HomeMy WebLinkAbout6.i. Bloomfield Park - Contract for Construction Administration and Project Managementri
CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: March 20, 2003
AGENDA ITEM: Bloomfield Park - Contract for Construction
AGENDA SECTION:
Administration and Project Management
Consent
PREPARED BY: Dan Schultz, Parks and Recreation Director
AGENT#
ATTACHMENTS: Contract
APPROVED BY:
In June of 2002, the City contracted with Larsen Engineering to review the grading plan for Bloomfield Park project
and also prepare the plans and specifications. When the contract for these services was brought to Council, the
portion of the contract for providing construction administration and project management was not approved at the
request of staff. Staff felt it was best to review the in -house options available to provide these services based on the
staffing levels at the time of construction.
After reviewing our current options, staff is recommending that the City contract with Larsen Engineering to provide
construction administration and project management for the Bloomfield Park project. The contract is written not to
exceed $17,000.00 for the construction administration and project management services.
RECOMMENDED ACTION: Motion to approve the attached contract with Larson Engineering to provide
construction administration and project management for the Bloomfield Park project.
COUNCIL ACTION:
Larson Engineering of Minnesota
3524 Labore Road
White Bear Lake, MN 55110 -5100
651 481.9120 Fax: 651 481 -9201
Im a a
March 10, 2003
Mr. Dan Schultz
Director of Parks and Recreation
City of Rosemount
13885 South Robert Trail
Rosemount, MN 55068 -3438
RE: Engineering Services for Construction Administration Services for Bloomfield Park
Construction.
Dear Dan:
We are pleased to submit the following proposal to provide engineering services for the
above referenced project.
PROJECT DESCRIPTION
The project is located in the Bloomfield 4 Addition and the subdivision developer has
rough graded the site for the Park. We have prepared the design and bidding documents
and obtained bids from several local contractors. The bid has been awarded to Frattalone
Paving, Inc.
PROJECT APPROACH
Phase III — Construction Administration and Project Management
Construction Administration commences when the City approves the Contractor. At that
time we will notify the Contractor of the Award, prepare contracts between the Owner and
Contractor, send letters requesting the Contractor obtain and send the Owner the
required Workmanship and Performance Bonds, and Certificate of Insurance. An
additional letter will be submitted listing all the required material submittals to be forwarded
to the Engineer prior to commencing work.
When the project draws near, our personnel will provide the following tasks:
• Conduct the Pre - construction meeting, record minutes and distribute to the
appropriate parties.
• Review, approve or disapprove construction material submittals, such as
bituminous mix design, base aggregate type and grading, color coating materials,
Portland cement concrete mix designs, etc.
• Monitor the project through the on -site Inspector. In the event an unexpected
situation arises, the Project Manager, who is the Design Engineer, is immediately
notified and available to assess the situation and quickly resolve the issue with
minimum delay to the construction process.
• Review and verify Contractor progress payments.
• Check and verify compliance with required testing.
• Monitor the Contractor's work schedule
• Provide Intermittent inspections during all phases of the project, except during the
bituminous paving.
• Perform Full -Time inspections during all bituminous pavement placement.
• During Portland cement concrete placement, our personnel will verify that the concrete
delivered is the approved mix design, and that quality control testing personnel are on-
site to test for entrained air content, slump and to cast 6" by 12" concrete cylinders for 7
and 28 day compression strength testing.
• Electrical engineer will review shop drawings and perform an inspection at the end of the
electrical installation to assure that the system has been property installed according to
the design drawings.
• Conduct a Pre -final inspection and provide a list of items to correct prior to the Final
Inspection.
• Perform the Final Inspection with Owner's Representative and Contractor
• Obtain a materials and workmanship warranty from the Contractor.
• Provide the Owner with a completed Project Manual at completion. This record
organizes and documents all activities obtained during construction as future reference
material.
ENGINEER'S FEES
Phase III
We propose to perform the Construction Administration and Project Management services as
stated above for a fee Not To Exceed $17,000.
REMARKS
We appreciate the opportunity to have
our professional relationship. If you
services, please call.
Sincerely,
Larson Engineering of Minnesota
Neil Tessier, P.E.
Department Manager
prepared this proposal and look forward to continuing
have any questions concerning this proposal, or our
ACCEPTED BY: City of Rosemount
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