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: $ 00cp- 00 Amend Expenditure Acct # o i -H I I I Q- O 1 $ (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit : (0 ) - 0 �1 v a (Donation Liability #) $ I DDO OO Credit: 101 - 36230 -00 - 000 $. /S, y00.,,� ) Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on - n `�3